getapp-logo

App comparison

Add up to 4 apps below to see how they compare. You can also use the "Compare" buttons while browsing.

Software categoriesBlog & researchAbout us

GetApp offers objective, independent research and verified user reviews. We may earn a referral fee when you visit a vendor through our links. 

Table of Contents

Top Rated Email Management Software with Email Monitoring in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

Email monitoring enables users to track email delivery, receipt, and engagement, manage notifications, and organize messages effectively. It enhances security, compliance, and productivity by providing real-time insights and alerts for better email management. Our reviewers in email management software rated this feature as important.

7 Best Email Management Software with Email Monitoring

Product
User rating
Starting price
Zoho Mail logo
4.5
(1K)
1
per user/per month
learn more
Microsoft Outlook logo
4.5
(2.3K)
Empty state illustration for "No pricing info"

No pricing info

learn more
Mailchimp logo
4.5
(17.5K)
13
flat rate/per month
learn more
Microsoft 365 logo
4.7
(13.9K)
6
per user/per month
learn more
Brevo logo
4.6
(3.3K)
9
usage based/per month
learn more
Gmail logo
4.8
(13.2K)
Free
learn more
Google Workspace logo
4.7
(17.3K)
7
per user/per month
learn more

See other top Email Management products with email monitoring

How we picked the 7 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Email Management software category. They also needed to have sufficient reviews about email monitoring, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for email monitoring, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 7 best products

Zoho Mail logo
Reviews Sentiment
 
 
 
1-2(19)
3-4(367)
5(669)
Key Features
Inbox Management4.7
Search/Filter

User insights about the email monitoring feature

Reviewers indicate that Zoho Mail's email monitoring is efficient and provides timely notifications. They appreciate the ability to track incoming and outgoing emails, detect threats, and manage email usage. Users find the GUI user-friendly and the integration with mobile apps helpful. However, some mention issues with email arrival speed and the need for better sender information.
Verified reviewer profile picture

See related user reviews

“Zoho Mail's admin function allows you to track incoming and outgoing mail to all addresses within your organisation which is extremely helpful for monitoring and tracking all emails within your company without jeopardising security and confidentiality”
MD

Matt D.

Owner

“The admins users for Zoho mail giving us the ability to monitor the users mails and to see if there's some spam mails or un professional usage for the company mail in outside business activities ”
Verified reviewer profile picture

Ahmed A.

AML ANALYST

Starting price
1per user /
per month
learn more
Pros and Cons based on 1,055 verified reviews
Verified reviewer profile picture

Enhanced team collaboration

Ideal for small businesses

Robust email security

Efficient user management

Cost-effective for small businesses

Cumbersome navigation

Ineffective spam filtering

Frequent issues and slow fixes

Complicated account management

See pros and cons details
Microsoft Outlook logo
Reviews Sentiment
 
 
 
1-2(45)
3-4(804)
5(1,543)
Key Features
Inbox Management4.6
Search/Filter4.3

User insights about the email monitoring feature

Reviewers appreciate Microsoft Outlook's email monitoring for its notifications, read receipts, and spam filtering. They find it easy to use and efficient for tracking important emails. Users value the customization options, integration with mobile devices, and the ability to set alerts. However, some mention issues with spam filtering and the need for better sync.
Verified reviewer profile picture

See related user reviews

“Email monitoring is important for Microsoft Outlook as it enables users to track emails as they are sent and received, as well as set notifications for important messages.”
DN

Debbie N.

Manager

“email monitoring in Microsoft Outlook is important for maintaining security, compliance, productivity, legal requirements, system performance, and establishing accountability within an organization”
Verified reviewer profile picture

Luis T.

Business Operation assistent

Starting price
Empty state illustration for "No pricing info"

No pricing info

learn more
Pros and Cons based on 2,392 verified reviews
Verified reviewer profile picture

Ideal for professional use

Efficient meeting scheduling

Effective task scheduling

Enhanced team organization

Seamless product integrations

Frequent issues and bugs

Ineffective spam filtering

Poor search functionality

Inefficient email search

Disruptive version updates

See pros and cons details
Mailchimp logo
Reviews Sentiment
 
 
 
1-2(275)
3-4(6,975)
5(10,270)
Key Features
Inbox Management4.6
Search/Filter4.3

User insights about the email monitoring feature

Reviewers appreciate Mailchimp's email monitoring capabilities for tracking open rates, click-throughs, and unsubscriptions. They find it easy to use and reliable, providing valuable metrics and analysis. Users report that it helps in understanding communication effectiveness and sharing success with third parties. They also value the detailed reports available on the Mailchimp site.

See related user reviews

“The software helps me to monitor the people that have opened the emails, clicked on important links, and hence monitor if the communication is effective or there is a need for another means of communicating”
EM

Elizabeth M.

Administrative Assistant

“It provides information on emails sent, any unsubscriptions received, and other info tied to reading the emails. Reports must be viewed on the mailchimp site.”
CM

Charlene M.

Assistant Pastor

Starting price
13flat rate /
per month
learn more
Pros and Cons based on 17,520 verified reviews

Efficient client communication

Comprehensive email marketing

Streamlined newsletter creation

Effective email blasting

Support for small business growth

Issues with spam filtering

Restrictive usage limits

Challenges with issue management

Expensive for small businesses

Limited design customization

See pros and cons details
Microsoft 365 logo
Reviews Sentiment
 
 
 
1-2(128)
3-4(3,964)
5(9,897)
Key Features
Inbox Management4.5
Search/Filter4.3

User insights about the email monitoring feature

Reviewers appreciate Microsoft 365's email monitoring for its security features, spam management, and ease of use. They find it reliable for tracking email activity and receiving notifications. Users value the integration with Outlook and the ability to monitor emails on the go. However, some mention privacy concerns and the need for clear guidelines on monitoring practices.

See related user reviews

“MS365 has a best in class set of security and monitoring tools to track and manage email flow and secure it against threats.”
FF

Fernando F.

CEO and IT Consultant

“I can actively monitor my organization's email to track suspicious activities like spam”
VF

Vinnelle F.

Training and development officer

Starting price
6per user /
per month
learn more
Pros and Cons based on 13,989 verified reviews

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details
Brevo logo
Reviews Sentiment
 
 
 
1-2(82)
3-4(877)
5(2,409)
Key Features
Inbox Management
Search/Filter

User insights about the email monitoring feature

Reviewers highlight Brevo's email monitoring for its detailed reports, easy-to-use dashboard, and the ability to track email delivery and engagement. They appreciate the graphical reports and the flexibility to monitor emails from different locations. Users find it helpful for understanding trends and verifying email legitimacy. However, some mention the need for more detailed SMTP logs and the inability to retrieve sent template content.

See related user reviews

“I'm in love with email monitoring because it notified me when I used duplicate names, when users didn't open emails, and those who found my emails interesting. ”
AD

Antoinette D.

Sr Executive Assistant

“The reporting allows us to understand any trends with the information we provide allow us to make better content.”
AT

Alan T.

Programme Supervisor ITC

Starting price
9usage based /
per month
learn more
Pros and Cons based on 3,368 verified reviews

Comprehensive marketing tools

Effective email marketing

Support for small businesses

Efficient campaign creation

Slow performance issues

Restrictive email limits

Challenges with email sending

See pros and cons details
Gmail logo
Reviews Sentiment
 
 
 
1-2(32)
3-4(2,150)
5(11,069)
Key Features
Inbox Management4.7
Search/Filter4.6

User insights about the email monitoring feature

Reviewers find Gmail's email monitoring useful for security, spam filtering, and real-time notifications. They appreciate the ability to track important emails, categorize messages, and receive alerts across devices. Users value the integration with other Google services and the ease of managing emails. However, some mention the need for better tracking tools and occasional notification issues.

See related user reviews

“Email Monitoring feature of Gmail is useful specially when a person has keep track of all the mails and also where monitoring is essential. Email Monitoring helps in staying updated and helps to increase the efficiency of my work. ”
SG

Shruti G.

Recruitment Professional

“I like the real time notifications that comes with this feature, as I can easily manage and track sent emails. This enhances my awareness and communication control.”
SM

Shelmith M.

Admin Virtual Assistant

Starting price
Free
learn more
Pros and Cons based on 13,251 verified reviews

Universal accessibility

Seamless Google integration

Support for professional learning

Inconsistent spam filtering

Excessive email promotions

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,140)
5(13,094)
Key Features
Inbox Management4.6
Search/Filter4.6

User insights about the email monitoring feature

Reviewers highlight Google Workspace's email monitoring for its security, compliance, and productivity benefits. They value the real-time notifications, centralized dashboard, and integration with other Google apps. Users appreciate the spam filtering and the ability to track email activity. However, some mention the need for third-party apps for better tracking and occasional sync issues.

See related user reviews

“The email monitoring tool tracked and reviewed all email activity. It provided insights into email usage, and allowed me to monitor any unusual or suspicious activity.”
EK

Engeria K.

Owner

“Google Workspace's email monitoring feature is indispensable for businesses, as it provides organizations with a comprehensive understanding of email usage, security, and compliance. ”
MR

Md. R.

Director, Brand Management

Starting price
7per user /
per month
learn more
Pros and Cons based on 17,399 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Other Top Rated Email Management Software with Email Monitoring in 2026

Mailgun logo

Mailgun

Transactional email API service for developers

visit website
Mailgun is an email automation service offering a complete cloud-based email service for sending, receiving & tracking email sent through your websites & apps

Read more about Mailgun

Users also considered
InboxAlly logo

InboxAlly

InboxAlly is the Ultimate Email Deliverability Tool!

visit website
InboxAlly is a tool that helps email marketers stop their emails from landing in spam. It does this by teaching email providers to put your messages in the Inbox. This results in a dramatic increase in your open rates and your bottom line.

Read more about InboxAlly

Users also considered
Gmail logo
Category Leaders

Free email and inbox management app, from Google

learn more
Gmail is a free, advertising-supported email service offered as part of Google Workspace (formerly G Suite), with 15GB of storage, color-coded inbox filters, and 'unsend' button

Read more about Gmail

Users also considered
Google Workspace logo

Collaboration application suite for teams

learn more
Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

learn more
Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Brevo logo

Automation, marketing & transactional email, and SMS service

learn more
Trusted by over 500,000 businesses worldwide, Brevo (formerly Sendinblue) is the affordable, all-in-one marketing and CRM stack that helps growing businesses scale faster.

Read more about Brevo

Users also considered
ActiveCampaign logo

AI-first marketing platform

learn more
ActiveCampaign is the AI-first marketing platform built to transform how marketers, agencies, and entrepreneurs work. Use Active Intelligence to power goal-aware automations and orchestrate personalized experiences across email, SMS, and WhatsApp.

Read more about ActiveCampaign

Users also considered
Microsoft Outlook logo
Category Leaders

Email & calendar software

learn more
Microsoft Outlook is a personal information manager from Microsoft which helps users communicate, manage schedules & find what they need quickly & easily

Read more about Microsoft Outlook

Users also considered
LiveAgent logo

Multichannel customer care solution with an AI chatbot

learn more
LiveAgent is a web-based help desk and email management solution. It helps businesses manage all incoming emails and other customer communication from a team inbox. Over 150M happy customers use LiveAgent's help desk software worldwide.

Start with a 30-Day free trial, no credit card required.

Read more about LiveAgent

Users also considered
Constant Contact logo

Streamlines marketing to grow loyal audiences

learn more
Constant Contact is a digital and email marketing platform that provides tools for creating, sending, and tracking email campaigns. The platform offers customizable email templates, AI writing assistance, and automation features to help businesses reach audience. Additionally, it includes social media marketing capabilities, SMS marketing, and multi-account solutions for organizations managing multiple locations or teams.

Read more about Constant Contact

Users also considered
EngageBay CRM logo

Integrated sales & marketing software for growing teams

learn more
AI-powered all-in-one CRM for marketing, sales, and support — built to help small businesses grow faster.

Read more about EngageBay CRM

Users also considered
Zoho Mail logo
Category Leaders

Zoho Mail is a secure, encrypted, and enterprise-ready email

learn more
Email designed with business users in mind. Engage your enterprise with Zoho Mail's team collaboration and communication tools.

Read more about Zoho Mail

Users also considered
SpamTitan logo

Anti-spam filter for business email. Vital email security.

learn more
SpamTitan blocks spam, viruses, malware, ransomware, phishing attempts and other email threats. SpamTitan provides advanced yet easy to use email security for your business. Office 365 friendly

Read more about SpamTitan

Users also considered
iContact logo

Email marketing , automation, and landing page software

learn more
iContact's easy-to-use platform provides you with the tools to grow your business anytime, anywhere. To create your iContact Free account, visit iContact.com via the link in our bio. No credit card required!

Read more about iContact

Users also considered
Yahoo Mail logo
Category Leaders

Web-based email application for desktop and mobile devices

learn more
Yahoo Mail is a web-based application for email management that includes various features for quick find, photo and document storage, folder customization, unsubscribe, and more. It allows users to add Gmail, Outlook, and AOL email accounts for easier access. A Yahoo Mail app is available for iOS and Android devices.

Read more about Yahoo Mail

Users also considered
Copper logo

The CRM designed for Google Workspace

learn more
Copper is a CRM tool that’s designed for and recommended by Google. Get set up in minutes thanks to its seamless integration with Google Workspace (formerly G Suite) and beautiful user experience. Automate repetitive tasks, stay on top of projects and deadlines, and build more valuable, long-lasting relationships.

Read more about Copper

Users also considered
SendGrid logo

Delivers reliable email at scale for businesses

learn more
SendGrid is a solution that provides a cloud-based email infrastructure to help relieve businesses of the cost and complexity of maintaining custom email systems. It provides email delivery, scalability and real-time analytics along with APIs. The platform also offers SMTP service, email validation, deliverability insights, and dynamic templates, while supporting multiple programming languages including Node.js, Python, and Java.

Read more about SendGrid

Users also considered
SalesBlink logo

BlinkGPT AI Powered Sales Outreach on Autopilot

learn more
SalesBlink is a tool for automating sales outreach, featuring AI for crafting emails, follow-up automation, CRM integration, a meeting scheduler, and performance reports. It's designed for sales teams aiming to boost efficiency and results in email campaigns.

Read more about SalesBlink

Users also considered
SMTP2GO logo

Fast, reliable mail delivery and management solution

learn more
SMTP2GO is a cloud-based email management solution which helps businesses track emails and generate visual reports. Key features include data management, email monitoring, blacklisting, email authentication, and an API.

Read more about SMTP2GO

Users also considered
Salesforce Marketing Cloud Account Engagement logo

Salesforce B2B marketing automation for marketing & sales

learn more
Pardot from Salesforce is a marketing automation solution designed to bridge the gap between sales and marketing teams,

Read more about Salesforce Marketing Cloud Account Engagement

Users also considered
Front logo
Category Leaders

AI-enabled customer service platform for collaboration

learn more
Front is an email management platform that enables customer-facing teams to deliver exceptional service at scale. Front streamlines customer communication by combining the efficiency of a help desk and the familiarity of email.

Read more about Front

Users also considered
Mailbird logo
Category Leaders

Email management software to synchronize communications

learn more
Mailbird is a desktop email management application that helps businesses of all sizes synchronize messages from multiple accounts in a centralized inbox and connect the platform with LinkedIn. Mailbird's speed-reading functionality lets employees read at a fast pace to increase email productivity.

Read more about Mailbird

Users also considered
Salesforce Marketing Cloud logo

Customer relationship management solution

learn more
Salesforce Marketing Cloud is a comprehensive marketing platform designed to help businesses personalize every moment of customer engagement across the entire customer lifecycle. By connecting every department through actionable data and Agentforce, the platform empowers teams to work together and build lasting customer relationships.

Read more about Salesforce Marketing Cloud

Users also considered
Mailjet logo

Marketing Email, Transactional Email, Transactional SMS

learn more
With GDPR-compliant infrastructure and proven deliverability, Mailjet is the best Email Marketing Software & Email API for Teams. Marketers design, deliver, and automate email newsletter while developers power transactional email via robust API platform.

Read more about Mailjet

Users also considered
Mixmax logo

Email communication & sales productivity application

learn more
Mixmax is an email communication & sales productivity application designed to help businesses convert prospects into customers through Gmail, Google Inbox, Google Calendar, Salesforce & Pipedrive using 1-to-1 communication, personalized email, workflow automation, email tracking, CRM sync, & more

Read more about Mixmax

Users also considered

Key features for Email Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Inbox Management: Reviewers highlight the ability to organize emails using folders, labels, and filters, making it easier to locate, manage, and prioritize messages efficiently. 92% of reviewers rated this feature as important or highly important.
  • Search/Filter: Users appreciate the ability to quickly find specific emails using keywords, sender, date, and other criteria, which enhances organization and retrieval. 91% of reviewers rated this feature as important or highly important.
  • Spam Blocker: Reviewers value the feature for automatically filtering out unwanted and potentially harmful emails, keeping the inbox secure and clutter-free. 89% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users find it essential for managing who can view or edit files, ensuring data security and proper collaboration within an organization. 88% of reviewers rated this feature as important or highly important.
  • Alerts/Notifications: Users appreciate the timely alerts and customizable notifications for new emails and important events, improving responsiveness and email management. 83% of reviewers rated this feature as important or highly important.