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Top Rated Billing and Invoicing Software with Expense Tracking in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

Expense tracking enables accurate financial decision-making, organizes receipts and transactions, and simplifies tax preparation. It helps monitor budgets, categorize expenses, generate detailed reports, and ensures better financial management for businesses. Our reviewers in billing and invoicing software rated this feature as highly important.

10 Best Billing and Invoicing Software with Expense Tracking

Product
User rating
Starting price
Xero logo
4.4
(3.2K)
25
flat rate/per month
visit website
QuickBooks Enterprise logo
4.5
(20.5K)
2210
flat rate/per year
visit website
FreshBooks logo
4.5
(4.5K)
21
flat rate/per month
visit website
Clio logo
4.7
(1.6K)
59
per user/per month
visit website
Wave logo
4.4
(1.7K)
19
flat rate/per month
QuickBooks Online Advanced logo
4.4
(1K)
235
flat rate/per month
QuickBooks Desktop logo
4.4
(2.5K)
1922
flat rate/per year
Sage Timeslips logo
3.9
(260)
49
per user/per month
BQE CORE Suite logo
4.5
(781)
Empty state illustration for "No pricing info"

No pricing info

QuickBooks Online logo
4.3
(8.3K)
38
flat rate/per month

See other top Billing and Invoicing products with expense tracking

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Billing and Invoicing software category. They also needed to have sufficient reviews about expense tracking, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for expense tracking, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

Xero logo

Xero

Reviews Sentiment
 
 
 
1-2(157)
3-4(1,150)
5(1,943)
Key Features
Invoice Processing4.6
Invoice Creation4.6

User insights about the expense tracking feature

Reviewers indicate that Xero offers powerful expense tracking features, including the ability to capture and categorize expenses, create reports, and integrate with bank accounts. They appreciate the mobile app for on-the-go tracking and the support for project-based expense management. Users find it helpful for financial control, tax compliance, and managing cash flow.
Verified reviewer profile picture

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“Xero's "Expense Tracking" helps with financial control, tax compliance, informed decision-making, and improved cash flow management. ”
Verified reviewer profile picture

Anna F.

Administrator

“A beneficial feature of Xero is the ability to track expenses on the go. I can record expenses right away using the Xero app by taking a photo of the receipt, therefore allowing me to go paperless.”
BP

Belinda P.

Freelancer

Starting price
25flat rate /
per month
visit website
Pros and Cons based on 3,250 verified reviews
Verified reviewer profile picture

Cloud accounting accessibility

Customizable dashboard

Effective bookkeeping tools

Accessible learning resources

User-friendly interface

Slow issue resolution

Poor customer support

Limited inventory management

Lack of live support

Underdeveloped mobile access

See pros and cons details
QuickBooks Enterprise logo

QuickBooks Enterprise

Reviews Sentiment
 
 
 
1-2(352)
3-4(7,707)
5(12,534)
Key Features
Invoice Processing
Invoice Creation4.6

User insights about the expense tracking feature

Reviewers highlight the robust expense tracking capabilities of QuickBooks Enterprise. They appreciate the detailed categorization options, integration with bank accounts, and the ability to generate comprehensive reports. Users find it valuable for budgeting, financial decision-making, and tax preparation. They also mention the ease of tracking expenses by project and the support for recurring expenses.

See related user reviews

“Record keeping with QB is both easy and detailed. You are able to set up the expense accounts as detailed as you need. I am able to properly allocate every expense to the appropriate account. You can also attach individual invoices to each expense for through record keeping.”
CS

Carolyn S.

Office Manager

“The expense tracking feature in QuickBooks Desktop Enterprise is really helpful. It makes it easy to keep track of all my business expenses, and I can easily generate reports to help me track my spending.”
BT

Brahim T.

Freelancer

Starting price
2210flat rate /
per year
visit website
Pros and Cons based on 20,593 verified reviews

Comprehensive expense tracking

Ideal for small businesses

Effective financial management

Streamlined bookkeeping

Efficient tax management

Frequent issue resolution challenges

Slow performance speed

Disruptive software updates

High cost concerns

Unreliable customer service

See pros and cons details
FreshBooks logo

FreshBooks

Reviews Sentiment
 
 
 
1-2(82)
3-4(1,765)
5(2,655)
Key Features
Invoice Processing4.6
Invoice Creation4.6

User insights about the expense tracking feature

Users report that FreshBooks offers a user-friendly and organized expense tracking system. They appreciate the ability to categorize expenses, attach receipts, and generate reports. Reviewers highlight the mobile app for capturing receipts and the integration with bank accounts. They find it helpful for tax preparation and managing both business and personal expenses.

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“FreshBooks makes expense tracking easy and painless. From the Expenses tab, you can easily add new expenses to your account, or import them from a variety of sources, including CSV files or other accounting software. ”
RJ

Ryan J.

Founder

“It has an easy user-friendly expense tracking system including taxes on items and it also allows you to categorize your expenses under a variety of pre-selected categories.”
AT

Augustine T.

Senior Agronomist

Starting price
21flat rate /
per month
visit website
Pros and Cons based on 4,502 verified reviews

Cloud accounting accessibility

Efficient invoicing capabilities

Tailored for small businesses

Minimal learning curve

Effective freelancer tools

Reliance on internet connection

Limited bank integration

High costs for larger teams

Frequent technical issues

See pros and cons details
Clio logo

Clio

Reviews Sentiment
 
 
 
1-2(47)
3-4(364)
5(1,276)
Key Features
Invoice Processing4.7
Invoice Creation4.6

User insights about the expense tracking feature

Reviewers indicate that Clio simplifies expense tracking and ensures accurate client billing. They appreciate the ease of submitting and tracking expenses, as well as the integration with QuickBooks. Users find it beneficial for maintaining financial records and avoiding missed disbursements. They also mention the ability to create recurring expenses and the convenience of the dashboard for viewing expenses.

See related user reviews

“My lost costs and expenses is five percent of what it used to be. Being able to accurately attribute such costs and expenses to client matters means that our clients are paying those costs and expenses rather than us.”
SK

Steve K.

President

“We capture more time and expenses with Clio - so we are actually reimbursed for expenses rather than have them go untracked. ”
MR

Markell R.

Lawyer

Starting price
59per user /
per month
visit website
Pros and Cons based on 1,687 verified reviews

Comprehensive client tracking

Robust practice management

Intuitive user interface

Continuous efficiency improvements

Convenient mobile access

Slow issue resolution

Weak accounting integration

Limited reporting capabilities

Basic note management

Inefficient email management

See pros and cons details
Wave logo
Reviews Sentiment
 
 
 
1-2(108)
3-4(553)
5(1,049)
Key Features
Invoice Processing4.6
Invoice Creation4.7

User insights about the expense tracking feature

Users report that Wave makes expense tracking simple and efficient. They appreciate the ability to categorize expenses, attach receipts, and generate reports. Reviewers highlight the integration with bank accounts and the ease of tracking expenses for tax purposes. They find it useful for budgeting and maintaining accurate financial records.
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“Expense tracking in Wave Accounting has a lot of things I like such as tracking all your receipts for business expenses and help keep them organized and accessible. You can also track income sales and tax information. Also this is all easy to manage and view while on the go. ”
Verified reviewer profile picture

Kalina B.

Human Services

“It auto syncs with my bank accounts and can auto categorize many of my transactions making my part a little less work”
JW

Josh W.

Owner

Starting price
19flat rate /
per month
Pros and Cons based on 1,710 verified reviews
Verified reviewer profile picture

Affordable for small businesses

Intuitive and modern interface

Excellent value for small businesses

Comprehensive invoicing features

Effective bookkeeping solution

Slow performance and load times

Ineffective email communication

Limited customer support options

Unresolved software issues

Challenging bank reconciliation

See pros and cons details
QuickBooks Online Advanced logo
Reviews Sentiment
 
 
 
1-2(40)
3-4(369)
5(626)
Key Features
Invoice Processing4.7
Invoice Creation4.7

User insights about the expense tracking feature

Reviewers feel that QuickBooks Online Advanced makes expense tracking straightforward and efficient. They appreciate the integration with bank accounts and credit cards, the ability to categorize expenses, and the ease of generating reports. Users mention the convenience of uploading receipts and the system's support for budgeting and reimbursement processes.

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“All of my purchases that I use my business debit or credit cards anre automatically tracked in QB Online Advanced. I can easily run an expense report for any selected date range. ”
ST

Shannon T.

Owner operator

“QBO easily tracks and accounts for Expense Tracking in a way that is integrated with our bank accounts and legal software. It is easily searchable. There are many features I am not even familiar with yet. ”
CG

Catherine G.

Attorney

Starting price
235flat rate /
per month
Pros and Cons based on 1,035 verified reviews

Convenient remote access

Efficient bookkeeping

Comprehensive tracking features

Robust financial management

Organized multi-entity management

Challenging issue resolution

Limited desktop version compatibility

High costs and confusing pricing

Inconsistent customer service

Subpar mobile accessibility

See pros and cons details
QuickBooks Desktop logo
Reviews Sentiment
 
 
 
1-2(86)
3-4(1,034)
5(1,414)
Key Features
Invoice Processing4.6
Invoice Creation4.7

User insights about the expense tracking feature

Users report that QuickBooks Desktop provides effective expense tracking with customizable categories and detailed reporting. They appreciate the ability to track expenses by project, the integration with bank accounts, and the ease of generating financial reports. Reviewers find it useful for budgeting, tax preparation, and maintaining accurate financial records.

See related user reviews

“This i believe has enabled us know where money is going. We are able to generate a report based on particular expenses and spread over a long period e.g. one year's expense on gas. I love the ability to be able to track our expenses using one piece of software - QuickBooks Desktop. ”
MK

Martin K.

Director

“This is another accurate and convenience feature that I like as it allows me to categorize, monitor and analyze my expenditures efficiently for better financial management.”
SM

Shelmith M.

Admin Virtual Assistant

Starting price
1922flat rate /
per year
Pros and Cons based on 2,534 verified reviews

Comprehensive expense tracking

Ideal for small businesses

Efficient bookkeeping

Accessible learning resources

Robust accounting software

Frequent and costly upgrades

Inefficient phone support

Challenging file management

Inadequate support

High costs and fees

See pros and cons details
Sage Timeslips logo
Reviews Sentiment
 
 
 
1-2(27)
3-4(134)
5(99)
Key Features
Invoice Processing
Invoice Creation --

User insights about the expense tracking feature

Reviewers appreciate the ease of entering and tracking expenses in Sage Timeslips. They find it useful for billing clients and managing legal costs. Users highlight the ability to track various client expenses and the convenience of generating reports. They also mention the importance of this feature for reimbursement and financial record-keeping.

See related user reviews

“I use the expense tracking to keep track of each Client's individual costs - each Client has Court Costs, Fees for Service of Process, Transcription Expenses, Reporting fees, expert fees, and other unique items which need tracking. Some repetitive costs are easier to invoice. ”
CB

Curt B.

Attorney At Law

“Easy enter, manage, review and revise expense entries and produce reports on same”
WM

Wendi M.

Office Administrator/Manager

Starting price
49per user /
per month
Pros and Cons based on 260 verified reviews

Efficient timeslip management

Inadequate phone support

High subscription costs

Complicated invoice management

See pros and cons details
BQE CORE Suite logo
Reviews Sentiment
 
 
 
1-2(35)
3-4(201)
5(545)
Key Features
Invoice Processing4.5
Invoice Creation4.5

User insights about the expense tracking feature

Users report that BQE CORE Suite makes expense tracking easy and efficient. They find it simple to submit expenses, upload receipts, and track expenses by project. Reviewers appreciate the app's functionality for tracking mileage and travel expenses. They also highlight the ability to categorize expenses, which helps in managing project costs and preparing invoices.
Verified reviewer profile picture

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“This feature makes it easy to include reimbursable expenses when preparing invoices.”
LM

Lisa M.

Accountant

“Quick and easy for employees to upload receipts or indicate expenses assigned to specific projects.”
Verified reviewer profile picture

Brian W.

Architect

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 781 verified reviews
Verified reviewer profile picture

Easy to learn

Responsive customer support

Tailored for architects

Comprehensive project management

Slow performance

Frequent bugs and glitches

Delayed issue resolution

See pros and cons details
QuickBooks Online logo
Reviews Sentiment
 
 
 
1-2(454)
3-4(3,126)
5(4,748)
Key Features
Invoice Processing4.4
Invoice Creation4.5

User insights about the expense tracking feature

Users indicate that QuickBooks Online simplifies expense tracking with features like automatic categorization, bank integration, and receipt uploads. They find it useful for managing budgets, generating reports, and preparing for taxes. Reviewers appreciate the ability to track expenses by category and the convenience of the mobile app for on-the-go tracking.

See related user reviews

“Very good and impressive- Expense tracking on QuickBooks allows you to easily categorize expenses, generate reports, and claim deductions. It can save time, reduce errors, and improve tax compliance.”
LS

Lisa S.

CMO

“I can monitor the companies expenses effortlessly using this feature. It allows for us to see the categories of expenses too so we are aware where we are spending the company's funds the most. ”
LM

Llana M.

Online Instructor

Starting price
38flat rate /
per month
Pros and Cons based on 8,328 verified reviews

Cloud-based accessibility

Ideal for small businesses

Seamless integrations

Comprehensive accounting features

Efficient tax management

Frequent bugs and crashes

Limited desktop features

Recurring costs and price increases

Inadequate customer support

Complicated transaction management

See pros and cons details

Other Top Rated Billing and Invoicing Software with Expense Tracking in 2026

NetSuite logo

NetSuite

AI-powered cloud-based business management suite

visit website
Optimize receivables and accelerate cash flow by automating billing and invoicing processes with NetSuite's AI-fueled cloud accounting software. Transactions are posted to the GL automatically, which saves time, helps avoid error-prone manual data entry and ensures AR data is always up to date.

Read more about NetSuite

Users also considered
Xero logo

Xero

Cloud-based accounting software for small businesses

visit website
Xero is an award-winning online accounting software with billing and invoicing solutions designed for small business owners and accountants, available on any computer or mobile device with an internet connection. Easily manage your cash flow, bills, and invoices all in one place.

Read more about Xero

Users also considered
QuickBooks Enterprise logo

QuickBooks Enterprise

Enterprise accounting, FSM and inventory management solution

visit website
QuickBooks Desktop Enterprise is an accounting software for small businesses which provides users with real-time access to customer, employee, and vendor information. The software includes tools for managing inventory, shipping, sales orders, pricing, tasks, invoicing, reporting, and more.

Read more about QuickBooks Enterprise

Users also considered
Accounting Seed logo

Accounting Seed

Accounting and analytics software built on Salesforce

visit website
Accounting Seed is an accounting application built natively on Salesforce. Its customizable, enabling users to manage their accounting their way. As a full accounting solution, Accounting Seed tracks financial data through the entire business lifecycle.

Read more about Accounting Seed

Users also considered
Zoho Billing logo

Zoho Billing

End-to-end billing solution built for every business model.

visit website
Zoho Billing enables you to set up products and pricing plans, automates recurring billing and invoicing, and helps you manage customer subscriptions.

Read more about Zoho Billing

Users also considered
ZarMoney logo

ZarMoney

Cloud-based accounting solution for businesses of all sizes

visit website
ZarMoney is a cloud-based accounting solution designed to assist businesses of all sizes with the management of inventory and finances. Key features include team collaboration, quote generation, invoicing, transaction tracking, remote access, and approval workflows.

Read more about ZarMoney

Users also considered
FreshBooks logo

FreshBooks

Invoice and accounting software tailored to small businesses

visit website
FreshBooks lets you create, send & track invoices, as well as create expenses, send late payment reminders and account statements, and set up recurring billing.

Read more about FreshBooks

Users also considered
Melio logo

Melio

Accounts payable platform for businesses of all sizes

visit website
Melio streamlines B2B payments for businesses of all sizes, allowing payments by bank transfer or card, even where cards are not accepted. Integrate seamlessly with QuickBooks and Xero, automate payment scheduling, and set up customizable approval workflows.

Read more about Melio

Users also considered
Zoho Books logo

Zoho Books

Online accounting software for businesses of all sizes

visit website
Ensure you get paid on time using Zoho Books invoicing features to send customized invoices and estimates, track payments, send automatic reminders, and more.

Read more about Zoho Books

Users also considered
Order.co logo

Order.co

Simplify every aspect of buying for your business

visit website
Order.co simplifies buying for businesses. Eliminate manual purchasing & payment tasks to create one place to purchase, approve, and pay for the products your business needs.

Read more about Order.co

Users also considered
Mango Practice Management logo

Mango Practice Management

Everything accountants need, all in one place.

visit website
Mango Practice is a cloud-based practice management solution designed to help accounting firms, tax professionals, bookkeepers, and CPA practices manage their workflows, documents, client communication, billing, time tracking, and payments more effectively.

Read more about Mango Practice Management

Users also considered
TimeSolv logo

TimeSolv

Cloud-based legal billing and invoicing solution

visit website
TimeSolv is a cloud and mobile-based solution for lawyers and other professional firms that assists with time tracking, billing management, and more. It offer multiple timers to concurrently manage time on several matters. It offers conflicts management to search for related parties.

Read more about TimeSolv

Users also considered
SpikeFli Analytics logo

SpikeFli Analytics

Business intelligence software for managing telecom expenses

visit website
SpikeFli Analytics is a cloud-based business intelligence software designed to help government agencies and enterprises of all sizes evaluate and manage operational expenses related to telecom and information technology.

Read more about SpikeFli Analytics

Users also considered
LINQ Qonnect logo

LINQ Qonnect

Cloud-based billing and invoicing tool for mobile devices.

visit website
LINQ Qonnect is a cloud-based billing and invoicing solution that helps streamline the way businesses manage their mobile devices and telecom expenses. The platform combines advanced proprietary software with white-glove service, delivering an efficient solution for all mobile management needs. It offers various features including inventory management, historic invoices, custom reports, device tracking, and more.

Read more about LINQ Qonnect

Users also considered
PayPal logo

Payment processing, fraud protection and risk management

PayPal provides an end-to-end suite of tools that can integrate with a business's existing systems and service providers. Its network of shoppers and businesses provides AI-driven data insights to help businesses reach new customers and drive results.

Read more about PayPal

Users also considered
Rippling logo

Workforce management across HR, finance, and IT. 

Rippling Spend: Consolidate your business’s corp cards, bill pay, travel and expense management, into one modern system with built-in approvals, custom policies, and automatic reconciliation.

Read more about Rippling

Users also considered
QuickBooks Online logo

Accounting and business management software

Use QuickBooks Online to create custom invoices with your own branding. Insert Pay Now links to your invoices and accept payment via credit card or bank payment

Read more about QuickBooks Online

Users also considered
Dynamics 365 logo

ERP and CRM applications from Microsoft

Microsoft Dynamics 365 is a multi-language, multi-currency enterprise resource planning (ERP) software. The solution is designed for midsize and larger companies, and is fully customizable and extensible through its rich development platform and tools.

Read more about Dynamics 365

Users also considered
Clio logo

Cloud-based legal practice management tool for law firms.

Legal billing software that gives you sleek, customizable invoices. Generating a bill and receiving payment with Clio is quick and easy—and can be done online.

Read more about Clio

Users also considered
Time Tracker logo

Track time for payroll, billing and productivity.

Time Tracker + Billing keeps all of your invoices and client payments in one place. It’s a complete time and billing suite, accessible anywhere.

Read more about Time Tracker

Users also considered
QuickBooks Desktop logo

Comprehensive business management solution

QuickBooks Desktop provides a comprehensive business management solution that integrates accounting, payroll, inventory, and multiple company management functionalities. The software offers industry-specific editions tailored for manufacturing, wholesale, contractors, and accountants, with features like advanced reporting, job costing, and automated pricing rules. Users can enhance their experience with cloud hosting capabilities that enable remote access and team collaboration.

Read more about QuickBooks Desktop

Users also considered
Hubstaff logo

Centralized app for time tracking and productivity metrics

Streamline your billing with Hubstaff: automate and track invoicing and billable hours seamlessly. Enhance your brand with customizable invoices. Easy integration with QuickBooks, PayPal, and more. No credit card needed, available for iOS and Android. Simplify billing in a few clicks.

Read more about Hubstaff

Users also considered
Jobber logo

Tool that manages quotes, schedules, invoices and tasks

Join over 250,000 home service pros using Jobber. We make it easy to schedule appointments, quote, invoice, and get paid faster. Organize your field service business and impress your clients - get started today.

Read more about Jobber

Users also considered
Wave logo

Accounting, invoicing, and payroll management platform

With Wave's comprehensive, free and unlimited invoicing tools, you can send invoices, keep track of who owes what, send reminders and more.

Read more about Wave

Users also considered
Zoho Invoice logo
Category Leaders

Online invoicing tool for freelancers and SMBs.

Zoho Invoice is an online invoicing software that helps you craft beautiful invoices, automate payment reminders and receive payments faster.

Read more about Zoho Invoice

Users also considered

Key features for Billing and Invoicing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Invoice Processing: Reviewers appreciate the efficiency and accuracy of processing invoices, including features like OCR for data entry, automated approval workflows, and seamless payment tracking. 95% of reviewers rated this feature as important or highly important.
  • Invoice Creation: Users value customizable templates, ease of use, and the ability to create professional invoices quickly. Automated features reduce administrative tasks significantly. 94% of reviewers rated this feature as important or highly important.
  • Online Invoicing: Online invoicing allows for quick sending, tracking, and customization of invoices. Users highlight the convenience of real-time updates and integrated payment options. 92% of reviewers rated this feature as important or highly important.
  • Invoice History: Reviewers highlight the importance of comprehensive invoice history for tracking payments, managing client relationships, and ensuring accurate financial records. 91% of reviewers rated this feature as important or highly important.
  • Payment Processing: Users appreciate seamless payment processing with features like automated tracking, multiple payment options, and security measures to ensure reliable transactions. 91% of reviewers rated this feature as important or highly important.
  • Tax Calculation: Reviewers find automated tax calculation essential for ensuring compliance with tax regulations and simplifying the invoicing process by accurately applying varying tax rates. 82% of reviewers rated this feature as important or highly important.