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Top Rated Accounts Payable Software with Expense Tracking in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

Expense tracking ensures accurate allocation of expenses, simplifies report generation, and improves financial oversight. It helps businesses manage spending, categorize transactions, and maintain detailed records for budgeting and tax purposes, enhancing overall financial management. Our reviewers in accounts payable software rated this feature as highly important.

6 Best Accounts Payable Software with Expense Tracking

Product
User rating
Starting price
QuickBooks Enterprise logo
4.5
(20.5K)
2210
flat rate/per year
visit website
SAP Concur logo
4.3
(2.2K)
Empty state illustration for "No pricing info"

No pricing info

visit website
Xero logo
4.4
(3.2K)
25
flat rate/per month
visit website
FreshBooks logo
4.5
(4.5K)
21
flat rate/per month
visit website
QuickBooks Desktop logo
4.4
(2.5K)
1922
flat rate/per year
QuickBooks Online logo
4.3
(8.3K)
38
flat rate/per month

See other top Accounts Payable products with expense tracking

How we picked the 6 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Accounts Payable software category. They also needed to have sufficient reviews about expense tracking, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for expense tracking, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 6 best products

QuickBooks Enterprise logo

QuickBooks Enterprise

Reviews Sentiment
 
 
 
1-2(352)
3-4(7,707)
5(12,534)
Key Features
Accounting4.6
Invoice Processing

User insights about the expense tracking feature

Users appreciate QuickBooks Enterprise's expense tracking for its detailed categorization and ease of use. They find it valuable for managing budgets, tracking spending, and generating reports. Reviewers mention the ability to attach receipts and automate recurring expenses as beneficial. They also note that the system helps with financial decision-making and maintaining accurate records for tax purposes.

See related user reviews

“Record keeping with QB is both easy and detailed. You are able to set up the expense accounts as detailed as you need. I am able to properly allocate every expense to the appropriate account. You can also attach individual invoices to each expense for through record keeping.”
CS

Carolyn S.

Office Manager

“The expense tracking feature in QuickBooks Desktop Enterprise is really helpful. It makes it easy to keep track of all my business expenses, and I can easily generate reports to help me track my spending.”
BT

Brahim T.

Freelancer

Starting price
2210flat rate /
per year
visit website
Pros and Cons based on 20,593 verified reviews

Comprehensive expense tracking

Ideal for small businesses

Effective financial management

Streamlined bookkeeping

Efficient tax management

Frequent issue resolution challenges

Slow performance speed

Disruptive software updates

High cost concerns

Unreliable customer service

See pros and cons details
SAP Concur logo

SAP Concur

Reviews Sentiment
 
 
 
1-2(97)
3-4(1,009)
5(1,127)
Key Features
Accounting5.0
Invoice Processing4.7

User insights about the expense tracking feature

Reviewers appreciate SAP Concur's expense tracking capabilities for their simplicity and comprehensive nature. They find it easy to upload receipts, track mileage, and categorize expenses. Users report that the system integrates well with corporate cards and other software, making it efficient for managing and submitting reimbursements. They also value the detailed reports and dashboards available for expense analysis.

See related user reviews

“The Expense Tracking allows us to categorize our expenses and we can easily see where we are spending a big portion of our money and allow us to find ways to cut back on expenses”
TW

Tammy W.

IT Analyst

“Helps keep track of incurred expenses for hotels, airplane tickets et al in one place. Uploading meal receipts and other expenses instantly keep the ledger up to date. ”
PP

Pragnesh P.

FAE

Starting price
Empty state illustration for "No pricing info"

No pricing info

visit website
Pros and Cons based on 2,233 verified reviews

Efficient reimbursement process

Streamlined expense reporting

Simplified approval workflow

Convenient mobile access

Effective receipt management

Slow performance speed

Frequent email notifications

High costs and fees

Tedious field entry

Challenging issue management

See pros and cons details
Xero logo

Xero

Reviews Sentiment
 
 
 
1-2(157)
3-4(1,150)
5(1,943)
Key Features
Accounting4.6
Invoice Processing4.6

User insights about the expense tracking feature

Users report that Xero's expense tracking is efficient and easy to use. They appreciate the ability to categorize expenses, generate reports, and track spending in real-time. Reviewers mention the integration with bank accounts and credit cards, which simplifies expense management. They also value the mobile app for capturing receipts on the go and the feature's role in financial control and budgeting.

See related user reviews

“You can connect your bank account and your credit card to Zero or you can manually connect your bank statements. Zero makes it easy for you to categorize your expenses and split transactions.”
JJ

Juliet J.

Blogger

“A beneficial feature of Xero is the ability to track expenses on the go. I can record expenses right away using the Xero app by taking a photo of the receipt, therefore allowing me to go paperless.”
BP

Belinda P.

Freelancer

Starting price
25flat rate /
per month
visit website
Pros and Cons based on 3,250 verified reviews

Cloud accounting accessibility

Customizable dashboard

Effective bookkeeping tools

Accessible learning resources

User-friendly interface

Slow issue resolution

Poor customer support

Limited inventory management

Lack of live support

Underdeveloped mobile access

See pros and cons details
FreshBooks logo

FreshBooks

Reviews Sentiment
 
 
 
1-2(82)
3-4(1,765)
5(2,655)
Key Features
Accounting4.5
Invoice Processing4.6

User insights about the expense tracking feature

Users find FreshBooks' expense tracking easy to use and helpful for categorizing and recording expenses. They appreciate the ability to attach receipts, generate reports, and set up recurring expenses. Reviewers highlight the integration with bank accounts and credit cards, which simplifies tracking and importing expenses. They also mention the feature's usefulness during tax season and for financial organization.

See related user reviews

“FreshBooks makes expense tracking easy and painless. From the Expenses tab, you can easily add new expenses to your account, or import them from a variety of sources, including CSV files or other accounting software. ”
RJ

Ryan J.

Founder

“It has an easy user-friendly expense tracking system including taxes on items and it also allows you to categorize your expenses under a variety of pre-selected categories.”
AT

Augustine T.

Senior Agronomist

Starting price
21flat rate /
per month
visit website
Pros and Cons based on 4,502 verified reviews

Cloud accounting accessibility

Efficient invoicing capabilities

Tailored for small businesses

Minimal learning curve

Effective freelancer tools

Reliance on internet connection

Limited bank integration

High costs for larger teams

Frequent technical issues

See pros and cons details
QuickBooks Desktop logo
Reviews Sentiment
 
 
 
1-2(86)
3-4(1,034)
5(1,414)
Key Features
Accounting5.0
Invoice Processing4.6

User insights about the expense tracking feature

Reviewers find QuickBooks Desktop's expense tracking feature useful for categorizing and monitoring expenses. They appreciate the ability to generate detailed reports and track spending against budgets. Users highlight the ease of entering and modifying expenses, as well as the integration with other applications. They also value the feature's role in financial management and tax preparation.

See related user reviews

“This i believe has enabled us know where money is going. We are able to generate a report based on particular expenses and spread over a long period e.g. one year's expense on gas. I love the ability to be able to track our expenses using one piece of software - QuickBooks Desktop. ”
MK

Martin K.

Director

“This is another accurate and convenience feature that I like as it allows me to categorize, monitor and analyze my expenditures efficiently for better financial management.”
SM

Shelmith M.

Admin Virtual Assistant

Starting price
1922flat rate /
per year
Pros and Cons based on 2,534 verified reviews

Comprehensive expense tracking

Ideal for small businesses

Efficient bookkeeping

Accessible learning resources

Robust accounting software

Frequent and costly upgrades

Inefficient phone support

Challenging file management

Inadequate support

High costs and fees

See pros and cons details
QuickBooks Online logo
Reviews Sentiment
 
 
 
1-2(454)
3-4(3,126)
5(4,748)
Key Features
Accounting4.5
Invoice Processing4.4

User insights about the expense tracking feature

Reviewers highlight QuickBooks Online's expense tracking for its ease of use and efficiency. They appreciate the automatic syncing with bank accounts and credit cards, which reduces manual data entry. Users find it helpful for categorizing expenses, generating reports, and managing budgets. They also value the ability to upload receipts and track expenses in real-time, making it easier to stay organized and prepare for tax season.

See related user reviews

“Very good and impressive- Expense tracking on QuickBooks allows you to easily categorize expenses, generate reports, and claim deductions. It can save time, reduce errors, and improve tax compliance.”
LS

Lisa S.

CMO

“This is a very important feature as it allows me to monitor and review my expenses on a daily and weekly basis; since I have my credit cards, and bank statements attached. ”
EA

Ese A.

Freelance-Affiliate Marketing

Starting price
38flat rate /
per month
Pros and Cons based on 8,328 verified reviews

Cloud-based accessibility

Ideal for small businesses

Seamless integrations

Comprehensive accounting features

Efficient tax management

Frequent bugs and crashes

Limited desktop features

Recurring costs and price increases

Inadequate customer support

Complicated transaction management

See pros and cons details

Other Top Rated Accounts Payable Software with Expense Tracking in 2026

Melio logo

Melio

Accounts payable platform for businesses of all sizes

visit website
Melio is a B2B payments platform designed to improve finances and back-office operations for businesses of all sizes. Pay vendors in and out of the U.S. by bank transfers or card—even where cards aren’t accepted. Sync with QuickBooks and Xero, automate scheduling, and set up approval workflows.

Read more about Melio

Users also considered
Online Check Writer logo

Online Check Writer

Software for managing payments and accounting operations

visit website
OnlineCheckWriter.com is check printing software and a B2B payment platform with 30+ business payment tools. Pay and get paid with checks, eChecks, ACH, wires, international payments, and credit cards. Connects with QuickBooks, Xero, and more.

Read more about Online Check Writer

Users also considered
NetSuite logo

NetSuite

AI-powered cloud-based business management suite

visit website
Streamline the process using AI to review, approve & pay invoices with NetSuite’s cloud accounting software. Processes such as transaction matching, journal entries, approvals and reconciliations are automated eliminating manual data entry, and time and effort required to process bills is minimized.

Read more about NetSuite

Users also considered
QuickBooks Enterprise logo

QuickBooks Enterprise

Category Leaders

Enterprise accounting, FSM and inventory management solution

visit website
QuickBooks Desktop Enterprise is an accounting software for small businesses which provides users with real-time access to customer, employee, and vendor information. The software includes tools for managing inventory, shipping, sales orders, pricing, tasks, invoicing, reporting, and more.

Read more about QuickBooks Enterprise

Users also considered
Procurify logo

Procurify

AI-powered procurement and accounts payable (AP) platform

visit website
Don't just approve invoices to be paid, move beyond reactive processes. Procurify will can give your organization a proactive spend culture. Complete the three way match by comparing an item's invoice to its corresponding purchase order and packing slip.

Read more about Procurify

Users also considered
MIP Accounting logo

MIP Accounting

Fund accounting for government organizations and nonprofits

visit website
MIP Fund Accounting is a comprehensive, configurable fund accounting solution. With its end-to-end suite of functionality and multi-segmented chart of accounts MIP is designed to meet and handle the complex financial management and fund accounting needs of nonprofit and government organizations.

Read more about MIP Accounting

Users also considered
ZarMoney logo

ZarMoney

Category Leaders

Cloud-based accounting solution for businesses of all sizes

visit website
ZarMoney is a cloud-based accounting solution designed to assist businesses of all sizes with the management of inventory and finances. Key features include team collaboration, quote generation, invoicing, transaction tracking, remote access, and approval workflows.

Read more about ZarMoney

Users also considered
Fidesic logo

Fidesic

Accounts Payable Automation Designed for Dynamics GP & BC.

visit website
Accounts Payable for Fidesic is the best way to manage your entire Accounts Payable approval process with our web-based approval workflow system. With Fidesic's AP automation for mutli-entity businesses, you can manage invoices across multiple locations or facilities from anywhere.

Read more about Fidesic

Users also considered
Odoo logo

Odoo

All-in-one open-source business software

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Odoo Accounting helps you to manage your daily accounting easily and have a global view of the state of your business. Features include: bank synchronization, automatic invoices, recurring billing management, reconciliations, and more.

Read more about Odoo

Users also considered
Yooz logo

Yooz

Category Leaders

AI-powered accounts payable automation platform

visit website
Yooz is a cloud-based accounts payable automation solution designed to help enterprises streamline their financial workflow with artificial intelligence (AI) & machine learning technologies, plus ERP integration, document management, purchase-to-pay workflow approval, & more

Read more about Yooz

Users also considered
SoftCo AP Automation logo

SoftCo AP Automation

Cloud-based AP automation solution

visit website
SoftCo AP is a powerful cloud-based AP Automation solution that reduces the cost of processing vendor invoices by 80%. It automates vendor invoicing processes including capture, registration, coding, approval, query, reporting, & ERP payment. SoftCo works with companies who process 50k+ invoices pa.

Read more about SoftCo AP Automation

Users also considered
Accounting Seed logo

Accounting Seed

Accounting and analytics software built on Salesforce

visit website
Manage your credit cards, accounts payable, and purchasing with the click of a button. Accounting Seed customers have shortened their accounts payable process by up to 70%. Visit: https://www.accountingseed.com/the-product/paying-vendors

Read more about Accounting Seed

Users also considered
Order.co logo

Order.co

Simplify every aspect of buying for your business

visit website
Order.co simplifies buying for businesses. Eliminate manual purchasing & payment tasks to create one place to purchase, approve, and pay for the products your business needs.

Read more about Order.co

Users also considered
SAP Concur logo

SAP Concur

Travel, expense and invoice, automated and in control

visit website
See your spending clearly. Manage it proactively. Know the status of every vendor invoice immediately. Make it all easy with Concur.

Read more about SAP Concur

Users also considered
Plus & Minus logo

Plus & Minus

Accounting and ERP accounting in real-time

visit website
Real-time accounting and ERP accounting software in the cloud or on-premises offering automated processes and transaction recording, reporting, and analysis

Read more about Plus & Minus

Users also considered
SpikeFli Analytics logo

SpikeFli Analytics

Business intelligence software for managing telecom expenses

visit website
SpikeFli Analytics is a cloud-based business intelligence software designed to help government agencies and enterprises of all sizes evaluate and manage operational expenses related to telecom and information technology.

Read more about SpikeFli Analytics

Users also considered
Eleven logo

Eleven

Cloud accounting software tailored for accounting firms

visit website
Eleven is a cloud accounting app that helps small and medium-sized accounting firms to streamline and scale their practice. You can automate bookkeeping for every client without falling back on Excel.

Read more about Eleven

Users also considered
Rippling logo

Workforce management across HR, finance, and IT. 

Rippling Spend: Consolidate your business’s corp cards, bill pay, travel and expense management, into one modern system with built-in approvals, custom policies, and automatic reconciliation.

Read more about Rippling

Users also considered
QuickBooks Online logo

Accounting and business management software

QuickBooks Online automatically updates the Accounts Payable accounts in your chart of accounts as soon as you enter a new bill or pay outstanding bills.

Read more about QuickBooks Online

Users also considered
FreshBooks logo
Category Leaders

Invoice and accounting software tailored to small businesses

FreshBooks is accounting software that helps small business perform accounting tasks, conduct invoicing, manage expenses, and more.

Read more about FreshBooks

Users also considered
Dynamics 365 logo

ERP and CRM applications from Microsoft

Microsoft Dynamics 365 is a multi-language, multi-currency enterprise resource planning (ERP) software. The solution is designed for midsize and larger companies, and is fully customizable and extensible through its rich development platform and tools.

Read more about Dynamics 365

Users also considered
Xero logo
Category Leaders

Cloud-based accounting software for small businesses

Reduce admin, pay your bills on time and get an overview of where your business is spending money with accounts payable software. Use Xero to pay bills from suppliers by scheduling payments, receiving invoices and prioritizing bills.

Read more about Xero

Users also considered
QuickBooks Desktop logo

Comprehensive business management solution

QuickBooks Desktop provides a comprehensive business management solution that integrates accounting, payroll, inventory, and multiple company management functionalities. The software offers industry-specific editions tailored for manufacturing, wholesale, contractors, and accountants, with features like advanced reporting, job costing, and automated pricing rules. Users can enhance their experience with cloud hosting capabilities that enable remote access and team collaboration.

Read more about QuickBooks Desktop

Users also considered
webexpenses logo

Software for smarter expense management & invoice processing

Webexpenses provides simple, intuitive cloud-based software for smarter expense management and invoice processing, with full support and seamless integration.

Read more about webexpenses

Users also considered
QuickBooks Online Advanced logo

Accounting & business management for small businesses

QuickBooks Online Advanced streamlines accounts payable with automated bill entry, approval workflows, and detailed reporting.

Read more about QuickBooks Online Advanced

Users also considered

Key features for Accounts Payable software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Accounting: Reviewers highlight the ability to automate and streamline accounting processes, generate detailed reports, categorize expenses, and integrate with various financial systems. Real-time updates and visibility are also appreciated. 97% of reviewers rated this feature as important or highly important.
  • Invoice Processing: Users value the automation, OCR capabilities, and ease of tracking invoices. The integration with accounting systems and the ability to manage approvals efficiently are key highlights. 94% of reviewers rated this feature as important or highly important.
  • General Ledger: Reviewers appreciate the comprehensive view of financial transactions, ease of creating and managing journal entries, and the ability to generate accurate financial reports quickly. 94% of reviewers rated this feature as important or highly important.
  • Bank Reconciliation: Users find the automation and integration with bank accounts useful for ensuring accurate financial records. The feature simplifies the reconciliation process and helps identify discrepancies with ease. 93% of reviewers rated this feature as important or highly important.
  • Billing & Invoicing: Users highlight the ease of creating, customizing, and sending invoices. Automation of billing cycles, reminders, and integration with payment systems are key features that enhance efficiency. 92% of reviewers rated this feature as important or highly important.