Todoist - 2026 Pricing, Features, Reviews & Alternatives

Users report that Todoist is a valuable tool for managing day-to-day tasks and work productivity. They appreciate its cross-platform compatibility, which keeps tasks in sync across devices. Reviewers highlight the ability to break down tasks into subtasks, use labels and tags, and set priorities. They find the drag-and-drop functionality for organizing tasks helpful, although it is limited when sorting options are applied. Users also mention integrations with Google Calendar and Asana, enhancing task management efficiency. Of the 107 Todoist users who gave detailed accounts of their use of Task Management, 100% rated this feature as important or highly important.

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“The automation rules make it easy to handle task assignments between our frontend and backend teams, and shared project views make it easy for customers to monitor progress on their builds without frequent status calls.”

CP

Calvin P.

Sales and Solutions Manager

Highly relevant

“It is a perfect tool for me and my team to easily make a list of things that need to get done, assign them out, put due dates on it, and even leave notes within the tasks.”

TA

Tommy A.

Adult Ministry Associate

Highly relevant

“Available for all devices, allows tracking daily tasks, set level prioritization in task settings, take quick notes for quick ideas”

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Eugen E.

Continental

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“The app makes it easy to categorize tasks across categories, workstreams, and projects, allowing you to stay organized and clutter-free.”

Phil Y.

Associate Director, Evaluation

Reviewers indicate that Todoist allows for quick and flexible task editing. They appreciate the ability to modify every component of a task, including name, notes, priority, due date, and labels. Users find the interface intuitive and the process of updating tasks straightforward, whether on desktop, mobile, or web apps. However, some users mention occasional issues with the layout and the need for multiple clicks to start editing. They value the natural language input and quick input support for task updates. Of the 130 Todoist users who gave detailed accounts of their use of Task Editing, 97% rated this feature as important or highly important.

Users report that Todoist simplifies task scheduling with features like natural language input for due dates and recurring tasks. They appreciate the ability to set specific timeslots, floating times, and reminders for tasks. Reviewers highlight the integration with tools like Slack and email, which helps in feeding new tasks into Todoist. They find the scheduling process straightforward and efficient, allowing them to plan tasks in advance and stay on track with their goals. Some users mention a slight learning curve for certain scheduling capabilities. Of the 171 Todoist users who gave detailed accounts of their use of Task Scheduling, 95% rated this feature as important or highly important.

Reviewers feel that Todoist is effective for project planning and scheduling. They appreciate the ability to create multiple projects, assign tasks and people, and organize tasks into sections with due dates and priorities. Users highlight the option to use task or board formats and the integration with Google Calendar. They find the nesting capabilities and custom filters helpful for managing complex projects. However, some users note that Todoist may not be sufficient for highly complex, multi-layered projects. Of the 61 Todoist users who gave detailed accounts of their use of Project Planning/Scheduling, 95% rated this feature as important or highly important.

Users report that Todoist's alerts and notifications are helpful for staying on top of tasks. They appreciate the ability to customize alerts by date, time, and geolocation, although this capability is only available for paid users. Reviewers mention that notifications can be received across multiple platforms, including desktop, mobile, and email. They find the reminders useful for ensuring critical tasks are not forgotten. Some users note that the frequency of email notifications can be overwhelming. Of the 81 Todoist users who gave detailed accounts of their use of Alerts/Notifications, 89% rated this feature as important or highly important.

Reviewers indicate that Todoist provides various options for tracking task progress. They appreciate the ability to break down tasks into subtasks and use custom filters to monitor completion. Users highlight the visual indicators for subtasks and the gamified progress bar that motivates task completion. However, some users mention the lack of intermediate statuses like 'ongoing' and the need for more detailed progress tracking. They find the Kanban style view and customizable boards useful for visualizing task progress. Of the 114 Todoist users who gave detailed accounts of their use of Task Progress Tracking, 80% rated this feature as important or highly important.