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Table of Contents

Top Rated Internal Communications Software with File Sharing in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

File sharing simplifies the process of distributing documents, images, and other files among team members, enhancing collaboration and ensuring everyone has access to necessary resources. This capability supports efficient communication and organization within the company. Our reviewers in internal communications software rated this feature as highly important.

10 Best Internal Communications Software with File Sharing

Product
User rating
Starting price
OnBoard logo
4.7
(1K)
Empty state illustration for "No pricing info"

No pricing info

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Jira logo
4.4
(15.2K)
7.91
per user/per month
visit website
Asana logo
4.5
(13.5K)
10.99
per user/per month
visit website
Confluence logo
4.5
(3.6K)
5.42
per user/per month
visit website
Slack logo
4.7
(24K)
8.75
per user/per month
visit website
monday.com logo
4.6
(5.7K)
9
per user/per month
visit website
Workplace from Meta logo
4.4
(1.3K)
4
per user/per month
learn more
Basecamp logo
4.4
(14.4K)
15
per user/per month
learn more
GoTo Meeting logo
4.5
(11.5K)
14
per user/per month
learn more
Trello logo
4.5
(23.4K)
5
per user/per month
learn more

See other top Internal Communications products with file sharing

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Internal Communications software category. They also needed to have sufficient reviews about file sharing, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for file sharing, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

OnBoard logo

OnBoard

Reviews Sentiment
 
 
 
1-2(4)
3-4(287)
5(763)
Key Features
Access Controls/Permissions4.6
Alerts/Notifications4.8

User insights about the file sharing feature

Reviewers find OnBoard's file sharing feature useful for organizing and accessing board documents in one secure location. They appreciate the ease of sharing files during meetings and the ability to control access permissions. Users also highlight the convenience of having all important documents readily available for board members.

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“This platform acts as a link that connects us to our board members. We are able to share important files and board packets with them and they are able to view upcoming meeting materials with ease.”
JL

Jaterika L.

Administrative Assistant

“This is our communication tool with our Trustee Board, the file structure of this software allows us to share information incredibly easy. We often use the feature that allows us to limit access to users, it is very easy to set up, and we can change file access quickly for one or more members (or even the entire board) with the click of a few buttons.”
CL

Connie L.

Executive Coordinator Advancement

Starting price
Empty state illustration for "No pricing info"

No pricing info

visit website
Pros and Cons based on 1,054 verified reviews

Effective team collaboration

Outstanding customer service

Comprehensive training resources

Reliable support services

Inconsistent issue resolution

Slow data saving

High costs for small organizations

See pros and cons details
Jira logo

Jira

Reviews Sentiment
 
 
 
1-2(214)
3-4(6,626)
5(8,458)
Key Features
Access Controls/Permissions4.4
Alerts/Notifications4.4

User insights about the file sharing feature

Reviewers indicate that Jira's file sharing is useful for attaching documents to tickets and tasks. They appreciate the ease of uploading and sharing files within the platform, especially for collaborative projects. Users also highlight the integration with tools like Google Drive and Confluence, although some prefer using other file sharing solutions.

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“Every relevant document to complete a task to acceptance are shared in the story/task so all the stake holders have complete information on hand.”
NK

Naveen K.

Sr Recruiter

“Being able to easily share files, screenshots and notes in Jira means you don't have to go looking for things when you need to get a better picture of what is going on”
CV

Cheyenne V.

People and Culture Manager

Starting price
7.91per user /
per month
visit website
Pros and Cons based on 15,298 verified reviews

Comprehensive project tracking

Effective sprint management

Enhanced team collaboration

Extensive integration options

Support for agile development

Frequent performance issues

Complex navigation

Challenging issue management

Inefficient search and filter

Complicated setup configuration

See pros and cons details
Asana logo

Asana

Reviews Sentiment
 
 
 
1-2(230)
3-4(5,263)
5(8,045)
Key Features
Access Controls/Permissions4.5
Alerts/Notifications4.4

User insights about the file sharing feature

Reviewers appreciate Asana's file sharing capabilities, noting the ease of uploading attachments to tasks and sub-tasks. They find it helpful for collaborative projects, especially with integrations like Dropbox and Google Drive. Users also value the centralized location for all project files, although some mention the need for better organization and search functionality.
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“File Sharing is displayed from the main menu, in addition to having the option to import files or documents, and incorporate them into the activities as evidence.”
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Marianela F.

Water Treatment Consultant

“We use file sharing to work with team members and clients. This is another feature that saves tons of time by keeping everything centrally located in a virtual team.”
BT

Benita T.

Loan Counselor

Starting price
10.99per user /
per month
visit website
Pros and Cons based on 13,538 verified reviews
Verified reviewer profile picture

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
Confluence logo

Confluence

Reviews Sentiment
 
 
 
1-2(35)
3-4(1,551)
5(2,073)
Key Features
Access Controls/Permissions4.4
Alerts/Notifications4.2

User insights about the file sharing feature

Users report that Confluence's file sharing is efficient and easy to use, with support for various file types and integration with tools like Google Drive. They appreciate the role-based access control and the ability to share documents within project pages. Reviewers also highlight the convenience of having all documentation in one central hub.
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“File sharing becomes very easy with confluence. The software provides re-shareable links and also provides security to access control on who can access the documents. It also gives an option to share the previous version of the same documents which helps the learners to go through various upgrades that happened over a certain time period.”
HR

Hrudvi R.

Student

“ The ability to share files directly within Confluence eliminates the need for separate file-sharing platforms. This simplifies collaboration by keeping documents and related discussions in one place. It also reduces the chance of misplacing files or losing track of conversations related to specific documents.”
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Ezekiel K.

Data scientist

Starting price
5.42per user /
per month
visit website
Pros and Cons based on 3,659 verified reviews
Verified reviewer profile picture

Centralized knowledge repository

Enhanced team collaboration

Efficient project management

Comprehensive documentation management

Seamless integration with tools

Frequent performance lags

High costs for larger teams

Limited text formatting options

Buggy issue management

Inefficient search functionality

See pros and cons details
Slack logo

Slack

Reviews Sentiment
 
 
 
1-2(175)
3-4(6,592)
5(17,257)
Key Features
Access Controls/Permissions4.5
Alerts/Notifications4.6

User insights about the file sharing feature

Reviewers highlight Slack's file sharing capabilities as easy and convenient, with drag-and-drop functionality and support for various file types. They appreciate the integration with Google Drive and Box, and the ability to share files within conversations and channels. Users also note the quick upload speeds and the ability to preview files without downloading.
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“Slack allows you to share documents, PDFs, screenshots, videos, and more. keep in mind that the mobile version is as efficient with file sharing as the desktop version. I've not noticed any delays in the file uploading process, and you may share this content with individuals or with specific groups. ”
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Emely M.

Compliance Associate

“File sharing is one of the basic yet most important aspect of slack. It allows you to share and access file or documents over channels or in private conversations. A file can be share with a client or multiple user for business purposes. A wide range of files - images, excel, pdf, etc are supported.”
NL

Nandita L.

Senior Analyst

Starting price
8.75per user /
per month
visit website
Pros and Cons based on 24,024 verified reviews
Verified reviewer profile picture

Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details
monday.com logo

monday.com

Reviews Sentiment
 
 
 
1-2(71)
3-4(1,933)
5(3,710)
Key Features
Access Controls/Permissions4.4
Alerts/Notifications4.5

User insights about the file sharing feature

Reviewers highlight monday.com's file sharing as easy and efficient, with the ability to attach files to tasks and control access permissions. They appreciate the integration with tools like Google Docs and Dropbox, and the convenience of having all project-related files in one place. Users also find it helpful for real-time collaboration and remote work.
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“Same as document storage, it made is super easy for anyone on the project team to access documents related to the project. Controlling access to certain users is useful feature when we are sharing documents related to pricing.”
PP

Pragnesh P.

Sr. FAE

“Integration with independent Microsoft docx, Google docs, Dropbox, etc. makes it easier to upload reference files for particular tasks. ”
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Nimit J.

Marketing Executive

Starting price
9per user /
per month
visit website
Pros and Cons based on 5,714 verified reviews
Verified reviewer profile picture

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
Workplace from Meta logo
Reviews Sentiment
 
 
 
1-2(39)
3-4(562)
5(750)
Key Features
Access Controls/Permissions4.4
Alerts/Notifications4.5

User insights about the file sharing feature

Reviewers appreciate Workplace from Meta's file sharing capabilities, highlighting its ease of use and the ability to share various file types quickly. They find it particularly useful for remote work, enabling efficient collaboration across departments. Users also value the integration with Messenger and WhatsApp, and the control over shared files.
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“With working remotely, the ability to share files at a moments notice to various departments and groups of people is essential. Workplace allows this to take place. ”
LB

Laura B.

Connections Director

“One of the best features which allow you to send any type of file to a specified user or to a specific group ”
Verified reviewer profile picture

Mohamed E.

Compliance Analyst

Starting price
4per user /
per month
learn more
Pros and Cons based on 1,351 verified reviews
Verified reviewer profile picture

Effective team collaboration

Versatile video communication

Efficient information sharing

Streamlined colleague communication

Comprehensive event management

Overwhelming notifications

Privacy and security issues

Complicated account management

Inefficient email communication

Limited mobile access

See pros and cons details
Basecamp logo
Reviews Sentiment
 
 
 
1-2(319)
3-4(6,844)
5(7,241)
Key Features
Access Controls/Permissions4.5
Alerts/Notifications4.4

User insights about the file sharing feature

Users report that Basecamp's file sharing is straightforward and intuitive, with drag-and-drop functionality and easy folder organization. They appreciate the ability to share large files securely and the integration with Google Docs. Reviewers also find it helpful for collaborating on projects and keeping all team members updated.

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“I love that files can be shared within base camp because it is a cloud-based software, allowing my creative/design team to quickly reference files, store them and share them back with me so that I may review and provide feedback. By having the ability to share files in this way, eliminates an issue we would see frequently with email attachments falling off due to the file size”
AG

Abhyona G.

Owner

“Basecamp excels in file sharing capabilities, allowing teams to easily upload, organize, and share files within projects. With its intuitive interface and version control, managing files becomes a breeze, ensuring efficient collaboration and easy access to important project documents.”
MD

Matt D.

Software Developer

Starting price
15per user /
per month
learn more
Pros and Cons based on 14,404 verified reviews

Efficient file sharing

Enhanced team communication

Streamlined team collaboration

Effective project organization

Seamless client management

Frequent technical issues

Overwhelming notifications

Inefficient search functionality

Limited layout customization

Subpar user experience

See pros and cons details
GoTo Meeting logo
Reviews Sentiment
 
 
 
1-2(166)
3-4(4,838)
5(6,521)
Key Features
Access Controls/Permissions4.6
Alerts/Notifications4.5

User insights about the file sharing feature

Reviewers appreciate GoTo Meeting's file sharing capabilities, noting its ease of use during meetings. They find it helpful for sharing documents, presentations, and other files in real-time. Users also highlight the feature's reliability and the ability to share various file types securely with meeting participants.
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“The file sharing feature in GoTo Meeting enables seamless and efficient content sharing among meeting participants. Whether you need to present slides, share documents, or collaborate on a project.”
RG

Rahul G.

Hr Consultant

“The File Sharing feature allows me to select an attendee and instantly share a file with them. This feature is so amazing. To be able to share files with group members instantly improves communication and project turn-around time from start to finish. ”
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Dayna T.

Director of Marketing & Communications

Starting price
14per user /
per month
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Pros and Cons based on 11,525 verified reviews
Verified reviewer profile picture

Seamless remote connectivity

Enhanced team collaboration

Effective webinar hosting

Efficient collaborative sharing

Positive GoToMeeting experience

Frequent connection lag

Persistent audio issues

Cumbersome download process

Inferior to competitors

Unstable connection

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,566)
Key Features
Access Controls/Permissions4.5
Alerts/Notifications4.4

User insights about the file sharing feature

Users find Trello's file sharing feature convenient, especially with integrations like Google Drive and Dropbox. They appreciate the ability to attach files to cards and share them with team members. Reviewers also note the ease of use and the benefit of having all project-related files in one accessible location, although some mention limitations with file size.
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“What I like the most about the file system is that it allows me to attach documentation to each card without going from one place to another, it allows me to focus on what I need.”
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Juan M.

Web Developer

“File sharing but also linking files that are relative to the specific card is helpful and saves so much time. The email this card feature is a huge time saver allowing you to attach email communication ”
Verified reviewer profile picture

Karrie B.

Fractional COO

Starting price
5per user /
per month
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Pros and Cons based on 23,478 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details

Other Top Rated Internal Communications Software with File Sharing in 2026

Staffbase logo

Staffbase

The first AI-native employee experience platform

visit website
Staffbase is the first AI-native Employee Experience Platform that connects Comms, HR, and IT to deliver trusted, personalized experiences for every employee, on every channel.

Read more about Staffbase

Users also considered
Haiilo logo

Haiilo

AI-powered intranet for communication and engagement.

visit website
Haiilo provides your employees with a powerful tool to succeed in their everyday jobs by creating a meaningful dialogue within your business. No matter if your teams work with Slack, MS Teams, SharePoint, Outlook, or Yammer, you always reach them where they are.

Read more about Haiilo

Users also considered
DeskAlerts logo

DeskAlerts

Send instant alerts to employees via desktop and mobile.

visit website
Reach every employee instantly — on desktops, mobile devices, or TV screens — and reduce email overload. DeskAlerts helps internal comms teams deliver targeted updates, track readership, and collect feedback three times faster than through traditional channels.

Read more about DeskAlerts

Users also considered
AlertMedia logo

AlertMedia

Identify threats and respond faster during critical events.

visit website
Keep your team safe and connected during emergencies with AlertMedia’s internal communications software. Multichannel messaging, real-time alerts, and award-winning threat intelligence help businesses worldwide respond to and recover from critical events faster. Onboard quickly with expert support.

Read more about AlertMedia

Users also considered
OnBoard logo

OnBoard

Prepare faster, decide sooner with one secure board record

visit website
OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

Read more about OnBoard

Users also considered
Hub logo

Hub

The first sustainability-driven intranet for SMEs

visit website
Let's rethink intranets with HUB. We're here to make your work life easier and the planet greener. Boss your digital workplace with an intranet that really does make a real difference.

Read more about Hub

Users also considered
Slack logo
Category Leaders

A single place for team communication and workflows

learn more
Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

learn more
Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

learn more
With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Jira logo

Project management and work tracking software

learn more
Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Asana logo

Project tracking and workflow management platform

learn more
Asana is the perfect platform to help you manage and organise all of your internal communications. With Asana, you can orchestrate work across teams at scale–from daily tasks to strategic cross-functional initiatives. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
GoTo Meeting logo
Category Leaders

Online meeting software with HD video conferencing

learn more
Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Basecamp logo

Flexible project management and team communication tool

learn more
Basecamp is a comprehensive project management software that helps teams stay organized and on track. Trusted by millions, Basecamp puts everything needed to get work done in one place, providing a structured way to manage projects, collaborate with clients, and communicate company-wide

Read more about Basecamp

Users also considered
Connecteam logo
Category Leaders

Enhance employee management with the only all-in-one app

learn more
Reinvent communication and engagement in your organization with Connecteam's complete set of communication tools.

Read more about Connecteam

Users also considered
monday.com logo

Project management software

learn more
Whether your team is in the office, home, or on-the-go, monday.com, a powerful Internal communication platform, fosters effective teamwork, improves collaboration, and boosts productivity in one central hub. Get started with one of our ready-made templates to get your team onboarded quickly.

Read more about monday.com

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

learn more
Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
Miro logo

Miro is a visual workspace for innovation

learn more
Miro is a visual workspace for innovation that enables distributed teams of any size to dream, design, and build the future together.

Read more about Miro

Users also considered
GoTo Webinar logo

Video conferencing and webinar hosting for large events

learn more
As an online webinar solution that powers millions of webinars each year, GoTo Webinar now comes as part of GoTo Connect, an all-in-one communications software built for SMBs.

Read more about GoTo Webinar

Users also considered
Text Request logo

Ignite customer engagement

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Text Request is crafted to cut through the noise, so you can connect with customers anytime, anywhere.

Read more about Text Request

Users also considered
Any.do logo

A simple and poweful workspace to manage your team's work

learn more
Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Read more about Any.do

Users also considered
Workplace from Meta logo
Category Leaders

A simple and secure way to connect your organization.

learn more
Workplace from Facebook is a simple and secure way for people to share knowledge, work together and build connected communities.

Read more about Workplace from Meta

Users also considered
Avaza logo

All-in-one, client-focused project management for teams.

learn more
Improve internal communication with centralized discussions, real-time updates, and shared task visibility—keeping teams aligned and informed.

Read more about Avaza

Users also considered
Bitrix24 logo

All in one business management workspace

learn more
Bitrix24 #1 FREE internal communication platform used by 12 million companies worldwide. Cloud, mobile, open source. Enterprise social network, workgroups, intranet, group chat, email, telephony, SMS, more.

Read more about Bitrix24

Users also considered
Zulip logo
Category Leaders

Open source team chat software

learn more
Enterprise open-source team chat, on-prem and in the cloud. Zulip is the only modern team chat app that is designed for both live and asynchronous conversations.

Read more about Zulip

Users also considered
WebHR logo

Human resources and employee scheduling solution

learn more
Real time Chat, Inbox, Conference Room and built-in Messenger is what makes WebHR the only HR software that provide all necessary internal communication tools

Read more about WebHR

Users also considered

Key features for Internal Communications software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Access Controls/Permissions: Reviewers value the ability to customize and manage access for users, departments, and groups, ensuring content privacy and control. 93% of reviewers rated this feature as important or highly important.
  • Alerts/Notifications: Users highlight customizable alerts and notifications, allowing timely updates across multiple channels like email and mobile. 93% of reviewers rated this feature as important or highly important.
  • Chat/Messaging: Users appreciate the quick, discreet communication capabilities, including direct messaging, group chats, and integrating emojis and attachments. 92% of reviewers rated this feature as important or highly important.
  • Activity/News Feed: Reviewers find real-time updates and organized streams for conversations and news posts keep employees engaged and informed. 92% of reviewers rated this feature as important or highly important.
  • Real-Time Chat: Users benefit from instant communication, threaded discussions, and clear organization for efficient collaboration across teams. 90% of reviewers rated this feature as important or highly important.