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Top Rated Document Management Software with File Sharing in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

File sharing enhances collaboration by allowing multiple users to access, edit, and manage documents in real-time. It offers control over permissions, improves security, supports various file formats, and simplifies document organization. Our reviewers in document management software rated this feature as highly important.

8 Best Document Management Software with File Sharing

Product
User rating
Starting price
Autodesk Construction Cloud logo
4.3
(2.2K)
Empty state illustration for "No pricing info"

No pricing info

Jotform logo
4.7
(2.7K)
39
flat rate/per month
Box logo
4.4
(5.6K)
20
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Google Drive logo
4.8
(28.4K)
7
per user/per month
Confluence logo
4.5
(3.6K)
5.42
per user/per month
PandaDoc logo
4.5
(1.2K)
19
per user/per month
monday.com logo
4.6
(5.7K)
9
per user/per month

See other top Document Management products with file sharing

How we picked the 8 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Document Management software category. They also needed to have sufficient reviews about file sharing, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for file sharing, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 8 best products

Autodesk Construction Cloud logo
Reviews Sentiment
 
 
 
1-2(43)
3-4(1,101)
5(1,059)
Key Features
Secure Data Storage
Document Storage4.6

User insights about the file sharing feature

Reviewers appreciate Autodesk Construction Cloud's file sharing for its simplicity and speed. They highlight the ability to share technical documents and models with internal and external teams. Users find it helpful for keeping all parties updated and maintaining file structure. The integration with other software is also valued.
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“Keeping the internal and external teams up-to-date on all the information that gets shared and floated around is a critical communication part for a project's success. ACC makes it quite straightforward to be able to share files to project members, and even to those that are not on the project.”
AM

Ashish M.

VDC Manager

“It allows all parties on agiven project to exchange most technical documents form almost anywhere anytime .”
Verified reviewer profile picture

fissiha a.

Architect

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 2,203 verified reviews
Verified reviewer profile picture

Effective collaboration features

Efficient field operations

Enhanced team collaboration

Comprehensive plan management

Streamlined BIM project management

Slow performance issues

Problematic issue management

High cost barrier

Inconsistent cloud syncing

Cumbersome file upload process

See pros and cons details
Jotform logo
Reviews Sentiment
 
 
 
1-2(41)
3-4(700)
5(2,039)
Key Features
Secure Data Storage4.7
Document Storage4.4

User insights about the file sharing feature

Users report that Jotform's file sharing is straightforward and secure, allowing for easy data upload and download. They appreciate the integration with cloud storage apps and the ability to share forms and documents with team members. Some mention occasional issues with form submissions appearing blank.

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“I like the File Sharing aspects of JotForm because it makes it easy to communicate across different component companies within our business. We have two different regions that need to be able to communicate on a large scale and be able to share and distribute information, as well as utilize the same forms for cross-region communication and consistency.”
MH

Maria H.

Director of Training

“File sharing works as a data upload and download so the same comments apply here as I stated previously. The data export function works well and it very easy to upload photos and documents to forms. Our clients can upload multiple files and it is super easy to open the attachments from the pdf of the submitted form. The only issue is downloading a zip file with the attachments as a separate file. There is sometimes a delay which can be inconvenient but I don't always use this option. All in all it is really super. ”
MS

Marjorie S.

Consultant and social compliance practitioner

Starting price
39flat rate /
per month
Pros and Cons based on 2,780 verified reviews

Effortless form creation

Efficient survey development

Convenient diGital signatures

Restrictive usage limits

High cost for advanced features

See pros and cons details
Box logo
Reviews Sentiment
 
 
 
1-2(167)
3-4(2,280)
5(3,175)
Key Features
Secure Data Storage4.7
Document Storage4.7

User insights about the file sharing feature

Users find Box's file sharing capabilities robust and user-friendly. They highlight the ease of sharing large files, setting permissions, and collaborating with team members. Reviewers appreciate the integration with other tools and the secure sharing options. However, some note occasional issues with link sharing and the need for a Box account for external users.
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“Box allows the user to share files by creating links to send or even share documents in real-time collaboration. Control the shared settings and restrict access when needed; thus, it is secure and versatile.”
kb

kobina b.

HR Project Manager

“With Box, team members and I can share project planning files, including documents, spreadsheets, presentations, and images, making it easy to collaborate on project plans and keep everyone up to date.”
Verified reviewer profile picture

Anoop K.

Senior Analyst

Starting price
20per user /
per month
Pros and Cons based on 5,622 verified reviews
Verified reviewer profile picture

Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,150)
Key Features
Secure Data Storage4.7
Document Storage4.7

User insights about the file sharing feature

Users report that Google Workspace's file sharing is simple and secure, allowing for easy collaboration. They value the ability to set access levels and share files with both internal and external users. Reviewers also appreciate the integration with other Google services, although some note occasional confusion with permissions and external sharing.

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“File sharing is a crucial part of collaborating on Google Workspace. When you share a file, you can control who can view, edit, or comment on it. You can also give people different levels of access, so they can do things like add comments or make changes to the file.”
GK

Geoffrey K.

manager

“Google Workspace is really helpful for team collaboration. Instead of sending everything in email or handing documents personally, one can just share a file so easily. It is very helpful in my job, since my students and co-teachers can comment and edit in the documents I shared with them. I can also change the sharing settings so the recipients can just view it and not edit them. ”
AA

Ana A.

High School Teacher

Starting price
7per user /
per month
Pros and Cons based on 17,469 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Google Drive logo
Reviews Sentiment
 
 
 
1-2(59)
3-4(5,879)
5(22,482)
Key Features
Secure Data Storage4.7
Document Storage4.8

User insights about the file sharing feature

Reviewers appreciate Google Drive's file sharing capabilities for their ease and efficiency. They highlight the ability to share large files, set permissions, and collaborate in real-time. Users find it convenient to share links and manage access, even with non-Google users. However, some mention occasional issues with file access and upload speeds.
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“You can share your files with your colleagues by using file sharing features that are provided in Google Drive. You can also arrange different level permissions to different colleagues. Moreover, you can collaborate on documents with other users in real time.”
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Berkan D.

Lead Engineer

“File sharing is easy and intuitive since you right-click the file/document/folder you want to share and add the email addresses of the persons you would like to grant access to. The ability to determine the granularity of access i.e. if it's view only, comment only, or edit permissions is crucial when collaborating with remote teams. Sometimes you want to share content without allowing unnecessary modifications to the content.”
BM

Benson M.

Analyst

Starting price
7per user /
per month
Pros and Cons based on 28,420 verified reviews
Verified reviewer profile picture

Effective collaborative sharing

Seamless integration capabilities

Beneficial for school usage

Cross-device accessibility

Dependence on internet connection

Issues with file upload

Limited search functionality

See pros and cons details
Confluence logo
Reviews Sentiment
 
 
 
1-2(35)
3-4(1,550)
5(2,075)
Key Features
Secure Data Storage
Document Storage4.5

User insights about the file sharing feature

Reviewers find Confluence's file sharing useful for collaboration, allowing easy document uploads and sharing links. They appreciate the integration with other tools and the ability to manage permissions. However, some users note that it is not as robust as dedicated file sharing platforms and can be clunky for large files.
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“File sharing becomes very easy with confluence. The software provides re-shareable links and also provides security to access control on who can access the documents. It also gives an option to share the previous version of the same documents which helps the learners to go through various upgrades that happened over a certain time period.”
HR

Hrudvi R.

Student

“ The ability to share files directly within Confluence eliminates the need for separate file-sharing platforms. This simplifies collaboration by keeping documents and related discussions in one place. It also reduces the chance of misplacing files or losing track of conversations related to specific documents.”
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Ezekiel K.

Data scientist

Starting price
5.42per user /
per month
Pros and Cons based on 3,660 verified reviews
Verified reviewer profile picture

Centralized knowledge repository

Enhanced team collaboration

Efficient project management

Comprehensive documentation management

Seamless integration with tools

Frequent performance lags

High costs for larger teams

Limited text formatting options

Buggy issue management

Inefficient search functionality

See pros and cons details
PandaDoc logo
Reviews Sentiment
 
 
 
1-2(35)
3-4(421)
5(786)
Key Features
Secure Data Storage4.6
Document Storage4.6

User insights about the file sharing feature

Reviewers indicate that PandaDoc's file sharing is efficient and secure, making it easy to share documents with team members and clients. They appreciate the integration with CRM systems, which automates the sharing process. Users find it straightforward to create accounts and send files, although some mention the cost as a drawback.

See related user reviews

“File sharing has been completely automatized with the integration of the CRM system. When a specific action for a deal is performed in CRM, panda doc sends out a document, when the document is signed, this information is sent back to to the CRM that performs other actions. It's a great time saver, compared to what was before when the team was sending these documents manually via email in PDF.”
GG

Gregor G.

Marketing manager

“Its really important in working in big organisation, because file sharing feature helps to share the documents within differnt team in the same organisation ”
SB

Sanjay B.

Marketing Specialist

Starting price
19per user /
per month
Pros and Cons based on 1,242 verified reviews

Real-time document tracking

Streamlined proposal creation

Convenient electronic signatures

Efficient workflow management

Quick contract signing

Inconsistent document formatting

Email notification issues

Slow issue resolution

Limited form field functionality

Subpar document management

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,936)
5(3,713)
Key Features
Secure Data Storage
Document Storage4.3

User insights about the file sharing feature

Users highlight the ease of file sharing on monday.com, noting its efficiency and simplicity. They appreciate the ability to share files with team members and the integration with other tools like Google Docs and Dropbox. Reviewers find it useful for attaching files to tasks and collaborating in real-time.
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“Integration with independent Microsoft docx, Google docs, Dropbox, etc. makes it easier to upload reference files for particular tasks. ”
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Nimit J.

Marketing Executive

“It is convenient to be able to attach files to tasks in Monday so I can go back and reference them or my coworkers can review documents associated with different tasks”
AV

Andrew V.

eCommerce operations Associate

Starting price
9per user /
per month
Pros and Cons based on 5,720 verified reviews
Verified reviewer profile picture

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details

Other Top Rated Document Management Software with File Sharing in 2026

Google Drive logo
Category Leaders

Cloud storage and backup for files, photos, docs, and more

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Read more about Google Drive

Users also considered
Google Docs logo

Online document creation and editing tool

Google Docs is an online word processor that lets businesses create and format text documents and collaborate with team members in real time.

Read more about Google Docs

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Dropbox Business logo
Category Leaders

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Docusign logo

Electronic signature & document approval software

Docusign is a cloud-based digital signature platform that allows businesses to create, commit to, and manage their agreements on a centralized dashboard. The IAM for Sales application streamlines the sales contracting process, enabling sellers to create optimal deals more independently, close them faster, and extract more value. Its IAM for Customer Experience application transforms time-consuming processes into engaging experiences that build long-lasting customer relationships and drive scale.

Read more about Docusign

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
Connecteam logo

Enhance employee management with the only all-in-one app

Connecteam's document management app is the easiest way to switch from pen & paper to digital paperwork. Start for free!

Read more about Connecteam

Users also considered
monday.com logo

Project management software

With monday.com work OS you can create, store and manage all documents and forms in one place. Automate document creation and approvals, share and collaborate in real-time, track and review past edits through document search, and maximize security by centralizing everything in one place.

Read more about monday.com

Users also considered
Adobe Acrobat logo

PDF editing with e-signatures and document review tools

Adobe Acrobat is PDF editing software that can be used to create, convert and share PDF documents. It can convert documents in Microsoft Office formats to PDFs, and vice versa. PDFs can be viewed, annotated, and signed using Adobe Sign and the free Acrobat Reader mobile app.

Read more about Adobe Acrobat

Users also considered
Microsoft Word logo

Word processing software for document generation & sharing.

Microsoft Word is a cloud-based word processing tool that allows users to create professional documents on their phones, tablets and computers. The program comes with numerous features including built-in spell checker and grammar checker, integration with other Microsoft 365 products such as Excel and PowerPoint, and access from anywhere.

Read more about Microsoft Word

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Notion logo

Project and task management tool

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Jotform logo

Cloud-based form builder tool for digital forms.

Jotform is a cloud-based form builder platform that helps businesses streamline form creation via ready-made templates, integrations with third-party applications, and design features that cater to organizations globally.

Read more about Jotform

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
iLovePDF logo

Document generation and management software

iLovePDF’s document management suite includes 25+ tools for organizing, editing, and sharing documents. Features like file compression, OCR, and digital signatures deliver secure, flexible solutions for businesses seeking efficient document handling across their devices.

Read more about iLovePDF

Users also considered
iCloud logo

Multi-device cloud content storage

iCloud from Apple is a secure cloud storage solution for storing multiple types of content online, and across all your devices. The data storage platform provides a single place to store your documents, music, photos and other files. It eliminates the need for uploads, downloads and transfers.

Read more about iCloud

Users also considered
Clio logo

Cloud-based legal practice management tool for law firms.

Clio is a comprehensive legal practice management software that helps law firms streamline their operations. The platform offers case management, client intake, document automation, and legal accounting features, all integrated into one system. With built-in AI capabilities through Clio Duo, legal professionals can efficiently summarize documents and access matter details while maintaining client communication through a dedicated portal.

Read more about Clio

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a work management software used by 20,000+ companies. Streamline your document management with cloud-based, in-context file storage. Share documents within request forms and tasks and shorten your approvals with visual proofing. Simplify document management with Wrike's 400+ integrations.

Read more about Wrike

Users also considered
Autodesk Forma logo

Construction management platform

Collaborate confidently knowing you have access to the latest documents and data whenever you need them. Simplify access to relevant construction documents, drawings, and 3D models. Update files in real time to stay on top of the latest versions and work from a single source of truth.

Read more about Autodesk Forma

Users also considered
LibreOffice logo

Software suite for creating, editing, and managing documents

LibreOffice is a cloud-based and on-premise suite of applications designed to help businesses, charities, and government organizations create, edit, and manage documents, spreadsheets, presentations, graphs, drawings, mathematical formulas, and more.

Read more about LibreOffice

Users also considered
Bluebeam Revu logo

PDF editing & markup on the go with built-in collaboration

Creating a system for document management in construction projects is hard without the help of a real-time solution. That's where Bluebeam Revu® helps with a shareable, 24/7 digital software that keeps your team on the same page no matter their location.

Read more about Bluebeam Revu

Users also considered
Smallpdf logo

PDF document management and conversion suite

Smallpdf is a desktop, mobile & cloud-based PDF document management and conversion tool, providing a suite of 21 tools to create, convert and edit documents.

Read more about Smallpdf

Users also considered
PandaDoc logo

Cloud-based tool for creating, editing and signing documents

Generate custom, error-free and secure documents faster than ever with PandaDoc for small to medium-sized businesses in all departments.

Read more about PandaDoc

Users also considered

Key features for Document Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers highlight robust security measures, including encryption, multi-factor authentication, and version control. They value the ability to manage access permissions and appreciate regular security updates. 91% of reviewers rated this feature as important or highly important.
  • Document Storage: Users appreciate organized storage with features like folder creation, document versioning, and easy accessibility. They highlight the importance of secure cloud storage for collaboration and efficient document retrieval. 90% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users highlight the convenience of accessing documents on-the-go, enhancing productivity and flexibility. They appreciate seamless syncing across devices, allowing for efficient remote work and real-time collaboration. 88% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers appreciate granular permissions, enabling tailored access to files and folders. They value the ability to manage user roles and ensure data security, critical for sensitive information. 85% of reviewers rated this feature as important or highly important.
  • Electronic Signature: Users find electronic signature features convenient and efficient for remote approvals and document signing. They highlight the legal validity, security, and time-saving aspects of digitally signing documents. 84% of reviewers rated this feature as important or highly important.