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Top Rated Employee Communication Tools Software with File Sharing in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

File sharing facilitates efficient communication by allowing employees to quickly exchange documents, images, and other files. It streamlines collaboration, ensures everyone has access to necessary information, and supports effective teamwork. Our reviewers in employee communication tools software rated this feature as highly important.

3 Best Employee Communication Tools Software with File Sharing

  • Slack
  • Workplace from Meta - Highest rated for file sharing
  • Zoom Workplace

See other top Employee Communication Tools products with file sharing

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the employee communication tools software category. They also needed to have sufficient reviews about file sharing, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for file sharing based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

Slack logo

Slack

4.7
(24K)
visit website

User insights about the file sharing feature

Reviewers highlight Slack's file sharing capabilities as easy and quick, with a drag-and-drop mechanism simplifying the process. They appreciate the ability to share various file formats, including images, videos, and documents, directly in message threads. Users find it convenient for remote collaboration, with files easily accessible and searchable. Integrations with Google Drive, Dropbox, and other services enhance its functionality. Some users note occasional slow uploads and limited storage in the free version.
“File sharing is one of the basic yet most important aspect of slack. It allows you to share and access file or documents over channels or in private conversations. A file can be share with a client or multiple user for business purposes. A wide range of files - images, excel, pdf, etc are supported.”
NL

Nandita L.

Senior Analyst

“Because it allows users to easily share and collaborate on documents, images, and other files within the same platform where they communicate and collaborate on projects.”
ZA

Zakariya A.

Lead Software Engineer

Employee Communication Tools key features coverage

Slack offers 6 out of the 6 key features for Employee Communication Tools software identified by reviewers:

Communication Management4.7
Chat/Messaging4.9
Content Management4.6
Mobile Access4.7
Access Controls/Permissions4.5
Alerts/Notifications4.6

Pros and cons based on 24,024 verified reviews

72% of users rated Slack 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 24,024 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

Cons:

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details

Pricing

Starting price:$8.75 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Workplace from Meta logo
4.4
(1.3K)
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User insights about the file sharing feature

Reviewers appreciate Workplace from Meta's file sharing capabilities, noting its ease of use and efficiency in sharing various file types. They find it valuable for remote work, allowing quick sharing with departments and groups. Users report that it supports sharing through Messenger and WhatsApp, and it integrates well with other platforms, eliminating the need for additional software like Dropbox or Google Drive. However, some users mention occasional delays in file uploads.
“With working remotely, the ability to share files at a moments notice to various departments and groups of people is essential. Workplace allows this to take place. ”
LB

Laura B.

Connections Director

“Links, photos, and other attachments can be shared from one person to another without the need to use other softwares like Dropbox and google drive.”
Verified reviewer profile picture

Kate A.

Bancassurance Sales Executive

Employee Communication Tools key features coverage

Workplace from Meta offers 5 out of the 6 key features for Employee Communication Tools software identified by reviewers:

Communication Management4.5
Chat/Messaging4.5
Content Management
Mobile Access4.5
Access Controls/Permissions4.4
Alerts/Notifications4.5

Pros and cons based on 1,351 verified reviews

56% of users rated Workplace from Meta 5 out of 5 stars, while 3% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 1,351 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective team collaboration

Versatile video communication

Efficient information sharing

Streamlined colleague communication

Comprehensive event management

Cons:

Overwhelming notifications

Privacy and security issues

Complicated account management

Inefficient email communication

Limited mobile access

See pros and cons details

Pricing

Starting price:$4 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Zoom Workplace logo
4.6
(14.5K)
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User insights about the file sharing feature

Reviewers indicate that Zoom Workplace's file sharing feature is easy to use and beneficial during meetings. They find it helpful for sharing documents, images, and links in real-time, enhancing collaboration. Users appreciate the ability to share files with all participants or specific groups, though some prefer using other platforms like Google Drive for file sharing. There are mixed reviews on its speed and reliability, with some users experiencing issues with file delivery and others finding it efficient.
“File sharing in Zoom meetings allows participants to share files, documents, and other materials with each other during the meeting. This feature can be particularly useful for collaborating on projects, sharing important documents, or reviewing information together.”
lG

lina G.

english teacher

“With this feature, it allow users to send and access documents while in the call without the moving to their emails. This is more beneficial to emergency meetings and conferences where the user does not have access to his/her computer at that given time.”
ED

Edrick D.

Process Associate

Employee Communication Tools key features coverage

Zoom Workplace offers 6 out of the 6 key features for Employee Communication Tools software identified by reviewers:

Communication Management4.6
Chat/Messaging4.7
Content Management4.3
Mobile Access4.6
Access Controls/Permissions4.5
Alerts/Notifications4.5

Pros and cons based on 14,503 verified reviews

69% of users rated Zoom Workplace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,503 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Cons:

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details

Pricing

Starting price:$14.99 per user/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Other Top Rated Employee Communication Tools Software with File Sharing in 2026

Connecteam logo

Connecteam

Category Leaders

Enhance employee management with the only all-in-one app

visit website
A modern communication experience for you and your team

Read more about Connecteam

Users also considered
Axero logo

Axero

Intranet software and collaboration solutions.

visit website
The leading employee communication platform that empowers your workforce from anywhere. Communicate with your team, share & manage company knowledge, accelerate collaboration, and create a culture of transparency & trust. 100% useful. 100% customizable. 100% loved by over 6 million people.

Read more about Axero

Users also considered
Reward Gateway logo

Reward Gateway

Category Leaders

Employee engagement and recognition platform for enterprises

visit website
Reward Gateway is a cloud-based employee engagement platform, which assists large enterprises with employee reward and recognition. Key features include peer-to-peer nominations, award delivery, communications, survey creation, benefits administration, push notifications and live alerts.

Read more about Reward Gateway

Users also considered
Staffbase logo

Staffbase

The first AI-native employee experience platform

visit website
Staffbase is the first AI-native Employee Experience Platform that connects Comms, HR, and IT to deliver trusted, personalized experiences for every employee, on every channel.

Read more about Staffbase

Users also considered
DeskAlerts logo

DeskAlerts

Send instant alerts to employees via desktop and mobile.

visit website
Keep everyone informed and connected in real time. DeskAlerts helps HR and internal comms teams reach all employees instantly through pop-ups, mobile alerts, digital signage, and other channels, improving transparency across departments.

Read more about DeskAlerts

Users also considered
Bitrix24 logo

Bitrix24

All in one business management workspace

visit website
Bitrix24 is a free cloud and open source collaboration platform providing CRM, document management, tasking, time management, and project management tools. Over 12 million companies rely on Bitrix24 in 186 countries.

Read more about Bitrix24

Users also considered
BambooHR logo

BambooHR

HR software to manage people, payroll and benefits

visit website
BambooHR® centralizes employee, payroll, time, and benefits data in one platform, ensuring accurate, secure, and coordinated information for peace of mind.

Read more about BambooHR

Users also considered
Hub logo

Hub

The first sustainability-driven intranet for SMEs

visit website
Discover an easier, smarter way to deliver employee comms with HUB. Auto-target the right comms to the right people, tailor the content experience to different groups, and promote employee recognition, with an employee comms platform tailored around your needs.

Read more about Hub

Users also considered
AlertMedia logo

AlertMedia

Identify threats and respond faster during critical events.

visit website
For any important or time-sensitive message, AlertMedia allows you to engage in real-time, two-way interactions with any size audience using our award-winning employee communication system. Communicate over voice, SMS, email, mobile app, desktop alerts, WhatsApp, Microsoft Teams, and more.

Read more about AlertMedia

Users also considered
Haiilo logo

Haiilo

AI-powered intranet for communication and engagement.

visit website
Haiilo is your platform to plan, create, distribute and analyze all internal comms with relevant stakeholders allowing businesses to create a truly connected workforce effortlessly. Use our tools to publish to all your channels at the click of a button.

Read more about Haiilo

Users also considered
Nectar logo

Nectar

Category Leaders

Workplace rewards and recognition platform

visit website
Nectar’s Internal Communications tool lets you create beautiful, personalized announcements in minutes. Measure, track, and optimize your strategy to boost engagement. Cut through the noise and reach remote or in-office employees.

Read more about Nectar

Users also considered
Slack logo
Category Leaders

A single place for team communication and workflows

learn more
Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

learn more
Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Zoom Workplace logo
Category Leaders

Zoom is an all-in-one collaboration platform

learn more
With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Asana logo

Project tracking and workflow management platform

learn more
Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Read more about Asana

Users also considered
monday.com logo

Project management software

learn more
Use monday.com's flexible platform to provide your employees custom communication tools that help them discuss projects in context.

Read more about monday.com

Users also considered
Wrike logo

AI powered workflow management platform

learn more
Wrike is an employee communication platform trusted by 20,000+ companies across 140 countries. Features include @mentions, custom fields, live editing, and shared team calendars. Choose from more than 400 app integrations to streamline resources and keep your remote teams connected.

Read more about Wrike

Users also considered
Guru logo
Category Leaders

Connect all company knowledge. Access it everywhere. Build t

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AI knowledge platform that connects your company’s data, delivers verified answers, and keeps knowledge accurate automatically.

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Users also considered
Workplace from Meta logo
Category Leaders

A simple and secure way to connect your organization.

learn more
Workplace from Facebook is a simple and secure way for people to share knowledge, work together and build connected communities.

Read more about Workplace from Meta

Users also considered
Deputy logo

Staff scheduling and attendance tracking solution

learn more
Deputy is an all-in-one employee scheduling, time & attendance, tasking and communication platform, with mobile apps which allow users to manage teams on the go.

Read more about Deputy

Users also considered
GoTo Connect logo

The first-ever truly unified voice and video solution.

learn more
GoToConnect combines the power and reliability of Jive's cloud VoIP phone systems with GoToMeeting's web, audio and video conferencing into one simple, reliable and flexible solution. Users can meet, talk, chat, text and collaborate seamlessly via web browser, desktop application, or desk phone.

Read more about GoTo Connect

Users also considered
Jolt logo

Comprehensive digital food safety & operations software

learn more
With Jolt Communication Manager, you can ensure that critical information is delivered to the right people, at the right time, in the right way. Instantly communicate with your entire team, specific roles or employees & display text, videos, PDFs or other files, and quizzes to ensure understanding.

Read more about Jolt

Users also considered
Bizneo HR logo

Reduce more than 35% of operational tasks in your HR team

learn more
Bizneo HR is a self-management software with more than 16 modules that optimizes over 35% of operational processes in talent management for companies of all sizes.

Read more about Bizneo HR

Users also considered
Pumble logo
Category Leaders

Communication and collaboration management application

learn more
Pumble helps businesses in healthcare, software development, financial services, and other industries chat with members across departments and multiple locations. Users can create public or private channels with custom names and descriptions to collaborate on projects and exchange information.

Read more about Pumble

Users also considered
Front logo

AI-enabled customer service platform for collaboration

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Front is an customer operations platform that also enables customer-facing teams to deliver exceptional service at scale. Front streamlines internal & customer comms by combining the efficiency of a help desk and the familiarity of email.

Read more about Front

Users also considered

Key features for Employee Communication Tools software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Communication Management: Reviewers appreciate the ability to manage communication through various channels, including targeting content to specific groups and facilitating real-time updates. 94% of reviewers rated this feature as important or highly important.
  • Chat/Messaging: Users highlight the importance of real-time communication, ease of use, and features like editing messages and using emojis for improved interaction. 94% of reviewers rated this feature as important or highly important.
  • Content Management: Reviewers value the ability to organize, update, and manage content easily, ensuring information is current and accessible to relevant users. 93% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users find mobile access essential for engaging remote and on-the-go employees, allowing them to stay connected and complete tasks from their devices. 93% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers emphasize the importance of granular access controls to ensure sensitive information is only available to authorized users. 91% of reviewers rated this feature as important or highly important.
  • Alerts/Notifications: Users appreciate customizable alerts and notifications for keeping informed about important updates, meetings, and tasks in real-time. 90% of reviewers rated this feature as important or highly important.