When I Work - 2026 Pricing, Features, Reviews & Alternatives

Reviewers appreciate When I Work's employee scheduling capabilities. They highlight the ease of setting availability, copying shifts, and managing time off requests. Users report the auto-generate schedule capability is valuable, considering vacation requests and special events. They find the platform user-friendly, allowing for easy shift swaps and clear communication. Reviewers indicate the ability to see schedules in various views and forecast accurately is helpful. They say it minimizes email communications and keeps everyone updated in real-time. Of the 42 When I Work users who gave detailed accounts of their use of Employee Scheduling, 95% rated this feature as important or highly important.

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Highly relevant

“Biggest pro is that the app is usable via mobile devices so that employees can swap shifts at any time of day.”

Christine B.

Pilates transformation expert

Highly relevant

“Staff can quickly see schedules, which allows me to plan ahead knowing which staff are working which days.”

HR

Hailey R.

Education Program Coordinator

Highly relevant

“I had a good experience using When I Work due to the fact that it made scheduling easy and also employees ability to request time off and how easy it made it to create schedules for many different employees at one time.”

JA

Joseph A.

Marketing Specialist

Highly relevant

“What I liked most about using When I Work was the ability to communicate with all other team members about schedule related issues i.e: the ability to release and exchange shifts.”

CJ

Chelsea J.

Manager

Users report that When I Work's mobile access is essential for their teams. They find it convenient to check schedules, clock in/out, and receive notifications on their phones. Reviewers indicate the app is user-friendly and integrates well with both Android and iOS. They say it helps employees manage their schedules on the go, although some mention occasional issues with notifications and clocking in. Overall, they appreciate the accessibility and ease of use. Of the 46 When I Work users who gave detailed accounts of their use of Mobile Access, 93% rated this feature as important or highly important.

Reviewers indicate When I Work's schedule distribution is efficient and clear. They appreciate that employees receive notifications via email and text when schedules are published or changed. Users report it simplifies assigning schedules to large groups and ensures everyone is informed promptly. They find it helpful to see their own and colleagues' schedules, which aids in coverage planning. They say the system is reliable and easy to use, ensuring timely updates for all staff. Of the 23 When I Work users who gave detailed accounts of their use of Schedule Distribution, 91% rated this feature as important or highly important.

Users report that When I Work's calendar management is user-friendly and efficient. They appreciate the ability to view the entire month and see both their own and colleagues' schedules. Reviewers find it easy to add shifts to personal calendars and track important meetings and events. They indicate it helps with forecasting and planning, allowing for minimal management involvement in shift swaps. They say it keeps everyone updated and organized, making scheduling straightforward. Of the 19 When I Work users who gave detailed accounts of their use of Calendar Management, 89% rated this feature as important or highly important.

Reviewers highlight the convenience of When I Work's online time clock. They find it easy for employees to clock in and out, with accurate time tracking and auto reminders for upcoming shifts. Users report it works well across multiple locations and integrates seamlessly with their workflow. They appreciate the reliability and ease of use, noting it improves accuracy and reduces manual errors. They say it is a significant improvement over traditional time clocks. Of the 15 When I Work users who gave detailed accounts of their use of Online Time Clock, 80% rated this feature as important or highly important.