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Top Rated VoIP Software with Meeting Management in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Meeting management in VoIP software simplifies scheduling, organizing, and inviting participants to meetings. It enables clear voice calling, allows for policy enforcement, and supports integration with third-party tools. Our reviewers in VoIP software rated this feature as highly important.

5 Best VoIP Software with Meeting Management

Product
User rating
Starting price
Webex Suite logo
4.4
(7.3K)
25
per user/per month
GoTo Meeting logo
4.5
(11.5K)
14
per user/per month
Microsoft Teams logo
4.5
(10.9K)
4
per user/per month
Zoom Workplace logo
4.6
(14.5K)
14.99
per user/per month
Google Meet logo
4.5
(12K)
6
per user/per month

See other top VoIP products with meeting management

How we picked the 5 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the VoIP software category. They also needed to have sufficient reviews about meeting management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for meeting management, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 5 best products

Webex Suite logo
Reviews Sentiment
 
 
 
1-2(132)
3-4(3,248)
5(4,015)
Key Features
Online Voice Transmission4.5
Call Routing4.5

User insights about the meeting management feature

Reviewers indicate that Webex Suite's meeting management capabilities are robust and user-friendly. They appreciate the host's control over meetings, including muting participants, managing screen sharing, and using breakout rooms. Users find it easy to schedule and manage meetings, with seamless integration with Outlook for reminders and invites. They highlight the ability to handle large groups and the intuitive interface, which ensures smooth and efficient meetings.

See related user reviews

“Upcoming meetings and past meetings will show under meetings tabs and WebEx meetings gets linked to your Outlook account and you get reminders 15 mins before meeting or the way you have opted plus a option to join meeting through a pop up on desktop 5 mins before the start of the meeting.”
SC

Shivani C.

AM-TAX

“It is very good control and management of the meeting. I can control the microphones of all the participants, decide who can run the meeting, who can share the screen...I can share more than one screen at the same time.”
KV

Karen V.

Professor

Starting price
25per user /
per month
Pros and Cons based on 7,395 verified reviews

Efficient remote collaboration

Robust communication conferencing

Enhanced team collaboration

Interactive webinars

Effective online training

Connectivity issues

Browser compatibility problems

Complicated issue management

Navigation and screen issues

User experience challenges

See pros and cons details
GoTo Meeting logo
Reviews Sentiment
 
 
 
1-2(166)
3-4(4,838)
5(6,521)
Key Features
Online Voice Transmission4.8
Call Routing4.1

User insights about the meeting management feature

Reviewers appreciate GoTo Meeting's meeting management capabilities for their ease of use and comprehensive controls. They highlight the ability to schedule, start, and manage meetings effortlessly, including muting participants and recording sessions. Users find the integration with calendars helpful for avoiding scheduling conflicts. They also value the intuitive interface and the ability to manage large meetings smoothly, ensuring productive and organized sessions.

See related user reviews

“Meeting management allows meetings to be scheduled in time and a notification sent to the attendees ao that they are aware and know the agendas and time of the meeting. ”
VT

Vincent T.

Medical laboratory Technologist

“Meeting management features in GoTo Meeting allow meeting hosts to manage and control various aspects of the meeting, such as muting participants, recording the meeting, and managing participant access and permissions.This can be a very useful tool for hosts, as it allows them to ensure that the meeting runs smoothly and that all participants are able to contribute to the discussion in a productive and meaningful way. For example, hosts can mute participants who are causing distractions or interrupt the discussion and can grant or revoke access to certain features or resources as needed.In addition, meeting management features can help hosts to keep track of attendance, manage scheduling and notifications, and monitor participant engagement and participation. This can help hosts to identify areas for improvement in future meetings and can help to ensure that all participants have an equal opportunity to contribute and participate in the discussion.Meeting management features in GoTo Meeting are a valuable tool for hosts, as they can help to ensure that meetings run smoothly, that all participants have an opportunity to contribute, and that meetings are productive and effective.”
MS

Mohammad S.

Proprietor

Starting price
14per user /
per month
Pros and Cons based on 11,525 verified reviews

Seamless remote connectivity

Enhanced team collaboration

Effective webinar hosting

Efficient collaborative sharing

Positive GoToMeeting experience

Frequent connection lag

Persistent audio issues

Cumbersome download process

Inferior to competitors

Unstable connection

See pros and cons details
Microsoft Teams logo
Reviews Sentiment
 
 
 
1-2(199)
3-4(4,372)
5(6,360)
Key Features
Online Voice Transmission4.7
Call Routing4.3

User insights about the meeting management feature

Users find Microsoft Teams' meeting management capabilities efficient and well-integrated with Outlook. They appreciate the ease of scheduling, inviting participants, and managing meetings directly from the app. Reviewers highlight features like muting participants, sharing screens, and recording meetings. They also value the ability to track attendance and the seamless integration with other Microsoft tools, which enhances overall meeting organization and productivity.
Verified reviewer profile picture
Verified reviewer profile picture

See related user reviews

“If you want to create an instant meeting or to schedule a meeting, we use the product to keep our team in sync with online meetings. You can invite all people in your teams and manage your meeting. Meeting management is crucial in saving time.”
Verified reviewer profile picture

Mohamed Z.

Quality Assurance Specialist

“very important resource for managing the meeting/event, before, during and after the meeting. It helps to manage which invitees have accepted the meeting, you can see if the invitee would be busy or available at that date and time before sending the invite.”
Verified reviewer profile picture

Matheus L.

Analista de Riscos Sr

Starting price
4per user /
per month
Pros and Cons based on 10,931 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Remote work facilitation

Effective colleague communication

Enhanced team collaboration

Unified communication platform

Seamless office integration

Resource-intensive performance

Inconsistent notifications

Inefficient search functionality

Complex file management

Call management limitations

See pros and cons details
Zoom Workplace logo
Reviews Sentiment
 
 
 
1-2(86)
3-4(4,457)
5(9,978)
Key Features
Online Voice Transmission4.6
Call Routing --

User insights about the meeting management feature

Reviewers indicate that Zoom Workplace's meeting management capabilities are highly valuable. They appreciate the host's control over meetings, including muting participants, managing screen sharing, and using waiting rooms. Users find it easy to schedule and sync meetings with calendars like Google and Outlook. They highlight the security features, such as passcodes and participant control, as well as the intuitive interface and ease of use for both small and large meetings.
Verified reviewer profile picture

See related user reviews

“The host has control over the meeting. The host can enhance the security by admitting only authentic users into the meeting. Zoom also allows users to establish a dedicated link (Zoom code) for frequent project connects and discussions.”
Verified reviewer profile picture

Vivek S.

Application Developer Senior Analyst

“One of the many things we like about zoom is that it can be synchronized with google calendar which is vital for our company when it comes to meeting management, this way we have full scope of upcoming tasks that we need to accomplish”
JV

Jobz V.

Quality Coordinator

Starting price
14.99per user /
per month
Pros and Cons based on 14,521 verified reviews
Verified reviewer profile picture

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details
Google Meet logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,649)
5(7,261)
Key Features
Online Voice Transmission
Call Routing

User insights about the meeting management feature

Users report that Google Meet's meeting management capabilities are effective and user-friendly. They appreciate the integration with Google Calendar for easy scheduling and sending invites. Reviewers highlight the host's ability to control participant access, mute participants, and manage screen sharing. They also value the accessibility features like closed captions and the tools for taking notes and sharing files, which enhance meeting efficiency and organization.
Verified reviewer profile picture

See related user reviews

“Meeting management in Google meet is important because the settings allow the meeting organizer to control who joins a meeting, the time to join a meeting, who can share screens or chat during the course of a meeting. ”
Verified reviewer profile picture

Oluyemisi G.

Administrator

“"Meeting Management" on "Google Meet" makes a positive impact by providing organizers and participants with features to effectively plan, organize and control virtual meetings. This helps optimize time, prevent unwanted interruptions, and ensure a smoother meeting experience.”
GS

Germain S.

Freelance

Starting price
6per user /
per month
Pros and Cons based on 12,075 verified reviews
Verified reviewer profile picture

Efficient colleague communication

Enhanced team collaboration

Seamless calendar integration

Reliable communication platform

Effective online learning tool

Frequent connection lag

Inconsistent audio-video quality

Basic messaging features

Limited file sharing capabilities

Poor video and audio quality

See pros and cons details

Other Top Rated VoIP Software with Meeting Management in 2026

Zoom Workplace logo

Zoom is an all-in-one collaboration platform

With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Google Meet logo

Messaging, voice, and video calls for team communication

Google Meet is a video conferencing platform for teams to communicate via messaging, voice, and video. Features include high-definition video and audio conferencing for up to 100 participants, multi-device chat sync, stored chat history, real-time captions, meeting recording function, and more.

Read more about Google Meet

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Webex Suite logo

One app for everything. And everyone.

Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
Ringover logo
Category Leaders

100% cloud phone for startups and SMEs

Ringover allows you to make unlimited VoIP calls to over 110 destinations worldwide - no matter your plan - offering you precise, transparent rates for all other global destinations.

Read more about Ringover

Users also considered
Zoho Meeting logo

Web conferencing tool to host online meetings and webinars.

Zoho Meeting is a best web conferencing solution built to manage your online meetings, video conferencing and webinars. Completely browser-based and no downloads required.

Read more about Zoho Meeting

Users also considered
GoTo Connect logo

The first-ever truly unified voice and video solution.

GoToConnect combines the power and reliability of Jive's cloud VoIP phone systems with GoToMeeting's web, audio and video conferencing into one simple, reliable and flexible solution. Users can meet, talk, chat, text and collaborate seamlessly via web browser, desktop application, or desk phone.

Read more about GoTo Connect

Users also considered
Dialpad AI Meetings logo

Web Conferencing Software

Dialpad Meetings is an online meeting and web conferencing software designed for businesses of all sizes. The platform allows conference calls to be scheduled, monitored, and controlled through a dedicated web interface, with tools including HD video, screen sharing, custom hold music, and more.

Read more about Dialpad AI Meetings

Users also considered
HubSpot Sales Hub logo

Freemium email productivity & tracking for sales teams

HubSpot Sales is a suite of inbox-based email tracking & productivity tools with which sales teams can build, automate, and accelerate their sales processes

Read more about HubSpot Sales Hub

Users also considered
Bitrix24 logo

All in one business management workspace

Bitrix24 is a #1 business VoIP system used by over 12 million businesses worldwide. Cloud, mobile and open source versions available.

Read more about Bitrix24

Users also considered
FreeConferenceCall.com logo
Category Leaders

Web conferencing and team collaboration solution

FreeConferenceCall.com is a conference management solution designed to help businesses organize, launch & manage meetings with external and internal stakeholders. The audio conferencing functionality lets users connect with participants using VoIP or domestic/local dial-in numbers.

Read more about FreeConferenceCall.com

Users also considered
3CX logo

Web & mobile-based (Android, iOS) communications system.

3CX is an open-platform, software VoIP phone system that works with popular IP Phones and SIP trunks whether on-premise or in the cloud. Simple, affordable and flexible, 3CX eliminates the cost and management headaches of outdated, traditional phone systems or the limitations of shared cloud PBXs.

Read more about 3CX

Users also considered
Dialpad logo

Cloud communications system for enterprise businesses

Dialpad is a cloud communication platform and business phone system that provides organizations with the latest in VoIP telephony technology to keep teams connected and productive. The platform comprises three integrated products; Dialpad Connect, Dialpad Support, and Dialpad Sell.

Read more about Dialpad

Users also considered
Wildix logo

The First Sales-Oriented Unified Communications Solution.

Wildix: Unified communications platform combining voice, video, messaging and AI for businesses. 1 million+ users. 200+ integrations.

Read more about Wildix

Users also considered
Intermedia Unite logo
Category Leaders

All-in-one communications & collaboration tool

Award-winning VoIP business phone system that helps small businesses lower costs and increase employee productivity. With complementary mobile and desktop apps Unite users stay seamlessly connected. Unite is backed by J.D. Power-certified 24/7 support and a 99.99% uptime service level agreement.

Read more about Intermedia Unite

Users also considered
Close logo

The conversation-first CRM for small, scaling sales teams

Close is the sales engagement CRM that helps SMBs turn more leads into revenue. Get advanced VoIP calling features like the Power Dialer and Predictive Dialer. With local phone numbers available, you can increase your call volume from anywhere in the world.

Read more about Close

Users also considered
Squaretalk logo
Category Leaders

All-in-one contact center platform for sales automation

Squaretalk is a powerful and versatile cloud communications platform with automations and integrations made simple. So simple, you'll have time for the other parts of your business.

Connect your favorite tools like Zoho, Salesforce, or other popular CRMs with our native integrations or custom API.

Read more about Squaretalk

Users also considered
8x8 Work logo

Integrated contact center, voice, chat, video, and APIs

8x8 Work: Your all-in-one collaboration hub - phone, video, messaging. Secure unified communication for every employee, anywhere, any device.

Read more about 8x8 Work

Users also considered
11Sight logo

The shortest path to revenue.

#1 Inbound Video Call Platform for Revenue Teams.

Read more about 11Sight

Users also considered
Pexip Connect logo

All-in-one solution for seamlessly joining meeting rooms

Seamlessly join Microsoft Teams or Google Meet meetings from your favorite meeting rooms with the touch of a button!

Read more about Pexip Connect

Users also considered
RingByName logo

VoIP solution to streamline client communication

RingByName is a cloud-based communication software, which helps businesses track and manage customer calls across multiple locations. Features include a virtual receptionist, real-time activity tracking, call routing, three-way calling, single sign-on (SSO), and reporting.

Read more about RingByName

Users also considered
CxEngage logo

Video, audio & web conferencing platform

Lifesize is an audio, web & video conferencing tool which supports chat functionality, an integrated search-based directory, plus video call recording & sharing

Read more about CxEngage

Users also considered
Ultatel Cloud Business Phone System logo

ULTATEL | Phone and Teleommunication Solutions For Business

ULTATEL is a leading and innovating provider of cloud-based telecommunications. We help your business unify voice, chat, and video in a single user-friendly platform.

Read more about Ultatel Cloud Business Phone System

Users also considered
Fuze logo

Multi-channel support for customers, partners & staff

Fuze - formerly ThinkingPhones - is a cloud based unified communications platform (UCaaS) enabling multi-channel support for customers, partners, staff and other stakeholders

Read more about Fuze

Users also considered

Key features for VoIP software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Online Voice Transmission: Users value the clear and reliable voice transmission that enables high-quality calls over the internet, enhancing communication flexibility and reducing costs. 93% of reviewers rated this feature as important or highly important.
  • Call Routing: Reviewers appreciate the flexibility and efficiency of call routing, which allows calls to be directed based on rules like time, location, and agent availability. 91% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users highlight the convenience of mobile access, enabling them to stay connected and manage calls and communications remotely, essential for remote work. 90% of reviewers rated this feature as important or highly important.
  • Voice Mail: Reviewers find voice mail functionality crucial for managing missed calls, with features like email forwarding and transcription enhancing response efficiency. 88% of reviewers rated this feature as important or highly important.
  • Alerts/Notifications: Users benefit from customizable alerts and notifications for important events, ensuring timely awareness of calls, voicemails, and system updates. 83% of reviewers rated this feature as important or highly important.
  • Call Recording: Reviewers emphasize the importance of call recording for quality assurance, training, and compliance, valuing the easy access and analysis of recorded calls. 79% of reviewers rated this feature as important or highly important.