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Top Rated Productivity Software with Access Controls/Permissions in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Access controls and permissions allow you to manage who can view, edit, or share documents and data, enhancing security and confidentiality. This ensures that only authorized individuals can access sensitive information and helps maintain data integrity. Our reviewers in productivity software rated this feature as highly important.

10 Best Productivity Software with Access Controls/Permissions

Product
User rating
Starting price
Asana logo
4.5
(13.5K)
10.99
per user/per month
Trello logo
4.5
(23.4K)
5
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Microsoft SharePoint logo
4.4
(5.4K)
5
per user/per month
Evernote Teams logo
4.4
(8.2K)
7.99
/per month
LibreOffice logo
4.3
(2.2K)
Empty state illustration for "No pricing info"

No pricing info

Zoom Workplace logo
4.6
(14.5K)
14.99
per user/per month
Microsoft Word logo
4.7
(2.7K)
159.99
Dropbox Business logo
4.5
(21.6K)
11.99
flat rate/per month
Slack logo
4.7
(24K)
8.75
per user/per month

See other top Productivity products with access controls/permissions

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Productivity software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for access controls/permissions, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

Asana logo
Reviews Sentiment
 
 
 
1-2(230)
3-4(5,264)
5(8,050)
Key Features
Secure Data Storage
Task Scheduling4.6

User insights about the access controls/permissions feature

Reviewers indicate that Asana's access controls and permissions are easy to set up and manage, allowing users to control who can view and edit project details. They find it useful for maintaining data security and ensuring that only authorized team members have access to sensitive information. Users appreciate the flexibility to tailor access levels for different roles and projects.
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“What i like is the flexibility to tailor access levels at multiple levels (role, project, task) ensures that organizational data remains secure while facilitating effective teamwork and project management.”
Verified reviewer profile picture

NENA C.

Teacher

“Data security is paramount for data analysts. Asana offers robust access controls and permissions, ensuring that sensitive data and projects are accessible only to authorized team members.”
Verified reviewer profile picture

Eric R.

Data Analyst

Starting price
10.99per user /
per month
Pros and Cons based on 13,544 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
Secure Data Storage4.3
Task Scheduling4.6

User insights about the access controls/permissions feature

Users report that Trello's access controls and permissions are straightforward and easy to manage. They appreciate the ability to set specific access levels for team members, ensuring data security and privacy. Reviewers find it helpful for controlling who can view or edit boards and cards, making collaboration more efficient.

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“The Access Controls/Permissions feature in Trello is fantastic for team collaboration. Setting permissions is a breeze, allowing me to easily manage who has access to what. The simplicity of inviting team members and controlling their access levels.”
SN

Serge N.

Designer

“Access controls in Trello are crucial for maintaining data security and privacy. They enable you to restrict access to sensitive information, ensuring that only authorized users can view or modify specific boards, cards, or tasks, thereby safeguarding confidential data and maintaining the integrity of your projects.”
SP

Sumit P.

owner

Starting price
5per user /
per month
Pros and Cons based on 23,483 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,152)
Key Features
Secure Data Storage4.7
Task Scheduling4.5

User insights about the access controls/permissions feature

Reviewers indicate that Google Workspace's access controls and permissions are easy to set up and manage, allowing users to control who can view, edit, or share files. They find it helpful for protecting sensitive information and ensuring data security. Users appreciate the ability to customize permissions for different roles and integrate with other Google services.

See related user reviews

“"Access Controls/Permissions are extremely useful in Google Workspace as they allow me to manage who can view, edit, or share files. This feature helps maintain data privacy and control, especially when collaborating with different teams, ensuring th”
Gf

Girgis f.

jofared

“Access controls/permissions in Google Workspace are crucial for managing data security and collaboration. They allow users to define who can view, edit, or share files, ensuring sensitive information is protected while enabling efficient teamwork. Th”
AP

Anket P.

Cosmetic

Starting price
7per user /
per month
Pros and Cons based on 17,471 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Microsoft SharePoint logo
Reviews Sentiment
 
 
 
1-2(123)
3-4(2,512)
5(2,776)
Key Features
Secure Data Storage4.6
Task Scheduling

User insights about the access controls/permissions feature

Reviewers highlight Microsoft SharePoint's access controls and permissions for their comprehensive and granular control over who can view, edit, or share files. They appreciate the ability to manage access at various levels, ensuring data security and compliance. Users find it easy to grant or revoke permissions and value the integration with other Microsoft services.
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“The Access to sensitive documentation can be controlled at folder level. Meaning, it can be limited to certain employees. it also add extra detail to the access of the documents, letting you know who access, changed and date and time of viewing.”
KL

Khadeeja L.

Acounts Receivable

“The Access Controls/Permissions feature is very utilized by our organization, too! This feature is helpful if you have team members who should only have access to some documents, but not the entire library. For example, if you are a grant writer, you may need access to financial reports whereas other team members do not need that same access, so SharePoint's Access Controls/Permissions setting allows the administrator to set those. ”
Verified reviewer profile picture

Maggie B.

Manager of Social Capital and Volunteer Programs

Starting price
5per user /
per month
Pros and Cons based on 5,411 verified reviews
Verified reviewer profile picture

Facilitates team collaboration

Seamless integration with Microsoft products

Centralized information repository

Efficient information sharing

Robust security and access control

Slow performance and loading times

Frequent issues and errors

Inefficient search functionality

Inconsistent file synchronization

High costs and complexity

See pros and cons details
Evernote Teams logo
Reviews Sentiment
 
 
 
1-2(207)
3-4(3,342)
5(4,703)
Key Features
Secure Data Storage
Task Scheduling4.5

User insights about the access controls/permissions feature

Reviewers appreciate Evernote Teams' access controls and permissions for their role in ensuring data security and privacy. They find it easy to manage who can view or edit notes, making collaboration more secure. Users value the ability to set specific permissions for team members, which helps protect sensitive information.
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“Access controls/permissions in Evernote Teams are crucial for ensuring data security and privacy, allowing only authorized members to view or edit sensitive information, thus safeguarding team collaboration.”
Verified reviewer profile picture

Gabriel V.

IT Support

“Evernote Teams stands out as a powerful tool for empowering secure collaboration through its robust access controls and permissions features. ”
Verified reviewer profile picture

Mulenga C.

Developer

Starting price
7.99 /
per month
Pros and Cons based on 8,252 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Efficient meeting documentation

Comprehensive project management

Effective note organization

Versatile audio note-taking

Enhanced team collaboration

Need for performance improvement

Restrictive and expensive pricing

Various user issues

Problems with software updates

See pros and cons details
LibreOffice logo
Reviews Sentiment
 
 
 
1-2(39)
3-4(1,145)
5(1,051)
Key Features
Secure Data Storage3.7
Task Scheduling

User insights about the access controls/permissions feature

Users find LibreOffice's access controls and permissions useful for securing documents. They appreciate the ability to set passwords and restrict editing, ensuring that only authorized individuals can modify files. Reviewers note that while the settings can be difficult to find initially, they are effective once set up.

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“Allows me to seperate what is allowed to be edited if my documents are realesed for the public. also allows me to not accidentally edit anything i dont want to.”
JT

Jared T.

Artist

“It is a little hard to find the setting to lock files from editing or limit editing, but once you know where it is, it is simple to use and affective.”
TK

Tim K.

Administrative Officer

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 2,235 verified reviews

Community-driven development

Microsoft Office alternative

Cost-effective productivity suite

Exceptional cost-effective office suite

Versatile spreadsheet tools

Inconsistent document formatting

Unreliable crash recovery

Limited features compared to competitors

Outdated user interface

Problematic document conversion

See pros and cons details
Zoom Workplace logo
Reviews Sentiment
 
 
 
1-2(86)
3-4(4,457)
5(9,978)
Key Features
Secure Data Storage
Task Scheduling

User insights about the access controls/permissions feature

Users appreciate Zoom Workplace's access controls and permissions for their ease of use and effectiveness in managing meeting security. They find it helpful for controlling who can join, share content, and interact during meetings. Reviewers value the ability to assign roles, such as host and co-host, and the security features that prevent unauthorized access.
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“I like Access Controls/Permissions in Zoom Workplace, as it assist in ensuring that only authorized individuals can join the meetings and access sensitive information, reducing the risk of unauthorized access or Data breaches.”
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Olden F.

Freelancer

“The access permissions also work really well on Zoom and allow so many options for the administrator. You can make a waiting room, make participants mute/unmute, and allow them to screen share.”
PB

Pascal B.

Owner

Starting price
14.99per user /
per month
Pros and Cons based on 14,521 verified reviews
Verified reviewer profile picture

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details
Microsoft Word logo
Reviews Sentiment
 
 
 
1-2(18)
3-4(600)
5(2,159)
Key Features
Secure Data Storage
Task Scheduling

User insights about the access controls/permissions feature

Users report that Microsoft Word's access controls and permissions are effective for managing document security. They appreciate the ability to set privacy settings, restrict editing, and control who can view or modify documents. Reviewers find it helpful for protecting sensitive information and ensuring that only authorized individuals have access.
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“You can also restrict the users from viewing your documents if you provide an access control feature in your document. So it helps to protect your document containing sensitive information to be accessed. The users who are only having access to view can only view these documents.”
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Ishaan P.

SDE Intern

“Microsoft Word allows for access controls on certain parts of documents and has permission settings on who and what can edit the content based on credentials. Documents can be password protected, which is a plus for securing private data. ”
SA

Shamshad A.

Computer Lab Assistant

Starting price
159.99
Pros and Cons based on 2,777 verified reviews
Verified reviewer profile picture

Versatile document creation

Seamless integration with other tools

Robust word processing features

Essential for academic use

Comprehensive writing tools

Frequent software crashes

High cost concerns

Challenging image insertion

Inconsistent document formatting

Complex document layout

See pros and cons details
Dropbox Business logo
Reviews Sentiment
 
 
 
1-2(315)
3-4(7,529)
5(13,837)
Key Features
Secure Data Storage4.7
Task Scheduling

User insights about the access controls/permissions feature

Users appreciate Dropbox Business's access controls and permissions for their simplicity and effectiveness in managing who can view, edit, or share files. They find it secure and reliable, with customizable settings that help protect sensitive data. Reviewers also value the ability to set granular permissions and the ease of managing user access.
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“Having management staff and volunteers accessing Dropbox, we can set up permissions so only the necessary documents are viewed by those who need access. We can set up groups to allow members of each group access to everything they need and keep confidential items separate. ”
IL

Irene L.

Covenants Manager - retired

“Access permissions are extremely important in this type of application, which is why Dropbox takes security seriously, recognizing the device on which the login is made and sending email notifications in case of doubts about the owner's use. On the other hand, different types of permissions can be assigned based on the needs of each user on directories and files.”
Verified reviewer profile picture

Jose P.

Business Change Manager. IPMA. PMP.

Starting price
11.99flat rate /
per month
Pros and Cons based on 21,681 verified reviews
Verified reviewer profile picture

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details
Slack logo
Reviews Sentiment
 
 
 
1-2(175)
3-4(6,598)
5(17,263)
Key Features
Secure Data Storage
Task Scheduling

User insights about the access controls/permissions feature

Reviewers highlight Slack's access controls and permissions for their ease of use and flexibility. They appreciate the ability to create private channels, manage user roles, and control access to specific workspaces. Users find it secure and effective for managing team collaboration and protecting sensitive information.
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“This feature helps to feel secure about their data. The workspace or channel feature is an important and secure feature in slack because each channel has its link. Due to this only authorized users can only authenticate that specific channel or workspaces.”
SM

Satish M.

Developer

“Project team members will play various roles during the execution of a project, so Slack will work with them based on assigning required access levels.”
Verified reviewer profile picture

Jose P.

Business Change Manager, IPMA, PMP.

Starting price
8.75per user /
per month
Pros and Cons based on 24,036 verified reviews
Verified reviewer profile picture

Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details

Other Top Rated Productivity Software with Access Controls/Permissions in 2026

Google Docs logo

Online document creation and editing tool

Google Docs is an online word processor that lets businesses create and format text documents and collaborate with team members in real time.

Read more about Google Docs

Users also considered
Slack logo
Category Leaders

A single place for team communication and workflows

Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Google Workspace logo
Category Leaders

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Salesforce Sales Cloud logo

Cloud-based CRM and sales automation software

Salesforce Sales Cloud is a cloud-based Customer Relationship Management (CRM) application from Salesforce. The platform combines human sales professionals with AI-powered automation, data, and intelligence. This integrated solution is designed to help businesses of all sizes and industries.

Read more about Salesforce Sales Cloud

Users also considered
Jira logo

Project management and work tracking software

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Asana logo

Project tracking and workflow management platform

Asana is a productivity tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
Grammarly Business logo

Proofreader, plagiarism checker & tone detection solution

Grammarly Business helps enterprises generate grammatically correct content across email, web pages, social media posts, academic papers & more. AI technology and natural language processing help users improve content readability, word choice, and writing style via real-time suggestions.

Read more about Grammarly Business

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Evernote Teams logo

Create, capture & access everyday notes on mobile devices

Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Read more about Evernote Teams

Users also considered
monday.com logo

Project management software

monday.com is a Productivity software your team will actually enjoy using. It makes it fun and easy for everyone to collaborate, focus on what's important, and get more done at work. It's the first visual software of its kind and shows you exactly where things stand at a single glance.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

A productivity platform that provides a fundamentally new way to work. More than just task management - ClickUp offers notes, reminders, goals, calendar, scheduling, and even an inbox. ClickUp works for every type of team, so all teams can use the same app to plan, organize, and collaborate.

Read more about ClickUp

Users also considered
Microsoft Word logo

Word processing software for document generation & sharing.

Microsoft Word is a cloud-based word processing tool that allows users to create professional documents on their phones, tablets and computers. The program comes with numerous features including built-in spell checker and grammar checker, integration with other Microsoft 365 products such as Excel and PowerPoint, and access from anywhere.

Read more about Microsoft Word

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

Read more about Airtable

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is the #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Easily collaborate, ideate and centralize communication, prioritize your work and maximize the productivity for the whole team. Try our powerful integrations with your favourite tools and 120+ pre-built templates

Read more about Miro

Users also considered
Wrike logo

AI powered workflow management platform

Wrike's productivity tools are trusted by 20,000+ companies.Create custom workflows, request forms, and dashboards, along with auto-assignment. Integrate Wrike with 400+ applications and get advanced analytics on performance and resource management. Reduce the need for emails, meetings, and more.

Read more about Wrike

Users also considered
MeisterTask logo

Collaboration and task management software.

MeisterTask is a web-based productivity tool that is perfect for agile project management. Beautifully-designed interfaces, intuitive functionality and seamless integrations with other tools make it a logical choice for project teams.

Read more about MeisterTask

Users also considered
OnBoard logo

Prepare faster, decide sooner with one secure board record

OnBoard provides AI-powered board management software that centralizes meeting operations into a secure system of record. The platform features agenda building, minutes creation, document management, and secure messaging for boardroom collaboration.

Read more about OnBoard

Users also considered
LibreOffice logo

Software suite for creating, editing, and managing documents

LibreOffice is a cloud-based and on-premise suite of applications designed to help businesses, charities, and government organizations create, edit, and manage documents, spreadsheets, presentations, graphs, drawings, mathematical formulas, and more.

Read more about LibreOffice

Users also considered
Any.do logo

A simple and poweful workspace to manage your team's work

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Read more about Any.do

Users also considered
Guru logo
Category Leaders

Connect all company knowledge. Access it everywhere. Build t

AI knowledge platform that connects your company’s data, delivers verified answers, and keeps knowledge accurate automatically.

Read more about Guru

Users also considered

Key features for Productivity software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers highlight strong encryption, redundancy, and multi-factor authentication for protecting confidential data. They value the ability to assign access levels and track modifications for enhanced security. 93% of reviewers rated this feature as important or highly important.
  • Task Scheduling: Users appreciate the ability to create, prioritize, and assign tasks with specific due dates and reminders. Calendar integration and visual tools like Gantt charts enhance time management and collaboration. 92% of reviewers rated this feature as important or highly important.
  • Task Management: Reviewers emphasize the ease of creating, organizing, and tracking tasks. Collaborative features, customizable fields, and integration with other tools are valued for boosting productivity and team coordination. 92% of reviewers rated this feature as important or highly important.
  • Calendar Management: Users value the ability to integrate multiple calendars, set reminders, and view schedules in various formats. Features like shared calendars, color coding, and real-time updates enhance organization and collaboration. 89% of reviewers rated this feature as important or highly important.
  • File Sharing: Reviewers appreciate the ease of sharing files with specific permissions, real-time collaboration, and integration with cloud storage. The ability to access and edit shared documents from multiple devices is highly valued. 88% of reviewers rated this feature as important or highly important.
  • Alerts/Notifications: Users highlight the importance of customizable alerts and notifications for staying informed about task updates, deadlines, and changes. Real-time updates and seamless integration with other tools enhance productivity and responsiveness. 88% of reviewers rated this feature as important or highly important.