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Top Rated Workflow Management Software with Search/Filter in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

Search and filter capabilities enable users to quickly locate specific tasks, records, or documents, improving organization and efficiency. They streamline navigation, support better data management, and facilitate quicker decision-making within workflow management software. Our reviewers in workflow management software rated this feature as highly important.

8 Best Workflow Management Software with Search/Filter

Product
User rating
Starting price
monday.com logo
4.6
(5.7K)
9
per user/per month
visit website
Airtable logo
4.7
(2.2K)
20
per user/per month
visit website
Asana logo
4.5
(13.5K)
10.99
per user/per month
visit website
Zoho CRM logo
4.3
(6.9K)
14
per user/per month
visit website
Jira logo
4.4
(15.2K)
7.91
per user/per month
visit website
Smartsheet logo
4.5
(3.4K)
12
per user/per month
visit website
Trello logo
4.5
(23.4K)
5
per user/per month
Notion logo
4.7
(2.6K)
12
per user/per month

See other top Workflow Management products with search/filter

How we picked the 8 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Workflow Management software category. They also needed to have sufficient reviews about search/filter, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for search/filter, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 8 best products

monday.com logo

monday.com

Reviews Sentiment
 
 
 
1-2(71)
3-4(1,933)
5(3,710)
Key Features
Progress Tracking4.6
Task Management4.6

User insights about the search/filter feature

Users report that monday.com's search/filter capabilities are essential for quickly locating tasks, projects, and updates, saving time and improving efficiency. They appreciate the variety of filters available, including advanced filters and the ability to filter by multiple conditions. Reviewers find the search function simple, intuitive, and comparable to Google search.

See related user reviews

“The Search/Filter feature in monday.com is essential for quickly locating specific tasks, projects, or updates, saving time and ensuring team members can focus on relevant information amidst large volumes of data.”
BM

Bharat M.

SEO Specialist

“Search and filter functionalities in monday.com empower you to quickly find specific information within your projects, streamlining navigation and task management.”
GS

Girish S.

Operations Engineering Management

Starting price
9per user /
per month
visit website
Pros and Cons based on 5,714 verified reviews

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
Airtable logo

Airtable

Reviews Sentiment
 
 
 
1-2(12)
3-4(653)
5(1,554)
Key Features
Progress Tracking4.5
Task Management4.6

User insights about the search/filter feature

Reviewers indicate that Airtable's search/filter capabilities are powerful and user-friendly, allowing them to quickly locate specific data and manage large datasets effectively. They find the filtering options excellent for creating subsets of information, though some mention occasional issues with filters being left on. Users appreciate the speed and accuracy of the search function.

See related user reviews

“The search and filter features made finding specific tasks, files, or records simple, allowing for quick navigation and better organization, especially when handling large projects. It's a powerful feature for handling complex data.”
MP

Matteo P.

Graphic Designer

“The powerful search and filter capabilities allow my team to quickly locate specific items effectively.”
TO

Terra O.

Recreation Supervisor

Starting price
20per user /
per month
visit website
Pros and Cons based on 2,219 verified reviews

Effective organization tools

Extensive customization options

High flexibility and adaptability

Comprehensive project management

Efficient project tracking

Restrictive usage limitations

High cost concerns

Limited formula capabilities

Inconsistent mobile and desktop versions

Challenging user access management

See pros and cons details
Asana logo

Asana

Reviews Sentiment
 
 
 
1-2(230)
3-4(5,263)
5(8,045)
Key Features
Progress Tracking4.6
Task Management4.7

User insights about the search/filter feature

Reviewers appreciate Asana's powerful search/filter capabilities for quickly narrowing down task lists and finding specific tasks. They find it easy to use and accurate, with options to filter by various criteria such as due date, assignee, and project. Some users suggest improvements to the file search functionality and the overall search bar.

See related user reviews

“The search/filter feature in Asana is very powerful and allows you to quickly narrow down your task list to find the specific task you are looking for. It also allows you to filter your tasks by various criteria such as due date, assignee, project, and so on.”
YJ

Yashovardhan J.

Researcher

“I often search for past tasks when a similar request comes through our request form. Searching in Asana is easy, accurate, and a great tool for reviewing past decisions/actions. ”
SI

Sarah I.

NetSuite Administrator

Starting price
10.99per user /
per month
visit website
Pros and Cons based on 13,538 verified reviews

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
Zoho CRM logo

Zoho CRM

Reviews Sentiment
 
 
 
1-2(251)
3-4(3,151)
5(3,558)
Key Features
Progress Tracking4.3
Task Management4.4

User insights about the search/filter feature

Users find Zoho CRM's search/filter capabilities valuable for quickly locating leads, clients, and specific information. They appreciate the ability to create custom filters and the integration with the wider Zoho ecosystem. Some reviewers mention that the search function could be improved in terms of location and logical results, but overall, they find it efficient and easy to use.

See related user reviews

“search/filter functionality is indispensable in Zoho CRM as it improves data accessibility, streamlines navigation, supports customization, and enables better decision-making and collaboration”
jd

joseph d.

accountant

“The search filter functionality is great you can customize it in almost any way you can think of. You can set these filters to be viewable by anybody in your organization, by you specifically or specific users. You have the option to even name each one of your search filters. You can use Zia to search across the entire Zoho platform. Major plus”
VM

Vincent M.

C.E.O.

Starting price
14per user /
per month
visit website
Pros and Cons based on 6,960 verified reviews

Comprehensive sales management

Efficient client management

Effective customer tracking

Robust lead management

Scalable for various business sizes

Frequent user issues

Inadequate customer support

Outdated user interface design

Need for performance improvements

Complicated navigation

See pros and cons details
Jira logo

Jira

Reviews Sentiment
 
 
 
1-2(214)
3-4(6,626)
5(8,458)
Key Features
Progress Tracking4.5
Task Management4.6

User insights about the search/filter feature

Reviewers highlight Jira's robust search/filter capabilities, particularly the advanced JQL (Jira Query Language) for precise searches. They find it useful for quickly locating issues, tickets, and project information. Users appreciate the ability to save searches and filters, though some mention that the search results could load faster and that additional training materials would be helpful.

See related user reviews

“Jira dedicated search tab is particularly useful by incorporating both a basic and advanced search bar that easily tracks information on project status and task assignee among others. This further increases the efficiency of the software.”
CN

Charles N.

Marketing Executive

“What I love about Jira is its search/filter functionality when looking for a particular issue. The filter you can select to look for an issue just by entering the key words is so useful and I find myself using it all the time. It saves me so much time and effort hunting through thousands of issues to find what I want.”
BT

Brahim T.

Freelancer

Starting price
7.91per user /
per month
visit website
Pros and Cons based on 15,298 verified reviews

Comprehensive project tracking

Effective sprint management

Enhanced team collaboration

Extensive integration options

Support for agile development

Frequent performance issues

Complex navigation

Challenging issue management

Inefficient search and filter

Complicated setup configuration

See pros and cons details
Smartsheet logo

Smartsheet

Reviews Sentiment
 
 
 
1-2(47)
3-4(1,387)
5(2,042)
Key Features
Progress Tracking4.6
Task Management4.5

User insights about the search/filter feature

Reviewers feel that Smartsheet's search/filter capabilities enhance productivity by allowing them to quickly find and manage large datasets. They appreciate the ability to save and share filters, though some mention occasional issues with filters not displaying desired results. Users find the search function quick and accurate, with the ability to refine data for specific needs.
Verified reviewer profile picture

See related user reviews

“Search and Filter function saves a lot of time - in daily work and planning; like the ability to save filters so they do not need to be repeated, and the ability to clone/copy filters to create new filters, saving a lot of time.”
Verified reviewer profile picture

Steve P.

Senior Specialist

“The Search and Filter functionality in Smartsheet is a key feature that enhances productivity and efficiency in managing large datasets and collaborating on projects.”
CS

Chitturi S.

IT Compliance Engineer II

Starting price
12per user /
per month
visit website
Pros and Cons based on 3,476 verified reviews
Verified reviewer profile picture

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,566)
Key Features
Progress Tracking4.5
Task Management4.6

User insights about the search/filter feature

Reviewers appreciate Trello's search/filter capabilities for quickly finding tasks across boards, even when dealing with a large number of tasks. They find it easy to use and efficient for sorting and searching by keywords. However, some users feel that Trello could improve by offering more powerful search options similar to Jira's JQL.

See related user reviews

“This is an area where I think that Trello could really improve. I'd love to see more powerful search options (e.g. Jira's JQL).”
LL

Lawrence L.

Lead Producer

“Love this feature! Helps me find everything throughout all my boards.”
SS

Sonia S.

Owner

Starting price
5per user /
per month
Pros and Cons based on 23,478 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Notion logo
Reviews Sentiment
 
 
 
1-2(17)
3-4(637)
5(2,045)
Key Features
Progress Tracking4.5
Task Management4.6

User insights about the search/filter feature

Reviewers appreciate Notion's search/filter capabilities for quickly locating notes, tasks, and projects. They find it useful for managing large workspaces and applying tags to filter content. Some users mention that the search function could be more intuitive and that there are occasional issues with displaying results. Overall, they find it fast and efficient for organizing information.
Verified reviewer profile picture

See related user reviews

“I like the Search/Filter in Notion because it allows you to quickly search certain words or topics and makes it easier to narrow down what you're looking for, especially when you have lots of notes to go through.”
Verified reviewer profile picture

Jose L.

Salesman - Engineer

“The search and filter options help me to quickly locate any note, task, or project, no matter how large my workspace grows.”
LB

Lisa B.

Creative Advisor

Starting price
12per user /
per month
Pros and Cons based on 2,699 verified reviews
Verified reviewer profile picture

Versatile productivity features

Effective team collaboration

Comprehensive project management

Efficient project tracking

Flexible organizational tools

Limited offline functionality

Occasional performance issues

Inefficient search functionality

Complex user experience

Cluttered navigation interface

See pros and cons details

Other Top Rated Workflow Management Software with Search/Filter in 2026

Vsimple logo

Vsimple

Operations management platform with optimized workflows

visit website
Vsimple is a cloud-based sales and operations management platform that turns complex processes into simple automated workflows built as per business operations.

Read more about Vsimple

Users also considered
Dock logo

Dock

HIPAA-compliant task and collaboration management software

visit website
Dock is a cloud-based software designed to help healthcare organizations manage physicians’ tasks and facilitate collaboration among employees. Supervisors can create new tasks with details including task name, patient information, assigned physician, due date, priority status, and custom labels.

Read more about Dock

Users also considered
Process Street logo

Process Street

Category Leaders

AI-enabled compliance operations platform.

visit website
Process Street is an AI-powered compliance operations platform that turns policies into automated workflows, enabling teams to manage controlled documents, run no-code processes, and stay audit-ready.

Read more about Process Street

Users also considered
Pneumatic logo

Pneumatic

Business process and workflow management software

visit website
Pneumatic is a workflow management software designed for teams across several industries including human resources, finance, marketing, and sales. It helps organizations manage operations related to task creation, status tracking, performance monitoring, and more.

Read more about Pneumatic

Users also considered
Policy Manager by MCN Healthcare logo

Policy Manager by MCN Healthcare

For Healthcare, By Healthcare Experts

visit website
MCN Healthcare is the leading provider of policy management built specifically for the healthcare industry. For over 30 years, healthcare professionals have benefitted from our Policy Manager, policy library, regulatory alerts, e-learning, and contract management solutions.

Read more about Policy Manager by MCN Healthcare

Users also considered
TeamTracks logo

TeamTracks

Cloud-based support operations tool for manufacturers

visit website
TeamTracks is a cloud-based support ops tool that helps businesses streamline team’s operations. With the process automation feature, users can define organizational processes in one central location to streamline support communication with customers, partners, and suppliers.

Read more about TeamTracks

Users also considered
TrackVia logo

TrackVia

Workflow automation for enterprise operations

visit website
TrackVia helps IT and business users turn manual processes or spreadsheets into web and mobile apps fast and with no complex coding.

Read more about TrackVia

Users also considered
monday.com logo

monday.com

Project management software

visit website
Build your ideal workflow with the help of monday.com Work OS. Automate all mundane, repetitive tasks so you and your team can focus on essential work, assign clear ownership in projects, collaborate effectively in real-time, and easily coordinate work across your team.

Read more about monday.com

Users also considered
Mitratech TAP Workflow Automation logo

Mitratech TAP Workflow Automation

TAP gives you the power to automate any process— on your own

visit website
TAP is a workflow automation software that empowers users to create and deploy forms, processes, and workflows without writing any code— using the drag-and-drop designer. TAP Workflow Automation also supports automated notifications, e-signatures, role-based access, and more.

Read more about Mitratech TAP Workflow Automation

Users also considered
Airtable logo

Airtable

AI-Powered, No-Code App Building Platform

visit website
Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

Read more about Airtable

Users also considered
Droplet logo

Droplet

Forms and workflow automation software

visit website
Droplet is a forms automation software designed to help schools and government organizations create dynamic web forms to collect business data. The application enables businesses to automate approvals with detailed business logic, conduct analytics, and capture and store digital data.

Read more about Droplet

Users also considered
Kantata logo

Kantata

Always Deliver Amazing

visit website
Kantata PSA puts an end to unpredictable projects so professional services teams always deliver amazing.

Read more about Kantata

Users also considered
Mango Practice Management logo

Mango Practice Management

Everything accountants need, all in one place.

visit website
Mango Practice is a cloud-based practice management solution designed to help accounting firms, tax professionals, bookkeepers, and CPA practices manage their workflows, documents, client communication, billing, time tracking, and payments more effectively.

Read more about Mango Practice Management

Users also considered
Asana logo

Asana

Project tracking and workflow management platform

visit website
Asana is a workflow management platform that connects all your work in one place and bring teams together, anywhere. Use AI-powered features to manage tasks, track progress, and adapt quickly to changing priorities. Join millions of users across 200+ countries using Asana to get more done.

Read more about Asana

Users also considered
Adobe Workfront logo

Adobe Workfront

Online enterprise work management software

visit website
Leverage templates to standardize business processes, increase efficiency, and avoid recreating the wheel. With Adobe Workfront, you can also ensure compliance with automated workflows that constitute an audit trail, and customizable reports and dashboards that display progress for each workflow.

Read more about Adobe Workfront

Users also considered
Lucidchart logo

Lucidchart

Visual diagramming tool for team collaboration

visit website
Lucidchart is a cloud-based diagram solution that enables users to create various types of flowcharts and visual documentation online. The platform supports multiple use cases including technical diagramming, process documentation, and team visualization, while offering AI-powered features that transform text prompts into polished diagrams. It integrates with popular workplace applications to facilitate seamless collaboration across teams.

Read more about Lucidchart

Users also considered
Netcontent logo

Netcontent

AI-driven processes, enterprise-grade results.

visit website
Netcontent is a unified platform for Document Management, Process Automation and AI, delivering operational intelligence at scale. It enables end-to-end visibility, compliance and measurable efficiency across critical business workflows.

Read more about Netcontent

Users also considered
Digital Integrated Management System logo

Digital Integrated Management System

Quality, compliance, governance, improvement & digitization

visit website
Interfacing’s Digital Business Platform - Build Accurate Simple to Complex Workflow Apps FAST: Days and Weeks, not Months.

Read more about Digital Integrated Management System

Users also considered
TrueContext logo

TrueContext

The field service workflow platform for the connected worker

visit website
TrueContext is the field service workflow platform for today’s connected worker. It enables frontliners with smart, context-aware forms and AI-augmented mobile workflows, unlocking technician mastery and productivity at scale.

Read more about TrueContext

Users also considered
Wrike logo

Wrike

AI powered workflow management platform

visit website
Automate recurring workflows. Wrike’s automation engine works in the background to sync related tasks, thereby reducing errors and tedious activities without requiring you to update other projects and tasks.

Read more about Wrike

Users also considered
BIC Platform logo

BIC Platform

AI-enabled business process management platform

visit website
Thanks to unique No Code and Low Code technology, you can automate your processes quickly, easily and without any programming. Directly from the graphical capture, BIC Platform generates executable workflows that make your business processes more flexible and accelerate them at the same time.

Read more about BIC Platform

Users also considered
FirmTamer logo

FirmTamer

(0)

Cloud-based accounting practice management solution.

visit website
FirmTamer is a cloud-based accounting practice management solution designed for certified public accountant (CPA) firms. The platform offers various functions such as time tracking, online billing, task management, and reporting/analytics to help streamline the daily operations of accounting firms. It also provides a centralized client database and helps prioritize tasks with the intuitive Kanban board.

Read more about FirmTamer

Users also considered
Nucleus One logo

Nucleus One

(0)

Nucleus One: Empower Workplace Collaboration.

visit website
Nucleus One: Empower remote teamwork for success. Simplify project, document, and process management with quick, straightforward, and code-free tools. Achieve important goals, milestones, and bottom lines with clarity and collaboration.

Read more about Nucleus One

Users also considered
Bizzmine logo

Bizzmine

Digitize QHSE. Ensure compliance. Simplify processes.

visit website
Bizzmine is a cloud-based QHSE solution. The software enables companies of all sizes to manage their quality processes, ensuring compliance with various regulatory standards like ISO 13485, ISO 17025, ISO 15189, 21 CFR Part 11, ISO 9001, ISO 22000 and more.

Read more about Bizzmine

Users also considered
ops.work logo

ops.work

Made for Small to Medium-sized Businesses and Non-Profit org

visit website
Ops is a cloud-based onboarding platform to help manage background checks, candidate references, task assignments, and more. The solution offers various features such as document management, alerts/notifications, credentialing workflows, custom templates, team engagement management, and task lists.

Read more about ops.work

Users also considered

Key features for Workflow Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Progress Tracking: Reviewers appreciate real-time updates, detailed reports, and customizable statuses that help monitor project timelines, identify bottlenecks, and improve resource allocation. 94% of reviewers rated this feature as important or highly important.
  • Task Management: Users value the ability to create, assign, and prioritize tasks, set due dates, and track progress, which ensures efficient project execution and resource utilization. 93% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers highlight the importance of customizable access levels for protecting sensitive data, facilitating collaboration, and ensuring data security across various user roles. 87% of reviewers rated this feature as important or highly important.
  • Document Management: Users find it effective for organizing, storing, and retrieving documents, adding comments, and integrating with other tools to streamline workflows and maintain data integrity. 87% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers appreciate the ability to manage tasks, access data, and stay updated on projects from anywhere, enhancing productivity and responsiveness. 85% of reviewers rated this feature as important or highly important.
  • Third-Party Integrations: Users value the extensive integration options with various apps and services, which automate workflows, enhance productivity, and simplify data management across platforms. 85% of reviewers rated this feature as important or highly important.