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Top Rated Productivity Software with To-Do List in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

A to-do list organizes tasks, prioritizes work, sets deadlines, and tracks progress. It enhances team collaboration by sharing tasks, setting reminders, and ensuring everyone meets their responsibilities efficiently. Our reviewers in productivity software rated this feature as important.

5 Best Productivity Software with To-Do List

Product
User rating
Starting price
Microsoft To Do logo
4.6
(3K)
Empty state illustration for "No pricing info"

No pricing info

Evernote Teams logo
4.4
(8.2K)
7.99
/per month
Microsoft 365 logo
4.7
(14K)
6
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Todoist logo
4.6
(2.6K)
4
per user/per month

See other top Productivity products with to-do list

How we picked the 5 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Productivity software category. They also needed to have sufficient reviews about to-do list, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for to-do list, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 5 best products

Microsoft To Do logo
Reviews Sentiment
 
 
 
1-2(27)
3-4(1,077)
5(1,959)
Key Features
Secure Data Storage
Task Scheduling4.6

User insights about the to-do list feature

Reviewers highlight Microsoft To Do's to-do list for its simplicity, flexibility, and synchronization across devices. They appreciate the clear interface, ease of adding and managing tasks, and the ability to prioritize and set reminders. Users find it helpful for both work and personal tasks, and value the integration with other Microsoft apps and the ability to share lists in real-time.

See related user reviews

“I like how Microsoft To Do's task management is simple yet effective. It enables seamless task creation, prioritization, organization, and collaboration across several devices. Setting deadlines, creating reminders, and adding notes.”
GT

Ganesh T.

Lab engineer

“I used to-do-list the most. The most valuable thing to me was customization - i could choose how the task were displayed, easy orgnize them, and the synchronization between mobile and desktop apps is swift.”
WP

Wiktor P.

Educator

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 3,063 verified reviews

Collaborative grocery lists

Effective task organization

Inconsistent notifications

See pros and cons details
Evernote Teams logo
Reviews Sentiment
 
 
 
1-2(207)
3-4(3,342)
5(4,703)
Key Features
Secure Data Storage
Task Scheduling4.5

User insights about the to-do list feature

Reviewers value Evernote Teams' to-do list for its ease of use, organizational capabilities, and integration with other features. They appreciate the ability to create, prioritize, and assign tasks, as well as the option to share lists with team members. Users find it helpful for both personal and team tasks, though some mention using other apps for more advanced task management.
Verified reviewer profile picture

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“While working a certain project, it is critical for a team to cope up together to accomplish something, this feature has helped me to share task list, assign task by adding names next to each task and set due dates and to mark it as complete in a checkbox when the assigned task is done.”
KB

Kamal B.

Student

“To-do lists allow users to keep their tasks organized, making it easier to manage their workload and stay on top of their responsibilities. Users can prioritize their tasks on the to-do list, ensuring that they are focusing on the most important tasks first.”
Verified reviewer profile picture

Lucas L.

Tech Writer

Starting price
7.99 /
per month
Pros and Cons based on 8,252 verified reviews
Verified reviewer profile picture

Efficient meeting documentation

Comprehensive project management

Effective note organization

Versatile audio note-taking

Enhanced team collaboration

Need for performance improvement

Restrictive and expensive pricing

Various user issues

Problems with software updates

See pros and cons details
Microsoft 365 logo
Reviews Sentiment
 
 
 
1-2(129)
3-4(3,976)
5(9,923)
Key Features
Secure Data Storage4.6
Task Scheduling

User insights about the to-do list feature

Reviewers appreciate Microsoft 365's to-do list for its organizational benefits and integration with other Microsoft tools. They find it useful for managing tasks, setting reminders, and staying on track with projects. Users highlight the clean interface and the ability to prioritize tasks, though some prefer using other apps for task management.
Verified reviewer profile picture

See related user reviews

“To-do lists can have a major impact on Microsoft 365. By enabling users to create and manage tasks from within Microsoft 365, To-do lists can help users stay organized and on track with their projects. It can also help users prioritize tasks and manage their time more effectively.”
Verified reviewer profile picture

Osmond E.

Data Analyst

“Microsoft 365 provides a To Do list function, allowing users to create and prioritize tasks, ensuring that important tasks are not overlooked.”
DN

Debbie N.

Manager

Starting price
6per user /
per month
Pros and Cons based on 14,028 verified reviews
Verified reviewer profile picture

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,152)
Key Features
Secure Data Storage4.7
Task Scheduling4.5

User insights about the to-do list feature

Reviewers find Google Workspace's to-do list efficient and easy to use for managing daily tasks. They appreciate its organizational capabilities, the ability to create multiple lists, and the convenience of having reminders appear within their workspace. Users note that it helps them stay on track and manage their time effectively, despite some not using it frequently.
Verified reviewer profile picture

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“What I like about this feature is that it provides great ways to manage time and keep track of daily, weekly, months tasks. It is helpful for anyone to have a to-do-list and it promotes organizational skills and improves performance.”
Verified reviewer profile picture

Blake J.

Contract Analyst

“I like that I can be easily reminded what I need to do on a daily or weekly basis because I can just click the to do and it appears on the side of my work space that's why I can see it often. ”
JM

Jorgie M.

Accountant

Starting price
7per user /
per month
Pros and Cons based on 17,471 verified reviews
Verified reviewer profile picture

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Todoist logo
Reviews Sentiment
 
 
 
1-2(22)
3-4(861)
5(1,751)
Key Features
Secure Data Storage
Task Scheduling4.7

User insights about the to-do list feature

Reviewers appreciate Todoist's to-do list functionality for its simplicity, ease of use, and ability to keep users organized. They find it user-friendly, visually pleasing, and effective for both personal and work tasks. Users value the ability to categorize tasks, integrate with emails, and use the Karma feature for gamification. They also highlight the flexibility to manage lengthy lists and the option to use both list and board styles.

See related user reviews

“Not only does Todoist offers project management, but it is also a simple to do list for everyday use. Being able to mark off tasks within a list and automatically organizing itself makes it simple and amazing to use as a simple to do list.”
ST

Steven T.

Research Resident

“Todoist offers two styles for to-do lists: list and board. The list style is the basic to-do list structure, while the board allows for easy project management thanks to its Kanban structure. Both are remarkably easy to use due to their simplicity”
VB

Vladimir B.

M&A Analyst

Starting price
4per user /
per month
Pros and Cons based on 2,634 verified reviews

Comprehensive organization tools

Boosts productivity

Efficient task scheduling

Cross-platform availability

High cost concerns

Inconsistent task notifications

Expensive premium version

See pros and cons details

Other Top Rated Productivity Software with To-Do List in 2026

Google Docs logo

Online document creation and editing tool

Google Docs is an online word processor that lets businesses create and format text documents and collaborate with team members in real time.

Read more about Google Docs

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Microsoft Excel logo

Spreadsheet software for formatting and analysis.

Excel is a spreadsheet management software program with data analysis tools to help users track and visualize data for greater insight and more ways to share data.

Read more about Microsoft Excel

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Slack logo
Category Leaders

A single place for team communication and workflows

Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

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Google Workspace logo
Category Leaders

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Salesforce Sales Cloud logo

Cloud-based CRM and sales automation software

Salesforce Sales Cloud is a cloud-based Customer Relationship Management (CRM) application from Salesforce. The platform combines human sales professionals with AI-powered automation, data, and intelligence. This integrated solution is designed to help businesses of all sizes and industries.

Read more about Salesforce Sales Cloud

Users also considered
Jira logo

Project management and work tracking software

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Asana logo

Project tracking and workflow management platform

Asana is a productivity tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
Evernote Teams logo

Create, capture & access everyday notes on mobile devices

Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Read more about Evernote Teams

Users also considered
monday.com logo

Project management software

monday.com is a Productivity software your team will actually enjoy using. It makes it fun and easy for everyone to collaborate, focus on what's important, and get more done at work. It's the first visual software of its kind and shows you exactly where things stand at a single glance.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

A productivity platform that provides a fundamentally new way to work. More than just task management - ClickUp offers notes, reminders, goals, calendar, scheduling, and even an inbox. ClickUp works for every type of team, so all teams can use the same app to plan, organize, and collaborate.

Read more about ClickUp

Users also considered
Microsoft To Do logo

Daily planner app for to-do lists and task management

Microsoft To Do is a daily planner app that allows users to manage and share daily to-do lists, add due dates, set reminders, and more. It is accessible via mobile apps on iOS, Android, and Windows 10 as well as on the web. Microsoft To Do can integrate with Outlook Tasks for easier task management all in one place.

Read more about Microsoft To Do

Users also considered
Todoist logo

Task manager and to do list app for work and life

Todoist is a simple yet powerful to-do list app ranked best-in-class by Apple, Google, The Verge, Forbes, and more. Since 2007, over 25 million people have used Todoist to organize work and life, completing more than two billion tasks along the way.

Read more about Todoist

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

Read more about Airtable

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Miro logo

Miro is a visual workspace for innovation

Miro is the #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Easily collaborate, ideate and centralize communication, prioritize your work and maximize the productivity for the whole team. Try our powerful integrations with your favourite tools and 120+ pre-built templates

Read more about Miro

Users also considered
Wrike logo

AI powered workflow management platform

Wrike's productivity tools are trusted by 20,000+ companies.Create custom workflows, request forms, and dashboards, along with auto-assignment. Integrate Wrike with 400+ applications and get advanced analytics on performance and resource management. Reduce the need for emails, meetings, and more.

Read more about Wrike

Users also considered
MeisterTask logo

Collaboration and task management software.

MeisterTask is a web-based productivity tool that is perfect for agile project management. Beautifully-designed interfaces, intuitive functionality and seamless integrations with other tools make it a logical choice for project teams.

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OnBoard logo

Prepare faster, decide sooner with one secure board record

OnBoard provides AI-powered board management software that centralizes meeting operations into a secure system of record. The platform features agenda building, minutes creation, document management, and secure messaging for boardroom collaboration.

Read more about OnBoard

Users also considered
Any.do logo

A simple and poweful workspace to manage your team's work

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Read more about Any.do

Users also considered
Guru logo
Category Leaders

Connect all company knowledge. Access it everywhere. Build t

AI knowledge platform that connects your company’s data, delivers verified answers, and keeps knowledge accurate automatically.

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Workplace from Meta logo

A simple and secure way to connect your organization.

Workplace from Facebook is a simple and secure way for people to share knowledge, work together and build connected communities.

Read more about Workplace from Meta

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Paymo logo

Task Management, Time Tracking, and Accounting for SMBs

Eliminate business bottlenecks and improve team productivity by accurately track work time and generate customizable reports.

Read more about Paymo

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Zoho Projects logo

Project Management, Collaboration and Bug Tracking

Bring global teams together and enhance productivity with Zoho Projects. Plan work, track tasks and execute projects flawlessly.

Read more about Zoho Projects

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Trainual logo

Onboarding and training software

Trainual is an all-in-one employee training platform that centralizes documentation, onboarding, and knowledge management for businesses. The system enables organizations to capture processes, create SOPs, and build comprehensive training programs while tracking completion and ensuring compliance through e-signatures. Trainual integrates with various work applications and serves companies across multiple industries including healthcare, real estate, and business services.

Read more about Trainual

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Key features for Productivity software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers highlight strong security measures, including two-factor authentication, encryption, and access controls. They value reliable cloud storage, version history, and the ability to share and collaborate securely. 93% of reviewers rated this feature as important or highly important.
  • Task Scheduling: Users appreciate the ability to create, assign, and prioritize tasks with specific due dates and times. They value features like recurring tasks, calendar integration, and drag-and-drop scheduling for flexibility and efficiency. 92% of reviewers rated this feature as important or highly important.
  • Task Management: Reviewers emphasize the ease of creating, organizing, and tracking tasks. Features like custom fields, user-friendly interfaces, and real-time collaboration are highly valued for enhancing productivity and team coordination. 92% of reviewers rated this feature as important or highly important.
  • Calendar Management: Users value the ability to manage multiple calendars, sync events across devices, and integrate with other tools. Customizable views, reminders, and sharing options help maintain organization and coordination. 89% of reviewers rated this feature as important or highly important.
  • File Sharing: Reviewers highlight the importance of seamless file sharing for collaboration. They appreciate features like access control, real-time editing, and the ability to share documents in multiple formats with ease. 88% of reviewers rated this feature as important or highly important.
  • Alerts/Notifications: Users find customizable alerts and notifications essential for staying informed and on track. They value real-time updates, the ability to prioritize notifications, and integration with other communication tools. 88% of reviewers rated this feature as important or highly important.