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Top Rated Content Management Software with Access Controls/Permissions in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

Access controls and permissions in content management software allow you to determine who can view, edit, or share files. This ensures data security, privacy, and proper management of sensitive information. Our reviewers in content management software rated this feature as important.

10 Best Content Management Software with Access Controls/Permissions

Product
User rating
Starting price
Jotform logo
4.7
(2.7K)
39
flat rate/per month
visit website
Confluence logo
4.5
(3.6K)
5.42
per user/per month
visit website
Canto logo
4.5
(680)
Empty state illustration for "No pricing info"

No pricing info

Joomla logo
4.2
(620)
199
per user
Microsoft SharePoint logo
4.4
(5.3K)
5
per user/per month
WordPress logo
4.6
(14.9K)
9
flat rate/per month
Box logo
4.4
(5.6K)
20
per user/per month
Google Drive logo
4.8
(28.4K)
7
per user/per month
Wix logo
4.4
(10.5K)
17
flat rate/per month
Squarespace logo
4.6
(3.3K)
25
flat rate/per month

See other top Content Management products with access controls/permissions

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Content Management software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for access controls/permissions, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

Jotform logo

Jotform

Reviews Sentiment
 
 
 
1-2(41)
3-4(695)
5(2,021)
Key Features
Website Management
Content Publishing Options3.0

User insights about the access controls/permissions feature

Users find Jotform's access controls and permissions useful for managing form access and ensuring data security. They appreciate the ability to set different permission levels for users, though some mention difficulties in granting access and the need for an enterprise plan for additional users. Reviewers indicate that the feature is essential for maintaining control over sensitive information.
Verified reviewer profile picture

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“JotForm provides access controls and permission settings, allowing administrators to control who can access, edit, and submit forms.”
DN

Debbie N.

Manager

“In essence, access controls and permissions in Jotform empower you to: Safeguard sensitive data Manage user access effectively Facilitate secure collaboration Optimize form workflows”
Verified reviewer profile picture

Muhammad G.

Document Controller

Starting price
39flat rate /
per month
visit website
Pros and Cons based on 2,757 verified reviews
Verified reviewer profile picture

Effortless form creation

Efficient survey development

Convenient diGital signatures

Restrictive usage limits

High cost for advanced features

See pros and cons details
Confluence logo

Confluence

Reviews Sentiment
 
 
 
1-2(35)
3-4(1,551)
5(2,072)
Key Features
Website Management
Content Publishing Options4.3

User insights about the access controls/permissions feature

Reviewers appreciate Confluence's access controls and permissions for their granularity and effectiveness. They highlight the ability to set permissions at the global, space, and page levels, which helps in maintaining security and managing content. Users find it straightforward to grant and revoke access, though some mention that the permissions interface can be complex and challenging to navigate.

See related user reviews

“Access control is one of the important features that confluence provides to limit who and how they can access the files. This helped me maintain the privacy required by the organization while sharing information across teams. We can use various access controls such as the read-only feature to limit users from only reading the file but not allowing them to edit files.”
HR

Hrudvi R.

Student

“I really like that you have access controls at a global level so site or you can look at individual pages and control who can edit or view specific pages. ”
AK

Angelique K.

HR & Operations

Starting price
5.42per user /
per month
visit website
Pros and Cons based on 3,658 verified reviews

Centralized knowledge repository

Enhanced team collaboration

Efficient project management

Comprehensive documentation management

Seamless integration with tools

Frequent performance lags

High costs for larger teams

Limited text formatting options

Buggy issue management

Inefficient search functionality

See pros and cons details
Canto logo
Reviews Sentiment
 
 
 
1-2(3)
3-4(286)
5(391)
Key Features
Website Management4.2
Content Publishing Options4.0

User insights about the access controls/permissions feature

Reviewers appreciate Canto's access controls and permissions for their robustness and ease of use. They find it straightforward to add and edit users, create user groups, and set different permission levels. Users report that the ability to control access to specific assets and projects is helpful, though some wish for more admin seats and external user logins without additional costs.

See related user reviews

“Controlling who has access to modify, upload, and remove assets is essential to the overall governance of content. Canto allows us to have more or less control of our assets as needed per user. ”
SD

SCOTT D.

UX & Graphic Design

“I like that each sub category, or as we have used it for different departments, is able to set permissions on their specific information. That way all of the important information is all in one place and being protected and backed up, but not accessible to everyone. There are multiple areas and files that have sensitive information that not everyone should have access to.”
PM

Pamela M.

Project Manager- Design & Construction

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 680 verified reviews

Efficient asset searchability

Comprehensive diGital asset management

Enhanced team collaboration

Seamless file sharing

Lagging performance issues

Complex file management

High costs for small businesses

See pros and cons details
Joomla logo
Reviews Sentiment
 
 
 
1-2(31)
3-4(323)
5(266)
Key Features
Website Management4.4
Content Publishing Options4.5

User insights about the access controls/permissions feature

Reviewers highlight Joomla's access controls and permissions for their granularity and effectiveness. They appreciate the ability to assign different roles and permissions to users, which helps in managing content and maintaining security. Users find the interface a bit complex but acknowledge the powerful control it offers.
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“Any user or group of users can be given just the permissions they need and with the additional activity logs and version control you can see exactly who did what and when.”
Verified reviewer profile picture

Brian T.

webmaven

“It allows you to manage the articles by restricting access to specific areas of the backend of the website”
KB

Kwabena B.

Senior Research Scientist

Starting price
199per user
Pros and Cons based on 620 verified reviews
Verified reviewer profile picture

Open source flexibility

Versatile website creation

Robust CMS functionality

Effective for client projects

Extensive template options

Complex update process

Lagging behind competitors

High additional costs

Outdated user interface

Security concerns

See pros and cons details
Microsoft SharePoint logo
Reviews Sentiment
 
 
 
1-2(123)
3-4(2,511)
5(2,765)
Key Features
Website Management
Content Publishing Options4.4

User insights about the access controls/permissions feature

Reviewers appreciate SharePoint's access controls and permissions for their granularity and ease of use. They highlight the ability to set permissions at various levels, from individual files to entire sites, which helps in maintaining security and confidentiality. Users find it straightforward to manage permissions, though some mention occasional difficulties in setup and navigation.
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“The Access Controls/Permissions feature is very utilized by our organization, too! This feature is helpful if you have team members who should only have access to some documents, but not the entire library. For example, if you are a grant writer, you may need access to financial reports whereas other team members do not need that same access, so SharePoint's Access Controls/Permissions setting allows the administrator to set those. ”
Verified reviewer profile picture

Maggie B.

Manager of Social Capital and Volunteer Programs

“I like Sharepoint's access control features because I can define which company members will have access to the documents and what permissions they will have, whether read-only or whether they can edit the documents. This helps a lot, especially with managing sensitive information.”
Verified reviewer profile picture

Matheus L.

Risk Analyst

Starting price
5per user /
per month
Pros and Cons based on 5,399 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Facilitates team collaboration

Seamless integration with Microsoft products

Centralized information repository

Efficient information sharing

Robust security and access control

Slow performance and loading times

Frequent issues and errors

Inefficient search functionality

Inconsistent file synchronization

High costs and complexity

See pros and cons details
WordPress logo
Reviews Sentiment
 
 
 
1-2(136)
3-4(5,329)
5(9,498)
Key Features
Website Management4.6
Content Publishing Options4.6

User insights about the access controls/permissions feature

Reviewers appreciate WordPress's access controls and permissions for their flexibility and security. They highlight the ability to create multi-level user roles and easily manage permissions through the admin dashboard. Users find it straightforward to add and remove users, though some mention the need for plugins to achieve more granular control.

See related user reviews

“There is different levels of access when it comes to permissions, I like that I can create different accounts for people with different access levels and that keeps my website secure. Even plugins can have different types of access to make sure that specific information doesn't end up in the wrong hands”
BM

Bukhosi M.

SEO

“Access Controls and Permissions in WordPress allow you to restrict who can edit or view your website content. You can also choose what type of access your users have, like whether they can upload images or change themes. You can even give different access levels to different people on your site, like giving editors more permissions than regular contributors.”
YJ

Yashovardhan J.

Researcher

Starting price
9flat rate /
per month
Pros and Cons based on 14,963 verified reviews

Comprehensive blogging tools

Effortless website creation

Versatile CMS platform

Flexible website design

Effective SEO management

Frequent security concerns

Slow website performance

Challenging issue resolution

Problematic updates

Complex navigation

See pros and cons details
Box logo
Reviews Sentiment
 
 
 
1-2(167)
3-4(2,281)
5(3,170)
Key Features
Website Management
Content Publishing Options5.0

User insights about the access controls/permissions feature

Users report that Box's access controls and permissions are easy to set up and manage, allowing for detailed and customizable access levels. They appreciate the ability to set expiration dates for shared links and restrict downloads. Reviewers indicate that while the permissions are robust, some find the interface a bit cumbersome and wish for more flexibility in link management.
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“Box allows you to choose who can access or edit certain files. I could even set expiration dates for shared links and disable downloading to keep people from accessing at a later time (for privacy reasons).”
Verified reviewer profile picture

Melanie M.

Owner

“The service allows you to set different levels of access (e.g. view only, edit, etc.) for your files and folders, which is very useful for controlling who can do what with your files.”
Verified reviewer profile picture

Ahmed S.

web developer

Starting price
20per user /
per month
Pros and Cons based on 5,618 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details
Google Drive logo
Reviews Sentiment
 
 
 
1-2(59)
3-4(5,873)
5(22,473)
Key Features
Website Management
Content Publishing Options4.5

User insights about the access controls/permissions feature

Reviewers highlight Google Drive's access controls and permissions for their flexibility and security. They appreciate the ability to set different levels of access, such as view, comment, or edit, and the ease of sharing links with specific restrictions. Users find it straightforward to manage permissions, though some mention occasional confusion and a desire for more granular control.
Verified reviewer profile picture

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“I've clicked on many links that lead to different Google Docs. They allow me to do various different things. I've used Google to share documents with many people, but only allow one of those people to edit. It allows me to individually change each person's status with who it is shared to (edit, comment, view) with ease. As long as you know their Google information, it's a piece of cake.”
NM

Noah M.

Creative Mind

“Users can set specific permissions (view, comment, or edit) for each individual or group, allowing for tailored access to files and folders based on need.”
Verified reviewer profile picture

Davia M.

Student

Starting price
7per user /
per month
Pros and Cons based on 28,405 verified reviews
Verified reviewer profile picture

Effective collaborative sharing

Seamless integration capabilities

Beneficial for school usage

Cross-device accessibility

Dependence on internet connection

Issues with file upload

Limited search functionality

See pros and cons details
Wix logo
Reviews Sentiment
 
 
 
1-2(241)
3-4(4,347)
5(5,980)
Key Features
Website Management4.5
Content Publishing Options4.6

User insights about the access controls/permissions feature

Users find Wix's access controls and permissions helpful for managing who can view and edit their websites. They report that it is easy to add users with different access levels, though some find the permissions interface a bit clunky. Reviewers appreciate the ability to control specific sections of the site and the straightforward integration with other apps.

See related user reviews

“Controls and permissions within a company are necessary but always make me nervous. WIX does a nice job breaking down options, giving the inexperienced user enough access to review the information they need without jeopardizing wth website.”
LS

Lisa S.

Marketing Director

“It was easy to control access/permissions to members or non members of my site.”
KR

Kayla R.

Trainer

Starting price
17flat rate /
per month
Pros and Cons based on 10,568 verified reviews

Professional website creation

Intuitive drag-and-drop interface

Extensive template library

Comprehensive beginner tutorials

Versatile blog creation tools

Slow website performance

Confusing and costly plans

Limited SEO capabilities

Inconsistent mobile compatibility

Complicated domain management

See pros and cons details
Squarespace logo
Reviews Sentiment
 
 
 
1-2(47)
3-4(1,175)
5(2,153)
Key Features
Website Management4.6
Content Publishing Options4.7

User insights about the access controls/permissions feature

Reviewers indicate that Squarespace's access controls and permissions are straightforward and easy to use. They appreciate the ability to set different permission levels for various users, which helps in managing content updates and website maintenance. Users find the security features reliable, though some note that the controls are not as sophisticated as those of competitors like WordPress.

See related user reviews

“Squarespace allows our clients to easily update and maintain their websites themselves and access what they need to.”
MM

Megan M.

COO & Co-owner

“Able to select different permission amounts for different user”
CF

Colin F.

Physical therapist

Starting price
25flat rate /
per month
Pros and Cons based on 3,375 verified reviews

Ideal for small businesses

Efficient client website creation

Professional website appearance

User-friendly website creation

Diverse and customizable templates

Customization constraints

Frequent technical issues

Limited page design flexibility

Short and restrictive free trials

High cost concerns

See pros and cons details

Other Top Rated Content Management Software with Access Controls/Permissions in 2026

Adobe Experience Manager logo

Adobe Experience Manager

Category Leaders

Enterprise content management system

visit website
Adobe Experience Manager Sites is a flexible, intelligent content management system that enables teams to deliver omnichannel experiences. With both marketing-friendly templates and developer-facing tools in the same platform, teams can create, manage, and deliver personalized experiences.

Read more about Adobe Experience Manager

Users also considered
Zoho WorkDrive logo

Zoho WorkDrive

Secure shared workspace & file sharing solution for teams

visit website
Zoho WorkDrive is a cloud-based file storage, sync and collaboration solution for teams which provides a secure shared workspace, Team Folders, real-time notifications, document drafting and publishing, file sharing with configurable access controls, TrueSync, versioning, analytics, and more

Read more about Zoho WorkDrive

Users also considered
livepro logo

livepro

Knowledge management system

visit website
livepro is a cloud-based knowledge management solution designed to improve customer experience & staff engagement. The knowledge base can be used by every business department including HR, contact center agents and training departments, and set up for customer self-service to reduce support tickets.

Read more about livepro

Users also considered
Dokmee ECM logo

Dokmee ECM

Category Leaders

Enterprise content management (ECM) software

visit website
Dokmee ECM is an enterprise content management software designed to help businesses capture, search, retrieve, share, and store documents in a centralized repository. Administrators can change the platform's language according to organizational requirements.

Read more about Dokmee ECM

Users also considered
Modern Campus CMS logo

Modern Campus CMS

Web content management system for higher education sector

visit website
Used by colleges and universities campus-wide to manage their digital presence, Modern Campus CMS is a leading web content management system for Higher Education.

Read more about Modern Campus CMS

Users also considered
Agility CMS logo

Agility CMS

Content management for marketers and devs who move fast.

visit website
Agility CMS is the original Headless CMS. The first true decoupled, API-based CMS. Agility makes it fast and easy to build, manage, and maintain your content. Agility's flexible architecture and developer tools provide you with the ability to integrate with any third-party solution.

Read more about Agility CMS

Users also considered
HubSpot Content Hub logo

HubSpot Content Hub

Content management for professional marketers and developers

visit website
HubSpot CMS is a content management platform for marketers to manage, optimize, and track content performance on websites, blogs, and landing pages. Features include content insights, customized and pre-built templates, content personalization for each visitor, performance tracking, and more.

Read more about HubSpot Content Hub

Users also considered
Nucleus One logo

Nucleus One

(0)

Nucleus One: Empower Workplace Collaboration.

visit website
Nucleus One: Empower remote teamwork for success. Simplify project, document, and process management with quick, straightforward, and code-free tools. Achieve important goals, milestones, and bottom lines with clarity and collaboration.

Read more about Nucleus One

Users also considered
Google Drive logo

Cloud storage and backup for files, photos, docs, and more

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Read more about Google Drive

Users also considered
WordPress logo
Category Leaders

Website creation and publishing platform

WordPress is a website and blog creation and publishing platform with tools for aesthetic designing, visitor tracking, content storage and upload, and more

Read more about WordPress

Users also considered
Wix logo

Website builder & business management platform

Wix is a website-building and business management platform that helps users create any type of website and expand the brand's online presence. Wix offers its users different ways to build sites; for those less tech-savvy, the Wix Editor is the way to go. It boasts a choice of various pre-designed templates that can be personalized with a drag-and-drop editor and various other AI capabilities, such as an automated text generator.

Read more about Wix

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Jotform logo

Cloud-based form builder tool for digital forms.

Jotform is a cloud-based form builder platform that helps businesses streamline form creation via ready-made templates, integrations with third-party applications, and design features that cater to organizations globally.

Read more about Jotform

Users also considered
Squarespace logo

Cloud-based solution to build websites and online stores

Squarespace makes it easy to customize the design of your website and manage your content with a powerful and flexible platform. Easily adjust fonts and colors, create pages, and upload content. Edit with ease on the go with the Squarespace mobile app.

Read more about Squarespace

Users also considered
Microsoft SharePoint logo
Category Leaders

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
Airtable logo

AI platform for enterprise app building workflows

Airtable is an AI-native platform for building enterprise-grade applications without code. The platform enables teams to create custom business workflows with embedded AI agents. Airtable combines relational databases, automation capabilities, and customizable interfaces to help organizations streamline operations across departments including marketing, product development, and finance.

Read more about Airtable

Users also considered
Wrike logo

AI powered workflow management platform

Plan, produce and publish content quicker with Wrike's content management tools. Accelerate your campaigns with custom-built request forms, personalized workflows, built-in proofing tools, and more with Wrike's trusted work management software.

Read more about Wrike

Users also considered
Publuu logo

Flipbook, PDF to Flipbook, Online Flipbook Creator

With Publuu, users can easily and intuitively create an interactive flipbook from a PDF. Convert a PDF to flip, customize it by adding branding, selecting a background, colors, and inserting interactive hotspots.

Read more about Publuu

Users also considered
LibreOffice logo

Software suite for creating, editing, and managing documents

LibreOffice is a cloud-based and on-premise suite of applications designed to help businesses, charities, and government organizations create, edit, and manage documents, spreadsheets, presentations, graphs, drawings, mathematical formulas, and more.

Read more about LibreOffice

Users also considered
Adobe Workfront logo

Online enterprise work management software

Plan, execute, and deliver great work with a single source of project truth across the enterprise. Adobe Workfront helps you prioritize work, quickly identify bottlenecks, automate processes, and deliver the right outcomes. It serves leaders and team in organizations of all sizes in all industries.

Read more about Adobe Workfront

Users also considered
Marketing 360 logo

Marketing Platform For Small Business

Success starts with a modern website
Time for a website or online store that works as hard as you do to grow your business. There’s no substitute for a fully integrated website. Create your free account to start designing the website of your dreams yourself, or have our experts do it for you.

Read more about Marketing 360

Users also considered
Pixpa logo

All-in-one website builder for creators & small businesses

Pixpa makes content management simple with a no-code editor, built-in hosting, and beautiful templates—perfect for creatives to manage their site, galleries, and blog with ease.

Read more about Pixpa

Users also considered
Webnode logo

Professional website builder for small businesses

Webnode is different than any other website builder. It helps you to design an awesome website, blog or online store in matter of minutes. It is Ideal for all kind of individuals and small businesses.

Read more about Webnode

Users also considered
Revver logo

Cloud based, dynamic document-work management system

Revver automates document-centric work and enables document-work collaboration. It is built for financial service organizations, insurance companies, and back-office departments across many industries, including healthcare, manufacturing, social care, IT, and many others.

Read more about Revver

Users also considered

Key features for Content Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Website Management: Reviewers appreciate the user-friendly customization, diverse templates, and easy-to-use tools for updating content. They value the integration with analytics, SEO tools, and the ability to manage multiple sites. 95% of reviewers rated this feature as important or highly important.
  • Content Publishing Options: Users highlight the variety of content formats supported, the ease of scheduling and controlling visibility, and the collaborative features that allow for efficient content review and approval before publication. 90% of reviewers rated this feature as important or highly important.
  • Document Management: Reviewers value the seamless organization, version control, and secure access provided. The ability to share and collaborate on documents in real-time across devices is also emphasized. 90% of reviewers rated this feature as important or highly important.
  • Text Editing: Users appreciate the intuitive text editing tools, extensive formatting options, and the ease of incorporating multimedia elements. The ability to customize and enhance text appearance without advanced coding skills is noted. 90% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Users highlight the real-time collaboration features, integration with other tools, and the ability to track changes and comments. These tools enhance teamwork and streamline project management. 87% of reviewers rated this feature as important or highly important.