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Top Rated Document Management Software with Activity Tracking in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Activity tracking in document management software enables users to monitor edits, maintain version control, and see who has accessed or modified documents. This ensures accountability and facilitates efficient collaboration among team members. Our reviewers in document management software rated this feature as important.

3 Best Document Management Software with Activity Tracking

  • Dropbox Business
  • Microsoft 365
  • monday.com - Highest rated for activity tracking

See other top Document Management products with activity tracking

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the document management software category. They also needed to have sufficient reviews about activity tracking, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for activity tracking based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

Dropbox Business logo
4.5
(21.6K)

User insights about the activity tracking feature

Users find Dropbox Business's activity tracking valuable for monitoring file activity, including who made changes and when. They appreciate the ability to track client engagement with shared files and folders, which helps in knowing if clients are using the products. Reviewers indicate that the dashboard's analysis tools aid in tracking engagement, and the date-based organization of files is particularly handy. Some users, however, mention not needing this capability frequently or being unaware of its existence.
“I like that Dropbox Business allows users to view file activity and see who performed specific actions and when they performed those actions.”
PM

Peace M.

Content Writer

“The dashboard incorporates a variety of analysis tools that can aid in tracking the engagement of the link. ”
RR

Redemptor R.

Graphics designer

Document Management key features coverage

Dropbox Business offers 6 out of the 6 key features for Document Management software identified by reviewers:

Secure Data Storage4.7
Document Storage4.7
File Sharing4.7
Mobile Access4.5
Access Controls/Permissions4.5
Electronic Signature4.3

Pros and cons based on 21,681 verified reviews

64% of users rated Dropbox Business 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 21,681 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Cons:

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details

Pricing

Starting price:$11.99 flat rate/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft 365 logo
4.7
(14K)

User insights about the activity tracking feature

Reviewers appreciate Microsoft 365's activity tracking for its ability to monitor changes in shared files and track project progress in real-time. They find it useful for security reasons due to its integration with local AD and value the ease of tracking team activities and task completion. Users report that having everything in one place and being able to see who did what among team members enhances project management. Some users, however, mention not using this capability or being unaware of it.
“I really appreciate the activity tracking, because I keep everything on a shared Drive so it auto saves my content. However, sometimes I have a better idea that comes along later, and I can always go back and check my different revision history entries to see which one I want to keep that will work the best with what I'm trying to do.”
HV

Hogan V.

Law student

“Having everything in one place and being able to have full access from anywhere and being able to see who did what among the team members, makes Microsoft 365 the right software for activity tracking”
CN

Christian N.

Editor

Document Management key features coverage

Microsoft 365 offers 4 out of the 6 key features for Document Management software identified by reviewers:

Secure Data Storage4.6
Document Storage4.6
File Sharing4.5
Mobile Access4.5
Access Controls/Permissions
Electronic Signature

Pros and cons based on 14,028 verified reviews

71% of users rated Microsoft 365 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,028 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Cons:

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details

Pricing

Starting price:$6 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

monday.com logo
4.6
(5.7K)

User insights about the activity tracking feature

Reviewers appreciate monday.com's activity tracking capabilities for their visual simplicity and ease of adjustment. They find it helpful for tracking time spent on tasks, monitoring team performance, and ensuring nothing falls through the cracks. Users report that it enhances visibility of changes, improves collaboration, and provides real-time updates via push notifications. They indicate that the visual representation aids in staying on top of tasks and that it is intuitive and convenient to use. Some users, however, mention not needing this capability in their specific industry.
“Monday.com can be used to categorize tasks and track the progress of a task, making it easy to follow up on the progress of the work being done. This is one of my favorite features as it reinforces confidence in my work. ”
Verified reviewer profile picture

Stacey A.

Customer Service Representative

“The activity tracking feature on Monday especially the push notification on activity updates makes it easy to keep track of project activities in real-time”
Verified reviewer profile picture

Norbert D.

Product Manager

Document Management key features coverage

monday.com offers 4 out of the 6 key features for Document Management software identified by reviewers:

Secure Data Storage
Document Storage4.3
File Sharing4.3
Mobile Access4.4
Access Controls/Permissions4.4
Electronic Signature

Pros and cons based on 5,720 verified reviews

65% of users rated monday.com 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 5,720 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

Cons:

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details

Pricing

Starting price:$9 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Document Management Software with Activity Tracking in 2026

Google Drive logo
Category Leaders

Cloud storage and backup for files, photos, docs, and more

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Read more about Google Drive

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Google Docs logo

Online document creation and editing tool

Google Docs is an online word processor that lets businesses create and format text documents and collaborate with team members in real time.

Read more about Google Docs

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Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

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Dropbox Business logo
Category Leaders

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Docusign logo

Electronic signature & document approval software

Docusign is a cloud-based digital signature platform that allows businesses to create, commit to, and manage their agreements on a centralized dashboard. The IAM for Sales application streamlines the sales contracting process, enabling sellers to create optimal deals more independently, close them faster, and extract more value. Its IAM for Customer Experience application transforms time-consuming processes into engaging experiences that build long-lasting customer relationships and drive scale.

Read more about Docusign

Users also considered
Connecteam logo

Enhance employee management with the only all-in-one app

Connecteam's document management app is the easiest way to switch from pen & paper to digital paperwork. Start for free!

Read more about Connecteam

Users also considered
monday.com logo

Project management software

With monday.com work OS you can create, store and manage all documents and forms in one place. Automate document creation and approvals, share and collaborate in real-time, track and review past edits through document search, and maximize security by centralizing everything in one place.

Read more about monday.com

Users also considered
Adobe Acrobat logo

PDF editing with e-signatures and document review tools

Adobe Acrobat is PDF editing software that can be used to create, convert and share PDF documents. It can convert documents in Microsoft Office formats to PDFs, and vice versa. PDFs can be viewed, annotated, and signed using Adobe Sign and the free Acrobat Reader mobile app.

Read more about Adobe Acrobat

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Notion logo

Project and task management tool

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Jotform logo

Cloud-based form builder tool for digital forms.

Jotform is a cloud-based form builder platform that helps businesses streamline form creation via ready-made templates, integrations with third-party applications, and design features that cater to organizations globally.

Read more about Jotform

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

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Confluence logo

Remote team collaboration and knowledge workspace

Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
iLovePDF logo

Document generation and management software

iLovePDF’s document management suite includes 25+ tools for organizing, editing, and sharing documents. Features like file compression, OCR, and digital signatures deliver secure, flexible solutions for businesses seeking efficient document handling across their devices.

Read more about iLovePDF

Users also considered
iCloud logo

Multi-device cloud content storage

iCloud from Apple is a secure cloud storage solution for storing multiple types of content online, and across all your devices. The data storage platform provides a single place to store your documents, music, photos and other files. It eliminates the need for uploads, downloads and transfers.

Read more about iCloud

Users also considered
Clio logo

Cloud-based legal practice management tool for law firms.

Clio is a comprehensive legal practice management software that helps law firms streamline their operations. The platform offers case management, client intake, document automation, and legal accounting features, all integrated into one system. With built-in AI capabilities through Clio Duo, legal professionals can efficiently summarize documents and access matter details while maintaining client communication through a dedicated portal.

Read more about Clio

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a work management software used by 20,000+ companies. Streamline your document management with cloud-based, in-context file storage. Share documents within request forms and tasks and shorten your approvals with visual proofing. Simplify document management with Wrike's 400+ integrations.

Read more about Wrike

Users also considered
Autodesk Forma logo

Construction management platform

Collaborate confidently knowing you have access to the latest documents and data whenever you need them. Simplify access to relevant construction documents, drawings, and 3D models. Update files in real time to stay on top of the latest versions and work from a single source of truth.

Read more about Autodesk Forma

Users also considered
Bluebeam Revu logo

PDF editing & markup on the go with built-in collaboration

Creating a system for document management in construction projects is hard without the help of a real-time solution. That's where Bluebeam Revu® helps with a shareable, 24/7 digital software that keeps your team on the same page no matter their location.

Read more about Bluebeam Revu

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Smallpdf logo

PDF document management and conversion suite

Smallpdf is a desktop, mobile & cloud-based PDF document management and conversion tool, providing a suite of 21 tools to create, convert and edit documents.

Read more about Smallpdf

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PandaDoc logo

Cloud-based tool for creating, editing and signing documents

Generate custom, error-free and secure documents faster than ever with PandaDoc for small to medium-sized businesses in all departments.

Read more about PandaDoc

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pdfFiller logo

Online PDF form filler & editor

pdfFiller is an online form and document management system for editing, printing, downloading, sending, and converting documents. The cloud-based system offers eSignature capabilities, a PDF editor, form builder, authentication features, and native Android and iOS mobile applications.

Read more about pdfFiller

Users also considered
Process Street logo

AI-enabled compliance operations platform.

Process Street is an AI-powered compliance operations platform that turns policies into automated workflows, enabling teams to manage controlled documents, run no-code processes, and stay audit-ready.

Read more about Process Street

Users also considered
Aha! logo

Platform for strategic product roadmapping

Aha! Knowledge is the product information hub. Create internal wikis and knowledge bases to share content. Draft docs fast with AI and 100+ templates. Plus, include diagrams with built-in whiteboards. Use Aha! Knowledge with Aha! Roadmaps to document product information alongside strategic plans.

Read more about Aha!

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Key features for Document Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers emphasize strong security measures like encryption, multi-factor authentication, and audit logs to protect sensitive information and ensure data integrity. 92% of reviewers rated this feature as important or highly important.
  • Document Storage: Users value the ability to organize, access, and collaborate on documents efficiently, with features like automatic saving, version control, and integration with other tools. 90% of reviewers rated this feature as important or highly important.
  • File Sharing: Reviewers appreciate the flexibility and control over sharing files, including setting permissions, enabling real-time collaboration, and managing access securely. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users highlight the convenience of accessing, editing, and sharing documents from mobile devices, enhancing productivity and flexibility while on the go. 88% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers value the ability to set granular permissions, manage access, and maintain data security by controlling who can view, edit, or share files. 85% of reviewers rated this feature as important or highly important.
  • Electronic Signature: Users appreciate the convenience and efficiency of signing documents electronically, which speeds up workflows, ensures legal compliance, and reduces the need for physical paperwork. 84% of reviewers rated this feature as important or highly important.