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Top Rated Productivity Software with Contact Management in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Contact management helps track and organize communication with stakeholders, ensuring smooth interactions and better coordination. It enables efficient storage of contact details, simplifies searching, and supports seamless updates, enhancing overall team collaboration. Our reviewers in productivity software rated this feature as highly important.

4 Best Productivity Software with Contact Management

  • Dropbox Business
  • Microsoft 365
  • ClickUp - Highest rated for contact management
  • Zoom Workplace

See other top Productivity products with contact management

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the productivity software category. They also needed to have sufficient reviews about contact management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for contact management based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Dropbox Business logo
4.5
(21.6K)

User insights about the contact management feature

Users indicate that Dropbox Business offers basic but straightforward contact management. They appreciate the ability to import contacts from email accounts and the ease of managing contacts for file sharing. Reviewers find it useful for keeping track of who is sending and uploading files. However, many users rely on other communication tools for contact management and feel that Dropbox could improve this aspect by implementing more dynamic and advanced features.
“We only rely on dropbox as a backup storage option when it comes to contact management. Other communication tools are used primarily for this.”
MS

Mohammed S.

Field Manager

“I like the fact that i can import my contacts from my Email Outlook/Gmail account. It saves alot of ime when you have many contacts to add. ”
IV

Ilsa V.

Admin Administrator

Productivity key features coverage

Dropbox Business offers 5 out of the 6 key features for Productivity software identified by reviewers:

Secure Data Storage4.7
Task Scheduling
Task Management4.3
Calendar Management4.1
File Sharing4.7
Alerts/Notifications4.3

Pros and cons based on 21,681 verified reviews

64% of users rated Dropbox Business 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 21,681 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Cons:

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details

Pricing

Starting price:$11.99 flat rate/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft 365 logo
4.7
(14K)

User insights about the contact management feature

Reviewers indicate that Microsoft 365's contact management is effective and well-organized. They find it easy to create, sync, and manage contacts across multiple applications. Users appreciate the integration with Active Directory and the ability to automatically save and populate contact information. They report that it simplifies communication by allowing quick access to contact details and maintaining a record of email interactions. However, some users mention that sharing contacts between devices can be challenging and the contact book design in Outlook is not intuitive.
“I appreciate that all contacts that send me and email and I correspond with are put in my contact file automatically. It really helps when I'm searching for a specific email.”
SM

Shamatha M.

OFFICE MANAGER

“Microsoft 365 has excellent contact management features. There are plenty of fields and custom fields that can be used to store contact information.”
SM

Shaun M.

Accountant

Productivity key features coverage

Microsoft 365 offers 5 out of the 6 key features for Productivity software identified by reviewers:

Secure Data Storage4.6
Task Scheduling
Task Management4.3
Calendar Management4.6
File Sharing4.5
Alerts/Notifications4.3

Pros and cons based on 14,028 verified reviews

71% of users rated Microsoft 365 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,028 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Cons:

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details

Pricing

Starting price:$6 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

ClickUp logo
4.6
(4.5K)

User insights about the contact management feature

Users report that ClickUp's contact management allows for centralized storage and easy access to contact information. They appreciate the customizable contact fields and integration with other tools like email and calendars. Reviewers highlight the ability to automate tasks and generate comprehensive reports on contact activity. They find it useful for tracking and organizing communication with stakeholders and team members. However, some users feel that it could benefit from more specific fields and better automation features for CRM purposes.
“ClickUp's contact management feature allows you to store and manage your contacts in one centralized location. Some benefits of using ClickUp's contact management feature include:Centralized contact storage: ClickUp's contact management feature allows you to store all of your contacts in one place, making it easy to access contact information when you need it.Customizable contact fields: ClickUp's contact management feature allows you to create custom fields for your contacts, ensuring that you have all of the information you need for each contact.Integration with other tools: ClickUp's contact management feature integrates with other tools, such as email and calendars, making it easy to stay organized and on top of your contacts.Collaboration: ClickUp's contact management feature allows you to share contact information with team members, ensuring that everyone has access to the most up-to-date contact information.Time-saving automation: ClickUp's contact management feature allows you to automate tasks such as data entry, notifications, and reminders, saving you time and reducing the risk of errors.Comprehensive reporting: ClickUp's contact management feature provides comprehensive reports on contact activity, allowing you to analyze and improve your contact management processes over time.Overall, ClickUp's contact management feature helps you stay organized and on top of your contacts, improving communication and collaboration with your contacts and team member”
MS

Mohammad S.

Proprietor

“Contact info could benefit from more specific fields (i.e being able to connect a people database and retrieve company fields automatically)”
Verified reviewer profile picture

Fernanda M.

Customer Success

Productivity key features coverage

ClickUp offers 5 out of the 6 key features for Productivity software identified by reviewers:

Secure Data Storage
Task Scheduling4.6
Task Management4.6
Calendar Management4.4
File Sharing4.4
Alerts/Notifications4.4

Pros and cons based on 4,558 verified reviews

69% of users rated ClickUp 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 4,558 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Enhanced team collaboration

Boosted productivity

Comprehensive project management

High customization and flexibility

Continuous improvements

Cons:

Slow performance speed

Inconsistent bug fixes

Complex navigation

Limited mobile support

Overwhelming email notifications

See pros and cons details

Pricing

Starting price:$10 per user/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Zoom Workplace logo
4.6
(14.5K)

User insights about the contact management feature

Reviewers find Zoom Workplace's contact management easy to use for adding, managing, and sharing contact information. They appreciate the ability to invite contacts to meetings and the integration with Google for managing contacts. Users report that it helps keep track of frequent contacts and simplifies communication during meetings. However, some mention that it lacks advanced features compared to other tools like Teams or Outlook, and syncing with other apps can be problematic.
“Zoom has a robust contact list management system that allows you to readily reach your contacts right away without the need to keep re-entering names and contact details which can make a true headache for anyone.”
Verified reviewer profile picture

Don M.

Owner Lead Artist

“Accessing contact details is very easy with zoom. With Zoom, you can add any external user as contact by specifying their email. ”
BF

Belinda F.

Researcher/ Freelancer

Productivity key features coverage

Zoom Workplace offers 3 out of the 6 key features for Productivity software identified by reviewers:

Secure Data Storage
Task Scheduling
Task Management
Calendar Management4.3
File Sharing4.3
Alerts/Notifications4.5

Pros and cons based on 14,521 verified reviews

69% of users rated Zoom Workplace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,521 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Cons:

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details

Pricing

Starting price:$14.99 per user/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Other Top Rated Productivity Software with Contact Management in 2026

Slack logo
Category Leaders

A single place for team communication and workflows

Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

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Google Workspace logo
Category Leaders

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Salesforce Sales Cloud logo

Cloud-based CRM and sales automation software

Salesforce Sales Cloud is a cloud-based Customer Relationship Management (CRM) application from Salesforce. The platform combines human sales professionals with AI-powered automation, data, and intelligence. This integrated solution is designed to help businesses of all sizes and industries.

Read more about Salesforce Sales Cloud

Users also considered
Asana logo

Project tracking and workflow management platform

Asana is a productivity tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
monday.com logo

Project management software

monday.com is a Productivity software your team will actually enjoy using. It makes it fun and easy for everyone to collaborate, focus on what's important, and get more done at work. It's the first visual software of its kind and shows you exactly where things stand at a single glance.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

A productivity platform that provides a fundamentally new way to work. More than just task management - ClickUp offers notes, reminders, goals, calendar, scheduling, and even an inbox. ClickUp works for every type of team, so all teams can use the same app to plan, organize, and collaborate.

Read more about ClickUp

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

Read more about Airtable

Users also considered
Wrike logo

AI powered workflow management platform

Wrike's productivity tools are trusted by 20,000+ companies.Create custom workflows, request forms, and dashboards, along with auto-assignment. Integrate Wrike with 400+ applications and get advanced analytics on performance and resource management. Reduce the need for emails, meetings, and more.

Read more about Wrike

Users also considered
OnBoard logo

Prepare faster, decide sooner with one secure board record

OnBoard provides AI-powered board management software that centralizes meeting operations into a secure system of record. The platform features agenda building, minutes creation, document management, and secure messaging for boardroom collaboration.

Read more about OnBoard

Users also considered
Any.do logo

A simple and poweful workspace to manage your team's work

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Read more about Any.do

Users also considered
GoTo Connect logo

The first-ever truly unified voice and video solution.

GoToConnect combines the power and reliability of Jive's cloud VoIP phone systems with GoToMeeting's web, audio and video conferencing into one simple, reliable and flexible solution. Users can meet, talk, chat, text and collaborate seamlessly via web browser, desktop application, or desk phone.

Read more about GoTo Connect

Users also considered
Bitrix24 logo

All in one business management workspace

Bitrix24 #1 FREE productivity software suite. Over 35 free productivity tools in one place. 12 million customers worldwide.

Read more about Bitrix24

Users also considered
ActiveCollab logo

A productivity and collaboration workspace for teams

ActiveCollab helps you boost your team's productivity, streamline workflows, and optimize workload.

With plenty of tools for project, people, time, and money management, you won't be needing any other software to efficiently drive your team to success.

Read more about ActiveCollab

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Flock logo
Category Leaders

Communication and collaboration platform for teams

Flock is a collaborative messaging app for teams which enables users to discuss projects and find and share information and ideas effectively and efficiently

Read more about Flock

Users also considered
ONLYOFFICE Workspace logo

Secure collaborative online office

ONLYOFFICE Workspace is a secure web office integrated with CRM, document and project management, email, calendar, chat and internal social network, all to organize your teamwork in one place.

Read more about ONLYOFFICE Workspace

Users also considered
Zoho Sprints logo

Agile project management for software development teams

Zoho Sprints boosts productivity with AI insights, MCP server support, timers, automation rules, and webhooks for streamlined workflows.

Read more about Zoho Sprints

Users also considered
Front logo

AI-enabled customer service platform for collaboration

Front is more than a productivity tool – we’re a customer operations platform that enables support, sales, and account management teams to deliver exceptional service at scale. Front streamlines customer communication with automated workflows and real-time collaboration behind the scenes.

Read more about Front

Users also considered
Zenkit logo

Multi-view project management & collaboration tool

Zenkit is a multi-view project management & collaboration tool with features for task & data management, mind mapping, Kanban boards, tables & to-do lists.

Read more about Zenkit

Users also considered
Missive logo
Category Leaders

Collaborative inbox for teams

Missive is a team inbox and chat tool that helps teams to collaborate across email, SMS, WhatsApp, Twitter, and other communication channels. The inbox provides a business-first collaborative experience.

Read more about Missive

Users also considered
Podio logo

Cloud-based tool for collaborating on and managing projects

Podio is a business software that helps teams work together more effectively. It provides a centralized platform for managing projects, tasks, and communication. Podio caters to a range of industries, including accounting, real estate, and marketing agencies, enabling teams to streamline their workflows and boost productivity.
A tool that your team will love to use, that's entirely customizable to suit how you run projects most efficiently.

Read more about Podio

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Key features for Productivity software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers highlight encryption, two-factor authentication, and access control as top features for ensuring data security, privacy, and reliability. 93% of reviewers rated this feature as important or highly important.
  • Task Scheduling: Users value the ability to assign, prioritize, and set deadlines for tasks, enhancing time management and team coordination. 92% of reviewers rated this feature as important or highly important.
  • Task Management: Reviewers appreciate customizable fields, progress tracking, and collaborative tools for organizing, delegating, and monitoring tasks efficiently. 92% of reviewers rated this feature as important or highly important.
  • Calendar Management: Users find the integration, shared calendars, and customizable views crucial for organizing, scheduling, and managing events and appointments. 89% of reviewers rated this feature as important or highly important.
  • File Sharing: Reviewers value real-time collaboration, permission settings, and ease of sharing documents within and outside their organization. 88% of reviewers rated this feature as important or highly important.
  • Alerts/Notifications: Users appreciate customizable alerts for keeping track of deadlines, updates, and important events, ensuring timely responses and productivity. 88% of reviewers rated this feature as important or highly important.