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Top Rated Document Management Software with Commenting/Notes in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Commenting and notes facilitate collaboration, provide feedback, and help track changes. They enable users to highlight specific sections, suggest edits, and communicate effectively within documents. This improves document review and workflow efficiency. Our reviewers in document management software rated this feature as important.

6 Best Document Management Software with Commenting/Notes

Product
User rating
Starting price
Dropbox Business logo
4.5
(21.6K)
11.99
flat rate/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Confluence logo
4.5
(3.6K)
5.42
per user/per month
Notion logo
4.7
(2.7K)
12
per user/per month
Adobe Acrobat logo
4.7
(4.1K)
19.99
per user/per month
Microsoft Word logo
4.7
(2.7K)
159.99

See other top Document Management products with commenting/notes

How we picked the 6 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Document Management software category. They also needed to have sufficient reviews about commenting/notes, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for commenting/notes, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 6 best products

Dropbox Business logo
Reviews Sentiment
 
 
 
1-2(315)
3-4(7,529)
5(13,837)
Key Features
Secure Data Storage4.7
Document Storage4.7

User insights about the commenting/notes feature

Reviewers appreciate that Dropbox Business's commenting/notes capabilities are helpful for remote collaboration and communication. They find it easy to add comments and notes to files, which is useful for sharing feedback and staying organized. Users highlight the simplicity and effectiveness of the feature, though some prefer using other platforms for detailed comments. They say it enhances teamwork and project management.
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“A seamless way to stay organized when collaborating with other employees and vendors. Provides a channel of communication in my work place.”
VG

Valerie G.

Account Manager

“This is something Drobpox makes it very well, commenting or adding notes to don't edit the original document is highly valued”
Verified reviewer profile picture

Joel M.

Manufacturing Quality Engineer

Starting price
11.99flat rate /
per month
Pros and Cons based on 21,681 verified reviews
Verified reviewer profile picture

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,150)
Key Features
Secure Data Storage4.7
Document Storage4.7

User insights about the commenting/notes feature

Reviewers indicate that Google Workspace's commenting/notes capabilities are essential for collaboration and organization. They find it easy to comment on various file types, including Google Docs, Sheets, and Slides. Users appreciate the real-time feedback, tagging team members, and the intuitive interface. They say it enhances communication and productivity, especially for remote teams and asynchronous work.

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“Google Workspace's commenting/notes feature is extremely helpful. It allows easy communication and feedback on documents. Tagging specific team members and assigning tasks within comments helps us stay organized. It has greatly improved our team's pr”
cf

christopher f.

Owner

“Because I work remotely and my team is spread across time zones - we do a lot of async work. Being able to comment, take notes, and even make those notes into tasks is huge! We can tag each other and it alerts us when we've been tagged.”
KP

Kaylynn P.

Learning and Development Operations Specialist

Starting price
7per user /
per month
Pros and Cons based on 17,469 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Confluence logo
Reviews Sentiment
 
 
 
1-2(35)
3-4(1,550)
5(2,075)
Key Features
Secure Data Storage
Document Storage4.5

User insights about the commenting/notes feature

Users report that Confluence's commenting/notes capabilities are important for team collaboration and feedback. They appreciate the ease of leaving comments and tagging team members, which keeps everyone informed. Reviewers find it useful for continuous improvement and issue tracking, though some see it as a basic feature. They say it facilitates communication and content enhancement.

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“Commenting helps to improve the content and one can annotate the users to correct the contents or lines on page”
GS

Gaurav S.

Sr. DevOps engineer

“Notes and comments are the crucial parts in each issue that arises during the issue tracking and management.”
MG

Manokar G.

Senior Software Engineer

Starting price
5.42per user /
per month
Pros and Cons based on 3,660 verified reviews

Centralized knowledge repository

Enhanced team collaboration

Efficient project management

Comprehensive documentation management

Seamless integration with tools

Frequent performance lags

High costs for larger teams

Limited text formatting options

Buggy issue management

Inefficient search functionality

See pros and cons details
Notion logo
Reviews Sentiment
 
 
 
1-2(17)
3-4(638)
5(2,047)
Key Features
Secure Data Storage
Document Storage4.5

User insights about the commenting/notes feature

Reviewers feel that Notion's commenting/notes capabilities are integral for collaboration and feedback. They highlight the ease of adding comments to specific content blocks, which is useful for team projects and meetings. Users appreciate the seamless integration with tasks and documents, though some find the feature simplistic. They say it is intuitive and enhances remote work efficiency.

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“We add all of our meeting note in this application. We can share it with the team and they can add some comments to the note that we have entered. It is really useful to all of the team to keep in mind the important aspect that has been mentionned in our numerous meetings.”
AB

Audrey B.

Marketing strategy manager

“I like the "Commenting/Notes" feature in Notion for its seamless integration with tasks and documents, making feedback easy to track and keeping all relevant information in one place.”
MP

Matteo P.

Graphic Designer

Starting price
12per user /
per month
Pros and Cons based on 2,702 verified reviews

Versatile productivity features

Effective team collaboration

Comprehensive project management

Efficient project tracking

Flexible organizational tools

Limited offline functionality

Occasional performance issues

Inefficient search functionality

Complex user experience

Cluttered navigation interface

See pros and cons details
Adobe Acrobat logo
Reviews Sentiment
 
 
 
1-2(31)
3-4(1,101)
5(3,033)
Key Features
Secure Data Storage4.5
Document Storage4.6

User insights about the commenting/notes feature

Reviewers indicate that Adobe Acrobat's commenting/notes capabilities are valuable for document review and collaboration. They find it easy to add notes and comments, which are useful for proofreading and providing clear instructions. Users appreciate the customization options and cross-platform compatibility, though some mention it could be more intuitive. They say it is essential for editing and annotating PDFs.
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“Commenting and leaving notes is very important and that's the reason I use Adobe Acrobat. It allows to give different colors and highlight text while adding comments. In the picture files, you can easily add notes and store your information. ”
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Ryan H.

HR Manager

“Being able to comment and make notes right in my PDF is very important. I like to use this to create instructions with screenshots for other employees or my clients. It makes it a lot easier to get my point across.”
Verified reviewer profile picture

Jessica K.

Staff Accountant

Starting price
19.99per user /
per month
Pros and Cons based on 4,165 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Efficient document sharing

Seamless integration with other tools

Comprehensive PDF editing features

Robust document security

Convenient diGital signing

Inconsistent font editing

Slow performance and high resource usage

High cost concerns

Frequent updates and version issues

Complicated page navigation

See pros and cons details
Microsoft Word logo
Reviews Sentiment
 
 
 
1-2(18)
3-4(600)
5(2,158)
Key Features
Secure Data Storage
Document Storage4.6

User insights about the commenting/notes feature

Users report that Microsoft Word's commenting/notes capabilities are highly useful for collaboration and document review. They appreciate the ability to add comments without altering the original text, track changes, and identify contributors by color. Reviewers find it easy to leave feedback, although some mention the interface could be simpler. They say it is valuable for academic, professional, and team projects.
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“I use this daily on Microsoft 365 for my English Learning students. They submit work on a OneDrive assignment that uses Microsoft word and then I give them comments so they can make edits. This is essential for me as an English Learning teacher.”
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Ryan S.

EL Teacher

“I like how I can see clearly the comments. This feature is helpful as I can see the comments of my professors and also with my translation practicum, I could see the advice that the supervisor gave to improve without touching the text itself. ”
KM

Katherine M.

Assistant

Starting price
159.99
Pros and Cons based on 2,776 verified reviews
Verified reviewer profile picture

Versatile document creation

Seamless integration with other tools

Robust word processing features

Essential for academic use

Comprehensive writing tools

Frequent software crashes

High cost concerns

Challenging image insertion

Inconsistent document formatting

Complex document layout

See pros and cons details

Other Top Rated Document Management Software with Commenting/Notes in 2026

Google Drive logo
Category Leaders

Cloud storage and backup for files, photos, docs, and more

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Read more about Google Drive

Users also considered
Google Docs logo

Online document creation and editing tool

Google Docs is an online word processor that lets businesses create and format text documents and collaborate with team members in real time.

Read more about Google Docs

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Dropbox Business logo
Category Leaders

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Docusign logo

Electronic signature & document approval software

Docusign is a cloud-based digital signature platform that allows businesses to create, commit to, and manage their agreements on a centralized dashboard. The IAM for Sales application streamlines the sales contracting process, enabling sellers to create optimal deals more independently, close them faster, and extract more value. Its IAM for Customer Experience application transforms time-consuming processes into engaging experiences that build long-lasting customer relationships and drive scale.

Read more about Docusign

Users also considered
Connecteam logo

Enhance employee management with the only all-in-one app

Connecteam's document management app is the easiest way to switch from pen & paper to digital paperwork. Start for free!

Read more about Connecteam

Users also considered
monday.com logo

Project management software

With monday.com work OS you can create, store and manage all documents and forms in one place. Automate document creation and approvals, share and collaborate in real-time, track and review past edits through document search, and maximize security by centralizing everything in one place.

Read more about monday.com

Users also considered
Adobe Acrobat logo

PDF editing with e-signatures and document review tools

Adobe Acrobat is PDF editing software that can be used to create, convert and share PDF documents. It can convert documents in Microsoft Office formats to PDFs, and vice versa. PDFs can be viewed, annotated, and signed using Adobe Sign and the free Acrobat Reader mobile app.

Read more about Adobe Acrobat

Users also considered
Microsoft Word logo

Word processing software for document generation & sharing.

Microsoft Word is a cloud-based word processing tool that allows users to create professional documents on their phones, tablets and computers. The program comes with numerous features including built-in spell checker and grammar checker, integration with other Microsoft 365 products such as Excel and PowerPoint, and access from anywhere.

Read more about Microsoft Word

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Notion logo

Project and task management tool

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Jotform logo

Cloud-based form builder tool for digital forms.

Jotform is a cloud-based form builder platform that helps businesses streamline form creation via ready-made templates, integrations with third-party applications, and design features that cater to organizations globally.

Read more about Jotform

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
iCloud logo

Multi-device cloud content storage

iCloud from Apple is a secure cloud storage solution for storing multiple types of content online, and across all your devices. The data storage platform provides a single place to store your documents, music, photos and other files. It eliminates the need for uploads, downloads and transfers.

Read more about iCloud

Users also considered
Microsoft OneNote logo

Collaboration and file management

Microsoft OneNote is a free cloud-based digital note taking app that allows users to create and organize meeting notes, journal entries, lab results and more. Users can take that notes are then instantly converted into digital text for improved organization and less retyping. The product offers deep search functionality for all notes stored in its database and allows users to store and organize audio recordings in a searchable format. OneNote also comes Microsoft 365 integration.

Read more about Microsoft OneNote

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a work management software used by 20,000+ companies. Streamline your document management with cloud-based, in-context file storage. Share documents within request forms and tasks and shorten your approvals with visual proofing. Simplify document management with Wrike's 400+ integrations.

Read more about Wrike

Users also considered
Autodesk Forma logo

Construction management platform

Collaborate confidently knowing you have access to the latest documents and data whenever you need them. Simplify access to relevant construction documents, drawings, and 3D models. Update files in real time to stay on top of the latest versions and work from a single source of truth.

Read more about Autodesk Forma

Users also considered
LibreOffice logo

Software suite for creating, editing, and managing documents

LibreOffice is a cloud-based and on-premise suite of applications designed to help businesses, charities, and government organizations create, edit, and manage documents, spreadsheets, presentations, graphs, drawings, mathematical formulas, and more.

Read more about LibreOffice

Users also considered
Smallpdf logo

PDF document management and conversion suite

Smallpdf is a desktop, mobile & cloud-based PDF document management and conversion tool, providing a suite of 21 tools to create, convert and edit documents.

Read more about Smallpdf

Users also considered
pdfFiller logo

Online PDF form filler & editor

pdfFiller is an online form and document management system for editing, printing, downloading, sending, and converting documents. The cloud-based system offers eSignature capabilities, a PDF editor, form builder, authentication features, and native Android and iOS mobile applications.

Read more about pdfFiller

Users also considered
Process Street logo

AI-enabled compliance operations platform.

Process Street is an AI-powered compliance operations platform that turns policies into automated workflows, enabling teams to manage controlled documents, run no-code processes, and stay audit-ready.

Read more about Process Street

Users also considered
Aha! logo

Platform for strategic product roadmapping

Aha! Knowledge is the product information hub. Create internal wikis and knowledge bases to share content. Draft docs fast with AI and 100+ templates. Plus, include diagrams with built-in whiteboards. Use Aha! Knowledge with Aha! Roadmaps to document product information alongside strategic plans.

Read more about Aha!

Users also considered
Ploomes CRM logo

CRM platform that automates sales and business workflows

Ploomes automates document creation, storage, and tracking—connecting proposals, contracts, and files directly to CRM data. With templates, approval flows, and ERP/email integrations, teams manage documents efficiently and maintain full version control across the sales process.

Read more about Ploomes CRM

Users also considered

Key features for Document Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers highlight encryption, multi-factor authentication, and controlled access to protect sensitive information. Secure storage ensures data integrity and compliance with security standards. 91% of reviewers rated this feature as important or highly important.
  • Document Storage: Users appreciate the ability to organize, access, and share documents efficiently. Features include cloud storage, collaboration tools, and search functionality to enhance productivity. 90% of reviewers rated this feature as important or highly important.
  • File Sharing: Reviewers value real-time collaboration, granular access controls, and customizable sharing options. These features ensure secure and efficient document sharing within teams and with external partners. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users benefit from the ability to access, edit, and share documents from mobile devices. This feature enhances productivity by enabling on-the-go collaboration and real-time updates. 88% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers appreciate the granular control over who can view, edit, and share documents. Customizable permissions ensure data security and appropriate access levels for different users. 85% of reviewers rated this feature as important or highly important.
  • Electronic Signature: Users find electronic signatures convenient for remote document approval, ensuring legal validity and speeding up processes. This feature enhances workflow efficiency and reduces the need for physical signatures. 84% of reviewers rated this feature as important or highly important.