getapp-logo

App comparison

Add up to 4 apps below to see how they compare. You can also use the "Compare" buttons while browsing.

Software categoriesBlog & researchAbout us

GetApp offers objective, independent research and verified user reviews. We may earn a referral fee when you visit a vendor through our links. 

Meeting Room Booking System Software with Approval Process Control (2026)

Last updated: February 2026

Verified reviewer profile picture
Get free expert advice+1 (888) 216-6745
Call now for a one-to-one consultation in under 15 mins.

Key features of Meeting Room Booking System Software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Room Availability Schedule: Reviewers value the intuitive UI and real-time visibility, which helps optimize space utilization and avoid double bookings. 94% of reviewers rated this feature as important or highly important.
  • Online Booking: Users find online booking convenient, offering flexibility to book from various devices and integrate with tools like Outlook and Slack. 94% of reviewers rated this feature as important or highly important.
  • Availability Indicator: Users appreciate the clear visual indicators and color codes for easy identification of available desks and meeting rooms. 92% of reviewers rated this feature as important or highly important.
  • Room Booking: Reviewers highlight the ease of booking rooms remotely through mobile, web, and Outlook, enhancing flexibility and reducing administrative tasks. 90% of reviewers rated this feature as important or highly important.
  • Multi-Location: Reviewers find managing multiple office locations effortless, ensuring a consistent user experience and better resource allocation. 78% of reviewers rated this feature as important or highly important.
  • Utilization Reporting: Users emphasize the importance of clear, detailed reports for understanding room usage patterns and making informed decisions. 74% of reviewers rated this feature as important or highly important.
1 filter applied

Features

Integrated with

Pricing model

Devices supported

Organization types

User rating

55 software options

Skedda logo

Skedda

The simplest way to manage desk booking at your workspace.

visit website
Give your people an easy tool to book their desks and rooms — next to the co-workers they miss most. Boost engagement & productivity.

Read more about Skedda

Users also considered
OfficeSpace logo

OfficeSpace

#1 AI Operating System for the Built World

visit website
OfficeSpace is the #1 AI Operating System for the Built World, bringing together space planning, hybrid work coordination, asset management, maintenance workflows, and workplace analytics in one platform.

Read more about OfficeSpace

Users also considered
Clearooms logo

Clearooms

Desk and meeting room booking software

visit website
Clearooms is a cloud based software that puts users in control of both hot desking and room booking all within one system.
Users can instantly see availability across floor plans and get further information on desk facilities, meeting details, attendee's and more.

Read more about Clearooms

Users also considered
Tactic logo

Tactic

Cloud-based scheduling management platform

visit website
Tactic is a hybrid management platform that empowers employees to choose when they want to work in-office with desk, meeting room, and parking spot reservations.

Read more about Tactic

Users also considered
elia logo

elia

The All-in-One Workplace Management Platform

visit website
All-in-one workplace management platform for booking desks, managing space, and running a smarter office. Easy for employees, powerful for admins.

Read more about elia

Users also considered
EMS logo

EMS

Desk booking and document management solution

visit website
EMS meeting room booking system from Accruent has helped millions of customers cut costs, streamline booking, and create a top-notch meeting room experience. Our software offers a flexible and secure reservation and meeting room booking process and connects with your existing tools and applications.

Read more about EMS

Users also considered
Jezzam logo

Jezzam

Booking made simple

visit website
Appointment scheduling software that helps businesses manage bookings, payments and other administrative operations on a centralized platform.

Read more about Jezzam

Users also considered
Whatspot logo

Whatspot

Booking system for shared spaces in your workspace.

visit website
Built for small businesses, coworking spaces, schools, and public institutions — Whatspot is ideal for managing bookings of desks, rooms, parking, and shared company resources.

Read more about Whatspot

Users also considered
anny logo

anny

Streamline your bookings for rooms, desks, events & more.

visit website
Meeting room booking system with room displays, interactive maps, Outlook Add-In and Calendar-Sync. Customise and control everything.

Read more about anny

Users also considered
Othership logo

Flexible working platform

learn more
Meeting room booking software that works the way you want!
Book and invite others from your phone, calendar, browser or entry tablet.

Whatever your way of working, a meeting room is just one click away.

Read more about Othership

Users also considered
WorkInSync logo

One App for all your hybrid workplace needs

learn more
A Meeting Room Booking System for companies to effectively utilize their meeting rooms and convert their offices into hybrid workplaces

Read more about WorkInSync

Users also considered
yoffix logo

Optimize Space. Connect Teams. Thrive in Hybrid.

learn more
Yoffix is leading Room Booking App for MS Teams/Outlook.
It offers intuitive scheduling & booking solution to enable best meeting experience & improve rooms utilization.
Set rules & room attributes, add equipment & catering, invite colleagues.
Outlook Add-On, DigitalSignage, Displays.
Hosted in EU.

Read more about yoffix

Users also considered
Parkalot logo

Smart Booking Solution for Hybrid Workspaces

learn more
Easily manage meeting room bookings with Parkalot. Reserve meeting rooms, desks, parking spaces, EV chargers and more via web or mobile app. Built on Google Cloud, GDPR compliant, and supporting SSO integration. Book a free demo to optimise your workspace today.

Read more about Parkalot

Users also considered
YAROOMS logo

The complete workplace management platform.

learn more
A hybrid workplace software suite consisting of a desk and meeting room booking system, as well as work planning, digital signage, and visitor management solutions. Efficient, easy to use, fitted to all business sizes and needs. From simple room reservation to hybrid work - just plug and play.

Read more about YAROOMS

Users also considered
UnSpot logo

All-in-one Hybrid Office Platform

learn more
All-in-one hybrid work platform. Includes desks and meeting rooms booking system, work scheduling, office analytics, navigation and interactive maps.

Read more about UnSpot

Users also considered
CalendarWiz logo

Online calendar & meeting room booking system

learn more
CalendarWiz is an online calendar software which enables users to manage activities, room bookings, events, invites and reminders, schedules, and more all from a single platform. CalendarWiz is suitable for any business, as well as churches, schools, non-profit organizations, and groups.

Read more about CalendarWiz

Users also considered
hybo logo

Meeting room booking system

learn more
hybo is a SaaS solution that facilitates the booking and management of office workspaces to create a hybrid work environment.

Read more about hybo

Users also considered
Ronspot logo

The 3-in-1 Desk, Parking and Meeting Room booking solution

learn more
Discover Ronspot's Meeting Room Booking, a user-friendly solution designed to maximise the use of meeting rooms and sync meetings with calendars. Can be used in combination with Ronspot Desk Booking and Parking Management.

Read more about Ronspot

Users also considered
QReserve logo

Resource scheduling platform for schools, labs and offices

learn more
Easy scheduling for meeting rooms. Set user access rules & allow users to book from the web, mobile device, booking kiosks, or live maps/floorplans. Enforce check-in/out procedures, auto-cancel late or no-show reservations, manage guest reservations & integrate with your Outlook or Google calendars.

Read more about QReserve

Users also considered
TableAir logo

All-in-one workplace resource management solution.

learn more
Book meeting rooms with ease using TableAir’s website dashboard or mobile app. View room availability on a 3D map, filter rooms by attributes, invite guests, and sync with Outlook, Teams, or Google. TableAir also provides desk and parking booking, visitor management and workplace analytics.

Read more about TableAir

Users also considered
UMA Vision logo

Workspace Booking, Management & Device Monitoring.

learn more
UMA Provides Meeting Room, Desk Booking, Locker Booking, Space Management & Hardware Monitoring all from our UMA Vision SaaS Platform. We integrate with meeting room hardware & leverage data from these devices. Our latest additions Integrations are with Cisco and Jabra Cameras bring people count.

Read more about UMA Vision

Users also considered
Dibsido logo

Workplace bookings made easy — from MS Teams or Slack.

learn more
Book meeting rooms synced with Outlook and Google Calendar. See real-time availability on interactive floor plans and reserve the right room in seconds — from MS Teams or the app. Easy setup, start free, no IT project needed.

Read more about Dibsido

Users also considered
Spacewell logo

IoT-enabled IWMS and smart workplace solution

learn more
The software supports flex workspace management, hybrid work, office hoteling, flexible seating and an optimal meeting experience. Sensor data integration. Integrated hospitality management. Real-time floorplans. Web, mobile and web apps, kiosk, room display, NFC, Outlook and Google sync.

Read more about Spacewell

Users also considered
Kadence logo

Cloud-based hybrid workspace management platform

learn more
Kadence is a hybrid workplace management software that empowers organizations to optimize productivity, streamline operations, and foster collaboration across all workspaces.

Read more about Kadence

Users also considered
HybridHero logo

Smarter Software for Hybrid Working

learn more
Book, manage, and optimise meeting rooms with ease—real-time availability, calendar sync, smart panels, and no-show auto-release.

Read more about HybridHero

Users also considered