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Top Rated Digital Workplace Software with File Sharing in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

File sharing enhances collaboration, streamlines workflow, and improves security by allowing easy access and management of documents. It supports real-time editing, sets permissions, and integrates with various tools, benefiting remote and distributed teams. Our reviewers in digital workplace software rated this feature as highly important.

10 Best Digital Workplace Software with File Sharing

Product
User rating
Starting price
Confluence logo
4.5
(3.6K)
5.42
per user/per month
visit website
Asana logo
4.5
(13.5K)
10.99
per user/per month
visit website
Slack logo
4.7
(24K)
8.75
per user/per month
visit website
monday.com logo
4.6
(5.7K)
9
per user/per month
visit website
Trello logo
4.5
(23.4K)
5
per user/per month
learn more
Google Workspace logo
4.7
(17.4K)
7
per user/per month
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Miro logo
4.7
(1.6K)
10
per user/per month
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Basecamp logo
4.4
(14.4K)
15
per user/per month
learn more
Dropbox Business logo
4.5
(21.6K)
11.99
flat rate/per month
learn more
ClickUp logo
4.6
(4.5K)
10
per user/per month
learn more

See other top Digital Workplace products with file sharing

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Digital Workplace software category. They also needed to have sufficient reviews about file sharing, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for file sharing, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

Confluence logo

Confluence

Reviews Sentiment
 
 
 
1-2(35)
3-4(1,551)
5(2,073)
Key Features
Real-Time Updates5.0
Content Management4.5

User insights about the file sharing feature

Reviewers appreciate Confluence's file sharing capabilities, noting the ease of attaching and sharing documents within the platform. They value the role-based access control and the integration with other tools like Google Drive. Users also highlight the centralized storage of files, which facilitates collaboration and ensures everyone has access to the latest versions.
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“File sharing becomes very easy with confluence. The software provides re-shareable links and also provides security to access control on who can access the documents. It also gives an option to share the previous version of the same documents which helps the learners to go through various upgrades that happened over a certain time period.”
HR

Hrudvi R.

Student

“ The ability to share files directly within Confluence eliminates the need for separate file-sharing platforms. This simplifies collaboration by keeping documents and related discussions in one place. It also reduces the chance of misplacing files or losing track of conversations related to specific documents.”
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Ezekiel K.

Data scientist

Starting price
5.42per user /
per month
visit website
Pros and Cons based on 3,659 verified reviews
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Centralized knowledge repository

Enhanced team collaboration

Efficient project management

Comprehensive documentation management

Seamless integration with tools

Frequent performance lags

High costs for larger teams

Limited text formatting options

Buggy issue management

Inefficient search functionality

See pros and cons details
Asana logo

Asana

Reviews Sentiment
 
 
 
1-2(230)
3-4(5,263)
5(8,045)
Key Features
Real-Time Updates4.6
Content Management4.7

User insights about the file sharing feature

Reviewers find Asana's file sharing feature useful for team collaboration, especially with its integration with Dropbox and Google Drive. They appreciate the ease of attaching files to tasks and the centralized access to shared documents. Users also highlight the ability to share files across business units and the convenience of having all project-related files in one place.
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“File Sharing is displayed from the main menu, in addition to having the option to import files or documents, and incorporate them into the activities as evidence.”
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Marianela F.

Water Treatment Consultant

“We use file sharing to work with team members and clients. This is another feature that saves tons of time by keeping everything centrally located in a virtual team.”
BT

Benita T.

Loan Counselor

Starting price
10.99per user /
per month
visit website
Pros and Cons based on 13,538 verified reviews
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Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
Slack logo

Slack

Reviews Sentiment
 
 
 
1-2(175)
3-4(6,592)
5(17,257)
Key Features
Real-Time Updates4.6
Content Management4.6

User insights about the file sharing feature

Reviewers highlight Slack's file sharing as quick and convenient, with easy drag-and-drop functionality. They appreciate the integration with Google Drive and other tools, and the ability to share various file types directly in conversations and channels. Users also value the real-time collaboration and the centralized access to shared files within the workspace.
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“Slack allows you to share documents, PDFs, screenshots, videos, and more. keep in mind that the mobile version is as efficient with file sharing as the desktop version. I've not noticed any delays in the file uploading process, and you may share this content with individuals or with specific groups. ”
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Emely M.

Compliance Associate

“File sharing is one of the basic yet most important aspect of slack. It allows you to share and access file or documents over channels or in private conversations. A file can be share with a client or multiple user for business purposes. A wide range of files - images, excel, pdf, etc are supported.”
NL

Nandita L.

Senior Analyst

Starting price
8.75per user /
per month
visit website
Pros and Cons based on 24,024 verified reviews
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Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details
monday.com logo

monday.com

Reviews Sentiment
 
 
 
1-2(71)
3-4(1,933)
5(3,710)
Key Features
Real-Time Updates4.7
Content Management4.4

User insights about the file sharing feature

Users find file sharing on monday.com to be efficient and easy to use, with the ability to control access to specific documents. They appreciate the integration with other tools like Google Drive and Dropbox, and the convenience of attaching files to tasks. Reviewers also mention the centralized storage of project-related files, which enhances team collaboration.
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“Same as document storage, it made is super easy for anyone on the project team to access documents related to the project. Controlling access to certain users is useful feature when we are sharing documents related to pricing.”
PP

Pragnesh P.

Sr. FAE

“Integration with independent Microsoft docx, Google docs, Dropbox, etc. makes it easier to upload reference files for particular tasks. ”
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Nimit J.

Marketing Executive

Starting price
9per user /
per month
visit website
Pros and Cons based on 5,714 verified reviews
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Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,566)
Key Features
Real-Time Updates4.7
Content Management4.4

User insights about the file sharing feature

Reviewers highlight Trello's file sharing as convenient and easy, especially with its integration with Google Drive and Dropbox. They appreciate the ability to attach files to cards and the centralized access to shared documents. Users also mention the ease of sharing files with team members and the ability to keep all project-related files in one place.
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“What I like the most about the file system is that it allows me to attach documentation to each card without going from one place to another, it allows me to focus on what I need.”
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Juan M.

Web Developer

“File sharing but also linking files that are relative to the specific card is helpful and saves so much time. The email this card feature is a huge time saver allowing you to attach email communication ”
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Karrie B.

Fractional COO

Starting price
5per user /
per month
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Pros and Cons based on 23,478 verified reviews
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Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,148)
5(13,127)
Key Features
Real-Time Updates4.7
Content Management4.6

User insights about the file sharing feature

Reviewers appreciate Google Workspace's file sharing capabilities, highlighting its ease of use, security, and flexibility. They value the ability to share files with various access levels, both internally and externally, and the seamless integration with Google Docs, Sheets, and Slides. Users also mention the convenience of sharing large files via links and the real-time collaboration features.
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“File sharing is a crucial part of collaborating on Google Workspace. When you share a file, you can control who can view, edit, or comment on it. You can also give people different levels of access, so they can do things like add comments or make changes to the file.”
GK

Geoffrey K.

manager

“File sharing in Google Workspace allows for easy collaboration, with different permission levels to control who can view, comment, or edit files. It simplifies teamwork and helps keep all work in one place.”
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Mabelle I.

Executive Sales Assistant

Starting price
7per user /
per month
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Pros and Cons based on 17,440 verified reviews
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Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Miro logo
Reviews Sentiment
 
 
 
1-2(5)
3-4(455)
5(1,219)
Key Features
Real-Time Updates4.5
Content Management4.4

User insights about the file sharing feature

Users appreciate Miro's file sharing capabilities, noting the ease of adding files to boards via drag-and-drop. They value the ability to share boards with team members and external collaborators, and the integration with other file-sharing tools. Reviewers also highlight the convenience of having all project-related files accessible within the Miro workspace.
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“We have file-sharing applications integrated with Miro. We can also add files to our boards by simply dragging and dropping them from our desktop and adding images, PDFs, MS Office, and Google Drive files.”
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Jose P.

Business Change Manager, IPMA, PMP

“Once we uploaded files to Miro, I can share them with team members or stakeholders. Miro provides options to control the sharing settings, including the ability to set permissions for viewing, commenting, or editing files.Collaborators can interact with shared files directly within Miro. For example, Anyone can view, annotate, or add comments to PDFs or images that are being uploaded. This allows teams to provide feedback or discuss file content without the need for external tools.”
MS

Md S.

Digital Marketing Manager

Starting price
10per user /
per month
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Pros and Cons based on 1,679 verified reviews
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Efficient workshop presentations

Seamless remote collaboration

Effective idea brainstorming

Versatile flowchart creation

Robust collaborative sharing

Resource-intensive performance

Clunky zoom functionality

Limited file export options

High costs and limitations

Confusing navigation experience

See pros and cons details
Basecamp logo
Reviews Sentiment
 
 
 
1-2(319)
3-4(6,844)
5(7,241)
Key Features
Real-Time Updates
Content Management

User insights about the file sharing feature

Users appreciate Basecamp's simple and intuitive file sharing, noting the ease of organizing files into folders and the drag-and-drop functionality. They find it helpful for team collaboration, especially for sharing large files and tracking document versions. Reviewers also mention the secure storage and the ability to share files with clients and team members efficiently.

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“I love that files can be shared within base camp because it is a cloud-based software, allowing my creative/design team to quickly reference files, store them and share them back with me so that I may review and provide feedback. By having the ability to share files in this way, eliminates an issue we would see frequently with email attachments falling off due to the file size”
AG

Abhyona G.

Owner

“Basecamp excels in file sharing capabilities, allowing teams to easily upload, organize, and share files within projects. With its intuitive interface and version control, managing files becomes a breeze, ensuring efficient collaboration and easy access to important project documents.”
MD

Matt D.

Software Developer

Starting price
15per user /
per month
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Pros and Cons based on 14,404 verified reviews

Efficient file sharing

Enhanced team communication

Streamlined team collaboration

Effective project organization

Seamless client management

Frequent technical issues

Overwhelming notifications

Inefficient search functionality

Limited layout customization

Subpar user experience

See pros and cons details
Dropbox Business logo
Reviews Sentiment
 
 
 
1-2(314)
3-4(7,528)
5(13,837)
Key Features
Real-Time Updates
Content Management4.5

User insights about the file sharing feature

Users find Dropbox Business's file sharing feature easy and efficient, noting its ability to handle large files and the convenience of sharing via links. They appreciate the integration with other tools, the secure sharing options, and the ability to control access permissions. Reviewers also highlight the seamless collaboration and the ease of use across different devices and platforms.
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“With dropbox, you will experience the ease of sharing files to your team anywhere. You won't have to send a lot of media files. You just need to organize your files in a folder and share it to your team. This file sharing is one of my favorite since you can only share files or docs, or medias to certain team member without sharing everything in your dropbox.”
CB

Cherry B.

Customer Success Manager

“When working, I have a theme or a place to report the progress of my work. So that I need to collaborate with the team, and Dropbox can help me with doing it all. Like being able to create shared links for people who need reports or other team members who need them. And what's even more sophisticated is that the shared link can be accessed even by people who don't use Dropbox. As security, I can also monitor viewer info and protect the link with password and expiration date.”
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Deni H.

Freelancer

Starting price
11.99flat rate /
per month
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Pros and Cons based on 21,679 verified reviews
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Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details
ClickUp logo
Reviews Sentiment
 
 
 
1-2(50)
3-4(1,339)
5(3,165)
Key Features
Real-Time Updates4.4
Content Management4.5

User insights about the file sharing feature

Users report that ClickUp's file sharing is straightforward and efficient, with easy drag-and-drop functionality. They appreciate the ability to share files via links and the seamless collaboration it enables. Reviewers also mention the convenience of keeping all files and assets in one place, making it easier to find and share necessary documents.

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“Filesharing via links is a really great feature that lets colleagues access shared files by clicking on links to the files. This extends to third-party origin files such as Excel .CSV files and worksheets.”
MO

Michael O.

Senior Civil Engineer

“The thing I like the most about File Sharing in ClickUP is that it allows teams to collaborate seamlessly. Your work is always in sync, no matter where you are or what you're doing. You can also share large files really easily which is perfect when you're collaborating on a project with someone in another country!”
BT

Brahim T.

Freelancer

Starting price
10per user /
per month
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Pros and Cons based on 4,554 verified reviews

Enhanced team collaboration

Boosted productivity

Comprehensive project management

High customization and flexibility

Continuous improvements

Slow performance speed

Inconsistent bug fixes

Complex navigation

Limited mobile support

Overwhelming email notifications

See pros and cons details

Other Top Rated Digital Workplace Software with File Sharing in 2026

Zenzap logo

Zenzap

Finally, work chat done right.

visit website
Zenzap is an intuitive work chat app built for team communication. It provides an easy-to-use chat experience that keeps teams connected and organized, while keeping business data secure and compliant. Finally, work chat done right.

Read more about Zenzap

Users also considered
Slack logo
Category Leaders

A single place for team communication and workflows

learn more
Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Google Workspace logo
Category Leaders

Collaboration application suite for teams

learn more
Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

learn more
From weekly meeting agendas, to employee progress plans, and more, Trello helps managers effectively engage with their employees. Connect tasks and tools to show status updates, due dates, and comment back and forth to teammates. Keep communication smooth, and expectations clear and accessible.

Read more about Trello

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

learn more
Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

learn more
With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Asana logo
Category Leaders

Project tracking and workflow management platform

learn more
Asana is a digital workplace software where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

learn more
Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Basecamp logo

Flexible project management and team communication tool

learn more
Basecamp is a comprehensive project management software that helps teams stay organized and on track. Trusted by millions, Basecamp puts everything needed to get work done in one place, providing a structured way to manage projects, collaborate with clients, and communicate company-wide

Read more about Basecamp

Users also considered
Connecteam logo
Category Leaders

Enhance employee management with the only all-in-one app

learn more
Be there for your deskless employees with an all-in-one platform that makes it easy for everyone to lead, direct, team up, and speak up

Read more about Connecteam

Users also considered
monday.com logo

Project management software

learn more
monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work.
Teams shape workflows and projects, code-free, with an adaptive platform that automates manual work and connects teams in a digital workspace.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

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ClickUp is a productivity platform that helps businesses combine project management tools, AI capabilities, and collaboration features in a unified workspace. The system can integrate tasks, documents, goals, and chat functionality while offering AI-based agents that automate workflows and answer questions. ClickUp serves teams across various departments with enterprise-grade security certifications including SOC 2 Type II, ISO 27001, GDPR, and HIPAA compliance.

Read more about ClickUp

Users also considered
Notion logo
Category Leaders

Project and task management tool

learn more
Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

learn more
Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
Todoist logo
Category Leaders

Task manager and to do list app for work and life

learn more
Todoist is a task management and to-do list application that helps users organize personal and professional tasks across multiple devices. The platform features natural language input for task creation, custom filters for organizing tasks, calendar views for scheduling, and recurring task capabilities. Todoist offers team collaboration tools, project templates, and integrations with external applications.

Read more about Todoist

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

learn more
Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

Read more about Airtable

Users also considered
Miro logo

Miro is a visual workspace for innovation

learn more
Miro is a visual workspace for innovation that enables distributed teams of any size to dream, design, and build the future together.

Read more about Miro

Users also considered
Wrike logo

AI powered workflow management platform

learn more
Wrike is a cloud-based digital workplace used by 20,000+ companies. Features shared workflows, team dashboards, performance reports, resource management, Gantt charts, Kanban boards, custom request forms, time tracking, and workload overviews. Also includes automation with 400+ integrations.

Read more about Wrike

Users also considered
Figma logo

Collaborative platform for UI designing and prototyping

learn more
Figma is a cloud-based UI designing and prototyping tool, which allows multiple teams to collaborate on creating, testing, and deploying interface or product designs. Features include version history, project management, commenting, user-based permissions, plugin creation, and single sign-on (SSO).

Read more about Figma

Users also considered
Process Street logo
Category Leaders

AI-enabled compliance operations platform.

learn more
Process Street is an AI-powered compliance operations platform that turns policies into automated workflows, enabling teams to manage controlled documents, run no-code processes, and stay audit-ready.

Read more about Process Street

Users also considered
GoTo Connect logo

The first-ever truly unified voice and video solution.

learn more
GoToConnect combines the power and reliability of Jive's cloud VoIP phone systems with GoToMeeting's web, audio and video conferencing into one simple, reliable and flexible solution. Users can meet, talk, chat, text and collaborate seamlessly via web browser, desktop application, or desk phone.

Read more about GoTo Connect

Users also considered
Bitrix24 logo

All in one business management workspace

learn more
Bitrix24 is a free cloud and open source collaboration platform providing CRM, document management, tasking, time management, and project management tools. Over 12 million companies rely on Bitrix24 in 186 countries.

Read more about Bitrix24

Users also considered
Project.co logo

Project Management, team collaboration, and task management

learn more
Project.co is a project management platform for team collaboration and communication. Users can create and work on multiple projects at once, generate invoices, share files, create task lists and timelines, assign role based permissions, create schedules and Kanban boards, and more.

Read more about Project.co

Users also considered
Pumble logo
Category Leaders

Communication and collaboration management application

learn more
Pumble helps businesses in healthcare, software development, financial services, and other industries chat with members across departments and multiple locations. Users can create public or private channels with custom names and descriptions to collaborate on projects and exchange information.

Read more about Pumble

Users also considered
Open DevOps logo

Open DevOps is mission control for your DevOps toolchain.

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Atlassian Open DevOps is mission control for your DevOps toolchain, providing flexibility of a custom toolchain with the coordination of an all-in-one.

Read more about Open DevOps

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Key features for Digital Workplace software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Real-Time Updates: Reviewers value real-time updates for enabling instant communication, immediate visibility of changes, and ensuring up-to-date information across remote teams. 95% of reviewers rated this feature as important or highly important.
  • Content Management: Users highlight content management for its ability to organize, track, and manage various types of digital content efficiently, enhancing productivity and collaboration. 94% of reviewers rated this feature as important or highly important.
  • Workflow Management: Reviewers appreciate workflow management for its ability to streamline task tracking, set deadlines, and automate processes, making project management more efficient. 94% of reviewers rated this feature as important or highly important.
  • Alerts/Notifications: Users find alerts and notifications crucial for keeping informed about important events, deadlines, and updates, enhancing overall productivity and task management. 92% of reviewers rated this feature as important or highly important.
  • Communication Management: Reviewers emphasize the importance of communication management for facilitating smooth, organized, and effective interactions within teams and with clients. 92% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Users highlight collaboration tools for enabling real-time co-working, easy file sharing, and efficient team coordination, significantly improving productivity and teamwork. 91% of reviewers rated this feature as important or highly important.