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Top Rated VoIP Software with Collaboration Tools in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Collaboration tools enhance communication and teamwork by enabling features like group chat, screen sharing, and document co-editing. These capabilities facilitate remote work, improve productivity, and centralize project-related information. Our reviewers in VoIP software rated this feature as highly important.

5 Best VoIP Software with Collaboration Tools

Product
User rating
Starting price
Zoom Workplace logo
4.6
(14.5K)
14.99
per user/per month
Microsoft Teams logo
4.5
(10.9K)
4
per user/per month
Google Meet logo
4.5
(12K)
6
per user/per month
Webex Suite logo
4.4
(7.3K)
25
per user/per month
GoTo Meeting logo
4.5
(11.5K)
14
per user/per month

See other top VoIP products with collaboration tools

How we picked the 5 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the VoIP software category. They also needed to have sufficient reviews about collaboration tools, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for collaboration tools, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 5 best products

Zoom Workplace logo
Reviews Sentiment
 
 
 
1-2(86)
3-4(4,457)
5(9,977)
Key Features
Online Voice Transmission4.6
Call Routing --

User insights about the collaboration tools feature

Reviewers appreciate Zoom Workplace's collaboration tools, highlighting features like screen sharing, annotation, and whiteboarding. They find these tools valuable for remote work, enabling smooth group interactions and effective communication. Users report seamless integration with other applications like Outlook and Microsoft Mail, enhancing productivity. They also mention the ease of sharing media and documents during meetings.
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“The cool thing about Zoom is that you can use documents, spreadsheets or PowerPoint presentations as your background and make live annotations on them while also allowing your participants to join in too. ”
Verified reviewer profile picture

JAZE P.

Systems Administrator

“By having a white board provided by Zoom application we can share ideas among collagues, which is a very nice feature to be creative while working far from workplace. Sharing mobile screen is a very nice feature for me, i can easily show my data in mobile phone easily.”
Verified reviewer profile picture

ilhan d.

Chief Researcher

Starting price
14.99per user /
per month
Pros and Cons based on 14,520 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details
Microsoft Teams logo
Reviews Sentiment
 
 
 
1-2(199)
3-4(4,372)
5(6,360)
Key Features
Online Voice Transmission4.7
Call Routing4.3

User insights about the collaboration tools feature

Users find Microsoft Teams' collaboration tools essential for remote work, praising features like screen sharing, file sharing, and real-time document editing. They appreciate the integration with Microsoft 365 apps, which streamlines communication and project management. Reviewers highlight the ease of use and the ability to create channels for specific projects, making teamwork more efficient and organized.
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“Teams is built around simplifying group work, and easy ways to group chat. Channels are quick to set up and conversation threads are great for business referencing. Workspaces and channels are clearly defined and permissions make it secure. The absolute best colab feature is the ability for many users to work on a spreadsheet or document, with all changes and actions noted and saved.”
Verified reviewer profile picture

Taryn F.

Software Solutions Consultant

“We can easily share files (documents, spreadsheets, presentation files) with other members and they can open the same file to collaborate with the file updates.”
Verified reviewer profile picture

Fabiano M.

Project Manager

Starting price
4per user /
per month
Pros and Cons based on 10,931 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Remote work facilitation

Effective colleague communication

Enhanced team collaboration

Unified communication platform

Seamless office integration

Resource-intensive performance

Inconsistent notifications

Inefficient search functionality

Complex file management

Call management limitations

See pros and cons details
Google Meet logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,649)
5(7,261)
Key Features
Online Voice Transmission
Call Routing

User insights about the collaboration tools feature

Reviewers highlight Google Meet's collaboration tools, such as screen sharing, virtual whiteboards, and file sharing, as valuable for remote teamwork. They appreciate the integration with other Google apps like Docs, Sheets, and Calendar, which enhances productivity. Users find these tools easy to use and effective for real-time collaboration during virtual meetings.
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“Facilitates effective teamwork: Collaboration tools such as screen sharing, virtual whiteboards, and file sharing make it easy for me to work together with my colleagues on projects and share our ideas. These tools have helped us to work more effectively as a team and achieve better results.Improves communication: Collaboration tools in Google Meet make it easier for me to communicate effectively with my colleagues during virtual meetings. For example, screen sharing allows me to show my work and explain complex ideas in a visual way, while file sharing makes it easy to share important documents and materials.Saves time and increases productivity: Collaboration tools in Google Meet save me time and increase my productivity by eliminating the need for me to switch between different apps or platforms. I can collaborate with my colleagues in real-time without leaving the Google Meet interface, allowing me to focus on the task at hand and get more done.Facilitates remote work: Collaboration tools in Google Meet have been particularly valuable during the pandemic, as they have allowed me to work effectively with my colleagues while working remotely. The ability to collaborate in real-time has made it easy for us to stay connected and work together even when we are not in the same physical location.Encourages engagement: Collaboration tools in Google Meet make virtual meetings more engaging by allowing me to participate actively in the conversation. For example, virtual whi”
OG

Ochirsukh G.

Software Engineer Developer

“Google meet allows the collaboration of other tools such as google docs slides and sheets.”
Verified reviewer profile picture

Belinda F.

Researcher

Starting price
6per user /
per month
Pros and Cons based on 12,075 verified reviews
Verified reviewer profile picture

Efficient colleague communication

Enhanced team collaboration

Seamless calendar integration

Reliable communication platform

Effective online learning tool

Frequent connection lag

Inconsistent audio-video quality

Basic messaging features

Limited file sharing capabilities

Poor video and audio quality

See pros and cons details
Webex Suite logo
Reviews Sentiment
 
 
 
1-2(132)
3-4(3,248)
5(4,015)
Key Features
Online Voice Transmission4.5
Call Routing4.5

User insights about the collaboration tools feature

Reviewers indicate that Webex Suite's collaboration tools, such as screen sharing and whiteboarding, facilitate effective teamwork. They appreciate the integration with Outlook for scheduling meetings and the interactive features like chat and Q&A. Users find these tools helpful for remote work, although some mention missing features like document editing and cloud storage.
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“There are very interactive collaboration tools present in Webex. One of the very interactive features. Users can collaborate by making prototype design. This can be done through whiteboard collaboration. ”
IP

Ishaan P.

Software Engineer Intern

“We were using Webex with integration with Outlook. So setting up meeting and getting on a call for collaboration was the main goal. ”
Verified reviewer profile picture

Atharva K.

Senior Software Engineer

Starting price
25per user /
per month
Pros and Cons based on 7,395 verified reviews
Verified reviewer profile picture

Efficient remote collaboration

Robust communication conferencing

Enhanced team collaboration

Interactive webinars

Effective online training

Connectivity issues

Browser compatibility problems

Complicated issue management

Navigation and screen issues

User experience challenges

See pros and cons details
GoTo Meeting logo
Reviews Sentiment
 
 
 
1-2(166)
3-4(4,838)
5(6,521)
Key Features
Online Voice Transmission4.8
Call Routing4.1

User insights about the collaboration tools feature

Users report that GoTo Meeting's collaboration tools, including screen sharing and drawing tools, enhance remote teamwork. They find these tools easy to use and beneficial for interactive sessions. Reviewers appreciate the ability to share control of the screen and the simplicity of the interface, which makes collaboration smooth and efficient.
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“This was my favorite part of GoToMeeting was the ability to draw, color, take control of someone else's screen and vice versa. ”
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Chris D.

Financial Planner

“I thought the screen sharing was extremely useful in my work. Working remotely has serious challenges and being able to show my coworkers my work in real time was a time saver. ”
ER

Erica R.

Graphic designer

Starting price
14per user /
per month
Pros and Cons based on 11,525 verified reviews
Verified reviewer profile picture

Seamless remote connectivity

Enhanced team collaboration

Effective webinar hosting

Efficient collaborative sharing

Positive GoToMeeting experience

Frequent connection lag

Persistent audio issues

Cumbersome download process

Inferior to competitors

Unstable connection

See pros and cons details

Other Top Rated VoIP Software with Collaboration Tools in 2026

Zoom Workplace logo

Zoom is an all-in-one collaboration platform

With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Google Meet logo

Messaging, voice, and video calls for team communication

Google Meet is a video conferencing platform for teams to communicate via messaging, voice, and video. Features include high-definition video and audio conferencing for up to 100 participants, multi-device chat sync, stored chat history, real-time captions, meeting recording function, and more.

Read more about Google Meet

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Webex Suite logo

One app for everything. And everyone.

Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
Ringover logo
Category Leaders

100% cloud phone for startups and SMEs

Ringover allows you to make unlimited VoIP calls to over 110 destinations worldwide - no matter your plan - offering you precise, transparent rates for all other global destinations.

Read more about Ringover

Users also considered
Zoho Meeting logo

Web conferencing tool to host online meetings and webinars.

Zoho Meeting is a best web conferencing solution built to manage your online meetings, video conferencing and webinars. Completely browser-based and no downloads required.

Read more about Zoho Meeting

Users also considered
Nextiva logo
Category Leaders

AI-enabled solution to streamline business communication

AI-enabled solution that helps connect businesses to all of their conversations on one, AI-powered platform, helping them understand their customers in real-time to create personalized experiences that set them apart.

Read more about Nextiva

Users also considered
Talkdesk logo

Cloud-based contact center & customer experience platform

Talkdesk browser based call center software works seamlessly over VoIP. Enjoy advanced functionality such as ACD, skills-based routing, IVR and more.

Read more about Talkdesk

Users also considered
RingEX logo

RingEX - AI meets trusted communications

Designed to give you a flexible, mobile, and powerful cloud phone system. Experience HD-quality web, audio, and video, along with one-click functionality and webinar capabilities with RingCentral Video. Promote collaboration with team messaging, unlimited SMS, and more.

Read more about RingEX

Users also considered
GoTo Connect logo

The first-ever truly unified voice and video solution.

GoToConnect combines the power and reliability of Jive's cloud VoIP phone systems with GoToMeeting's web, audio and video conferencing into one simple, reliable and flexible solution. Users can meet, talk, chat, text and collaborate seamlessly via web browser, desktop application, or desk phone.

Read more about GoTo Connect

Users also considered
Dialpad AI Meetings logo

Web Conferencing Software

Dialpad Meetings is an online meeting and web conferencing software designed for businesses of all sizes. The platform allows conference calls to be scheduled, monitored, and controlled through a dedicated web interface, with tools including HD video, screen sharing, custom hold music, and more.

Read more about Dialpad AI Meetings

Users also considered
Bitrix24 logo

All in one business management workspace

Bitrix24 is a #1 business VoIP system used by over 12 million businesses worldwide. Cloud, mobile and open source versions available.

Read more about Bitrix24

Users also considered
Weave logo
Category Leaders

Customer communication and appointment scheduling solution

Weave is the all-in-one customer communications and engagement platform for small and midsize business. From the first phone call to the final invoice and every touchpoint in between, Weave connects the entire customer journey.

Read more about Weave

Users also considered
FreeConferenceCall.com logo
Category Leaders

Web conferencing and team collaboration solution

FreeConferenceCall.com is a conference management solution designed to help businesses organize, launch & manage meetings with external and internal stakeholders. The audio conferencing functionality lets users connect with participants using VoIP or domestic/local dial-in numbers.

Read more about FreeConferenceCall.com

Users also considered
Twilio logo

Build, Scale, and Operate Customized Communication Solutions

Twilio offers an API for phone services enabling companies to make and receive phone calls and send and receive text messages. It allows programmers to integrate various communication methods and to use existing web development skills and codes to solve communication problems.

Read more about Twilio

Users also considered
3CX logo

Web & mobile-based (Android, iOS) communications system.

3CX is an open-platform, software VoIP phone system that works with popular IP Phones and SIP trunks whether on-premise or in the cloud. Simple, affordable and flexible, 3CX eliminates the cost and management headaches of outdated, traditional phone systems or the limitations of shared cloud PBXs.

Read more about 3CX

Users also considered
Kixie PowerCall logo
Category Leaders

More Connections, Better Conversations. AI-enhanced RevComms

Kixie is a cutting-edge revenue communications platform designed to supercharge your team’s calling and texting capabilities. Kixie leverages AI and automation to streamline outreach, maximize efficiency, and drive real revenue growth — all while keeping the human element in every conversation.

Read more about Kixie PowerCall

Users also considered
Dialpad logo

Cloud communications system for enterprise businesses

Dialpad is a cloud communication platform and business phone system that provides organizations with the latest in VoIP telephony technology to keep teams connected and productive. The platform comprises three integrated products; Dialpad Connect, Dialpad Support, and Dialpad Sell.

Read more about Dialpad

Users also considered
Telnyx Suite logo

All-in-one communications platform & API

Telnyx is an all-in-one communications platform which delivers voice, messaging & IP services for applications & communications companies. Telnyx enables users to integrate, manage & analyze all of their voice & messaging needs with features like elastic SIP trunking, programmable SMS, & more

Read more about Telnyx Suite

Users also considered
Wildix logo

The First Sales-Oriented Unified Communications Solution.

Wildix: Unified communications platform combining voice, video, messaging and AI for businesses. 1 million+ users. 200+ integrations.

Read more about Wildix

Users also considered
Five9 logo

Cloud contact and call center software

Five9 allows you to make the move to a VoIP call center on your terms with our VoIP phone service, using either a VoIP gateway or the built-in Agent Softphone based on SIP (Session-Initiation Protocol, the leading standard for VoIP communications).

Read more about Five9

Users also considered
Aircall logo

AI powered customer communications platform

Make every phone conversation count and give time back to your reps with 100+ CRM, Helpdesk, and software integrations.

Read more about Aircall

Users also considered
Intermedia Unite logo
Category Leaders

All-in-one communications & collaboration tool

Award-winning VoIP business phone system that helps small businesses lower costs and increase employee productivity. With complementary mobile and desktop apps Unite users stay seamlessly connected. Unite is backed by J.D. Power-certified 24/7 support and a 99.99% uptime service level agreement.

Read more about Intermedia Unite

Users also considered
CloudTalk logo

Cloud-based call center software for sales and support teams

CloudTalk is a VoIP phone system built for modern companies. Make things easier for your sales and customer support teams with 70+ advanced features and easy-to-setup integrations with your existing business software. It’s the perfect phone system for mid-sized companies. Try a FREE 14-day trial.

Read more about CloudTalk

Users also considered

Key features for VoIP software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Online Voice Transmission: Users highlight the high-quality, clear, and secure voice calls over the internet, which enhance communication flexibility and mobility. 93% of reviewers rated this feature as important or highly important.
  • Call Routing: Reviewers value the flexibility of routing calls based on various criteria like time, location, and availability, which improves efficiency and customer service. 91% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users appreciate the ability to manage calls, messages, and meetings remotely, ensuring constant connectivity and productivity while on the go. 90% of reviewers rated this feature as important or highly important.
  • Voice Mail: Reviewers find voice mail crucial for capturing missed calls, with features like email forwarding, transcriptions, and easy access enhancing response efficiency. 88% of reviewers rated this feature as important or highly important.
  • Alerts/Notifications: Users emphasize the importance of timely alerts for missed calls, voicemails, and other events, which help ensure critical information is not missed. 83% of reviewers rated this feature as important or highly important.
  • Call Recording: Reviewers highlight the usefulness of recording calls for training, quality assurance, and compliance, with easy access and high-quality recordings being key features. 79% of reviewers rated this feature as important or highly important.