Todoist Pricing, Features, Reviews & Comparison of Alternatives

Todoist

To-do list & task manager to organise your life and work.

4.55/5 (1,241 reviews)

Todoist overview

What is Todoist?

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Todoist is a web-based productivity app to helps users keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. With Todoist, individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari). Data is synchronized across all platforms in real time, even when offline.

Add tasks into Todoist the moment they occur with natural language like "pay the rent every first Monday" or "call Sarah next Wednesday at 9:30AM" and create a custom todo list. Todoist has an AI-powered feature called Smart Schedule that uses machine learning to suggest ideal dates for scheduling and rescheduling tasks.

Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.

Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.

Todoist offers integration with a range of third party apps including Google Calendar, Dropbox, Zapier, and more in order to centralize Todoist tasks and setup streamlined task management workflows.
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Todoist is a web-based productivity app to helps users keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. With Todoist, individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari). Data is synchronized across all platforms in real time, even when offline.

Add tasks into Todoist the moment they occur with natural language like "pay the rent every first Monday" or "call Sarah next Wednesday at 9:30AM" and create a custom todo list. Todoist has an AI-powered feature called Smart Schedule that uses machine learning to suggest ideal dates for scheduling and rescheduling tasks.

Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.

Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.

Todoist offers integration with a range of third party apps including Google Calendar, Dropbox, Zapier, and more in order to centralize Todoist tasks and setup streamlined task management workflows.
doist.com

Pricing

Starting from
$4/month
Pricing options
Free
Subscription
Free trial
 
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Canada, United Kingdom, Australia, China and 5 other markets, India, Japan, Germany, Brazil, Mexico

Supported languages

English, Chinese (Simplified), Chinese (Traditional), Danish, Dutch and 13 other languages, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish
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Todoist user reviews

Value for money
Features
Ease of use
Customer support
  4.5
  4.3
  4.6
  4.4
Steve McIrvin

The to-do app I've actually stuck with for a long time

Used daily for 2+ years
Reviewed 2019-12-31
Review Source: Capterra

It's superb for always being ready to go. I really love the Android widget that always sits on my home screen right next to my calendar and weather. It shows my task list for the day and I have no excuse for not knowing what needs doing.

Pros
I have used Todoist for almost 3 years now and it's the one to-do product that I seem to be able to stick with. I went through a variety of to-do-list managers before this, but somehow because of the wide range of platforms that it supports, including a browser extension, a native Windows app, mobile apps, and a native Mac app, Todoist meets my needs really well. So I guess the feature I like the most is it's ubiquity and speed--it's always close at hand. It can even be the default to-do manager on an Alexa device, which is really nice because you don't have to say "open Todoist" or something like that.

Cons
The free version is really limited. I had the paid version for quite a while and then switched back, but miss a few of the paid features. Even simple things like seeing completed to-dos aren't available unless you pay, so consider the free tier to be VERY limited.

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 9/10

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Alex Hill

Daily User

Used daily for 2+ years
Reviewed 2020-10-13
Review Source: Capterra

After testing just about every task manager available, none come close to the functionality and usability of Todoist. I have been using it for 5+ years and recommend it to anyone who cares about being organized.

Pros
The user interface. Todoist can be as simple or complex as a user wants it to be which is excellent when collaborating with others. I use every feature available while my boss uses it as simply as he can, and we can still share projects and work within the system in whatever way works for us without impacting the other.

Cons
They recently removed a feature that allowed you to click on a Project and see all subprojects and their tasks below. Having to click through each subproject can be tedious (depending on the number of subprojects) and allows some things to fall through the cracks.

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 10/10

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Laura Pereda

Easy To Use, Not So Easy To Organice

Used daily for 6-12 months
Reviewed 2019-09-10
Review Source: Capterra

The founder of the company really likes it to keep track of what everyone is doing so I've been using it for the last 5 months (since I started in this company). But anyway, I actually keep using the Notes App on Mac which is really similar to Todoist but I can keep my tasks private - which is something I wish I could do on Todoist, not sure if there is a way already but it's not very clear who can see what.

Pros
Me and my team really like how easy to use it is. It helps keeping track of what needs o be done and lets other people know what's been completed. It doesn't over complicate things and it's really good that you can have it on your phone and get updates on notifications.

Cons
I get that keeping it simple must be the main idea behind this app. However, I'd appreciate if some hierarchy could be applied when organising the tasks. The way to organise projects on the left part could be, for example, group into folders so once a project is finished you could, for example, move it to an archive folder. All the Karma points system and the notifications is a bit confusing or just not clear enough. Is it just to cheer you up when you've completed many tasks or has it got any actual purpose? But the most important: I wish tasks wouldn’t disappear from my inbox right when I complete them. I wish I could still see them (maybe in a lighter grey colour) so I see what I've completed and then I could manually move them into a project folder when I don't want to see them anymore. Also, I'd appreciate if some type of colour coding could be applied in some way.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 5/10

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Yoana Brecker

Works really well until I had too many tasks and then...overwhelm!

Used daily for 2+ years
Reviewed 2020-08-27
Review Source: Capterra

I really like the interace and ease of use, it's one of my favorite apps in terms of the UI. It's a really quick setup, the fonts are clean and easy to read, the tags and projects are colored nicely, it just wasn't the app that helped me actually get things done.

Pros
While I was using this software, I really liked the sleek and modern interface to add new tasks. It was quick, easy, and the UI was awesome. I wish all task management apps had an UI like Todoist. The tagging feature was also super quick to add, which saves me time adding tasks. The feature to reschedule tasks I didn't do based on the load for my week was good, not as good as Skedpal (which is why I switched) but better than I've seen in other task managemetn apps I've tried and used. I also really liked the minimalism of the screen, I never felt that it was too clunky or too many options being displayed at once and overwhelming me.

Cons
The reason I switched is because I had so many tasks added in I became overwhelmed. This isn't necessarily the apps fault, I should add time in my calendar to do a weekly review, etc... but it just wasn't happening. I switched to SkedPal because it schedules the tasks for me on my calendar, ensuring I get them done. With ToDoist, if something didn't get done, I would have an overdue task, and then need to schedule it into my calendar myself and spend time figuring out what time slot, etc..., then go back to Todoist if the time didn't work out, etc... it wasn't flexible enough to auto schedule and place it on my calendar with the option to roll over to the next day if not completed. (At least at the time that I used it). If it's not on my calendar, it doesn't get done because other things will fill my calendar and then I'm out of time and my Todoist tasks are not completed.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Sid Bansidhar

Almost perfect!

Used daily for 2+ years
Reviewed 2020-09-11
Review Source: Capterra

Todoist is great! I use Todoist daily to keep track of all tasks. Everything that I need to do, I manage with Todoist. Works fantasticly!

Pros
Todoist is one of the best pieces of software I have ever used. Todoist is essential in my daily life. Without todoist, keeping track of tasks would get really messy. Todoist is easy to use but still has a lot of advanced features.

Cons
Todoist is nearly perfect. In the future, some more scheduling and tracking features could be added. It would be great if I could schedule projects in a Gantt chart and track the time I spend on tasks.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 9/10

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Todoist pricing

Starting from
$4/month
Pricing options
Free
Subscription
Free trial
 
View Pricing Plans

Todoist is available as Todoist Free, Todoist Premium and Todoist Business. Both the free and premium versions are aimed at personal use and have a reduced feature set compared to Todoist for Business.

Todoist Premium costs $3/month (billed annually) or $4/month (billed monthly).

Todoist Business can be trialed free for 30 days, after which plans cost $5/user/month (billed annually) or $6/user/month (billed monthly).

Todoist features

API
Activity Tracking
Automatic Notifications
Collaboration Tools
Collaborative Workspace
Commenting
File Management
Search Functionality
Third Party Integration
Workflow Management

Access Control (251 other apps)
Activity Dashboard (209 other apps)
Chat (170 other apps)
Customizable Branding (186 other apps)
Data Import/Export (149 other apps)
Document Management (231 other apps)
Document Storage (249 other apps)
Drag & Drop Interface (188 other apps)
Permission Management (217 other apps)
Reporting & Statistics (159 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for Todoist

Key features of Todoist

  • Project sharing
  • Contact list integration
  • Login tracking
  • Centralized team billing
  • Real-time synchronization
  • Productivity tracking
  • Customizable filters
  • Task creation from emails
  • User management
  • Task labelling
  • Task comments
  • Sharing controls
  • Multiple integrations
  • Automatic backups
  • Email notifications
  • Project templates
  • Recurring tasks
  • SMS and email reminders
  • Priority levels
  • Open API
  • Custom filters
View All Features

Benefits

- Todoist is the to-do list app available on the highest number of platforms: iOS, Android, Windows, macOS, Google Chrome, Firefox, Safari, Gmail, Outlook, and the web. Real-time sync works across all devices and platforms, even offline.
- Spend less time and mental effort scheduling your tasks with natural language Quick Add and AI-powered Smart Schedule.
- Stay motivated and accountable by setting goals & visualizing your daily/weekly productivity with Todoist Karma.
- Set-up a more personalized and powerful to-do list experience with 60+ integrations with your favorite third party apps.
- Todoist's distraction-free design helps you focus on your tasks, not with unnecessary bells and whistles. You'll never see annoying in-app ads or bothersome pop-ups.
- Feel comfortable using your own language inside the app– Todoist is available in 20 different languages.
- Remember anything, anywhere with location-based reminders for iOS and Android.
- Collaborate with up to 25 people per project.