getapp-logo

App comparison

Add up to 4 apps below to see how they compare. You can also use the "Compare" buttons while browsing.

Software categoriesBlog & researchAbout us

GetApp offers objective, independent research and verified user reviews. We may earn a referral fee when you visit a vendor through our links. 

Table of Contents

usersusersusers

Talk with us for a free 15-min consultation

Expert advisors like Chase, who have helped 1,000+ companies, can find the right software for your needs.

Top Rated Document Management Software with Document Capture in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Document capture allows users to scan, store, and share documents efficiently. It improves organization, reduces manual data entry, and enhances collaboration by making documents easily accessible and searchable in digital formats. Our reviewers in document management software rated this feature as important.

4 Best Document Management Software with Document Capture

  • Dropbox Business
  • Google Drive
  • Microsoft Word - Highest rated for document capture
  • LibreOffice

See other top Document Management products with document capture

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the document management software category. They also needed to have sufficient reviews about document capture, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for document capture based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Dropbox Business logo
4.5
(21.6K)

User insights about the document capture feature

Reviewers find Dropbox Business's document capture feature convenient for quickly scanning and uploading documents for easy sharing and collaboration. They appreciate the ability to capture documents on the go and store them in various formats. Users highlight the feature's efficiency and the added benefit of integrating scanned files directly into the Dropbox app. However, some users mention they do not use this feature often, as they rely on other tools for document capture.
“While not a document capture software it allow for storage of scanned files directly into the windows app, which creates a nice assurance for the capture process. This is a big benefit for collaboration - conversion from paper directly into drobox and then share to team members. ”
Verified reviewer profile picture

Imi C.

IT Admin

“Basic document scan works fine on the mobile app, it offers several format option to save, whether as a picture or as a document”
JM

Javier M.

Entertainer / Podcaster

Document Management key features coverage

Dropbox Business offers 6 out of the 6 key features for Document Management software identified by reviewers:

Secure Data Storage4.7
Document Storage4.7
File Sharing4.7
Mobile Access4.5
Access Controls/Permissions4.5
Electronic Signature4.3

Pros and cons based on 21,681 verified reviews

64% of users rated Dropbox Business 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 21,681 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Cons:

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details

Pricing

Starting price:$11.99 flat rate/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Drive logo
4.8
(28.4K)

User insights about the document capture feature

Reviewers appreciate Google Drive's document capture capabilities for scanning and saving documents like receipts and billing statements as searchable PDFs. They find it useful for accessing documents from any device and value the ease of use and reliability. Users highlight the ability to scan documents directly with a phone, eliminating the need for a separate scanner. However, some users mention they rarely use this feature, and a few find it not very impactful or necessary.
“There is an add-on feature called Stacks that allows you to take pictures with a phone and it will "scan and allow you to store by categories "Stacks". These automatically get saved to your drive. Helpful when you don't have access to a scanner and need to easily find documents and or share them”
MR

Michi R.

Owner

“One thing I like about Document Capture in Google Drive is that once documents are captured and loaded to Google Drive,I can have access to them from anywhere,on my device.”
Verified reviewer profile picture

Olden F.

Freelancer

Document Management key features coverage

Google Drive offers 6 out of the 6 key features for Document Management software identified by reviewers:

Secure Data Storage4.7
Document Storage4.8
File Sharing4.8
Mobile Access4.7
Access Controls/Permissions4.6
Electronic Signature4.8

Pros and cons based on 28,420 verified reviews

79% of users rated Google Drive 5 out of 5 stars, while 0% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 28,420 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective collaborative sharing

Seamless integration capabilities

Beneficial for school usage

Cross-device accessibility

Cons:

Dependence on internet connection

Issues with file upload

Limited search functionality

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft Word logo
4.7
(2.7K)

User insights about the document capture feature

Reviewers find Microsoft Word's document capture feature valuable for scanning and converting physical documents into editable formats. They appreciate the ease of capturing screenshots and importing them into documents, which is useful for referencing and sharing. Users also highlight the ability to turn images into text and the convenience of storing and organizing scanned documents. Some users, however, mention they do not use this feature often or find it less important compared to other functionalities.
“I have the ability to take screenshots and export them to documents in Microsoft Word. I can transfer the data I've captured using the snipping tools into Microsoft Word documents, which is another extra benefit for me.”
WM

Winfield M.

Freelancer

“You can easily turn image to text by just scanning the image using your smart phone. I love this feature as I have to turn different readers into word documents and Pdf to share with the students.”
ST

Sidra T.

Teacher

Document Management key features coverage

Microsoft Word offers 3 out of the 6 key features for Document Management software identified by reviewers:

Secure Data Storage
Document Storage4.6
File Sharing4.7
Mobile Access
Access Controls/Permissions4.5
Electronic Signature

Pros and cons based on 2,777 verified reviews

78% of users rated Microsoft Word 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 2,777 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Versatile document creation

Seamless integration with other tools

Robust word processing features

Essential for academic use

Comprehensive writing tools

Cons:

Frequent software crashes

High cost concerns

Challenging image insertion

Inconsistent document formatting

Complex document layout

See pros and cons details

Pricing

Starting price:$159.99 |Free version:Not available|Free trial:Not available

Prices may vary depending on the number of users and features.

LibreOffice logo
4.3
(2.2K)

User insights about the document capture feature

Reviewers appreciate LibreOffice's document capture capabilities for scanning and uploading documents with ease. They find it works well with most scanners and value the ability to extract text from scanned documents. Users highlight the simplicity of the process and the seamless integration with document editing. However, some users mention they do not use this feature frequently or find it less necessary for their tasks.
“With just a couple of easy buttons...you can scan then upload and edit your documents with ease.”
PR

Porcha R.

Prior Authority Specialist

“I like that I can scan a document and even extract the text from the document”
Verified reviewer profile picture

Andrea S.

PhD

Document Management key features coverage

LibreOffice offers 5 out of the 6 key features for Document Management software identified by reviewers:

Secure Data Storage3.7
Document Storage4.5
File Sharing4.1
Mobile Access
Access Controls/Permissions4.2
Electronic Signature3.5

Pros and cons based on 2,235 verified reviews

47% of users rated LibreOffice 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 2,235 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Community-driven development

Microsoft Office alternative

Cost-effective productivity suite

Exceptional cost-effective office suite

Versatile spreadsheet tools

Cons:

Inconsistent document formatting

Unreliable crash recovery

Limited features compared to competitors

Outdated user interface

Problematic document conversion

See pros and cons details

Pricing

Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Other Top Rated Document Management Software with Document Capture in 2026

Google Drive logo
Category Leaders

Cloud storage and backup for files, photos, docs, and more

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Read more about Google Drive

Users also considered
Google Docs logo

Online document creation and editing tool

Google Docs is an online word processor that lets businesses create and format text documents and collaborate with team members in real time.

Read more about Google Docs

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Dropbox Business logo
Category Leaders

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Docusign logo

Electronic signature & document approval software

Docusign is a cloud-based digital signature platform that allows businesses to create, commit to, and manage their agreements on a centralized dashboard. The IAM for Sales application streamlines the sales contracting process, enabling sellers to create optimal deals more independently, close them faster, and extract more value. Its IAM for Customer Experience application transforms time-consuming processes into engaging experiences that build long-lasting customer relationships and drive scale.

Read more about Docusign

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
Connecteam logo

Enhance employee management with the only all-in-one app

Connecteam's document management app is the easiest way to switch from pen & paper to digital paperwork. Start for free!

Read more about Connecteam

Users also considered
Adobe Acrobat logo

PDF editing with e-signatures and document review tools

Adobe Acrobat is PDF editing software that can be used to create, convert and share PDF documents. It can convert documents in Microsoft Office formats to PDFs, and vice versa. PDFs can be viewed, annotated, and signed using Adobe Sign and the free Acrobat Reader mobile app.

Read more about Adobe Acrobat

Users also considered
Microsoft Word logo

Word processing software for document generation & sharing.

Microsoft Word is a cloud-based word processing tool that allows users to create professional documents on their phones, tablets and computers. The program comes with numerous features including built-in spell checker and grammar checker, integration with other Microsoft 365 products such as Excel and PowerPoint, and access from anywhere.

Read more about Microsoft Word

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Notion logo

Project and task management tool

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Jotform logo

Cloud-based form builder tool for digital forms.

Jotform is a cloud-based form builder platform that helps businesses streamline form creation via ready-made templates, integrations with third-party applications, and design features that cater to organizations globally.

Read more about Jotform

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
iLovePDF logo

Document generation and management software

iLovePDF’s document management suite includes 25+ tools for organizing, editing, and sharing documents. Features like file compression, OCR, and digital signatures deliver secure, flexible solutions for businesses seeking efficient document handling across their devices.

Read more about iLovePDF

Users also considered
iCloud logo

Multi-device cloud content storage

iCloud from Apple is a secure cloud storage solution for storing multiple types of content online, and across all your devices. The data storage platform provides a single place to store your documents, music, photos and other files. It eliminates the need for uploads, downloads and transfers.

Read more about iCloud

Users also considered
Clio logo

Cloud-based legal practice management tool for law firms.

Clio is a comprehensive legal practice management software that helps law firms streamline their operations. The platform offers case management, client intake, document automation, and legal accounting features, all integrated into one system. With built-in AI capabilities through Clio Duo, legal professionals can efficiently summarize documents and access matter details while maintaining client communication through a dedicated portal.

Read more about Clio

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a work management software used by 20,000+ companies. Streamline your document management with cloud-based, in-context file storage. Share documents within request forms and tasks and shorten your approvals with visual proofing. Simplify document management with Wrike's 400+ integrations.

Read more about Wrike

Users also considered
Autodesk Forma logo

Construction management platform

Collaborate confidently knowing you have access to the latest documents and data whenever you need them. Simplify access to relevant construction documents, drawings, and 3D models. Update files in real time to stay on top of the latest versions and work from a single source of truth.

Read more about Autodesk Forma

Users also considered
LibreOffice logo

Software suite for creating, editing, and managing documents

LibreOffice is a cloud-based and on-premise suite of applications designed to help businesses, charities, and government organizations create, edit, and manage documents, spreadsheets, presentations, graphs, drawings, mathematical formulas, and more.

Read more about LibreOffice

Users also considered
Bluebeam Revu logo

PDF editing & markup on the go with built-in collaboration

Creating a system for document management in construction projects is hard without the help of a real-time solution. That's where Bluebeam Revu® helps with a shareable, 24/7 digital software that keeps your team on the same page no matter their location.

Read more about Bluebeam Revu

Users also considered
Smallpdf logo

PDF document management and conversion suite

Smallpdf is a desktop, mobile & cloud-based PDF document management and conversion tool, providing a suite of 21 tools to create, convert and edit documents.

Read more about Smallpdf

Users also considered
PandaDoc logo

Cloud-based tool for creating, editing and signing documents

Generate custom, error-free and secure documents faster than ever with PandaDoc for small to medium-sized businesses in all departments.

Read more about PandaDoc

Users also considered
Process Street logo

AI-enabled compliance operations platform.

Process Street is an AI-powered compliance operations platform that turns policies into automated workflows, enabling teams to manage controlled documents, run no-code processes, and stay audit-ready.

Read more about Process Street

Users also considered
Aha! logo

Platform for strategic product roadmapping

Aha! Knowledge is the product information hub. Create internal wikis and knowledge bases to share content. Draft docs fast with AI and 100+ templates. Plus, include diagrams with built-in whiteboards. Use Aha! Knowledge with Aha! Roadmaps to document product information alongside strategic plans.

Read more about Aha!

Users also considered

Key features for Document Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers emphasize strong encryption, multi-factor authentication, and robust security measures to protect sensitive data from unauthorized access and breaches. 92% of reviewers rated this feature as important or highly important.
  • Document Storage: Users value the organization and accessibility of documents, with features like automatic syncing, folder creation, and efficient search capabilities boosting productivity. 90% of reviewers rated this feature as important or highly important.
  • File Sharing: Reviewers appreciate the ability to control permissions, set expiration dates, and collaborate in real-time, ensuring secure and efficient file sharing across teams. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users highlight the convenience of accessing, editing, and sharing documents from any device, enhancing productivity and flexibility for on-the-go tasks. 88% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers find granular access controls crucial for managing who can view, edit, and share files, ensuring data privacy and security. 85% of reviewers rated this feature as important or highly important.
  • Electronic Signature: Users value the legality, efficiency, and convenience of electronic signatures, which streamline document signing and improve remote collaboration. 84% of reviewers rated this feature as important or highly important.