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Top Rated Collaboration Software with Scheduling in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

Scheduling allows teams to easily organize meetings, set reminders, and view team member availability. It simplifies coordinating tasks, ensures timely communication, and helps manage various calendars efficiently for better collaboration. Our reviewers in collaboration software rated this feature as highly important.

4 Best Collaboration Software with Scheduling

  • Trello
  • Microsoft 365
  • Google Workspace
  • Zoom Workplace - Highest rated for scheduling

See other top Collaboration products with scheduling

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the collaboration software category. They also needed to have sufficient reviews about scheduling, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for scheduling based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Trello logo
4.5
(23.4K)

User insights about the scheduling feature

Reviewers appreciate Trello's scheduling capabilities for task and project management. They find it easy to schedule tasks and events, and value the Calendar power-up for swapping scheduled projects. Users report that it helps maintain order and track project progress in real-time. Some users mention the need for more reminders before and after task deadlines. Overall, they find it a valuable tool for organizing work and staying on task.
“The scheduling part is very important. You can plan the jobs or tasks you want easily and quickly.”
EÖ

Eyüp Ö.

Industrial Engineer

“Scheduling is a great feature in Trello. You can addon calendars.”
Verified reviewer profile picture

Marcel B.

Owner

Collaboration key features coverage

Trello offers 5 out of the 6 key features for Collaboration software identified by reviewers:

Secure Data Storage4.3
Collaboration Tools4.5
Document Storage4.3
Access Controls/Permissions4.5
Task Management4.6
Screen Sharing

Pros and cons based on 23,483 verified reviews

62% of users rated Trello 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 23,483 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Cons:

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details

Pricing

Starting price:$5 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft 365 logo
4.7
(14K)

User insights about the scheduling feature

Reviewers highlight Microsoft 365's scheduling capabilities, noting the ease of scheduling meetings, appointments, and tasks through Outlook and Teams. They appreciate the integration with other Microsoft applications and the ability to check colleagues' availability to avoid conflicts. Users report that it simplifies organizing meetings and managing time efficiently. Some mention the need for better integration between different Microsoft scheduling tools, but overall, they find it a powerful and essential feature for business productivity.
“This software allows us to plan the tasks of the team members, not only internal but also external to our organization through the use of the calendar and availability functions.”
CS

Carlo S.

Manager

“it allows us to easily schedule meetings and events, set reminders and view calendar availability of team members, making it easy to coordinate and plan meetings.”
PP

Pawan P.

Manager Admin and Facility

Collaboration key features coverage

Microsoft 365 offers 5 out of the 6 key features for Collaboration software identified by reviewers:

Secure Data Storage4.6
Collaboration Tools4.5
Document Storage4.6
Access Controls/Permissions
Task Management4.3
Screen Sharing4.5

Pros and cons based on 14,027 verified reviews

71% of users rated Microsoft 365 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,027 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Cons:

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details

Pricing

Starting price:$6 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Workspace logo
4.7
(17.4K)

User insights about the scheduling feature

Reviewers appreciate Google Workspace's scheduling capabilities, highlighting the ease of use and integration with Google Calendar, Google Meet, and Gmail. They find it practical for organizing daily activities, scheduling meetings, and avoiding conflicts. Users report that it helps keep them organized and manage their time efficiently. They also value the ability to check team members' schedules and set reminders. Some mention it lacks some functionality compared to competitors like Outlook/M365, but overall, they find it effective for smaller teams and startups.
“Google Calendar is connected with Gmail, Google meet and even zoom. It makes our life easier to schedule virtual meetings and other appointments on the calendar with reminders.”
JC

Joshin C.

Administrator

“Scheduling in Google Workspace is quick and seamless, allowing us to easily organize classes, book meetings, and coordinate staff availability, all with just a few clicks.”
GH

Grace H.

manager

Collaboration key features coverage

Google Workspace offers 6 out of the 6 key features for Collaboration software identified by reviewers:

Secure Data Storage4.7
Collaboration Tools4.7
Document Storage4.7
Access Controls/Permissions4.6
Task Management4.3
Screen Sharing4.5

Pros and cons based on 17,469 verified reviews

75% of users rated Google Workspace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 17,469 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Cons:

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Zoom Workplace logo
4.6
(14.5K)

User insights about the scheduling feature

Users find Zoom Workplace's scheduling capabilities superb, especially for scheduling meetings on the go. They appreciate the integration with calendar apps like Google Calendar and Outlook, which ensures all participants are notified in time. Reviewers indicate that scheduling is simple, user-friendly, and helps keep everyone on the same page. They also value the ability to schedule meetings in advance and manage different time zones, making it convenient for international teams.
“Scheduling in zoom is a very special feature not only it allow user to easily schedule and plan future meetings but it provides different time zones for other countries built into the application, ensuring that you are able to schedule a meeting which is continent to everyone else who will be joining. ”
Verified reviewer profile picture

Dharmendra A.

Manager Cyber Security

“This allows me to take control over the meeting schedule. With this, I can create an instant or future meeting directly connected to everyone's calendar”
MD

Mellen D.

Education Student

Collaboration key features coverage

Zoom Workplace offers 4 out of the 6 key features for Collaboration software identified by reviewers:

Secure Data Storage
Collaboration Tools4.4
Document Storage4.0
Access Controls/Permissions4.5
Task Management
Screen Sharing4.7

Pros and cons based on 14,520 verified reviews

69% of users rated Zoom Workplace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,520 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Cons:

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details

Pricing

Starting price:$14.99 per user/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Other Top Rated Collaboration Software with Scheduling in 2026

Slack logo
Category Leaders

A single place for team communication and workflows

Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
TeamViewer ONE logo

Remote support, remote access & device management software

TeamViewer's all-in-one approach ensures that you have everything you need for both effective communication and collaborative working.

Read more about TeamViewer ONE

Users also considered
Jira logo

Project management and work tracking software

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Asana logo

Project tracking and workflow management platform

Asana is a collaboration platform that connects all your work in one place and bring teams together, anywhere. Use AI-powered features to manage tasks, track progress, and adapt quickly to changing priorities. Join millions of users across 200+ countries using Asana to get more done.

Read more about Asana

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Connecteam logo

Enhance employee management with the only all-in-one app

Connecteam — is a simple mobile-friendly app for employee collaboration, team communication, task management, & time management.

Read more about Connecteam

Users also considered
monday.com logo

Project management software

monday.com, a flexible remote collaboration software, fosters effective teamwork, improves communication, and boosts productivity in one central hub. Get started with one of our ready-made templates to get your team onboarded quickly. Share files, feedback, and ideas and @mention teammates.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

Stay on the same page (literally) - see in real-time when others view, comment, or edit. ClickUp's collaboration detection ensures you know when others are commenting, editing, and even viewing the same task as you.

Read more about ClickUp

Users also considered
Webex Suite logo

One app for everything. And everyone.

Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
Zoho CRM logo

Customer relationship management solution

Zoho CRM is a cloud-based customer relationship management (CRM) solution that helps businesses of all sizes close deals smarter, better and faster. The solution lets businesses reach customers through every channel, including telephone, email, social media, and live chat.

Read more about Zoho CRM

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
ScreenConnect logo

Remote meeting platform for resolving customers' queries

ScreenConnect is a help desk solution that allows businesses to detect and resolve customer queries through remote monitoring capabilities. Agents can prevent potential cyberthreats & protect data via features such as AES-256 encryption and two-factor authentication.

Read more about ScreenConnect

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Miro provides an engaging, intuitive, in-person collaboration experience with multiple options for real-time or asynchronous teamwork on an online whiteboard. Try powerful integrations, pre-built templates, and more.

Read more about Miro

Users also considered
Procore logo

Cloud-based construction management platform

Procore is a cloud-based construction management platform connecting field and office teams throughout the project lifecycle. It offers tools for project execution, cost, resource, and lifecycle management, including bid management, estimating, scheduling, quality tracking, budgeting, invoicing, and workforce management. With document management, analytics, and mobile access, it supports contractors, owners, specialty contractors, and public agencies across various construction projects.

Read more about Procore

Users also considered
Wrike logo

AI powered workflow management platform

Impactful work shouldn’t be limited by departmental, digital, or geographical boundaries — it needs freedom to flow. Wrike helps you keep work flowing. Enable efficient and interconnected operations within your organization, no matter the size or scope of your projects.

Read more about Wrike

Users also considered
OnBoard logo

Prepare faster, decide sooner with one secure board record

OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

Read more about OnBoard

Users also considered
Autodesk Forma logo

Construction management platform

Review clashes and manage issues with trades and designers. Real-time collaboration to access changes, issues, meeting minutes, etc. See issues across Navisworks and Revit to fix models, validate designs, and close out issues. Anywhere, anytime access to streamline collaboration for the full team.

Read more about Autodesk Forma

Users also considered
Any.do logo

A simple and poweful workspace to manage your team's work

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Read more about Any.do

Users also considered
Zoho Meeting logo
Category Leaders

Web conferencing tool to host online meetings and webinars.

Zoho Meeting is a web conference solution, providing single users and all size businesses with a way to collaborate through secure online meetings and webinars.

Read more about Zoho Meeting

Users also considered
Bigin by Zoho CRM logo

Pipeline-centric CRM system for small businesses

Bigin is an affordable, user-friendly CRM built for small businesses and startups. Bring all your customer-facing operations to a single platform, promote collaboration and transparency between various teams and take your business to new heights with Bigin!

Read more about Bigin by Zoho CRM

Users also considered

Key features for Collaboration software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers highlight robust encryption, access controls, two-factor authentication, and versioning for secure document recovery and compliance. 94% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Users find real-time editing, shared workspaces, and integrated communication features essential for seamless teamwork and project management. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Reviewers value secure, scalable cloud storage with easy organization, access from multiple devices, and integration with other tools. 91% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers appreciate granular control over file access, allowing specific permissions for viewing, editing, and sharing to enhance security and collaboration. 91% of reviewers rated this feature as important or highly important.
  • Task Management: Users emphasize customizable task tracking, prioritization, due dates, and progress monitoring as key features for efficient project management. 90% of reviewers rated this feature as important or highly important.
  • Screen Sharing: Users find screen sharing crucial for remote collaboration, enabling real-time presentations, demonstrations, and interactive discussions during meetings. 86% of reviewers rated this feature as important or highly important.