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Table of Contents

Top Rated Internal Communications Software with Document Management in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

Document management facilitates easy storage, sharing, and access to important documents, ensuring all team members have the necessary information. It supports organization, version control, and secure access, enhancing overall communication efficiency. Our reviewers in internal communications software rated this feature as highly important.

10 Best Internal Communications Software with Document Management

Product
User rating
Starting price
OnBoard logo
4.7
(1K)
Empty state illustration for "No pricing info"

No pricing info

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Jira logo
4.4
(15.2K)
7.91
per user/per month
visit website
Asana logo
4.5
(13.5K)
10.99
per user/per month
visit website
Confluence logo
4.5
(3.6K)
5.42
per user/per month
visit website
Slack logo
4.7
(24K)
8.75
per user/per month
visit website
monday.com logo
4.6
(5.7K)
9
per user/per month
visit website
Zoom Workplace logo
4.6
(14.5K)
14.99
per user/per month
learn more
Basecamp logo
4.4
(14.4K)
15
per user/per month
learn more
GoTo Meeting logo
4.5
(11.5K)
14
per user/per month
learn more
Trello logo
4.5
(23.4K)
5
per user/per month
learn more

See other top Internal Communications products with document management

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Internal Communications software category. They also needed to have sufficient reviews about document management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for document management, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

OnBoard logo

OnBoard

Reviews Sentiment
 
 
 
1-2(4)
3-4(287)
5(763)
Key Features
Access Controls/Permissions4.6
Alerts/Notifications4.8

User insights about the document management feature

Reviewers appreciate OnBoard's document management capabilities, highlighting the centralized repository for all board documents, ease of uploading and organizing files, and secure access for board members. They find the search function helpful and value the ability to control document permissions. However, some users mention challenges with editing documents and handling large files.

See related user reviews

“I love the features and reporting metrics and it cuts down on me spending a lot of time trying to locate documents when I can streamline it all to one location under resources! Finding a better way to help board members locate information quickly without a lot of additional instructions! I also love the reports it generates with meeting attendance, meeting feedback, RSVP, etc... ”
CT

Cynthia T.

Executive Assistant

“Board meetings often have critical documents and OnBoard allows these to be viewed and managed in way that ensures all attendees are informed and engaged. Also the resource folder is an excellent central depository for all documents”
WH

Warren H.

Executive Director

Starting price
Empty state illustration for "No pricing info"

No pricing info

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Pros and Cons based on 1,054 verified reviews

Effective team collaboration

Outstanding customer service

Comprehensive training resources

Reliable support services

Inconsistent issue resolution

Slow data saving

High costs for small organizations

See pros and cons details
Jira logo

Jira

Reviews Sentiment
 
 
 
1-2(214)
3-4(6,626)
5(8,458)
Key Features
Access Controls/Permissions4.4
Alerts/Notifications4.4

User insights about the document management feature

Reviewers indicate that Jira's document management is effective for attaching and managing documents within tasks. They appreciate the integration with Confluence and the ability to track document versions. Some users prefer using other tools for document management and mention a document size cap as a limitation.
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“Document management in Jira streamlines file sharing, version control, and access, ensuring efficient collaboration and documentation within projects.”
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Ahmed R.

Account executive

“Document management features provide our teams with the tools they need to store and manage their documents in a central location, which can help to improve collaboration and reduce the need to search for files. it provides teams with the versioning, access controls, integration, and search-ability they need to manage their documents effectively and ultimately deliver the product on time and with desired quality.”
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Ahmed A.

Founder, Biomedical Engineer & Data Scientist

Starting price
7.91per user /
per month
visit website
Pros and Cons based on 15,298 verified reviews
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Comprehensive project tracking

Effective sprint management

Enhanced team collaboration

Extensive integration options

Support for agile development

Frequent performance issues

Complex navigation

Challenging issue management

Inefficient search and filter

Complicated setup configuration

See pros and cons details
Asana logo

Asana

Reviews Sentiment
 
 
 
1-2(230)
3-4(5,263)
5(8,045)
Key Features
Access Controls/Permissions4.5
Alerts/Notifications4.4

User insights about the document management feature

Reviewers feel that Asana's document management is useful for attaching and organizing project documents within tasks. They appreciate the integration with Google Drive and the ability to keep all documents in one place. However, some users note a lack of document editing features and prefer using other software for document management.

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“ it lets us attach and organize project documents in one place. It makes it easy to find and work together on files for our projects.”
zw

zineb w.

buseniss owner

“Attaching all of our documents to a specific task helps with document management. Easily storing documents for a task is very useful. ”
MM

Marlon M.

Inventory and Fulfilment Specialist

Starting price
10.99per user /
per month
visit website
Pros and Cons based on 13,538 verified reviews

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
Confluence logo

Confluence

Reviews Sentiment
 
 
 
1-2(35)
3-4(1,551)
5(2,073)
Key Features
Access Controls/Permissions4.4
Alerts/Notifications4.2

User insights about the document management feature

Users report that Confluence's document management is robust, with features like version control, indexing, and collaborative editing. They appreciate the ability to organize documents in spaces and the integration with other tools like Jira. Some users mention the interface can be unclear and that large tables don't work well on smaller devices.
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“We can easily organize and store multiple copies or versions of documents and also store different documents in different spaces like personal and team space.”
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R.Manoj A.

Product Manager

“Document management and indexing is key. We can store PDFs and other requirement documentation on the site and Confluence will even index them for searching.”
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Brian B.

Lead developer

Starting price
5.42per user /
per month
visit website
Pros and Cons based on 3,659 verified reviews
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Centralized knowledge repository

Enhanced team collaboration

Efficient project management

Comprehensive documentation management

Seamless integration with tools

Frequent performance lags

High costs for larger teams

Limited text formatting options

Buggy issue management

Inefficient search functionality

See pros and cons details
Slack logo

Slack

Reviews Sentiment
 
 
 
1-2(175)
3-4(6,592)
5(17,257)
Key Features
Access Controls/Permissions4.5
Alerts/Notifications4.6

User insights about the document management feature

Users report that Slack's document management is useful for sharing and accessing documents within conversations. They appreciate the integration with cloud-based file management systems like Google Drive and Dropbox. However, some users find it challenging to organize and manage large numbers of documents within Slack.
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“Bookmark feature in each conversation is a great tool for document managment. I like that you there is virtually no limit to the bookmarks, thats to the folders. All my documents are online accessible, so collaborating on a document with bookmark feature is easy and smooth. ”
WP

Wiktor P.

RoboPlanet

“We mainly use slack to quickly share a file and download it. But never use it for storing document. There is other good alternate to document management such as google drive which we prefer to use. Also, for free version of slack, there is a limit of how much message is stored and it deletes previous messages along with documents when the threshold is crossed. So, the document management system is not very efficient hence we use alternate option for that.”
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Md S.

PhD Student

Starting price
8.75per user /
per month
visit website
Pros and Cons based on 24,024 verified reviews
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Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details
monday.com logo

monday.com

Reviews Sentiment
 
 
 
1-2(71)
3-4(1,933)
5(3,710)
Key Features
Access Controls/Permissions4.4
Alerts/Notifications4.5

User insights about the document management feature

Reviewers highlight monday.com's document management capabilities, noting the ease of adding and organizing documents for project management. They appreciate the ability to share documents with teams and stakeholders. Some users mention that the document feature can be laggy and prefer using other tools for document management.

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“Being able to manage my documents is crucial for my team and business especially as majority of them are overseas and we all travel quite frequently so this makes organization and keeping our tasks organized This is also an awesome feature.”
SS

Stephen S.

CEO

“I like having a space where I can keep and manage all my documents realted to specific work that I do. I belive that monday.com is perfect for that. It has become a critical part of my work management experience.”
CC

Chelsea C.

Graphic Designer

Starting price
9per user /
per month
visit website
Pros and Cons based on 5,714 verified reviews

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
Zoom Workplace logo
Reviews Sentiment
 
 
 
1-2(85)
3-4(4,454)
5(9,964)
Key Features
Access Controls/Permissions4.5
Alerts/Notifications4.5

User insights about the document management feature

Reviewers find Zoom Workplace's document management helpful for sharing files during meetings. They appreciate the ease of access and security features. However, many users do not use this feature frequently and suggest improvements for better document organization and usability.
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“Document management plays a vital role in assisting workforces that work remotely and at the office, zoom meetings enables safe and accessible hybrid collaboration.”
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Lin M.

Social Media Community Manager

“The document management helps us in sharing the files very easily and even large files can be sent.”
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Abrar K.

Survey Programmer

Starting price
14.99per user /
per month
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Pros and Cons based on 14,503 verified reviews
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Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details
Basecamp logo
Reviews Sentiment
 
 
 
1-2(319)
3-4(6,844)
5(7,241)
Key Features
Access Controls/Permissions4.5
Alerts/Notifications4.4

User insights about the document management feature

Reviewers indicate that Basecamp's document management is effective for organizing and sharing project-related documents. They value the centralized repository, ease of uploading, and real-time collaboration features. However, some users find document management a bit clunky and express a desire for better version control and access permissions.
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“Basecamp's document management is seamless! It centralizes files, fosters collaboration, and ensures everyone has access to the latest documents. It's a game-changer for keeping projects organized and teams aligned!”
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Noer I.

UI UX Designer

“This ties into the file sharing. It is very simple to upload documents to basecamp. You can create a project and then put several folders underneath that projects umbrella. It does keep all of the documents organized however I'd like to see some controls put on who can post documents to which files. Anyone being able to edit, move, delete documents can make for a very confusing project.”
AV

Ashley V.

Executive Assistant

Starting price
15per user /
per month
learn more
Pros and Cons based on 14,404 verified reviews
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Efficient file sharing

Enhanced team communication

Streamlined team collaboration

Effective project organization

Seamless client management

Frequent technical issues

Overwhelming notifications

Inefficient search functionality

Limited layout customization

Subpar user experience

See pros and cons details
GoTo Meeting logo
Reviews Sentiment
 
 
 
1-2(166)
3-4(4,838)
5(6,521)
Key Features
Access Controls/Permissions4.6
Alerts/Notifications4.5

User insights about the document management feature

Reviewers appreciate GoTo Meeting's document management for sharing and organizing files during meetings. They value the ability to save and access documents securely. However, some users find the document management options difficult to navigate and suggest improvements for usability.
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“The program is great for facilitating meetings, transferring files at work, and developing work between the team”
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Amr A.

Sales Manager

“It is not easy to find the options for document management. They should improve the usability of the platform”
AO

Alejandro O.

Engineer

Starting price
14per user /
per month
learn more
Pros and Cons based on 11,525 verified reviews
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Seamless remote connectivity

Enhanced team collaboration

Effective webinar hosting

Efficient collaborative sharing

Positive GoToMeeting experience

Frequent connection lag

Persistent audio issues

Cumbersome download process

Inferior to competitors

Unstable connection

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,566)
Key Features
Access Controls/Permissions4.5
Alerts/Notifications4.4

User insights about the document management feature

Users find Trello's document management helpful for attaching and organizing documents within cards. They appreciate the integration with third-party apps like Google Drive and Dropbox. However, some users prefer linking to hosted files rather than uploading directly to Trello and mention occasional clunkiness in document tracking.

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“I loved how easily I could unload documents to the boards. It made for a really fun way to organize and made it easy for my clients to access important documents without getting confused!”
KL

Katelyn L.

Social Media Manager

“Having the ability to links to documents and upload documents all in one place is crucial for our business. Trello makes it easy to use.”
MM

Mia M.

Digital marketing

Starting price
5per user /
per month
learn more
Pros and Cons based on 23,478 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details

Other Top Rated Internal Communications Software with Document Management in 2026

Staffbase logo

Staffbase

The first AI-native employee experience platform

visit website
Staffbase is the first AI-native Employee Experience Platform that connects Comms, HR, and IT to deliver trusted, personalized experiences for every employee, on every channel.

Read more about Staffbase

Users also considered
Haiilo logo

Haiilo

AI-powered intranet for communication and engagement.

visit website
Haiilo provides your employees with a powerful tool to succeed in their everyday jobs by creating a meaningful dialogue within your business. No matter if your teams work with Slack, MS Teams, SharePoint, Outlook, or Yammer, you always reach them where they are.

Read more about Haiilo

Users also considered
Unily logo

Unily

Reimagine the employee experience with Unily

visit website
Built for global enterprises, Unily is the employee experience platform that enables organizations to move faster.
This sophisticated cloud native platform offers customers scalability, a rich feature set, and deep integrations with other mission-critical enterprise systems.

Read more about Unily

Users also considered
AlertMedia logo

AlertMedia

Identify threats and respond faster during critical events.

visit website
Keep your team safe and connected during emergencies with AlertMedia’s internal communications software. Multichannel messaging, real-time alerts, and award-winning threat intelligence help businesses worldwide respond to and recover from critical events faster. Onboard quickly with expert support.

Read more about AlertMedia

Users also considered
OnBoard logo

OnBoard

Prepare faster, decide sooner with one secure board record

visit website
OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

Read more about OnBoard

Users also considered
Hub logo

Hub

The first sustainability-driven intranet for SMEs

visit website
Let's rethink intranets with HUB. We're here to make your work life easier and the planet greener. Boss your digital workplace with an intranet that really does make a real difference.

Read more about Hub

Users also considered
Slack logo
Category Leaders

A single place for team communication and workflows

learn more
Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

learn more
With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Jira logo

Project management and work tracking software

learn more
Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Asana logo

Project tracking and workflow management platform

learn more
Asana is the perfect platform to help you manage and organise all of your internal communications. With Asana, you can orchestrate work across teams at scale–from daily tasks to strategic cross-functional initiatives. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
GoTo Meeting logo
Category Leaders

Online meeting software with HD video conferencing

learn more
Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Basecamp logo

Flexible project management and team communication tool

learn more
Basecamp is a comprehensive project management software that helps teams stay organized and on track. Trusted by millions, Basecamp puts everything needed to get work done in one place, providing a structured way to manage projects, collaborate with clients, and communicate company-wide

Read more about Basecamp

Users also considered
Connecteam logo
Category Leaders

Enhance employee management with the only all-in-one app

learn more
Reinvent communication and engagement in your organization with Connecteam's complete set of communication tools.

Read more about Connecteam

Users also considered
monday.com logo

Project management software

learn more
Whether your team is in the office, home, or on-the-go, monday.com, a powerful Internal communication platform, fosters effective teamwork, improves collaboration, and boosts productivity in one central hub. Get started with one of our ready-made templates to get your team onboarded quickly.

Read more about monday.com

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

learn more
Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
Miro logo

Miro is a visual workspace for innovation

learn more
Miro is a visual workspace for innovation that enables distributed teams of any size to dream, design, and build the future together.

Read more about Miro

Users also considered
Any.do logo

A simple and poweful workspace to manage your team's work

learn more
Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Read more about Any.do

Users also considered
Workplace from Meta logo
Category Leaders

A simple and secure way to connect your organization.

learn more
Workplace from Facebook is a simple and secure way for people to share knowledge, work together and build connected communities.

Read more about Workplace from Meta

Users also considered
Avaza logo

All-in-one, client-focused project management for teams.

learn more
Improve internal communication with centralized discussions, real-time updates, and shared task visibility—keeping teams aligned and informed.

Read more about Avaza

Users also considered
Bitrix24 logo

All in one business management workspace

learn more
Bitrix24 #1 FREE internal communication platform used by 12 million companies worldwide. Cloud, mobile, open source. Enterprise social network, workgroups, intranet, group chat, email, telephony, SMS, more.

Read more about Bitrix24

Users also considered
WebHR logo

Human resources and employee scheduling solution

learn more
Real time Chat, Inbox, Conference Room and built-in Messenger is what makes WebHR the only HR software that provide all necessary internal communication tools

Read more about WebHR

Users also considered
Flock logo
Category Leaders

Communication and collaboration platform for teams

learn more
Flock is a collaborative messaging app for teams which enables users to discuss projects and find and share information and ideas effectively and efficiently

Read more about Flock

Users also considered
Pumble logo
Category Leaders

Communication and collaboration management application

learn more
An internal software for 1-on-1 or group communication via channels or group chats. Let others know when you're available by setting a status, save and pin important announcements, format your message to ensure clear communication, and set smart notifications for distraction-free work. Unlimited mes

Read more about Pumble

Users also considered
Missive logo
Category Leaders

Collaborative inbox for teams

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Missive is a team inbox and chat tool that helps teams to collaborate across email, SMS, WhatsApp, Twitter, and other communication channels. The inbox provides a business-first collaborative experience.

Read more about Missive

Users also considered
ELMO Software logo

HR & Payroll Software, simplified.

learn more
ELMO Software is a cloud-based solution that helps thousands of organisations across Australia, New Zealand and the United Kingdom to effectively manage their people, process and pay.

Read more about ELMO Software

Users also considered

Key features for Internal Communications software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Access Controls/Permissions: Users value the ability to set specific permissions, manage content access, and control who can view or modify information. 93% of reviewers rated this feature as important or highly important.
  • Alerts/Notifications: Reviewers highlight the customization of notifications, helpful for timely updates and reminders, and the ability to mute or prioritize alerts. 93% of reviewers rated this feature as important or highly important.
  • Chat/Messaging: Reviewers mention ease of use, quick communication, and the ability to use emojis and edit messages as key benefits. 92% of reviewers rated this feature as important or highly important.
  • Activity/News Feed: Users appreciate the organized and real-time updates, enabling easy tracking of relevant conversations and company news. 92% of reviewers rated this feature as important or highly important.
  • Real-Time Chat: Reviewers focus on the importance of instant communication, organization of messages, and the ability to create ad hoc topics for effective discussions. 90% of reviewers rated this feature as important or highly important.
  • File Sharing: Users highlight the ease of sharing different file formats, maintaining file quality, and the ability to manage and access shared documents securely. 86% of reviewers rated this feature as important or highly important.