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Top Rated Calendar Software with Availability Management in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Availability management allows users to see and manage their own and others' schedules, preventing conflicts and ensuring efficient planning for meetings, appointments, and activities. It enhances coordination and streamlines scheduling processes. Our reviewers in calendar software rated this feature as important.

3 Best Calendar Software with Availability Management

  • Acuity Scheduling
  • Calendly - Highest rated for availability management
  • Doodle

See other top Calendar products with availability management

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the calendar software category. They also needed to have sufficient reviews about availability management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for availability management based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

Acuity Scheduling logo
4.8
(5.7K)

User insights about the availability management feature

Reviewers appreciate Acuity Scheduling's availability management capabilities. They find it easy to monitor and control their availability for appointments, with options to edit specific days or overall availability. Users highlight the seamless integration with Google Calendar, which helps avoid scheduling conflicts. They also value the ability to create groups of appointment types with individual settings, ensuring clients can see available times and schedule accordingly. Overall, users report that Acuity Scheduling simplifies managing availability and prevents double bookings.
“AS easily integrated with my google calendar which I use for both personal and work life. Whenever I add an event to my google calendar, AS successfully blocked it on its booking system. I have been using it over an year now and it has worked smoothly.”
JS

Jai S.

Owner

“Acuity scheduling looks at my availability through Google Calendar it sees and blocks off time for things that are already on my schedule. This avoids conflicts and assures my clients that I will be available during the time they scheduled with us.”
Verified reviewer profile picture

Cory M.

Owner

Calendar key features coverage

Acuity Scheduling offers 5 out of the 6 key features for Calendar software identified by reviewers:

Email Management4.7
Calendar Management4.6
Scheduling4.8
Calendar/Reminder System4.8
Calendar Sync4.6
Access Controls/Permissions

Pros and cons based on 5,739 verified reviews

81% of users rated Acuity Scheduling 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 5,739 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient client scheduling

Comprehensive organization management

Cons:

High costs and limitations

See pros and cons details

Pricing

Starting price:$20 flat rate/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Calendly logo
4.7
(4K)

User insights about the availability management feature

Reviewers indicate that Calendly's availability management is powerful and flexible, allowing them to set and modify availability easily. They appreciate the integration with Google Calendar, which prevents double bookings and ensures accurate scheduling. Users find it helpful for managing time, setting buffer times between appointments, and providing clients with clear availability options. They also mention the ease of use on both computer and mobile, making it simple to adjust availability based on changing schedules. However, some users note issues with syncing multiple calendars.
“For the person on Calendly sending their link to others for them to make appointments with them, they can choose dates for the rest of the current month and months in advance. Then, on those particular dates, they can choose which times people can make appointments to meet with them, allowing the user to tailor their appointment scheduling to dates and times for which they are available. It is very customizable and makes it clear to the person scheduling an appointment with them what days and times they tend to be available and how long they expect the appointment to last to prevent any confusion. ”
JW

Jaclyn W.

Lead Marketing Associate

“it simplifies scheduling by allowing me to set clear boundaries for my availability while remaining flexible for different types of appointments. Features like buffer times, meeting limits, and time zone detection ensure that my schedule stays organi”
LS

Laila S.

Payment Solutions Advisor

Calendar key features coverage

Calendly offers 6 out of the 6 key features for Calendar software identified by reviewers:

Email Management4.6
Calendar Management4.7
Scheduling4.8
Calendar/Reminder System4.7
Calendar Sync4.7
Access Controls/Permissions4.5

Pros and cons based on 4,080 verified reviews

73% of users rated Calendly 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 4,080 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Significant time savings

Efficient scheduling process

Cons:

Challenging timezone settings

See pros and cons details

Pricing

Starting price:$10 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Doodle logo
4.6
(1.8K)

User insights about the availability management feature

Reviewers highlight Doodle's availability management as essential for coordinating meetings with multiple participants. They appreciate the ability to create polls where attendees can indicate their availability, making it easy to find common meeting times. Users find this feature reduces the need for back-and-forth emails and helps avoid double bookings. They also value the clear interface for showing available times and the option to send automatic reminders. However, some users mention difficulties with calendar syncing and accessing other users' responses.
“A Doodle poll allows you to send to others a link to a simple interface where they can indicate their availability on different dates and at different times. It is then easy to see when different people are available and where there is overlap. Helpfully, there is a count that notes how many of the users are free in a given window of time.”
LB

Leila B.

Program Manager

“Availability management in Doodle is crucial for effective and and functional scheduling of meetings, appointments and time management. It allows one to effectively plan engagements that are favorable with all participants' timing.”
Verified reviewer profile picture

Mumbi K.

Freelance Writer/Virtual Assistant

Calendar key features coverage

Doodle offers 4 out of the 6 key features for Calendar software identified by reviewers:

Email Management
Calendar Management4.6
Scheduling4.6
Calendar/Reminder System
Calendar Sync4.4
Access Controls/Permissions4.5

Pros and cons based on 1,837 verified reviews

68% of users rated Doodle 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 1,837 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient meeting coordination

Significant time savings

Simplified event planning

Effective group scheduling

Cons:

Intrusive advertisements

Confusing updates

Limited mobile usability

See pros and cons details

Pricing

Starting price:$6.95 per user/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Other Top Rated Calendar Software with Availability Management in 2026

Google Workspace logo

Collaboration application suite for teams

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Zoom is an all-in-one collaboration platform

With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

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Time tracking and payroll management application

QuickBooks Time is an online time & labor management solution which allows users to track time from the desk or on the go, via a native iOS or Android mobile GPS-enabled app, text, dial in number and so much more with clock in and clock out punch card or manual timesheet flexibility.

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Acuity Scheduling logo

Online appointment scheduling software and assistant

Let your clients book appointments, classes, or packages, fill out intake forms, add appointments to their calendar, receive confirmation and reminder notifications, and reschedule, cancel, and pay for appointments automatically—zero hula dancing, email ping-pong, or phone tag required.

Read more about Acuity Scheduling

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Website builder & business management platform

Wix is a website-building and business management platform that helps users create any type of website and expand the brand's online presence. Wix offers its users different ways to build sites; for those less tech-savvy, the Wix Editor is the way to go. It boasts a choice of various pre-designed templates that can be personalized with a drag-and-drop editor and various other AI capabilities, such as an automated text generator.

Read more about Wix

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Google Calendar logo
Category Leaders

Web-based time management & calendar application

Google Calendar is an online calendar solution that enables users to manage business and personal schedules. The platform offers calendar migration options, allowing users to integrate existing calendars, including those from Microsoft and IBM. Google provides comprehensive tools and resources to facilitate data migrations into the Google Workspace ecosystem.

Read more about Google Calendar

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An all-in-one employee app that's both powerful, affordable and easy to use, especially for the mobile workforce.

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Calendly logo
Category Leaders

The world's #1 scheduling automation platform

Calendly connects with your existing calendar to automate scheduling, prevent conflicts, and manage meetings across teams, tools, and time zones—so you stay organized and focused on what matters.

Read more about Calendly

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All-in-one software for beauty, wellness, & fitness pros

Boost your productivity and free up time with Vagaro Salon, Spa & Fitness Appointment Scheduling Software. Schedule appointments from a desktop or use our App to manage clients on the go. Send automated reminders and emails. Securely process payments. Pricing starts @ $23.99/mo, Free 1-Month Trial.

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Doodle logo

Less scheduling, more doing. Doodle it.

Keep your calendars aligned and meetings organized with effortless integrations and clear visibility.

Read more about Doodle

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Wrike logo

AI powered workflow management platform

Wrike is an online calendar platform used by 20,000+ companies worldwide. Features include customizable team calendars, Gantt charts with flexible timelines, and a mobile app for efficient remote working. Collaborate in real-time and keep your team members updated with Wrike's calendar software.

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Goldie logo
Category Leaders

Salon booking platform for beauty professionals

Goldie is a smart calendar app for independent beauty pros and small teams. Manage appointments, sync calendars, send reminders, and stay fully booked.

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7shifts logo
Category Leaders

Employee engagement and scheduling solution

Build next week's schedule in minutes with 7shifts' intuitive drag-and-drop builder that automatically factors in availability, time-off, overtime & compliance. Weather and events are incorporated on the calendar so you can schedule the right staff at the ready.

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UpKeep logo

Asset operations management software for businesses

UpKeep is an asset operations management solution combining CMMS, EAM, and APM. It is designed for maintenance, reliability and operations teams and allows users to manage their team, assign work orders, sync devices, and more.

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Professional services automation software

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Findmyshift logo
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Homebase logo
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All-in-one platform to manage hourly team

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Scheduling software for service industries & entreprises

SimplyBook.me is an extensive calendar booking system for any type and size of service business. Sign up, get a beautiful personalised booking website or insert a booking widget to your own site. Allow your clients to book your services online 24/7 via your site, Instagram, Facebook or Google.

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A simple and poweful workspace to manage your team's work

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Key features for Calendar software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Email Management: Reviewers highlight the ability to organize emails using filters, labels, and folders, and appreciate seamless integration with other tools and devices. 95% of reviewers rated this feature as important or highly important.
  • Calendar Management: Users value calendar management for its color-coding, sharing features, synchronization across devices, and reminders for upcoming events. 94% of reviewers rated this feature as important or highly important.
  • Scheduling: Reviewers find scheduling helpful for avoiding conflicts, managing appointments, and integrating with other tools to streamline the process. 93% of reviewers rated this feature as important or highly important.
  • Calendar/Reminder System: Users appreciate the customizable reminders, notifications, and ability to set recurring events, which help them stay organized and meet deadlines. 92% of reviewers rated this feature as important or highly important.
  • Calendar Sync: Reviewers emphasize the importance of calendar sync for maintaining up-to-date schedules across multiple devices and preventing double bookings. 91% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users highlight the significance of access controls for ensuring data security, managing document permissions, and maintaining confidentiality. 88% of reviewers rated this feature as important or highly important.