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Top Rated Productivity Software with Multiple Projects in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Managing multiple projects in productivity software enables users to organize tasks, track progress, and switch between projects efficiently. It ensures clear separation of tasks, enhances collaboration, and provides comprehensive overviews, facilitating better project management and increased productivity. Our reviewers in productivity software rated this feature as highly important.

5 Best Productivity Software with Multiple Projects

Product
User rating
Starting price
Asana logo
4.5
(13.5K)
10.99
per user/per month
Trello logo
4.5
(23.4K)
5
per user/per month
Microsoft 365 logo
4.7
(14K)
6
per user/per month
Todoist logo
4.6
(2.6K)
4
per user/per month
ClickUp logo
4.6
(4.5K)
10
per user/per month

See other top Productivity products with multiple projects

How we picked the 5 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Productivity software category. They also needed to have sufficient reviews about multiple projects, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for multiple projects, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 5 best products

Asana logo
Reviews Sentiment
 
 
 
1-2(230)
3-4(5,264)
5(8,050)
Key Features
Secure Data Storage
Task Scheduling4.6

User insights about the multiple projects feature

Reviewers appreciate Asana's ability to manage multiple projects efficiently. They find it easy to switch between projects, track progress, and keep tasks organized. Users report that Asana's interface allows for clear separation of projects, preventing confusion and overlaps. They also highlight the capability to assign tasks across different projects and monitor them in one place.
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“Asana allows you to juggle multiple projects at once, you can organize projects by team, client and initiative. With analytics, you can track the work progres of your team members. Project templates for faster setup make it easy.”
jn

janiffer n.

manager

“Multiple Projects are a normal part of agency work. It is especially important that your project management software be cognisant of this fact and make it easy to have an overview of all the projects. Asana does this really well. You get to see all the projects you are handling in the side bar. This helps you keep a mental note of all the projects. It also separates each project really nicely which prevents confusion and overlaps. You get to focus on one project at a time and really appreaciate the progress of each project while also keeping the bigger picture in mind.”
Verified reviewer profile picture

Amanda B.

B2B and B2C Marketer

Starting price
10.99per user /
per month
Pros and Cons based on 13,544 verified reviews
Verified reviewer profile picture

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
Secure Data Storage4.3
Task Scheduling4.6

User insights about the multiple projects feature

Users find Trello effective for managing multiple projects with its board-based structure. They appreciate the ease of switching between projects and the ability to customize boards for different needs. Reviewers mention that Trello supports collaboration across teams and provides a clear overview of ongoing projects, although some note that managing many projects can become visually overwhelming.
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“"Multiple Projects" in Trello offers versatility by enabling users to manage diverse initiatives simultaneously. It provides separate boards for each project, allowing focused attention, clear organization, and efficient collaboration.”
SD

Samraat D.

Senior Project Manager - PMO

“Trello is versatile when it comes to handling multiple projects. I can create separate boards for each project, allowing me to maintain a clear overview of tasks, timelines, and progress for each data analysis project I'm working on.”
Verified reviewer profile picture

Eric R.

Data Analyst

Starting price
5per user /
per month
Pros and Cons based on 23,483 verified reviews
Verified reviewer profile picture

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Microsoft 365 logo
Reviews Sentiment
 
 
 
1-2(129)
3-4(3,976)
5(9,923)
Key Features
Secure Data Storage4.6
Task Scheduling

User insights about the multiple projects feature

Reviewers appreciate Microsoft 365's capabilities for managing multiple projects simultaneously. They highlight the integration of various tools like Microsoft Planner and Excel, which facilitate collaboration and task management. Users find it easy to transition between projects and track progress, benefiting from the seamless interaction between different Microsoft 365 applications.
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“I use Microsoft Planner tool to create a list of tasks to be accomplished, organizing these into buckets and boards. The 'My Day' feature c helps me to efficiently manage all my tasks on multiple projects daily!”
EO

Esther O.

Business Planning Analyst

“Microsoft 365 is designed to help you manage multiple projects simultaneously. With its collaboration and communication tools, you can work with your team members in real-time, no matter where they are. Additionally, Microsoft 365's project management features help you keep track of your progress, deadlines, and tasks across multiple projects, which is essential for staying organized and on top of your workload.”
Verified reviewer profile picture

kimberley m.

Writer

Starting price
6per user /
per month
Pros and Cons based on 14,028 verified reviews
Verified reviewer profile picture

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details
Todoist logo
Reviews Sentiment
 
 
 
1-2(22)
3-4(861)
5(1,751)
Key Features
Secure Data Storage
Task Scheduling4.7

User insights about the multiple projects feature

Users report that Todoist makes managing multiple projects straightforward with its clean interface and easy navigation. They appreciate the ability to create, color-code, and organize projects and tasks efficiently. Reviewers also mention the usefulness of sharing projects with team members and tracking progress, although some find the software less intuitive.
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“Todoist's interface is really clean, so you can easily see a list of all your projects and access each project with a click. This makes managing and organizing multiple projects effortless.”
Verified reviewer profile picture

zoie y.

Coaching

“You can create as many projects as you need, even color coding them (useful to differentiate work and personal, urgency, or short timed ones). ”
DB

Davide B.

Manager

Starting price
4per user /
per month
Pros and Cons based on 2,634 verified reviews
Verified reviewer profile picture

Comprehensive organization tools

Boosts productivity

Efficient task scheduling

Cross-platform availability

High cost concerns

Inconsistent task notifications

Expensive premium version

See pros and cons details
ClickUp logo
Reviews Sentiment
 
 
 
1-2(50)
3-4(1,342)
5(3,166)
Key Features
Secure Data Storage
Task Scheduling4.6

User insights about the multiple projects feature

Reviewers highlight ClickUp's robust capabilities for managing multiple projects. They appreciate the ability to create different spaces, folders, and lists to organize projects. Users report that ClickUp's customizable views and cross-project visibility help in staying organized. However, some find the initial setup complex and the interface potentially confusing without proper organization.
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“I think the ability to manage multiple projects in one place is one of ClickUp's biggest strengths. It makes it easy to keep track of everything that's going on and to move tasks between projects as needed. I also like the way ClickUp organizes projects into folders and spaces, which makes it easy to find what you're looking for. And the ability to customize views for different projects is really helpful.”
Verified reviewer profile picture

Moses L.

Software Engineer

“I like the feature of multiple projects in ClickUp because it allows me to efficiently manage and keep track of various projects all in one place. With the ability to create and switch between multiple projects, ClickUp keeps everything organized and easily accessible. Each project has its own set of tasks, due dates, and team members, ensuring that I can focus on each project individually without confusion. The impact of this feature is significant as it streamlines my workflow, improves collaboration, and prevents project overlap. With ClickUp's support for multiple projects, I can efficiently handle diverse tasks and teams, leading to better project management and increased productivity. It's a valuable feature that enhances the overall usability and effectiveness of ClickUp as a project management tool.”
JD

Joy D.

Freelancer

Starting price
10per user /
per month
Pros and Cons based on 4,558 verified reviews
Verified reviewer profile picture

Enhanced team collaboration

Boosted productivity

Comprehensive project management

High customization and flexibility

Continuous improvements

Slow performance speed

Inconsistent bug fixes

Complex navigation

Limited mobile support

Overwhelming email notifications

See pros and cons details

Other Top Rated Productivity Software with Multiple Projects in 2026

Microsoft Excel logo

Spreadsheet software for formatting and analysis.

Excel is a spreadsheet management software program with data analysis tools to help users track and visualize data for greater insight and more ways to share data.

Read more about Microsoft Excel

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Salesforce Sales Cloud logo

Cloud-based CRM and sales automation software

Salesforce Sales Cloud is a cloud-based Customer Relationship Management (CRM) application from Salesforce. The platform combines human sales professionals with AI-powered automation, data, and intelligence. This integrated solution is designed to help businesses of all sizes and industries.

Read more about Salesforce Sales Cloud

Users also considered
Jira logo

Project management and work tracking software

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Asana logo

Project tracking and workflow management platform

Asana is a productivity tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
Evernote Teams logo

Create, capture & access everyday notes on mobile devices

Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Read more about Evernote Teams

Users also considered
monday.com logo

Project management software

monday.com is a Productivity software your team will actually enjoy using. It makes it fun and easy for everyone to collaborate, focus on what's important, and get more done at work. It's the first visual software of its kind and shows you exactly where things stand at a single glance.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

A productivity platform that provides a fundamentally new way to work. More than just task management - ClickUp offers notes, reminders, goals, calendar, scheduling, and even an inbox. ClickUp works for every type of team, so all teams can use the same app to plan, organize, and collaborate.

Read more about ClickUp

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
Todoist logo

Task manager and to do list app for work and life

Todoist is a simple yet powerful to-do list app ranked best-in-class by Apple, Google, The Verge, Forbes, and more. Since 2007, over 25 million people have used Todoist to organize work and life, completing more than two billion tasks along the way.

Read more about Todoist

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

Read more about Airtable

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is the #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Easily collaborate, ideate and centralize communication, prioritize your work and maximize the productivity for the whole team. Try our powerful integrations with your favourite tools and 120+ pre-built templates

Read more about Miro

Users also considered
Wrike logo

AI powered workflow management platform

Wrike's productivity tools are trusted by 20,000+ companies.Create custom workflows, request forms, and dashboards, along with auto-assignment. Integrate Wrike with 400+ applications and get advanced analytics on performance and resource management. Reduce the need for emails, meetings, and more.

Read more about Wrike

Users also considered
MeisterTask logo

Collaboration and task management software.

MeisterTask is a web-based productivity tool that is perfect for agile project management. Beautifully-designed interfaces, intuitive functionality and seamless integrations with other tools make it a logical choice for project teams.

Read more about MeisterTask

Users also considered
Any.do logo

A simple and poweful workspace to manage your team's work

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Read more about Any.do

Users also considered
Paymo logo

Task Management, Time Tracking, and Accounting for SMBs

Eliminate business bottlenecks and improve team productivity by accurately track work time and generate customizable reports.

Read more about Paymo

Users also considered
Zoho Projects logo

Project Management, Collaboration and Bug Tracking

Bring global teams together and enhance productivity with Zoho Projects. Plan work, track tasks and execute projects flawlessly.

Read more about Zoho Projects

Users also considered
Time Doctor logo

Smart Employee Time Tracking Software with Screenshots

Time Doctor is a time tracking solution that provides detailed analytics of where your employees spend time during the work day. See websites and applications visited by your employees when working and screenshots of the computer screen every few minutes while they work.

Read more about Time Doctor

Users also considered
Bitrix24 logo

All in one business management workspace

Bitrix24 #1 FREE productivity software suite. Over 35 free productivity tools in one place. 12 million customers worldwide.

Read more about Bitrix24

Users also considered
ActiveCollab logo

A productivity and collaboration workspace for teams

ActiveCollab helps you boost your team's productivity, streamline workflows, and optimize workload.

With plenty of tools for project, people, time, and money management, you won't be needing any other software to efficiently drive your team to success.

Read more about ActiveCollab

Users also considered
Project.co logo
Category Leaders

Project Management, team collaboration, and task management

Project.co is a project management platform for team collaboration and communication. Users can create and work on multiple projects at once, generate invoices, share files, create task lists and timelines, assign role based permissions, create schedules and Kanban boards, and more.

Read more about Project.co

Users also considered
Streamtime logo

Project & task management for creative teams and businesses

Track time and expenses quickly and easily with Streamtime.

Read more about Streamtime

Users also considered
ONLYOFFICE Workspace logo

Secure collaborative online office

ONLYOFFICE Workspace is a secure web office integrated with CRM, document and project management, email, calendar, chat and internal social network, all to organize your teamwork in one place.

Read more about ONLYOFFICE Workspace

Users also considered
Zoho Sprints logo

Agile project management for software development teams

Zoho Sprints is a collaborative, agile project planning & tracking solution for agile teams, with scrum, agile reports, & native mobile apps for iOS and Android

Read more about Zoho Sprints

Users also considered

Key features for Productivity software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers value strong encryption, multi-factor authentication, and access control for protecting sensitive data and ensuring reliable, confidential storage. 93% of reviewers rated this feature as important or highly important.
  • Task Scheduling: Users highlight the ability to set due dates, priorities, and recurring tasks, which enhances time management and collaboration across teams. 92% of reviewers rated this feature as important or highly important.
  • Task Management: Reviewers appreciate the ease of creating, assigning, and tracking tasks, along with customizable views and seamless integration for efficient project execution. 92% of reviewers rated this feature as important or highly important.
  • Calendar Management: Users enjoy versatile calendar views, integration with other tools, and the ability to manage multiple calendars for effective scheduling and coordination. 89% of reviewers rated this feature as important or highly important.
  • File Sharing: Reviewers find real-time collaboration, customizable permissions, and integration with cloud storage valuable for sharing and managing documents seamlessly. 88% of reviewers rated this feature as important or highly important.
  • Alerts/Notifications: Users appreciate customizable alerts and notifications for keeping track of important tasks, deadlines, and updates, which helps maintain productivity and organization. 88% of reviewers rated this feature as important or highly important.