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Top Rated Productivity Software with Search/Filter in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

Search and filter functions streamline locating specific information within large datasets, documents, or presentations. They save time, enhance data management, and improve efficiency by allowing users to quickly find and organize relevant content. Our reviewers in productivity software rated this feature as important.

10 Best Productivity Software with Search/Filter

Product
User rating
Starting price
Slack logo
4.7
(24K)
8.75
per user/per month
visit website
Asana logo
4.5
(13.5K)
10.99
per user/per month
visit website
Evernote Teams logo
4.4
(8.2K)
7.99
/per month
Dropbox Business logo
4.5
(21.6K)
11.99
flat rate/per month
Trello logo
4.5
(23.4K)
5
per user/per month
Microsoft 365 logo
4.7
(14K)
6
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Microsoft Excel logo
4.8
(19.3K)
6
per user/per month
Microsoft PowerPoint logo
4.7
(20.8K)
6
per user/per month
WPS Office logo
4.5
(1.5K)
29.99
flat rate/per year

See other top Productivity products with search/filter

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Productivity software category. They also needed to have sufficient reviews about search/filter, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for search/filter, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

Slack logo

Slack

Reviews Sentiment
 
 
 
1-2(175)
3-4(6,590)
5(17,254)
Key Features
Secure Data Storage
Task Scheduling

User insights about the search/filter feature

Users report that Slack's search/filter capabilities are powerful and efficient for finding messages, files, and conversations across channels. They appreciate the ability to search by keywords and narrow down results by date or user. Some reviewers mention occasional difficulties with search accuracy and the need for more advanced search options.

See related user reviews

“I love that you can narrow your search by choosing a name (user or channel), direct message, and a date and add multiple keywords. You can even exclude channels that may frequently use that word. This advanced search feature has set Slack apart!”
JL

Jenna L.

Project Manager

“I love this functionality and use it constantly to locate specific conversations or information I need using a specific keyword - instead of scrolling through endless conversation threads to find what I am needing.”
CG

Candie G.

Accountant

Starting price
8.75per user /
per month
visit website
Pros and Cons based on 24,019 verified reviews

Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details
Asana logo

Asana

Reviews Sentiment
 
 
 
1-2(230)
3-4(5,262)
5(8,045)
Key Features
Secure Data Storage
Task Scheduling4.6

User insights about the search/filter feature

Reviewers appreciate Asana's search/filter capabilities for their power and ease of use. They find it helpful for quickly locating tasks, files, and past actions, and value the ability to filter by criteria such as due date and assignee. Some users suggest improvements for the file search functionality.

See related user reviews

“The search/filter feature in Asana is very powerful and allows you to quickly narrow down your task list to find the specific task you are looking for. It also allows you to filter your tasks by various criteria such as due date, assignee, project, and so on.”
YJ

Yashovardhan J.

Researcher

“I often search for past tasks when a similar request comes through our request form. Searching in Asana is easy, accurate, and a great tool for reviewing past decisions/actions. ”
SI

Sarah I.

NetSuite Administrator

Starting price
10.99per user /
per month
visit website
Pros and Cons based on 13,537 verified reviews

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
Evernote Teams logo
Reviews Sentiment
 
 
 
1-2(207)
3-4(3,342)
5(4,703)
Key Features
Secure Data Storage
Task Scheduling4.5

User insights about the search/filter feature

Reviewers highlight Evernote Teams' search/filter capabilities as fast, accurate, and essential for managing large volumes of notes. They appreciate the ability to search by keywords, including handwritten text, and find it particularly useful for quickly locating specific notes or tasks. Some users suggest improvements for more detailed filtering options.
Verified reviewer profile picture

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“Search feature is most important, as it allwos to find information in older projects, inside images and other files. We have projects where we can re-use some code or information from older projects, so the search function makes it easier to retrieve”
RS

Robert S.

Data Analyst

“Due to the volume of notes I write on a daily basis, having access to a search function is incredibly important for me to be able to quickly find and/or reference something if I don't have it organized. ”
Verified reviewer profile picture

Dominique B.

Customer Service Manager

Starting price
7.99 /
per month
Pros and Cons based on 8,252 verified reviews
Verified reviewer profile picture

Efficient meeting documentation

Comprehensive project management

Effective note organization

Versatile audio note-taking

Enhanced team collaboration

Need for performance improvement

Restrictive and expensive pricing

Various user issues

Problems with software updates

See pros and cons details
Dropbox Business logo
Reviews Sentiment
 
 
 
1-2(314)
3-4(7,527)
5(13,837)
Key Features
Secure Data Storage4.7
Task Scheduling

User insights about the search/filter feature

Users find Dropbox Business's search/filter capabilities very helpful for quickly locating documents and files. They appreciate the ease of use and the ability to search by document title or key phrases. Some reviewers mention a desire for more robust search functionality, but overall, they find it efficient and time-saving.

See related user reviews

“This feature helps me to look for any files by simply typing any keywords in the search bar. With this, even though I forgot the file name of my document, just by typing words, I can easily find what I am looking for. ”
MD

Mellen D.

Education Student

“The Search/ Filter allows us to search and filter through the documents we have available on our Dropbox storage space effectively and effectiently for the ones we are looking for.”
TM

Tlotlego M.

Applications Developer | Project Administrator

Starting price
11.99flat rate /
per month
Pros and Cons based on 21,678 verified reviews

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,670)
5(14,565)
Key Features
Secure Data Storage4.3
Task Scheduling4.6

User insights about the search/filter feature

Reviewers appreciate Trello's search/filter capabilities for their ease of use and efficiency in locating tasks across boards. They find it particularly helpful for quickly finding specific tasks, even those from a year ago. However, some users feel that Trello could benefit from more powerful search options similar to Jira's JQL.

See related user reviews

“This is an area where I think that Trello could really improve. I'd love to see more powerful search options (e.g. Jira's JQL).”
LL

Lawrence L.

Lead Producer

“Love this feature! Helps me find everything throughout all my boards.”
SS

Sonia S.

Owner

Starting price
5per user /
per month
Pros and Cons based on 23,472 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Microsoft 365 logo
Reviews Sentiment
 
 
 
1-2(129)
3-4(3,972)
5(9,912)
Key Features
Secure Data Storage4.6
Task Scheduling

User insights about the search/filter feature

Users report that Microsoft 365's search/filter capabilities are essential for quickly finding emails, documents, and files across various applications. They appreciate the ease of use and the ability to search by keywords. Some reviewers mention occasional difficulties with search accuracy and the need for more advanced filtering options.

See related user reviews

“Being able to filter emails especially by using the search filter is a time savor. We sometimes get clients who might send website deliverables in multiple emails and when we have several clients going at the same time, each designer can search and filter emails that may come to the universal email that the clients use before being assigned a dedicated person to communicate with.”
RH

Rosie H.

Owner/Lead Designer

“With the dynamic growth of Microsoft products collaboration this feature finally found its place. It allows you not to search only in a specific application, but through all MS products that you owe. With filter you can choose to search in all MS products, in one specific application or even in groups of apps that you prefer. ”
SS

Serhii S.

Service Desk Analyst

Starting price
6per user /
per month
Pros and Cons based on 14,013 verified reviews

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,148)
5(13,123)
Key Features
Secure Data Storage4.7
Task Scheduling4.5

User insights about the search/filter feature

Reviewers indicate that Google Workspace's search/filter capabilities are robust and user-friendly, allowing quick access to emails, documents, and files. They appreciate the integration across Gmail, Drive, and Calendar, and the ability to use natural language for searches. Some users note occasional issues with search accuracy and the need for more filter options.
Verified reviewer profile picture

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“I appreciate the "Search/Filter" feature in Google Workspace for its speed and accuracy. It allows users to quickly locate specific emails, documents, or files by using keywords, filters, and advanced search options. This helps save time, especially”
Verified reviewer profile picture

Muqtada J.

control and system

“Google Workspace provides powerful search and filter capabilities that allow users to quickly find the files, emails, and other content they need. The search functionality is available across all Google Workspace applications, including Gmail, Google Drive, and Google Calendar.”
MK

Mehdi K.

Mehdi

Starting price
7per user /
per month
Pros and Cons based on 17,436 verified reviews
Verified reviewer profile picture

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Microsoft Excel logo
Reviews Sentiment
 
 
 
1-2(41)
3-4(3,899)
5(15,420)
Key Features
Secure Data Storage
Task Scheduling

User insights about the search/filter feature

Users report that Microsoft Excel's search/filter capabilities are essential for managing large datasets. They highlight the ability to search by text, number, or color, and appreciate the time-saving aspect. Reviewers also note the ease of using shortcuts like Ctrl + F. Some users mention occasional difficulties with search accuracy and speed.
Verified reviewer profile picture
Verified reviewer profile picture

See related user reviews

“Searching, filtering, and manipulating data is where Excel shines. I work with very large data sets which can be combined, twisted, compared, correlated, and manipulated any way you need in order to understand everything your data is telling you.”
Verified reviewer profile picture

Beth W.

Senior Regulatory Specialist

“Excel's search and filter functions are my go-to tools for quick data exploration. Whether I'm hunting for specific data points, filtering outliers, or focusing on relevant information, Excel helps me zero in on what matters most.”
Verified reviewer profile picture

Eric R.

Data Analyst

Starting price
6per user /
per month
Pros and Cons based on 19,360 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Versatile organization capabilities

Comprehensive tracking features

Efficient report generation

Effective budget tracking

Robust financial accounting

Challenging file management

Problem-solving limitations

Inconsistent version updates

Complex navigation shortcuts

Complicated formula usage

See pros and cons details
Microsoft PowerPoint logo
Reviews Sentiment
 
 
 
1-2(57)
3-4(5,780)
5(14,972)
Key Features
Secure Data Storage
Task Scheduling

User insights about the search/filter feature

Users find Microsoft PowerPoint's search/filter capabilities useful for quickly locating specific slides, text, or commands within presentations. They appreciate the ease of use and the time-saving aspect. Some reviewers mention occasional difficulties with search accuracy and the need for more advanced filtering options.

See related user reviews

“The "Search/Filter" function in Microsoft PowerPoint is a valuable tool that saves time. It allows users to quickly find specific slides, objects, or words within a presentation, making the editing process much more efficient. ”
FX

Francis X.

Owner

“I like the ability to use the search and filter because when I have an idea that I want to add to a specific section I can type in a key word or name of the section and narrow down my results so that I don't have to scroll through each slide trying to find the one I need.”
JL

JoHanna L.

Freelancer

Starting price
6per user /
per month
Pros and Cons based on 20,809 verified reviews

Versatile educational tool

Comprehensive presentation creation

Effective project visualization

Professional business presentations

Manageable learning curve

Frequent performance issues

Challenging file size management

Inconsistent text formatting

Problematic issue handling

Compatibility issues with versions

See pros and cons details
WPS Office logo
Reviews Sentiment
 
 
 
1-2(26)
3-4(627)
5(878)
Key Features
Secure Data Storage
Task Scheduling

User insights about the search/filter feature

Reviewers highlight WPS Office's search/filter capabilities as easy to use and efficient for quickly finding text, documents, and specific terms. They appreciate the time-saving aspect and the ability to filter by file format. Some users suggest improvements for the search interface and speed.
Verified reviewer profile picture

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“The search feature turns out to be very useful for new and average users when the user isn't aware of the location of the feature/tool he's looking for. The search tool returns the exact result desired almost every time.The Filter tool is completely similar to MS Office's filter tool other than location variation and gets the job done perfectly.”
Verified reviewer profile picture

Prateek V.

Scholar

“Search/ filter is important during editing of documents, it makes it easy for the user to search a particular word they are interested in in a document rather than going through the whole document ”
TP

Tuhise P.

Chief executive officer

Starting price
29.99flat rate /
per year
Pros and Cons based on 1,531 verified reviews
Verified reviewer profile picture

Versatile presentation creation

Comprehensive student tools

Cost-effective office alternative

Versatile office suite

Extensive template library

Intrusive ad display

Frequent performance issues

Limited spell check functionality

Inadequate font management

See pros and cons details

Other Top Rated Productivity Software with Search/Filter in 2026

ActivTrak logo

ActivTrak

Cloud-based platform for managing workforce intelligence

visit website
Measure & boost productivity with ActivTrak. Set goals, assess performance and gain insights to optimize productivity & engagement.

Read more about ActivTrak

Users also considered
Slack logo

Slack

Category Leaders

A single place for team communication and workflows

visit website
Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Zoho Projects logo

Zoho Projects

Project Management, Collaboration and Bug Tracking

visit website
Bring global teams together and enhance productivity with Zoho Projects. Plan work, track tasks and execute projects flawlessly.

Read more about Zoho Projects

Users also considered
Zoho Sprints logo

Zoho Sprints

Agile project management for software development teams

visit website
Zoho Sprints is a collaborative, agile project planning & tracking solution for agile teams, with scrum, agile reports, & native mobile apps for iOS and Android

Read more about Zoho Sprints

Users also considered
TextExpander logo

TextExpander

Work faster & smarter with TextExpander's powerful snippets.

visit website
TextExpander is a typing shortcut tool that helps businesses manage recurring writing tasks, create snippets, correct spellings, share content, and more. Whatever business you're in, TextExpander is a productivity multiplier for your team.

Read more about TextExpander

Users also considered
Zenzap logo

Zenzap

Finally, work chat done right.

visit website
Zenzap is an intuitive work chat app built for team communication. It provides an easy-to-use chat experience that keeps teams connected and organized, while keeping business data secure and compliant. Finally, work chat done right.

Read more about Zenzap

Users also considered
Trainual logo

Trainual

Onboarding and training software

visit website
Trainual is an all-in-one employee training platform that centralizes documentation, onboarding, and knowledge management for businesses. The system enables organizations to capture processes, create SOPs, and build comprehensive training programs while tracking completion and ensuring compliance through e-signatures. Trainual integrates with various work applications and serves companies across multiple industries including healthcare, real estate, and business services.

Read more about Trainual

Users also considered
Google Docs logo

Online document creation and editing tool

Google Docs is an online word processor that lets businesses create and format text documents and collaborate with team members in real time.

Read more about Google Docs

Users also considered
Microsoft Excel logo

Spreadsheet software for formatting and analysis.

Excel is a spreadsheet management software program with data analysis tools to help users track and visualize data for greater insight and more ways to share data.

Read more about Microsoft Excel

Users also considered
Microsoft PowerPoint logo

Slideshow presentation software

PowerPoint is an on-premise presentation solution designed to help businesses and organizations create, edit and share slides with team members and other stakeholders.

Read more about Microsoft PowerPoint

Users also considered
Google Workspace logo
Category Leaders

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Salesforce Sales Cloud logo

Cloud-based CRM and sales automation software

Salesforce Sales Cloud is a cloud-based Customer Relationship Management (CRM) application from Salesforce. The platform combines human sales professionals with AI-powered automation, data, and intelligence. This integrated solution is designed to help businesses of all sizes and industries.

Read more about Salesforce Sales Cloud

Users also considered
Jira logo

Project management and work tracking software

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Asana logo

Project tracking and workflow management platform

Asana is a productivity tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
Evernote Teams logo

Create, capture & access everyday notes on mobile devices

Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Read more about Evernote Teams

Users also considered
monday.com logo

Project management software

monday.com is a Productivity software your team will actually enjoy using. It makes it fun and easy for everyone to collaborate, focus on what's important, and get more done at work. It's the first visual software of its kind and shows you exactly where things stand at a single glance.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

A productivity platform that provides a fundamentally new way to work. More than just task management - ClickUp offers notes, reminders, goals, calendar, scheduling, and even an inbox. ClickUp works for every type of team, so all teams can use the same app to plan, organize, and collaborate.

Read more about ClickUp

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Microsoft To Do logo

Daily planner app for to-do lists and task management

Microsoft To Do is a daily planner app that allows users to manage and share daily to-do lists, add due dates, set reminders, and more. It is accessible via mobile apps on iOS, Android, and Windows 10 as well as on the web. Microsoft To Do can integrate with Outlook Tasks for easier task management all in one place.

Read more about Microsoft To Do

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
Todoist logo

Task manager and to do list app for work and life

Todoist is a simple yet powerful to-do list app ranked best-in-class by Apple, Google, The Verge, Forbes, and more. Since 2007, over 25 million people have used Todoist to organize work and life, completing more than two billion tasks along the way.

Read more about Todoist

Users also considered

Key features for Productivity software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers emphasize robust security measures like encryption, two-factor authentication, and access controls. They value reliable storage, versioning, and easy file retrieval. 93% of reviewers rated this feature as important or highly important.
  • Task Scheduling: Users appreciate the ability to schedule tasks with due dates, reminders, and priority settings. They highlight features like calendar integration, recurring tasks, and easy delegation. 92% of reviewers rated this feature as important or highly important.
  • Task Management: Reviewers highlight the ease of creating, organizing, and tracking tasks. They value customizable fields, real-time collaboration, and integration with other tools. 92% of reviewers rated this feature as important or highly important.
  • Calendar Management: Users value the ability to view, manage, and synchronize multiple calendars. They appreciate features like event reminders, time zone management, and integration with other applications. 89% of reviewers rated this feature as important or highly important.
  • File Sharing: Reviewers emphasize the convenience of sharing files with specific permissions. They appreciate real-time collaboration, support for multiple file formats, and integration with cloud storage. 88% of reviewers rated this feature as important or highly important.
  • Alerts/Notifications: Users highlight the importance of customizable notifications for staying informed. They appreciate real-time alerts for tasks, updates, and deadlines, enhancing productivity and responsiveness. 88% of reviewers rated this feature as important or highly important.