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Top Rated Project Tracking Software with Customizable Templates in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Customizable templates save time, ensure consistency, and allow projects to be tailored to specific needs. They simplify onboarding, enable quick adaptations, and help maintain best practices across various projects. Our reviewers in project tracking software rated this feature as highly important.

6 Best Project Tracking Software with Customizable Templates

Product
User rating
Starting price
Smartsheet logo
4.5
(3.4K)
12
per user/per month
Evernote Teams logo
4.4
(8.2K)
7.99
/per month
Asana logo
4.5
(13.5K)
10.99
per user/per month
Trello logo
4.5
(23.4K)
5
per user/per month
ClickUp logo
4.6
(4.5K)
10
per user/per month
Notion logo
4.7
(2.7K)
12
per user/per month

See other top Project Tracking products with customizable templates

How we picked the 6 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Project Tracking software category. They also needed to have sufficient reviews about customizable templates, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for customizable templates, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 6 best products

Smartsheet logo
Reviews Sentiment
 
 
 
1-2(47)
3-4(1,386)
5(2,046)
Key Features
Task Management4.5
Progress Tracking4.6

User insights about the customizable templates feature

Reviewers indicate that Smartsheet's customizable templates are helpful for starting projects without having to build from scratch. Users appreciate the ability to tweak templates to fit specific needs, which saves time and ensures a professional presentation. They note that while customization is beneficial, it can have a steep learning curve. Overall, users find these templates efficient and effective for various projects.

See related user reviews

“We have multiple clients with a wide variation of needs. Have different template styles for different project types is very helpful and saves a tremendous amount of time when a new project is added. ”
DW

Derek W.

Project Manager

“The customizable templates help because many times I just need a framework to build on vs starting from scratch or being forced into a template that doesnt fit my industry”
OK

Omar K.

Head of Growth

Starting price
12per user /
per month
Pros and Cons based on 3,479 verified reviews

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
Evernote Teams logo
Reviews Sentiment
 
 
 
1-2(207)
3-4(3,342)
5(4,703)
Key Features
Task Management4.4
Progress Tracking4.5

User insights about the customizable templates feature

Users report that Evernote Teams' customizable templates help create consistent and professional notes quickly. Reviewers appreciate the ease of creating and reusing templates, which saves time and effort. They find the templates useful for maintaining quality and organization. However, some users note that they rarely use this feature and feel the template options are limited.
Verified reviewer profile picture

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“Professionally designed templates are amazing because you can create amazing notes quickly, without having to start from scratch or copy and paste from another note.”
JC

Jean C.

Tecnólogo de Multimedia

“This is a great option and really takes a lot of things off of my plate. The templates are well designed and look great. I can have professional work and not have to exhaust much effort.”
Verified reviewer profile picture

Cameron K.

Director

Starting price
7.99 /
per month
Pros and Cons based on 8,252 verified reviews
Verified reviewer profile picture

Efficient meeting documentation

Comprehensive project management

Effective note organization

Versatile audio note-taking

Enhanced team collaboration

Need for performance improvement

Restrictive and expensive pricing

Various user issues

Problems with software updates

See pros and cons details
Asana logo
Reviews Sentiment
 
 
 
1-2(230)
3-4(5,264)
5(8,049)
Key Features
Task Management4.7
Progress Tracking4.6

User insights about the customizable templates feature

Users find Asana's customizable templates valuable for saving time and improving workflows. Reviewers appreciate the ability to create and modify templates to fit specific project needs, which enhances consistency and efficiency. They mention that templates are easy to set up and adjust, making project management simpler. Some users note that they haven't explored this feature much, but those who do find it beneficial.

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“It is really helpful to be able to create standardised templates for various users to copy and create their own projects. This allows for a uniform approach to projects making it easier to understand each project easily. ”
VS

Vaughn S.

Operations Support Administrator

“You can create custom templates for your most common projects, including tasks and small tasks, responsible parties, deadlines, custom fields and dependencies. Customize the templates to suit the specific needs of each project.”
HP

Hector P.

System Engineer

Starting price
10.99per user /
per month
Pros and Cons based on 13,543 verified reviews

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
Task Management4.6
Progress Tracking4.5

User insights about the customizable templates feature

Reviewers highlight Trello's customizable templates for their ease of use and flexibility. Users appreciate the ability to create personalized templates that fit their project needs, making task management more efficient. They find the templates visually pleasing and helpful for organizing workflows. Some users mention that customization could be easier, but overall, they value the ability to tailor templates to their preferences.

See related user reviews

“Trello makes task management easy by allowing users to create personalized templates with customized options to arrange the cards/tasks the way you want and assign them to different team members. ”
CL

Catherine L.

Administrative & Projects Officer

“Started making custom card templates recently and it's helped us a lot to ensure each project card has the same format followed each time. Checklists and who is assigned to them are the same and keeps our workflow consistent.”
KW

Kayla W.

Marketing Manager

Starting price
5per user /
per month
Pros and Cons based on 23,483 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
ClickUp logo
Reviews Sentiment
 
 
 
1-2(50)
3-4(1,342)
5(3,166)
Key Features
Task Management4.6
Progress Tracking4.6

User insights about the customizable templates feature

Reviewers appreciate ClickUp's customizable templates for their versatility and efficiency. Users report that they can create templates for tasks, projects, and workflows, which helps streamline processes and save time. They find the customization options extensive, though some mention limitations and additional costs. Overall, users feel these templates improve productivity and consistency across their projects.
Verified reviewer profile picture

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“With ClickUp, you can choose from a variety of templates or create your own to match your team's specific needs. You can also customize the fields, colors, and labels to make your workflows and organization as efficient as possible. ”
Verified reviewer profile picture

shaibu p.

The Best Way To Manage Your Projects: A Comprehensive Review Of ClickUp.

“Customizable templates in ClickUp allow teams to streamline repetitive processes and save time. This feature ensures consistency across tasks and projects while enabling users to tailor workflows to specific needs.”
DS

Dolendra S.

Developer

Starting price
10per user /
per month
Pros and Cons based on 4,558 verified reviews
Verified reviewer profile picture

Enhanced team collaboration

Boosted productivity

Comprehensive project management

High customization and flexibility

Continuous improvements

Slow performance speed

Inconsistent bug fixes

Complex navigation

Limited mobile support

Overwhelming email notifications

See pros and cons details
Notion logo
Reviews Sentiment
 
 
 
1-2(17)
3-4(638)
5(2,047)
Key Features
Task Management4.6
Progress Tracking4.5

User insights about the customizable templates feature

Users love Notion's customizable templates for their flexibility and variety. Reviewers highlight the ability to adapt templates to personal needs, enhancing productivity and creativity. They appreciate the extensive library of templates provided by Notion and its community, which cover diverse use cases. Some users mention a learning curve, but overall, they find the templates valuable for creating personalized workflows.
Verified reviewer profile picture
Verified reviewer profile picture

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“The ability to customize templates in Notion is fantastic. I can adapt them to match my unique requirements and create a personalized workspace.”
Verified reviewer profile picture

ahmad a.

Assistant Manager

“The best thing about Notion are the variety of templates that are free to use, some of which are provided by Notion itself and most by its huge community. Since the Notion community is so wide in terms of usage, the templates are very diverse so whatever it is you are looking for like journaling, school time management, homework tracking, college, project management, everything will definitely have a template which you can clone and customize to how you want it.”
Verified reviewer profile picture

Nethmi R.

Software Engineer

Starting price
12per user /
per month
Pros and Cons based on 2,702 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Versatile productivity features

Effective team collaboration

Comprehensive project management

Efficient project tracking

Flexible organizational tools

Limited offline functionality

Occasional performance issues

Inefficient search functionality

Complex user experience

Cluttered navigation interface

See pros and cons details

Other Top Rated Project Tracking Software with Customizable Templates in 2026

Trello logo
Category Leaders

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Asana logo

Project tracking and workflow management platform

Asana is a project tracking tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
Evernote Teams logo

Create, capture & access everyday notes on mobile devices

Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Read more about Evernote Teams

Users also considered
monday.com logo

Project management software

monday.com is a Project Tracking and management software your team will actually enjoy using. Set Goals, track progress & get work done!

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

Monitor all of your initiatives in one place. ClickUp is the mission control for everything you need to track in your business, from strategy to execution. Observe progress as it happens, set your business strategy, and keep everyone on the same page.

Read more about ClickUp

Users also considered
Notion logo
Category Leaders

Project and task management tool

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Todoist logo

Task manager and to do list app for work and life

Todoist is a task management and to-do list application that helps users organize personal and professional tasks across multiple devices. The platform features natural language input for task creation, custom filters for organizing tasks, calendar views for scheduling, and recurring task capabilities. Todoist offers team collaboration tools, project templates, and integrations with external applications.

Read more about Todoist

Users also considered
Miro logo

Miro is a visual workspace for innovation

Manage complex projects — and their stakeholders — with confidence. Create process alignment and shared understanding between cross-functional teams with a collaborative online whiteboard. Meet project milestones with Miro.

Read more about Miro

Users also considered
Procore logo

Cloud-based construction management platform

Procore is a cloud-based construction management platform connecting field and office teams throughout the project lifecycle. It offers tools for project execution, cost, resource, and lifecycle management, including bid management, estimating, scheduling, quality tracking, budgeting, invoicing, and workforce management. With document management, analytics, and mobile access, it supports contractors, owners, specialty contractors, and public agencies across various construction projects.

Read more about Procore

Users also considered
Wrike logo

AI powered workflow management platform

Increase productivity by up to 50% with trusted project tracking software from Wrike. Plan projects, track tasks, and showcase progress. With ready-made solutions for marketing, creative, and professional services. Perfect for teams of 20+ people.

Read more about Wrike

Users also considered
MeisterTask logo

Collaboration and task management software.

MeisterTask is a web-based task and project management tool that is perfect for project tracking. Beautifully-designed interfaces, intuitive functionality and seamless integrations with other tools make it a logical choice for project teams to track their projects.

Read more about MeisterTask

Users also considered
Hubstaff logo

Centralized app for time tracking and productivity metrics

Project tracking software enables efficient monitoring of timelines, budgets, and progress, ensuring teams stay aligned with goals. It offers real-time insights for timely adjustments, fostering accountability and improving decision-making. Essential for meeting deadlines and managing resources.

Read more about Hubstaff

Users also considered
Float logo

Professional services automation software

Float.com is the top-rated solution for profitable resource management. Used by 4500+ of the best professional services teams globally, it gives Operations and Finance leaders the insight and foresight they need to achieve profitable delivery at scale, with the right talent in place. 

Read more about Float

Users also considered
Bluebeam Revu logo

PDF editing & markup on the go with built-in collaboration

Construction project tracking requires a proven solution that keeps your global team on the same page at every stage of the build project. Bluebeam Revu® construction software keeps your team in sync in real-time, allowing you to finish on time and on budget.

Read more about Bluebeam Revu

Users also considered
Any.do logo

A simple and poweful workspace to manage your team's work

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Read more about Any.do

Users also considered
Figma logo

Collaborative platform for UI designing and prototyping

Figma is a cloud-based UI designing and prototyping tool, which allows multiple teams to collaborate on creating, testing, and deploying interface or product designs. Features include version history, project management, commenting, user-based permissions, plugin creation, and single sign-on (SSO).

Read more about Figma

Users also considered
Adobe Workfront logo

Online enterprise work management software

Plan, execute, and deliver great work with a single source of project truth across the enterprise. Adobe Workfront helps you prioritize work, quickly identify bottlenecks, automate processes, and deliver the right outcomes. It serves leaders and team in organizations of all sizes in all industries.

Read more about Adobe Workfront

Users also considered
SuiteDash logo

All-in-One Business Software

Perfect for small to medium-sized businesses looking for a cost-effective, all-in-one platform to integrate CRM, project management, billing, and client portals, SuiteDash simplifies operations, boosts productivity, and reduces overhead costs. Save time and money while streamlining your workflow wit

Read more about SuiteDash

Users also considered
NetSuite logo

AI-powered cloud-based business management suite

NetSuite is an AI-powered cloud-based business management suite. It helps organizations streamline their operations and gain real-time insights into their performance. The suite caters to a range of industries such as manufacturing, retail, and professional services.

Read more about NetSuite

Users also considered
GanttPRO logo
Category Leaders

Online Gantt chart software for project management

GanttPRO is a project tracking tool used by 500K+ users worldwide. Great UI design allows managers and team members to start working right away. Task, resource, cost, deadline management, team collaboration, workload, templates, export, and more - get them for FREE on a trial!

Read more about GanttPRO

Users also considered
Paymo logo
Category Leaders

Task Management, Time Tracking, and Accounting for SMBs

Work and project management software for small teams of up to 20 people. Paymo offers time tracking, task management, resource scheduling, invoicing, and online payments. Try it for free!

Read more about Paymo

Users also considered
Deputy logo

Staff scheduling and attendance tracking solution

Deputy is an all-in-one employee scheduling, time & attendance, tasking and communication platform, with mobile apps which allow users to manage teams on the go.

Read more about Deputy

Users also considered
Teamwork.com logo

Profit from every client demand.

Combining powerful project management and easily streamlined operations - we’re the only platform built for managing client projects, profitably.

Read more about Teamwork.com

Users also considered
Aha! logo

Platform for strategic product roadmapping

Aha! is a comprehensive product development software suite that helps teams manage the entire product lifecycle. The platform includes tools for roadmapping, customer discovery, idea management, and application building with AI assistance. It enables product teams to streamline workflows, capture customer feedback, and align strategy with execution across departments.

Read more about Aha!

Users also considered

Key features for Project Tracking software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Task Management: Reviewers highlight the ability to create, assign, and track tasks, set deadlines, and collaborate through comments and attachments. Users appreciate customizable fields, statuses, and reminders for efficient project execution. 95% of reviewers rated this feature as important or highly important.
  • Progress Tracking: Users value real-time tracking of project status, milestones, and timelines. Customizable charts and dashboards help visualize progress, identify bottlenecks, and facilitate informed decision-making. 93% of reviewers rated this feature as important or highly important.
  • Multiple Projects: Reviewers appreciate the ability to manage and track multiple projects simultaneously. Features like separate boards, kanban views, and dashboards help in organizing tasks and monitoring progress across various initiatives. 93% of reviewers rated this feature as important or highly important.
  • Workflow Management: Users highlight the flexibility and customization of workflows to suit project needs. Visual tools like Kanban boards and automation features streamline task assignment, progress tracking, and collaboration. 93% of reviewers rated this feature as important or highly important.
  • Task Progress Tracking: Reviewers emphasize the importance of monitoring task completion through visual indicators, status updates, and progress bars. This feature helps in identifying bottlenecks, ensuring accountability, and optimizing workflows. 92% of reviewers rated this feature as important or highly important.
  • Activity Tracking: Users appreciate the ability to monitor task updates, track time spent, and maintain a historical record of project activities. This promotes transparency, accountability, and efficient project management. 90% of reviewers rated this feature as important or highly important.