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Top Rated Forms Automation Software with Commenting/Notes in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Commenting and notes enhance collaboration by enabling real-time feedback and communication. They streamline document review processes, improve organization, and ensure important information is easily accessible to all team members. Our reviewers in forms automation software rated this feature as highly important.

3 Best Forms Automation Software with Commenting/Notes

  • pdfFiller
  • Smartsheet - Highest rated for commenting/notes
  • Google Workspace

See other top Forms Automation products with commenting/notes

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the forms automation software category. They also needed to have sufficient reviews about commenting/notes, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for commenting/notes based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

pdfFiller logo
4.6
(991)
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User insights about the commenting/notes feature

Users find pdfFiller's commenting/notes feature useful for adding notes to documents, which aids in analysis and discussion. They appreciate the simplicity and ease of use, noting that it makes PDFs easier to complete. Some users highlight the ability to comment on received documents and the benefit of organizing and efficiently noting changes. However, several users mention that they do not use this feature often or find it important for their work. A few users also report issues with bugs and fixes.
“I do read ebooks and some of my study materials are in pdf so being able to comment and write notes improves my learning experience.”
LM

Llana M.

Online Instructor

“I use this to comment on documents that others send me.”
SB

Suzy B.

Student

Forms Automation key features coverage

pdfFiller offers 6 out of the 6 key features for Forms Automation software identified by reviewers:

Customizable Forms4.4
Customizable Fields4.4
Mobile Access5.0
Forms Creation & Design4.4
Data Import/Export4.7
Electronic Signature4.8

Pros and cons based on 991 verified reviews

71% of users rated pdfFiller 5 out of 5 stars, while 3% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 991 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient document signing

Streamlined office productivity

Cons:

High cost concerns

See pros and cons details

Pricing

Starting price:$8 flat rate/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Smartsheet logo
4.5
(3.4K)
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User insights about the commenting/notes feature

Reviewers appreciate Smartsheet's commenting/notes capabilities for enhancing communication and collaboration. They find it valuable for providing immediate input, exchanging updates, and recording decisions within tasks. Users report that it simplifies peer reviews, approval processes, and communication with remote teams. They highlight the ease of tracking comments, which helps keep everyone on the same page. They also mention the real-time updates, tagging, and notifications as beneficial aspects. However, some users wish for better integration of comments when exporting to Excel.
“Commenting provides an efficient and clear way to communicate with team members, reducing the need for multiple emails or phone calls.It is simpler to follow discussions and make progress when team members can comment and ask questions, clarify things, or offer criticism in one place.”
Mp

Manu p.

Software developer

“The Commenting/Notes functionality in Smartsheet improves collaboration by enabling team members to offer immediate input, exchange updates, and record decisions right within tasks.”
EN

Edmond N.

Research Project Support Coordinator

Forms Automation key features coverage

Smartsheet offers 4 out of the 6 key features for Forms Automation software identified by reviewers:

Customizable Forms
Customizable Fields4.6
Mobile Access4.4
Forms Creation & Design4.7
Data Import/Export4.5
Electronic Signature

Pros and cons based on 3,479 verified reviews

59% of users rated Smartsheet 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 3,479 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Cons:

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details

Pricing

Starting price:$12 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Workspace logo
4.7
(17.4K)
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User insights about the commenting/notes feature

Reviewers indicate that Google Workspace's commenting/notes feature significantly enhances collaboration and communication. They find it easy to use and appreciate the ability to tag team members, assign tasks, and keep a history of document changes. Users report that it is helpful for editing drafts, reviewing contracts, and providing feedback asynchronously. They also value the real-time updates and the ability to work offline. Some users mention the need for a HIPAA-compliant option for note-taking in healthcare settings.
“Google Workspace's commenting/notes feature is extremely helpful. It allows easy communication and feedback on documents. Tagging specific team members and assigning tasks within comments helps us stay organized. It has greatly improved our team's pr”
cf

christopher f.

Owner

“Because I work remotely and my team is spread across time zones - we do a lot of async work. Being able to comment, take notes, and even make those notes into tasks is huge! We can tag each other and it alerts us when we've been tagged.”
KP

Kaylynn P.

Learning and Development Operations Specialist

Forms Automation key features coverage

Google Workspace offers 6 out of the 6 key features for Forms Automation software identified by reviewers:

Customizable Forms4.5
Customizable Fields4.3
Mobile Access4.6
Forms Creation & Design4.6
Data Import/Export4.6
Electronic Signature4.3

Pros and cons based on 17,471 verified reviews

75% of users rated Google Workspace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 17,471 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Cons:

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Forms Automation Software with Commenting/Notes in 2026

Google Workspace logo

Collaboration application suite for teams

learn more
Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Docusign logo

Electronic signature & document approval software

learn more
Docusign is a cloud-based digital signature platform that allows businesses to create, commit to, and manage their agreements on a centralized dashboard. The IAM for Sales application streamlines the sales contracting process, enabling sellers to create optimal deals more independently, close them faster, and extract more value. Its IAM for Customer Experience application transforms time-consuming processes into engaging experiences that build long-lasting customer relationships and drive scale.

Read more about Docusign

Users also considered
SurveyMonkey logo

Online survey and feedback collection platform

learn more
Streamline data collection with SurveyMonkey forms. Integrate with 200+ business tools to automate follow-ups, trigger actions based on submissions, and track responses in real-time. From registrations to payments, our powerful AI-powered platform helps you save time and turn data into action.

Read more about SurveyMonkey

Users also considered
Connecteam logo
Category Leaders

Enhance employee management with the only all-in-one app

learn more
An all-in-one forms automation app that's powerful, affordable, and easy to use, especially for the mobile workforce. Start for free!

Read more about Connecteam

Users also considered
monday.com logo

Project management software

learn more
Digitize your forms and turn responses into workflows easily with monday's no-code platform. Start easily with a pre-made template, and easily change, edit or add what you need to fit your workflow. Create your forms in minutes, and embed your form anywhere or share a link to get responses instantly

Read more about monday.com

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Jotform logo
Category Leaders

Cloud-based form builder tool for digital forms.

learn more
Jotform helps you create online forms and collect data, all without needing to write a single line of code.

Read more about Jotform

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Smartsheet logo

Online work execution platform for businesses of all sizes

learn more
Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

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Wrike logo

AI powered workflow management platform

learn more
Wrike is an AI-powered enterprise work management platform that enables teams to build, connect, and scale workflows with comprehensive visibility. The software offers task management, resource planning, and visual collaboration tools alongside AI agents that automate routine tasks. Wrike integrates with numerous applications including Microsoft, Google, and Adobe products while providing enterprise-grade security with role-based access control.

Read more about Wrike

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MaintainX logo

AI-driven maintenance & asset management platform

learn more
MaintainX is an AI-powered maintenance and asset management software designed for industrial teams. The platform enables organizations to create and track work orders, manage preventive maintenance schedules, and monitor parts inventory across multiple sites. MaintainX integrates IoT sensors for real-time equipment monitoring and provides customizable reporting tools that transform operational data into actionable insights for reducing downtime and improving efficiency.

Read more about MaintainX

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Alboom Prosite logo

Cloud-based platform for building personalized websites.

learn more
Alboom Prosite is a cloud-based website builder, which helps small to large businesses in architecture, design, food and beverage, fashion, art, marketing, events, wellness, and other sectors build landing pages, share digital content, create image galleries, and send testimonial requests. Features include search engine optimization (SEO), online portfolio, design editor, and social media alerts.

Read more about Alboom Prosite

Users also considered
pdfFiller logo

Online PDF form filler & editor

learn more
pdfFiller is an online form and document management system for editing, printing, downloading, sending, and converting documents. The cloud-based system offers eSignature capabilities, a PDF editor, form builder, authentication features, and native Android and iOS mobile applications.

Read more about pdfFiller

Users also considered
Process Street logo
Category Leaders

AI-enabled compliance operations platform.

learn more
Process Street is an AI-powered compliance operations platform that turns policies into automated workflows, enabling teams to manage controlled documents, run no-code processes, and stay audit-ready.

Read more about Process Street

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Zoho Projects logo

Project Management, Collaboration and Bug Tracking

learn more
Zoho Projects is an online project management tool that is designed to help businesses of any size and industry create, organize and manage work items while amping up productivity and delivering projects of excellence.

Read more about Zoho Projects

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Submittable logo

Grant management and CSR software

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Submittable provides grant management and corporate social responsibility software for foundations, governments, and corporations. The platform enables organizations to build customizable application forms, manage review processes, and track program budgets in real time without technical expertise. It includes features for fraud prevention, impact reporting, and automated workflows that help streamline administrative tasks.

Read more about Submittable

Users also considered
Bitrix24 logo

All in one business management workspace

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Bitrix24 #1 free form builder used by over 12 million companies worldwide. External (website) and internal (requests) forms. Natively integrated with Bitrix24 CRM and form automation features.

Read more about Bitrix24

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Pipefy logo

Cloud-based and AI-powered process orchestration platform

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Pipefy is a business process orchestration and automation platform that enables teams to digitize workflows using AI agents and no-code tools. The platform features customizable workflow builders, pre-built AI agents for various departments, and integration capabilities with enterprise messaging systems like WhatsApp, Teams, and Slack. It includes process management tools, custom forms and portals, analytics dashboards, and enterprise-grade security with regulatory compliance features.

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Formaloo logo
Category Leaders

Your Business Data OS

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Stop collecting data through boring forms. Start building apps & live presentations that actually engage your audience.

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CustomerHero logo

Online survey creator and feedback collection

learn more
Startquestion is a web-based tool for creating surveys, quizzes, and forms to collect orders or registrations, study customers, evaluate employees, and more

Read more about CustomerHero

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WorkBright logo

Streamlining the offer-to-onboarding path

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Tired of slow, complex hiring? Meet WorkBright–the advanced electronic onboarding and I-9 software designed as an extension of your HR team.

From handling Form I-9 to tracking down missing forms, their onboarding tools streamline the process so you’re always moving effortlessly forward.

Read more about WorkBright

Users also considered
Award Force logo

Awards management software

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Award Force is award-winning software for forms automation to manage submissions online.

Designed for performance and function, its fast, secure and a great experience for submitters, evaluators and form managers.

Read more about Award Force

Users also considered
Caspio logo

Build online database applications without coding.

learn more
Caspio is the world’s leading NO-CODE platform for building online database applications without having to write code.

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GoFormz logo

Capture better data with digital forms

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Streamline your documentation with digital forms and workflows. Collect information using digital forms and instantly route forms and data to contacts and connected applications, like Salesforce and Box. Access forms in real-time, report across your data, and automate form sharing workflows.

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ProjectTeam.com logo

Project management software for serious construction teams.

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ProjectTeam is a project management solution for construction teams of all sizes designed to increase communication, track changes, and improve workflow. ProjectTeam’s key features include file management, issue tracking, access control tools, as well as real-time reporting.

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Square 9 logo
Category Leaders

Content, contract and document management system

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Square 9 is an enterprise content and document management platform that helps businesses streamline document capture, web forms, and other business process automation tools to automate processes.

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DocuWare logo

Document management and workflow automation software

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DocuWare digitizes and secures your documents to flow effortlessly between your colleagues — anywhere, any device, any time.

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Key features for Forms Automation software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Customizable Forms: Reviewers value the flexibility to tailor forms for specific needs, including branding, question types, workflows, and approvals, enhancing data collection and user engagement. 95% of reviewers rated this feature as important or highly important.
  • Customizable Fields: Users highlight the ability to tailor individual fields to various input types, ensuring relevant data collection and an improved user experience. 95% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers appreciate the convenience of accessing and managing forms on mobile devices, facilitating productivity and real-time updates from anywhere. 92% of reviewers rated this feature as important or highly important.
  • Forms Creation & Design: Users commend the ease of creating and designing forms with customizable templates, intuitive interfaces, and various field options to suit different business needs. 92% of reviewers rated this feature as important or highly important.
  • Data Import/Export: Reviewers note the efficiency of importing and exporting data in various formats, aiding in seamless integration, data analysis, and workflow automation. 90% of reviewers rated this feature as important or highly important.
  • Electronic Signature: Users find the electronic signature feature crucial for obtaining secure, legally binding signatures directly within forms, streamlining approval processes and documentation. 85% of reviewers rated this feature as important or highly important.