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Top Rated Productivity Software with Email Management in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

Email management facilitates efficient handling of multiple email accounts, enhances communication with grammar and tone checks, organizes emails with folders and rules, and streamlines scheduling and notifications, thus improving productivity. Our reviewers in productivity software rated this feature as important.

5 Best Productivity Software with Email Management

Product
User rating
Starting price
Microsoft 365 logo
4.7
(13.9K)
6
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Microsoft SharePoint logo
4.4
(5.3K)
5
per user/per month
Grammarly Business logo
4.7
(7.1K)
12
per user/per month
Dropbox Business logo
4.5
(21.6K)
11.99
flat rate/per month

See other top Productivity products with email management

How we picked the 5 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Productivity software category. They also needed to have sufficient reviews about email management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for email management, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 5 best products

Microsoft 365 logo
Reviews Sentiment
 
 
 
1-2(129)
3-4(3,966)
5(9,903)
Key Features
Secure Data Storage4.6
Task Scheduling

User insights about the email management feature

Reviewers highlight Microsoft 365's robust email management through Outlook, praising its organizational features, ease of use, and integration with other Microsoft tools. They value the ability to manage multiple accounts, the familiar interface, and the powerful search and filtering options. Users also appreciate the offline access and the security features provided by the platform.
Verified reviewer profile picture

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“In fact, the email management feature is of great important to us. With this feature I have been able to easily migrate the company's domain emails from thirty-party domain registrar and be able to configure the emails for each employee on their local system using the Outlook component of Microsoft 365 solution.”
Verified reviewer profile picture

Imoh E.

Asst. IT Manager

“I can sign multiple different business and personal email accounts into Microsoft 365 on multiple different devices, ie, my phone and my different computers.”
BP

Brittany P.

Desktop Support Technician

Starting price
6per user /
per month
Pros and Cons based on 13,998 verified reviews
Verified reviewer profile picture

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,146)
5(13,104)
Key Features
Secure Data Storage4.7
Task Scheduling4.5

User insights about the email management feature

Reviewers appreciate Google Workspace's email management capabilities, highlighting its user-friendly interface, powerful search functionality, and seamless integration with other Google apps like Calendar and Drive. They value features like labels, filters, and the ability to categorize emails. Users also mention the ease of organizing, prioritizing, and scheduling emails, which enhances productivity and communication.

See related user reviews

“The ease of which I can integrate email to my phone and also manage my inbox is critical to my business. I can create separate folders for certain topics and create rules to have those emails go into those folders without me having to move them.”
DC

Desiree C.

Owner and Addiction Counselor

“"Email Management" in Google Workspace, primarily through Gmail, impacts the suite by significantly improving organization and efficiency. Features like advanced search, filters, labels, and priority inbox help users manage large volumes of emails ef”
GU

Godswill U.

graphic designer

Starting price
7per user /
per month
Pros and Cons based on 17,415 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Microsoft SharePoint logo
Reviews Sentiment
 
 
 
1-2(123)
3-4(2,504)
5(2,757)
Key Features
Secure Data Storage4.6
Task Scheduling

User insights about the email management feature

Users report that Microsoft SharePoint's email management capabilities are beneficial for organizing and archiving emails in a central location. They appreciate the integration with Microsoft Exchange and Outlook, which enhances collaboration and communication within teams. Reviewers find the workflow-driven email processes and easy access to important emails valuable.

See related user reviews

“Email management in Microsoft SharePoint is important because it allows for the organisation and archiving of emails in a central location, improving collaboration and communication within a team. It also allows for easy access and retrieval of important emails, reducing the risk of information loss.”
PP

Pawan P.

Manager Admin and Facility

“The emails are workflow driven, which is a very nice feature”
WA

Wilson A.

Graphic Designer

Starting price
5per user /
per month
Pros and Cons based on 5,384 verified reviews

Facilitates team collaboration

Seamless integration with Microsoft products

Centralized information repository

Efficient information sharing

Robust security and access control

Slow performance and loading times

Frequent issues and errors

Inefficient search functionality

Inconsistent file synchronization

High costs and complexity

See pros and cons details
Grammarly Business logo
Reviews Sentiment
 
 
 
1-2(14)
3-4(1,716)
5(5,468)
Key Features
Secure Data Storage --
Task Scheduling

User insights about the email management feature

Users find Grammarly Business's email management helpful for ensuring professional and error-free communication. They appreciate the grammar and tone checking features, which refine emails and prevent misunderstandings. Reviewers mention that it saves time and improves the quality of emails, making them more polished and effective. Integration with various email clients is also noted as a valuable aspect.
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“This product can help you to manage you e-mails, compose new ones with the correct spelling and you can also check the tone and how it may sound to others.”
SM

Serhii M.

Service Desk Agent

“Grammarly can even carry on the genius job of checking your emails , the feature which you couldn't find anywhere else. It helps you to write mistake- free emails including variety of web clients like gmail, Yahoo, messenger and to the to if it.”
Verified reviewer profile picture

Fatima A.

Translator

Starting price
12per user /
per month
Pros and Cons based on 7,198 verified reviews
Verified reviewer profile picture

Enhancing professionalism

Boosting communication quality

Improving writing quality

Refining writing tone

Polishing email communication

High subscription cost

Premium features cost

Inaccurate suggestions

Editing interface issues

Problematic word corrections

See pros and cons details
Dropbox Business logo
Reviews Sentiment
 
 
 
1-2(313)
3-4(7,526)
5(13,834)
Key Features
Secure Data Storage4.7
Task Scheduling

User insights about the email management feature

Reviewers indicate that Dropbox Business's email management is useful for sharing files and managing linked emails. They appreciate the ease of setting up and using the service, as well as the ability to add annotations and receive email updates. However, some users find the frequent email notifications annoying and prefer more control over which updates they receive.
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“I used this software for managing resouces on a server to a group of people in my institution. Dropbox for business indeed easily facilitates the ease of managing linked emails in sharing resources among its users.”
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desmond a.

head of quality standards and accreditation

“Dropbox is sending a lot of emails for no reason and everytime someone makes a change in a document, you get an email, it is annoying. I can either turn it on or turn it off completely but I did not find how to turn on only the documents I'm interested on.”
Verified reviewer profile picture

Joel M.

Manufacturing Quality Engineer

Starting price
11.99flat rate /
per month
Pros and Cons based on 21,673 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details

Other Top Rated Productivity Software with Email Management in 2026

Zoho Projects logo

Zoho Projects

Project Management, Collaboration and Bug Tracking

visit website
Bring global teams together and enhance productivity with Zoho Projects. Plan work, track tasks and execute projects flawlessly.

Read more about Zoho Projects

Users also considered
Zoho Sprints logo

Zoho Sprints

Agile project management for software development teams

visit website
Zoho Sprints is a collaborative, agile project planning & tracking solution for agile teams, with scrum, agile reports, & native mobile apps for iOS and Android

Read more about Zoho Sprints

Users also considered
Google Workspace logo
Category Leaders

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Salesforce Sales Cloud logo

Cloud-based CRM and sales automation software

Salesforce Sales Cloud is a cloud-based Customer Relationship Management (CRM) application from Salesforce. The platform combines human sales professionals with AI-powered automation, data, and intelligence. This integrated solution is designed to help businesses of all sizes and industries.

Read more about Salesforce Sales Cloud

Users also considered
Asana logo

Project tracking and workflow management platform

Asana is a productivity tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
Grammarly Business logo

Proofreader, plagiarism checker & tone detection solution

Grammarly Business helps enterprises generate grammatically correct content across email, web pages, social media posts, academic papers & more. AI technology and natural language processing help users improve content readability, word choice, and writing style via real-time suggestions.

Read more about Grammarly Business

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
monday.com logo

Project management software

monday.com is a Productivity software your team will actually enjoy using. It makes it fun and easy for everyone to collaborate, focus on what's important, and get more done at work. It's the first visual software of its kind and shows you exactly where things stand at a single glance.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

A productivity platform that provides a fundamentally new way to work. More than just task management - ClickUp offers notes, reminders, goals, calendar, scheduling, and even an inbox. ClickUp works for every type of team, so all teams can use the same app to plan, organize, and collaborate.

Read more about ClickUp

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
Airtable logo

AI platform for enterprise app building workflows

Airtable is an AI-native platform for building enterprise-grade applications without code. The platform enables teams to create custom business workflows with embedded AI agents. Airtable combines relational databases, automation capabilities, and customizable interfaces to help organizations streamline operations across departments including marketing, product development, and finance.

Read more about Airtable

Users also considered
Wrike logo

AI powered workflow management platform

Wrike's productivity tools are trusted by 20,000+ companies.Create custom workflows, request forms, and dashboards, along with auto-assignment. Integrate Wrike with 400+ applications and get advanced analytics on performance and resource management. Reduce the need for emails, meetings, and more.

Read more about Wrike

Users also considered
MeisterTask logo

Collaboration and task management software.

MeisterTask is a web-based productivity tool that is perfect for agile project management. Beautifully-designed interfaces, intuitive functionality and seamless integrations with other tools make it a logical choice for project teams.

Read more about MeisterTask

Users also considered
OnBoard logo

Prepare faster, decide sooner with one secure board record

OnBoard provides AI-powered board management software that centralizes meeting operations into a secure system of record. The platform features agenda building, minutes creation, document management, and secure messaging for boardroom collaboration.

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Users also considered
Any.do logo

A simple and poweful workspace to manage your team's work

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

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Users also considered
Bitrix24 logo

All in one business management workspace

Bitrix24 #1 FREE productivity software suite. Over 35 free productivity tools in one place. 12 million customers worldwide.

Read more about Bitrix24

Users also considered
Diligent Boards logo

Software for handling board and committee meetings

With Diligent Boards, streamline your board book development and distribution processes. Build board books in 5 minutes. Contact us to learn more.

Read more about Diligent Boards

Users also considered
ActiveCollab logo

A productivity and collaboration workspace for teams

ActiveCollab helps you boost your team's productivity, streamline workflows, and optimize workload.

With plenty of tools for project, people, time, and money management, you won't be needing any other software to efficiently drive your team to success.

Read more about ActiveCollab

Users also considered
Streamtime logo

Project & task management for creative teams and businesses

Track time and expenses quickly and easily with Streamtime.

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Favro logo

The agile collaboration app for organizational flow.

Favro brings business agility by empowering teams to work autonomously, while also aligning their planning towards company objectives.

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Key features for Productivity software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers value strong encryption, multi-factor authentication, and access controls for protecting sensitive information. They appreciate audit logs, versioning, and the ability to share securely with trusted users. 93% of reviewers rated this feature as important or highly important.
  • Task Scheduling: Users highlight the ability to set deadlines, priorities, recurring tasks, and assign them to team members. Integrations with calendars and drag-and-drop features improve efficiency and time management. 92% of reviewers rated this feature as important or highly important.
  • Task Management: Reviewers appreciate creating, assigning, and tracking tasks with customizable fields and statuses. Integration with other tools and real-time collaboration is also valued for maintaining project visibility. 92% of reviewers rated this feature as important or highly important.
  • Calendar Management: Users value the ability to view, customize, and sync multiple calendars. Integration with email and other apps, as well as the ability to manage team availability, is highly appreciated. 89% of reviewers rated this feature as important or highly important.
  • File Sharing: Reviewers highlight real-time collaboration, flexible permission settings, and the ability to share in multiple formats. Integration with cloud storage and ease of access are also important features. 88% of reviewers rated this feature as important or highly important.
  • Alerts/Notifications: Users appreciate customizable alerts for keeping track of important tasks, deadlines, and updates. The ability to receive notifications across multiple devices and integrate with various apps enhances productivity. 88% of reviewers rated this feature as important or highly important.