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Top Rated Project Management Software with Search/Filter in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

The search/filter capabilities in project management software improve efficiency by allowing users to quickly locate specific tasks, files, or records. They enhance organization, facilitate navigation, and support better task and project management. Our reviewers in project management software rated this feature as highly important.

8 Best Project Management Software with Search/Filter

Product
User rating
Starting price
Basecamp logo
4.4
(14.4K)
15
per user/per month
Jira logo
4.4
(15.3K)
7.91
per user/per month
Trello logo
4.5
(23.4K)
5
per user/per month
Notion logo
4.7
(2.7K)
12
per user/per month
Smartsheet logo
4.5
(3.4K)
12
per user/per month
Asana logo
4.5
(13.5K)
10.99
per user/per month
Confluence logo
4.5
(3.6K)
5.42
per user/per month
monday.com logo
4.6
(5.7K)
9
per user/per month

See other top Project Management products with search/filter

How we picked the 8 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Project Management software category. They also needed to have sufficient reviews about search/filter, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for search/filter, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 8 best products

Basecamp logo
Reviews Sentiment
 
 
 
1-2(319)
3-4(6,845)
5(7,242)
Key Features
Task Management4.5
Project Planning/Scheduling4.3

User insights about the search/filter feature

Users find Basecamp's search/filter functionality helpful for locating content and navigating projects. They appreciate the ease of finding old files and specific topics, though some mention occasional difficulties with the search feature not always returning expected results. Reviewers value the convenience and accuracy of the search capabilities.
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“The best part of the search is that it takes into consideration the context within which I am searching. Thus the results are filtered to sustain only the relevant ones, and I don't have to do a lot of work reading through everything.”
Verified reviewer profile picture

Prosper A.

Student

“The search is comprehensive and quick and I can search any value and it brings up whatever I need. It helps me spotlight subjects as well. A very nice feature. ”
Verified reviewer profile picture

Cameron K.

Director

Starting price
15per user /
per month
Pros and Cons based on 14,406 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Efficient file sharing

Enhanced team communication

Streamlined team collaboration

Effective project organization

Seamless client management

Frequent technical issues

Overwhelming notifications

Inefficient search functionality

Limited layout customization

Subpar user experience

See pros and cons details
Jira logo
Reviews Sentiment
 
 
 
1-2(214)
3-4(6,630)
5(8,464)
Key Features
Task Management4.6
Project Planning/Scheduling4.5

User insights about the search/filter feature

Reviewers highlight Jira's powerful search/filter capabilities, particularly the advanced JQL (Jira Query Language) for precise searches. They find it easy to locate tasks, tickets, and project information using various attributes. Users appreciate the ability to save searches and filters, though some mention the need for faster search results.

See related user reviews

“Jira dedicated search tab is particularly useful by incorporating both a basic and advanced search bar that easily tracks information on project status and task assignee among others. This further increases the efficiency of the software.”
CN

Charles N.

Marketing Executive

“What I love about Jira is its search/filter functionality when looking for a particular issue. The filter you can select to look for an issue just by entering the key words is so useful and I find myself using it all the time. It saves me so much time and effort hunting through thousands of issues to find what I want.”
BT

Brahim T.

Freelancer

Starting price
7.91per user /
per month
Pros and Cons based on 15,308 verified reviews

Comprehensive project tracking

Effective sprint management

Enhanced team collaboration

Extensive integration options

Support for agile development

Frequent performance issues

Complex navigation

Challenging issue management

Inefficient search and filter

Complicated setup configuration

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
Task Management4.6
Project Planning/Scheduling4.6

User insights about the search/filter feature

Reviewers appreciate Trello's search/filter capabilities for quickly finding tasks, even those from a year ago. They find it easy to navigate through boards and filter items based on priority. Users highlight the usefulness of this aspect when managing numerous tasks, though some suggest more powerful search options similar to Jira's JQL.
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“Able to navigate through and filter item you require based on priority. ”
Verified reviewer profile picture

Karabo D.

Lead Process Engineer

“Love this feature! Helps me find everything throughout all my boards.”
SS

Sonia S.

Owner

Starting price
5per user /
per month
Pros and Cons based on 23,483 verified reviews
Verified reviewer profile picture

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Notion logo
Reviews Sentiment
 
 
 
1-2(17)
3-4(638)
5(2,047)
Key Features
Task Management4.6
Project Planning/Scheduling4.6

User insights about the search/filter feature

Users report that Notion's search/filter capabilities are essential for quickly locating notes, tasks, and projects. They appreciate the ability to apply tags and keywords, though some find the search options unintuitive. Reviewers value the speed and efficiency of the search, especially when managing large workspaces, and mention the usefulness of the new AI assistant.
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“Notion is great with filtering out your notes based on different categories. You can create new attributes or tags and apply them to a card in Notion. Through this, it is easy to see at a glance which cards belong to which categories. You can also create tables in Notion and apply filters and sort through the columns, which is very useful when it comes to note taking. ”
KV

Karen V.

Software Engineer

“I like the Search/Filter in Notion because it allows you to quickly search certain words or topics and makes it easier to narrow down what you're looking for, especially when you have lots of notes to go through.”
Verified reviewer profile picture

Jose L.

Salesman - Engineer

Starting price
12per user /
per month
Pros and Cons based on 2,702 verified reviews
Verified reviewer profile picture

Versatile productivity features

Effective team collaboration

Comprehensive project management

Efficient project tracking

Flexible organizational tools

Limited offline functionality

Occasional performance issues

Inefficient search functionality

Complex user experience

Cluttered navigation interface

See pros and cons details
Smartsheet logo
Reviews Sentiment
 
 
 
1-2(47)
3-4(1,386)
5(2,046)
Key Features
Task Management4.5
Project Planning/Scheduling4.6

User insights about the search/filter feature

Users report that Smartsheet's search/filter functionality enhances productivity by allowing easy and accurate searches within large datasets. They value the ability to create, save, and share filters, though some mention occasional issues with filters not displaying desired results. Reviewers appreciate the quick and precise search capabilities for managing projects and client information.
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“Search and Filter function saves a lot of time - in daily work and planning; like the ability to save filters so they do not need to be repeated, and the ability to clone/copy filters to create new filters, saving a lot of time.”
Verified reviewer profile picture

Steve P.

Senior Specialist

“The Search and Filter functionality in Smartsheet is a key feature that enhances productivity and efficiency in managing large datasets and collaborating on projects.”
CS

Chitturi S.

IT Compliance Engineer II

Starting price
12per user /
per month
Pros and Cons based on 3,479 verified reviews
Verified reviewer profile picture

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
Asana logo
Reviews Sentiment
 
 
 
1-2(230)
3-4(5,264)
5(8,050)
Key Features
Task Management4.7
Project Planning/Scheduling4.7

User insights about the search/filter feature

Reviewers appreciate Asana's powerful search/filter capabilities for quickly finding tasks and files. They find the feature easy to use and effective for narrowing down task lists by various criteria. Users highlight the importance of this aspect for collaboration and maintaining efficiency, though some suggest improvements for the file search function.

See related user reviews

“The search/filter feature in Asana is very powerful and allows you to quickly narrow down your task list to find the specific task you are looking for. It also allows you to filter your tasks by various criteria such as due date, assignee, project, and so on.”
YJ

Yashovardhan J.

Researcher

“I often search for past tasks when a similar request comes through our request form. Searching in Asana is easy, accurate, and a great tool for reviewing past decisions/actions. ”
SI

Sarah I.

NetSuite Administrator

Starting price
10.99per user /
per month
Pros and Cons based on 13,544 verified reviews

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
Confluence logo
Reviews Sentiment
 
 
 
1-2(35)
3-4(1,550)
5(2,075)
Key Features
Task Management4.3
Project Planning/Scheduling4.5

User insights about the search/filter feature

Reviewers indicate that Confluence's search/filter capabilities are important for navigating large knowledge bases. They appreciate the ability to use keywords, tags, and advanced search options, though some find the search results imprecise. Users value the efficiency of finding relevant documents and content, despite occasional challenges with the search functionality.
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“The search and filtering capabilities in Confluence greatly enhance the efficiency of finding information. Users can quickly locate relevant documents, pages, or content by using keywords, tags, or other search criteria. This feature reduces the time spent searching for information, improving productivity and decision-making.”
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Ezekiel K.

Data scientist

“Confluence's powerful search functionality makes it easy for users to find relevant information quickly. This is crucial for avoiding duplication of efforts, reducing time spent searching for information, and improving overall efficiency.”
AN

Ashish N.

Salesforce Consultant

Starting price
5.42per user /
per month
Pros and Cons based on 3,660 verified reviews
Verified reviewer profile picture

Centralized knowledge repository

Enhanced team collaboration

Efficient project management

Comprehensive documentation management

Seamless integration with tools

Frequent performance lags

High costs for larger teams

Limited text formatting options

Buggy issue management

Inefficient search functionality

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,936)
5(3,713)
Key Features
Task Management4.6
Project Planning/Scheduling4.6

User insights about the search/filter feature

Reviewers indicate that monday.com's search/filter capabilities are essential for quickly locating tasks, projects, or updates. They appreciate the ability to filter by columns and various conditions, which streamlines navigation and task management. Users find the feature intuitive and time-saving, especially when handling large volumes of data.

See related user reviews

“The Search/Filter feature in monday.com is essential for quickly locating specific tasks, projects, or updates, saving time and ensuring team members can focus on relevant information amidst large volumes of data.”
BM

Bharat M.

SEO Specialist

“Search and filter functionalities in monday.com empower you to quickly find specific information within your projects, streamlining navigation and task management.”
GS

Girish S.

Operations Engineering Management

Starting price
9per user /
per month
Pros and Cons based on 5,720 verified reviews

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details

Other Top Rated Project Management Software with Search/Filter in 2026

Trello logo

Visual collaboration tool for shared project perspectives

Trello is a visual project management tool with features like drag-n-drop cards, swim lanes, and kanban board to plan and track tasks intuitively. Teams can organize their work and manage projects from beginning to end: assign tasks, manage due dates, attach files, create checklists, and more.

Read more about Trello

Users also considered
Jira logo

Project management and work tracking software

Jira is project management software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Asana logo

Project tracking and workflow management platform

Asana is a project management platform platform that connects all your work in one place and bring teams together, anywhere. Use AI-powered features to manage tasks, track progress, and adapt quickly to changing priorities. Join millions of users across 200+ countries using Asana to get more done.

Read more about Asana

Users also considered
GitHub logo

Social coding & collaborative development platform

GitHub is a place to share code with friends, co-workers, classmates, and complete strangers, helping individuals and teams to write faster, better code

Read more about GitHub

Users also considered
Basecamp logo

Flexible project management and team communication tool

Basecamp is a comprehensive project management software that helps teams stay organized and on track. Trusted by millions, Basecamp puts everything needed to get work done in one place, providing a structured way to manage projects, collaborate with clients, and communicate company-wide

Read more about Basecamp

Users also considered
Evernote Teams logo

Create, capture & access everyday notes on mobile devices

Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Read more about Evernote Teams

Users also considered
monday.com logo

Project management software

Join more than 152,000 customers who plan, manage, and track projects smarter with monday. com - the customizable platform built to adapt to your way of working. Streamline workflows with no-code automations, centralize work by integrating your favorite apps, and collaborate in real-time.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

ClickUp is an all-in-one productivity platform that eliminates work silos. It's the hub where teams come together to plan, organize, and collaborate on work using tasks, Docs, Chat, Goals, Whiteboards, and more.

By replacing inflexible and overlapping tools, ClickUp helps save one day each week!

Read more about ClickUp

Users also considered
Notion logo

Project and task management tool

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Jotform logo

Cloud-based form builder tool for digital forms.

Jotform is a cloud-based form builder platform that helps businesses streamline form creation via ready-made templates, integrations with third-party applications, and design features that cater to organizations globally.

Read more about Jotform

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

Confluence seamlessly integrates with Jira Software, provides one place for all your documentation, and eases communication across teams to help you ship faster

Read more about Confluence

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet helps to manage all areas of project work, from team collaboration and file sharing, to resource management and calendar tools, to Gantt charts.

Read more about Smartsheet

Users also considered
Todoist logo

Task manager and to do list app for work and life

Todoist helps people and teams plan, organize, and deliver projects with clarity. Manage deadlines, assign work, and track progress in flexible views that adapt to your workflow. Simple to start and powerful enough to grow with your team.

Read more about Todoist

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

Manage projects with speed and clarity using Airtable’s AI-powered platform. Centralize work, coordinate teams, and adapt plans in real time with flexible workflows that accelerate delivery.

Read more about Airtable

Users also considered
Miro logo

Miro is a visual workspace for innovation

Manage complex projects — and their stakeholders — with confidence. Create process alignment and shared understanding between cross-functional teams with a collaborative online whiteboard. Miro provides you all the tools and features you need to run any project from A to Z.

Read more about Miro

Users also considered
Procore logo

Cloud-based construction management platform

Procore is a cloud-based construction management platform connecting field and office teams throughout the project lifecycle. It offers tools for project execution, cost, resource, and lifecycle management, including bid management, estimating, scheduling, quality tracking, budgeting, invoicing, and workforce management. With document management, analytics, and mobile access, it supports contractors, owners, specialty contractors, and public agencies across various construction projects.

Read more about Procore

Users also considered
Wrike logo

AI powered workflow management platform

Wrike’s end-to-end project portfolio management workflow offers the visibility and capabilities needed to maximize resources, simplify governance, and align projects with strategic objectives to drive high-impact results.

Read more about Wrike

Users also considered
MeisterTask logo

Collaboration and task management software.

MeisterTask is a web-based project management tool that is perfect for agile project management. Beautifully-designed interfaces, intuitive functionality and seamless integrations with other tools make it a logical choice for teams all around the world for project management.

Read more about MeisterTask

Users also considered
Float logo

Professional services automation software

Float.com is the top-rated solution for profitable resource management. Used by 4500+ of the best professional services teams globally, it gives Operations and Finance leaders the insight and foresight they need to achieve profitable delivery at scale, with the right talent in place. 

Read more about Float

Users also considered
Autodesk Forma logo

Construction management platform

Contractual procedures, communication processes, and standards can vary from one project to the next, and they're further complicated by having multiple processes and software to manage. Simplify with a single platform to streamline management of RFIs and submittals.

Read more about Autodesk Forma

Users also considered
GitLab logo

Complete DevOps lifecycle management

GitLab is an integrated, open source DevOps lifecycle management platform for software development teams to plan, code, test, deploy and monitor product changes.

Read more about GitLab

Users also considered
Any.do logo

A simple and poweful workspace to manage your team's work

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Read more about Any.do

Users also considered
Figma logo

Collaborative platform for UI designing and prototyping

Figma is a cloud-based UI designing and prototyping tool, which allows multiple teams to collaborate on creating, testing, and deploying interface or product designs. Features include version history, project management, commenting, user-based permissions, plugin creation, and single sign-on (SSO).

Read more about Figma

Users also considered
Adobe Workfront logo

Online enterprise work management software

Manage projects and portfolios to minimize redundancies and effort and to optimize delivery on time and budget. Adobe Workfront helps organizations set realistic expectations—and meet or exceed them—with features like task and resource management, capacity planning, Gantt charts, and time tracking.

Read more about Adobe Workfront

Users also considered
NetSuite logo

AI-powered cloud-based business management suite

NetSuite Project Management centralizes all project information to allow project managers and team members to easily collaborate and maintain current and accurate project status. Automate project creation, track percent complete, time budgeted and time spent on project tasks.

Read more about NetSuite

Users also considered

Key features for Project Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Task Management: Users value the ability to create, assign, and track tasks, set deadlines, and monitor progress, ensuring projects are completed on time and resources are used effectively. 94% of reviewers rated this feature as important or highly important.
  • Project Planning/Scheduling: Reviewers highlight the importance of creating detailed project timelines, setting milestones, and assigning tasks to keep projects on track and ensure clear visibility of progress. 93% of reviewers rated this feature as important or highly important.
  • Multiple Projects: Users appreciate managing multiple projects simultaneously, providing oversight, tracking progress, and organizing tasks efficiently across different initiatives. 93% of reviewers rated this feature as important or highly important.
  • Workflow Management: Reviewers benefit from customizable workflows that streamline project processes, improve collaboration, and ensure tasks are completed efficiently and on time. 90% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Users emphasize the importance of real-time collaboration, centralized communication, and document sharing to enhance teamwork and project coordination. 89% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers highlight the ability to manage user access, ensuring data security and privacy while allowing authorized team members to view and edit relevant information. 88% of reviewers rated this feature as important or highly important.