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Top Rated Productivity Software with File Management in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

File management enables organized storage, easy access, and efficient sharing of documents. It simplifies collaboration, ensures real-time updates, and supports effective project tracking and communication within teams. Our reviewers in productivity software rated this feature as important.

4 Best Productivity Software with File Management

  • Microsoft 365 - Highest rated for file management
  • Google Workspace
  • Microsoft SharePoint
  • Dropbox Business

See other top Productivity products with file management

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the productivity software category. They also needed to have sufficient reviews about file management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for file management based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Microsoft 365 logo
4.7
(14K)

User insights about the file management feature

Users report that Microsoft 365's file management is seamless and straightforward. They find it easy to stay organized, upload, download, and sort files across various parameters. Reviewers indicate that OneDrive integration enhances file management, allowing for easy sharing, collaboration, and synchronization across devices. They appreciate the ability to convert and export documents between different formats, which adds significant value. Users also highlight the convenience of managing permissions and the efficient cloud storage for hybrid work environments.
“I use Microsoft 365 at least 5 hours a day, every day. It is imperative that I have the ability to stay organized. Not only do the Office 365 apps allow you to save a document in its current form and to export it to a different form (like converting a PDF to a Word document or putting an Excel table into a Word document or PowerPoint presentation). There is a lot of cross functionality that comes inherent with the program that increases its value to me immeasurably.”
HV

Hogan V.

Law student

“OneDrive file management is actually one of the best features about Microsoft 365, even on MacOS. I love the ability to reference files that are stored a OneDrive within Outlook, Outlook Calendars, and easily share them via file permissions.”
ND

Naveed D.

DriveABLE Coordinator, Cognitive Evaluator

Productivity key features coverage

Microsoft 365 offers 5 out of the 6 key features for Productivity software identified by reviewers:

Secure Data Storage4.6
Task Scheduling
Task Management4.3
Calendar Management4.6
File Sharing4.5
Alerts/Notifications4.3

Pros and cons based on 14,028 verified reviews

71% of users rated Microsoft 365 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,028 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Cons:

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details

Pricing

Starting price:$6 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Workspace logo
4.7
(17.4K)

User insights about the file management feature

Users report that Google Workspace's file management is intuitive and user-friendly. They appreciate the convenience of accessing and sharing files across devices, with real-time collaboration and permissions control. Reviewers highlight the organization system with folders and tags, making it easy to structure and retrieve files. They find the cloud storage economical and reliable, with features like updating files without losing URLs and flagging important documents. Some users mention that the UI can be overwhelming and the filter system could be improved.
“File management in **Google Workspace** has a significant impact on how files are stored, accessed, and shared among individuals and teams. File management tools allow users to efficiently organize files and folders, making collaboration easier”
NS

Nada S.

Grafic designer

“You can organise your files as you prefer, add labels, shortcuts, etc. I specially like the option to update a file without losing it's unique URL link.”
BB

Bruno B.

Marketing Designer

Productivity key features coverage

Google Workspace offers 6 out of the 6 key features for Productivity software identified by reviewers:

Secure Data Storage4.7
Task Scheduling4.5
Task Management4.3
Calendar Management4.7
File Sharing4.7
Alerts/Notifications4.5

Pros and cons based on 17,471 verified reviews

75% of users rated Google Workspace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 17,471 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Cons:

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft SharePoint logo
4.4
(5.4K)

User insights about the file management feature

Reviewers indicate that Microsoft SharePoint's file management is easy and efficient. They appreciate the ability to store, sort, and find files quickly, with options for labeling folders and creating views. Users report that SharePoint simplifies organizing, accessing, and sharing files while ensuring secure storage and version control. They find the collaboration and data synchronization features valuable, allowing multiple users to edit documents simultaneously. Integration with OneDrive and PC file explorer is also highlighted as a beneficial aspect.
“File management is better in SharePoint because of the collaboration and data synchronization features. Files can be sorted better. Original files or the source of truth can be maintained, they don't have to be copied and duplicated just to be shared to others.”
Verified reviewer profile picture

Rey A.

Business Analyst

“I have to store lots of files, mostly photos of foundation scholarship and grant winners. Sharepoint makes storing, sorting and finding files easy. ”
ML

Michael L.

Program Manager, AIAA University Programs

Productivity key features coverage

Microsoft SharePoint offers 5 out of the 6 key features for Productivity software identified by reviewers:

Secure Data Storage4.6
Task Scheduling
Task Management4.2
Calendar Management4.2
File Sharing4.7
Alerts/Notifications4.3

Pros and cons based on 5,411 verified reviews

51% of users rated Microsoft SharePoint 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 5,411 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Facilitates team collaboration

Seamless integration with Microsoft products

Centralized information repository

Efficient information sharing

Robust security and access control

Cons:

Slow performance and loading times

Frequent issues and errors

Inefficient search functionality

Inconsistent file synchronization

High costs and complexity

See pros and cons details

Pricing

Starting price:$5 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Dropbox Business logo
4.5
(21.6K)

User insights about the file management feature

Reviewers appreciate the simplicity and efficiency of Dropbox Business's file management. They find it easy to upload, organize, and access files, with features like folder creation and labeling. Users report that Dropbox allows for secure remote work and collaboration, with a user-friendly interface. They highlight the ability to sync files with Windows and Mac operating systems and manage permissions effectively. Some users mention that the search and sorting features could be improved, but overall, they find the file management system intuitive and reliable.
“You can choose who can view, edit, or share files within Dropbox storage system. There are file activity lists which show who accessed a file. The whole File Management system is intuitive and resembles Windows File Explorer, but with more features.”
MM

Melanie M.

Coach

“It has a very attractive file management system that allows me to create a simple filling system and folder structures for all my documents so my team can view files in an organized manner.”
AT

Augustine T.

Senior Agronomist

Productivity key features coverage

Dropbox Business offers 5 out of the 6 key features for Productivity software identified by reviewers:

Secure Data Storage4.7
Task Scheduling
Task Management4.3
Calendar Management4.1
File Sharing4.7
Alerts/Notifications4.3

Pros and cons based on 21,681 verified reviews

64% of users rated Dropbox Business 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 21,681 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Cons:

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details

Pricing

Starting price:$11.99 flat rate/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Productivity Software with File Management in 2026

Google Workspace logo
Category Leaders

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Asana logo

Project tracking and workflow management platform

Asana is a productivity tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
Grammarly Business logo

Proofreader, plagiarism checker & tone detection solution

Grammarly Business helps enterprises generate grammatically correct content across email, web pages, social media posts, academic papers & more. AI technology and natural language processing help users improve content readability, word choice, and writing style via real-time suggestions.

Read more about Grammarly Business

Users also considered
monday.com logo

Project management software

monday.com is a Productivity software your team will actually enjoy using. It makes it fun and easy for everyone to collaborate, focus on what's important, and get more done at work. It's the first visual software of its kind and shows you exactly where things stand at a single glance.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

A productivity platform that provides a fundamentally new way to work. More than just task management - ClickUp offers notes, reminders, goals, calendar, scheduling, and even an inbox. ClickUp works for every type of team, so all teams can use the same app to plan, organize, and collaborate.

Read more about ClickUp

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
Todoist logo

Task manager and to do list app for work and life

Todoist is a simple yet powerful to-do list app ranked best-in-class by Apple, Google, The Verge, Forbes, and more. Since 2007, over 25 million people have used Todoist to organize work and life, completing more than two billion tasks along the way.

Read more about Todoist

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Airtable logo

AI-Powered, No-Code App Building Platform

Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

Read more about Airtable

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Miro logo

Miro is a visual workspace for innovation

Miro is the #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Easily collaborate, ideate and centralize communication, prioritize your work and maximize the productivity for the whole team. Try our powerful integrations with your favourite tools and 120+ pre-built templates

Read more about Miro

Users also considered
Wrike logo

AI powered workflow management platform

Wrike's productivity tools are trusted by 20,000+ companies.Create custom workflows, request forms, and dashboards, along with auto-assignment. Integrate Wrike with 400+ applications and get advanced analytics on performance and resource management. Reduce the need for emails, meetings, and more.

Read more about Wrike

Users also considered
MeisterTask logo

Collaboration and task management software.

MeisterTask is a web-based productivity tool that is perfect for agile project management. Beautifully-designed interfaces, intuitive functionality and seamless integrations with other tools make it a logical choice for project teams.

Read more about MeisterTask

Users also considered
OnBoard logo

Prepare faster, decide sooner with one secure board record

OnBoard provides AI-powered board management software that centralizes meeting operations into a secure system of record. The platform features agenda building, minutes creation, document management, and secure messaging for boardroom collaboration.

Read more about OnBoard

Users also considered
Any.do logo

A simple and poweful workspace to manage your team's work

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Read more about Any.do

Users also considered
Figma logo

Collaborative platform for UI designing and prototyping

Figma is a cloud-based UI designing and prototyping tool, which allows multiple teams to collaborate on creating, testing, and deploying interface or product designs. Features include version history, project management, commenting, user-based permissions, plugin creation, and single sign-on (SSO).

Read more about Figma

Users also considered
Guru logo
Category Leaders

Connect all company knowledge. Access it everywhere. Build t

AI knowledge platform that connects your company’s data, delivers verified answers, and keeps knowledge accurate automatically.

Read more about Guru

Users also considered
Workplace from Meta logo

A simple and secure way to connect your organization.

Workplace from Facebook is a simple and secure way for people to share knowledge, work together and build connected communities.

Read more about Workplace from Meta

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Paymo logo

Task Management, Time Tracking, and Accounting for SMBs

Eliminate business bottlenecks and improve team productivity by accurately track work time and generate customizable reports.

Read more about Paymo

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Zoho Projects logo

Project Management, Collaboration and Bug Tracking

Bring global teams together and enhance productivity with Zoho Projects. Plan work, track tasks and execute projects flawlessly.

Read more about Zoho Projects

Users also considered
Bitrix24 logo

All in one business management workspace

Bitrix24 #1 FREE productivity software suite. Over 35 free productivity tools in one place. 12 million customers worldwide.

Read more about Bitrix24

Users also considered
ActiveCollab logo

A productivity and collaboration workspace for teams

ActiveCollab helps you boost your team's productivity, streamline workflows, and optimize workload.

With plenty of tools for project, people, time, and money management, you won't be needing any other software to efficiently drive your team to success.

Read more about ActiveCollab

Users also considered

Key features for Productivity software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers highlight robust security features such as encryption, two-factor authentication, and access controls. They appreciate the ability to share and recover data, ensuring privacy and reliability. 93% of reviewers rated this feature as important or highly important.
  • Task Scheduling: Users value the flexibility in assigning and managing tasks, setting due dates, and creating recurring tasks. They find drag-and-drop scheduling and integration with calendars particularly useful. 92% of reviewers rated this feature as important or highly important.
  • Task Management: Reviewers appreciate the ability to create, assign, and track tasks. They highlight customizable views, real-time collaboration, and integration with other tools as key benefits. 92% of reviewers rated this feature as important or highly important.
  • Calendar Management: Users find managing multiple calendars, setting reminders, and syncing across devices helpful. They also appreciate features like shared calendars, timezone management, and integration with other applications. 89% of reviewers rated this feature as important or highly important.
  • File Sharing: Reviewers highlight ease of sharing documents in various formats with customizable permissions. They find real-time collaboration and integration with cloud storage beneficial. 88% of reviewers rated this feature as important or highly important.
  • Alerts/Notifications: Users value customizable alerts and notifications for keeping track of tasks, deadlines, and updates. This feature helps them stay organized and responsive, enhancing productivity. 88% of reviewers rated this feature as important or highly important.