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Top Rated Instant Messaging & Chat Software with Scheduling in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Scheduling enables efficient organization of meetings, tasks, and staff availability, simplifying coordination and improving productivity. Users can set reminders, see shared schedules, and plan activities seamlessly within the communication platform. Our reviewers in instant messaging & chat software rated this feature as important.

3 Best Instant Messaging & Chat Software with Scheduling

  • Trello
  • Google Workspace
  • Google Meet - Highest rated for scheduling

See other top Instant Messaging & Chat products with scheduling

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the instant messaging & chat software category. They also needed to have sufficient reviews about scheduling, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for scheduling based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

Trello logo
4.5
(23.4K)
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User insights about the scheduling feature

Reviewers highlight Trello's scheduling capabilities as easy to use and manage. They appreciate the ability to organize tasks and projects with drag-and-drop functionality and calendar add-ons. Users report that scheduling helps them stay on task and keep track of deadlines. They find it valuable for team coordination, as everyone can see scheduled events. However, some users feel the reminders could be more effective, and a few prefer using other software for scheduling tasks.
“The scheduling part is very important. You can plan the jobs or tasks you want easily and quickly.”
EÖ

Eyüp Ö.

Industrial Engineer

“Scheduling is a great feature in Trello. You can addon calendars.”
Verified reviewer profile picture

Marcel B.

Owner

Instant Messaging & Chat key features coverage

Trello offers 3 out of the 6 key features for Instant Messaging & Chat software identified by reviewers:

Real-Time Chat
Real-Time Notifications4.5
Mobile Access4.5
Document Storage4.3
Two-Way Audio & Video
Screen Sharing

Pros and cons based on 23,483 verified reviews

62% of users rated Trello 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 23,483 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Cons:

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details

Pricing

Starting price:$5 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Workspace logo
4.7
(17.4K)
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User insights about the scheduling feature

Reviewers appreciate Google Workspace's scheduling capabilities, highlighting the integration with Google Calendar, Gmail, and Google Meet. They find it easy to organize meetings, avoid conflicts, and manage tasks efficiently. Users report that scheduling is intuitive, with features like time slot visibility, notifications, and reminders. They say it helps keep them organized and productive, and it's especially valuable for remote work and team collaboration. However, some users mention it could be more user-friendly compared to competitors like Outlook/M365.
“Google Calendar is connected with Gmail, Google meet and even zoom. It makes our life easier to schedule virtual meetings and other appointments on the calendar with reminders.”
JC

Joshin C.

Administrator

“Scheduling in Google Workspace is quick and seamless, allowing us to easily organize classes, book meetings, and coordinate staff availability, all with just a few clicks.”
GH

Grace H.

manager

Instant Messaging & Chat key features coverage

Google Workspace offers 6 out of the 6 key features for Instant Messaging & Chat software identified by reviewers:

Real-Time Chat4.6
Real-Time Notifications4.5
Mobile Access4.6
Document Storage4.7
Two-Way Audio & Video4.5
Screen Sharing4.5

Pros and cons based on 17,471 verified reviews

75% of users rated Google Workspace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 17,471 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Cons:

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Meet logo
4.5
(12K)
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User insights about the scheduling feature

Users report that Google Meet's scheduling capabilities are straightforward and well-integrated with Google Calendar. They find it easy to schedule meetings, send unique meeting links, and receive reminders. Reviewers indicate that it simplifies planning and organizing meetings, even across different time zones. They appreciate the productivity boost from scheduling in advance and the convenience of managing everything within the Google ecosystem. Some users prefer it over Zoom for its ease of use within the Google Suite.
“Makes it easier to plan and organize meetings: The scheduling feature in Google Meet makes it easy for me to plan and organize meetings by allowing me to choose a time that works best for everyone. This feature saves me time and makes it easy to coordinate with my team or clients without having to go back and forth over email or phone calls.Increases productivity: Scheduling meetings in advance helps me plan my day and ensures that I have enough time to prepare for the meeting. This feature makes me more productive by providing structure to my day and allowing me to manage my time effectively.Provides reminders: Google Meet sends me reminders before the scheduled meeting, making sure that I am aware of the upcoming meeting and prepared to attend. This feature is helpful as it ensures that I do not forget about the meeting and saves me from missing an important call.Integrates with Google Calendar: The scheduling feature in Google Meet integrates seamlessly with my Google Calendar, making it easy to keep track of all my meetings in one place. This feature is very convenient as it saves me time and eliminates the need to switch between different apps or platforms.Improves accessibility: The scheduling feature in Google Meet allows me to schedule meetings with participants from different time zones. This feature makes it easier for me to coordinate with people around the world and ensures that everyone can attend the meeting at a convenient time.”
OG

Ochirsukh G.

Software Engineer Developer

“Scheduling meetings is straightforward. A unique meeting link will be sent to participants in their emails when the meeting is scheduled. All meetings are also included in the Google calendar so it is easy to navigate and gives you an overview. ”
Verified reviewer profile picture

Azuntha M.

Corporate QA Specialist

Instant Messaging & Chat key features coverage

Google Meet offers 4 out of the 6 key features for Instant Messaging & Chat software identified by reviewers:

Real-Time Chat4.6
Real-Time Notifications
Mobile Access4.6
Document Storage
Two-Way Audio & Video4.6
Screen Sharing4.6

Pros and cons based on 12,075 verified reviews

60% of users rated Google Meet 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 12,075 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient colleague communication

Enhanced team collaboration

Seamless calendar integration

Reliable communication platform

Effective online learning tool

Cons:

Frequent connection lag

Inconsistent audio-video quality

Basic messaging features

Limited file sharing capabilities

Poor video and audio quality

See pros and cons details

Pricing

Starting price:$6 per user/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Other Top Rated Instant Messaging & Chat Software with Scheduling in 2026

Slack logo
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A single place for team communication and workflows

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Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

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Google Workspace logo
Category Leaders

Collaboration application suite for teams

learn more
Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

learn more
Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Asana logo

Project tracking and workflow management platform

learn more
Asana is a chat and collaboration tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
Google Meet logo

Messaging, voice, and video calls for team communication

learn more
Google Meet is a video conferencing platform for teams to communicate via messaging, voice, and video. Features include high-definition video and audio conferencing for up to 100 participants, multi-device chat sync, stored chat history, real-time captions, meeting recording function, and more.

Read more about Google Meet

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

learn more
GoToMeeting is an IM & chat tool that allows users to host an online meeting with high-definition video conferencing from their Mac, PC, iPad, iPhone or Android device, with up to 250 participants. Users can meet, screen share and chat via internet browser, mobile or desktop application.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

learn more
Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

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Connecteam logo
Category Leaders

Enhance employee management with the only all-in-one app

learn more
Connecteam is the collaboration, engagement and communication app that moves work forward and keeps your team connected in the tap of a button.

Read more about Connecteam

Users also considered
monday.com logo

Project management software

learn more
monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work. Teams shape workflows and projects, code-free, with a platform that adapts to shifting needs, liberates teams from manual grunt work, and connects teams in a collaborative work space.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

learn more
ClickUp is a productivity platform that helps businesses combine project management tools, AI capabilities, and collaboration features in a unified workspace. The system can integrate tasks, documents, goals, and chat functionality while offering AI-based agents that automate workflows and answer questions. ClickUp serves teams across various departments with enterprise-grade security certifications including SOC 2 Type II, ISO 27001, GDPR, and HIPAA compliance.

Read more about ClickUp

Users also considered
Webex Suite logo

One app for everything. And everyone.

learn more
Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
ScreenConnect logo
Category Leaders

Remote meeting platform for resolving customers' queries

learn more
ScreenConnect is a help desk solution that allows businesses to detect and resolve customer queries through remote monitoring capabilities. Agents can prevent potential cyberthreats & protect data via features such as AES-256 encryption and two-factor authentication.

Read more about ScreenConnect

Users also considered
Miro logo

Miro is a visual workspace for innovation

learn more
Miro is #1 collaborative whiteboard platform, trusted by over 13M users worldwide. Easily collaborate, ideate and centralize communication. Get feedback, reviews, and approvals with multiple communication options using video, chat, commenting and many other collaborative features and integrations!

Read more about Miro

Users also considered
Homebase logo

All-in-one platform to manage hourly team

learn more
All-in-one team management with scheduling, time tracking, time clock, payroll, onboarding, HR, and communication tools for small businesses.

Read more about Homebase

Users also considered
When I Work logo

Staff scheduling, time tracking, and communication tool

learn more
Use When I Work to schedule, track time and attendance, and communicate with employees, all in one place. Create schedules quickly and easily, and send the schedule to staff with just a click. Save time. Improve accountability. 14-day free trial.

Read more about When I Work

Users also considered
Zoho Meeting logo
Category Leaders

Web conferencing tool to host online meetings and webinars.

learn more
Use Zoho Meeting's built-in instant messenger tool to send instant chat messages to meeting participants during web conferences

Read more about Zoho Meeting

Users also considered
Avaza logo
Category Leaders

All-in-one, client-focused project management for teams.

learn more
Avaza is a business management solution which includes features for project management, resource scheduling, online timesheets, expense management, online invoicing, recurring invoicing, quotes and invoices, and more. Avaza also integrates with third party platforms to streamline workflows.

Read more about Avaza

Users also considered
Bitrix24 logo

All in one business management workspace

learn more
Find your colleagues quickly in address book. See if they are available, busy or absent with the help of online indicator. Use group chat. View chat history.

Read more about Bitrix24

Users also considered
Weave logo

Customer communication and appointment scheduling solution

learn more
Weave is the all-in-one customer communications and engagement platform for small and midsize business. From the first phone call to the final invoice and every touchpoint in between, Weave connects the entire customer journey.

Read more about Weave

Users also considered
Front logo

AI-enabled customer service platform for collaboration

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Front is a customer operations platform that enables support, sales, and account management teams to deliver exceptional service at scale. Front streamlines customer comms by combining the efficiency of a help desk and the familiarity of email, with automated workflows and real-time collaboration.

Read more about Front

Users also considered
Podio logo

Cloud-based tool for collaborating on and managing projects

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Podio is a business software that helps teams work together more effectively. It provides a centralized platform for managing projects, tasks, and communication. Podio caters to a range of industries, including accounting, real estate, and marketing agencies, enabling teams to streamline their workflows and boost productivity.
A tool that your team will love to use, that's entirely customizable to suit how you run projects most efficiently.

Read more about Podio

Users also considered
Zoho Cliq logo

Cloud-based software for team collaboration & communication

learn more
Zoho Cliq is a secure team communication software that organizes conversations, workflows, and meetings in one place to boost productivity. With features like video conferencing, custom messaging channels, and seamless integrations, Zoho Cliq enables effective collaboration from anywhere, streamlining workflows for teams of all sizes.

Read more about Zoho Cliq

Users also considered
Stack Team App logo

Create a free app to efficiently manage your organisation.

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Create a free app to efficiently manage your organisation.
Instant communication, automated scheduling and online payments through your own custom app & website

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Users also considered
Amazon Chime logo

Online meeting & video conferencing solution

learn more
Amazon Chime is an online meeting solution designed to streamline the process of organizing & conducting voice calls, video calls & conferences, and more

Read more about Amazon Chime

Users also considered
CxEngage logo

Video, audio & web conferencing platform

learn more
Lifesize is an audio, web & video conferencing tool which supports chat functionality, an integrated search-based directory, plus video call recording & sharing

Read more about CxEngage

Users also considered

Key features for Instant Messaging & Chat software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Real-Time Chat: Reviewers highlight its instant messaging capabilities, ability to create group chats, send media, and its integration with notifications. 93% of reviewers rated this feature as important or highly important.
  • Real-Time Notifications: Users emphasize customization options, instant alerts for messages and activities, and the ability to stay updated across devices. 91% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users appreciate staying connected on the go, accessing full functionality, and maintaining productivity with mobile apps. 91% of reviewers rated this feature as important or highly important.
  • Document Storage: Reviewers value secure cloud storage, easy file access, collaboration features, and the ability to organize and share documents. 90% of reviewers rated this feature as important or highly important.
  • Two-Way Audio & Video: Users highlight high-quality audio/video calls, ease of real-time communication, and additional features like screen sharing. 88% of reviewers rated this feature as important or highly important.
  • Screen Sharing: Reviewers find it crucial for presentations, real-time collaboration, and visual communication, with drawing tools enhancing interaction. 86% of reviewers rated this feature as important or highly important.