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Top Rated Workflow Management Software with Collaboration Tools in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

Collaboration tools enable teams to assign tasks, share updates, and communicate efficiently. They facilitate real-time editing, document sharing, and progress tracking, ensuring everyone stays informed and aligned on project goals. Our reviewers in workflow management software rated this feature as important.

10 Best Workflow Management Software with Collaboration Tools

Product
User rating
Starting price
monday.com logo
4.6
(5.7K)
9
per user/per month
visit website
Asana logo
4.5
(13.5K)
10.99
per user/per month
visit website
Adobe Workfront logo
4.4
(1.4K)
Empty state illustration for "No pricing info"

No pricing info

visit website
Lucidchart logo
4.6
(2.2K)
9
flat rate/per month
visit website
Jira logo
4.4
(15.2K)
7.91
per user/per month
visit website
Jotform logo
4.7
(2.7K)
39
flat rate/per month
visit website
Visio logo
4.5
(3.2K)
5
per user/per month
Zapier logo
4.7
(3K)
29.99
usage based/per month
Google Cloud logo
4.7
(2.2K)
Empty state illustration for "No pricing info"

No pricing info

ClickUp logo
4.6
(4.5K)
10
per user/per month

See other top Workflow Management products with collaboration tools

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Workflow Management software category. They also needed to have sufficient reviews about collaboration tools, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for collaboration tools, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

monday.com logo

monday.com

Reviews Sentiment
 
 
 
1-2(71)
3-4(1,933)
5(3,710)
Key Features
Progress Tracking4.6
Task Management4.6

User insights about the collaboration tools feature

Reviewers appreciate monday.com's collaboration tools for their ease of use and real-time capabilities. They highlight features like tagging, instant updates, and integrated chat for seamless communication. Users value integrations with Google Docs, Slack, and Microsoft tools, which enhance file sharing and project tracking. They find it particularly helpful for remote work, allowing teams to stay connected and manage tasks efficiently.
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“The ability to see and review my teams work alongside mine and also tag them in the work and also store separate files for the various tasks in one place for the whole team to see is ideal ”
EN

Emma N.

Incident Management and Resilience specialist

“I like the collaboration tools in monday.com because they help me to stay organized and connect with my team members. I can use the chat feature to communicate with them in real-time, and the task management system helps me to keep track of what needs to be done. I also like the fact that I can access the tools from anywhere, as long as I have an internet connection.”
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Geoffrey k.

MD

Starting price
9per user /
per month
visit website
Pros and Cons based on 5,714 verified reviews
Verified reviewer profile picture

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
Asana logo

Asana

Reviews Sentiment
 
 
 
1-2(230)
3-4(5,263)
5(8,045)
Key Features
Progress Tracking4.6
Task Management4.7

User insights about the collaboration tools feature

Reviewers indicate that Asana's collaboration tools are highly effective for team-based project management. They appreciate the ability to share tasks, comment, and tag team members. Users find the Kanban-style boards, timelines, and calendar views particularly useful. Integrations with Slack, Google Docs, and other tools enhance communication and workflow management, making it easier to keep track of project progress and collaborate across departments.
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“Asana has a few different collaboration tools that link to different aspects of its workspace. My preference is task comments and likes. It allows team members to both comment directly on a task with questions or status updates for the rest of the team or 'like' a task to be kept updated on its progress.”
Verified reviewer profile picture

Melissa R.

Quality Assurance Engineer

“Collaboration tools such as ability to link external documents from Google docs promotes active employee collaboration and information sharing for increased emplpyee performance and productivity. ”
DO

Davis O.

Administrative Assistant

Starting price
10.99per user /
per month
visit website
Pros and Cons based on 13,538 verified reviews
Verified reviewer profile picture

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
Adobe Workfront logo

Adobe Workfront

Reviews Sentiment
 
 
 
1-2(15)
3-4(702)
5(775)
Key Features
Progress Tracking4.6
Task Management4.6

User insights about the collaboration tools feature

Reviewers value Adobe Workfront's collaboration tools for their ability to facilitate real-time communication and project tracking. They highlight features like commenting, file sharing, and integration with Adobe Creative Cloud. Users find the tools essential for managing tasks and collaborating across departments, although some note issues with notification management.
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“ It offers a variety of collaboration tools to facilitate effective communication, seamless collaboration, and streamlined workflows within project teams.You have a few features and collaboration tools within Adobe Workfront that facilitate effective teamwork, communication, and collaboration among project teams, leading to improved efficiency, streamlined workflows, and successful project outcomes.”
Verified reviewer profile picture

Emilio R.

Comercial Director

“Being able to share your projects and tasks with other staff members is a critical part of working in busy work facilities. Everyone may not be able to collaborate in the same space at the same time, the collaboration tools of Adobe Workfront assist with this.”
MT

Montoya T.

Early Education Library Associate

Starting price
Empty state illustration for "No pricing info"

No pricing info

visit website
Pros and Cons based on 1,492 verified reviews
Verified reviewer profile picture

Enhanced project transparency

Effective project tracking

Comprehensive project management

Continuous product enhancement

Streamlined workflow processes

High cost concerns

Persistent bugs and issues

Disruptive updates

Challenging user experience

Inefficient document management

See pros and cons details
Lucidchart logo

Lucidchart

Reviews Sentiment
 
 
 
1-2(24)
3-4(837)
5(1,384)
Key Features
Progress Tracking
Task Management

User insights about the collaboration tools feature

Users report that Lucidchart's collaboration tools are excellent for real-time teamwork on diagrams and flowcharts. They value the ability to share documents, add comments, and see changes instantly. Integrations with Slack, Google Workspace, and MS Teams are appreciated for enhancing collaborative efforts. Reviewers find the platform easy to use for remote work and cross-functional team projects.
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“With LucidChart we can work collaboratively, more than one member on a single file at the same time and visualize the changes as they happen. We can also take advantage of other integrations such as MS TEAMS that support collaborative work.”
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Marianela F.

Water Treatment Consultant

“Allows team members to efficiently and simultaneously work on the same project. This saves us loads of time as designers, project managers can now work in parallel and speeding up the time required to work on the same project.”
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Xavier T.

Founder

Starting price
9flat rate /
per month
visit website
Pros and Cons based on 2,245 verified reviews
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Efficient workflow design

Versatile flow diagramming

Real-time team collaboration

Comprehensive project management

Intuitive flowchart creation

Slow performance speed

Inconsistent issue management

Challenging line connections

Expensive and restrictive plans

Limited file management

See pros and cons details
Jira logo

Jira

Reviews Sentiment
 
 
 
1-2(214)
3-4(6,626)
5(8,458)
Key Features
Progress Tracking4.5
Task Management4.6

User insights about the collaboration tools feature

Reviewers appreciate Jira's collaboration tools for their integration with Confluence, GitHub, and Slack. They highlight the ease of assigning tasks, commenting, and tracking progress. Users find the tools essential for agile project management, enabling efficient teamwork and communication. Some note that while Jira is highly effective, it can be complex to set up and navigate for new users.
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“Me and my team extensively uses Jira for agile project management. It's a very good tool for collaboration as all the important personas who are linked with any user story or issue get regular notifications if any changes are made. They can tag other people, update the status (based on workflow) or leave comments that is reflected real time. ”
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Shivani S.

Product Owner

“Improving communication: Jira's collaborative working tools allow real-time sharing in the form of updates, comments, and mentions. It helps collaborate well through integration with tools like Slack & other interactive tools.”
RS

Rowson S.

Customer Success Manager

Starting price
7.91per user /
per month
visit website
Pros and Cons based on 15,298 verified reviews
Verified reviewer profile picture

Comprehensive project tracking

Effective sprint management

Enhanced team collaboration

Extensive integration options

Support for agile development

Frequent performance issues

Complex navigation

Challenging issue management

Inefficient search and filter

Complicated setup configuration

See pros and cons details
Jotform logo

Jotform

Reviews Sentiment
 
 
 
1-2(41)
3-4(695)
5(2,023)
Key Features
Progress Tracking5.0
Task Management4.5

User insights about the collaboration tools feature

Reviewers appreciate Jotform's collaboration tools for allowing multiple users to work on forms simultaneously. They highlight the ease of sharing results and collected data, which reduces duplication and enhances productivity. Users find the platform user-friendly and valuable for remote collaboration, although some wish for more advanced features.
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“we were able to collaborate with field agents remotely using the forms, this was an effective addition to our project”
CB

Clyde B.

Office Administrator

“This helps me to work with my team at the same time , hence make survey planning easier and faster for review”
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Saheed A.

Owner

Starting price
39flat rate /
per month
visit website
Pros and Cons based on 2,759 verified reviews
Verified reviewer profile picture

Effortless form creation

Efficient survey development

Convenient diGital signatures

Restrictive usage limits

High cost for advanced features

See pros and cons details
Visio logo
Reviews Sentiment
 
 
 
1-2(20)
3-4(1,293)
5(1,966)
Key Features
Progress Tracking
Task Management4.4

User insights about the collaboration tools feature

Users find Visio's collaboration tools useful for real-time editing and sharing of diagrams. They appreciate the integration with Microsoft Teams and SharePoint, which enhances teamwork. Reviewers note that while the tools are effective, all collaborators need to have Visio installed. Some users find the version tracking less robust compared to other Microsoft products.
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“The best part of a collaboration tool is that you can easily upload any vision file on Microsoft Teams and tell your team member to collectively view, edit and collaborate within the Teams. This makes any task easy to handle and at the same time everyone's input can be gathered. ”
KG

Kanika G.

Operations Officer

“Visio allows us to collaborate directly, for example through Visio files in Microsoft Teams since we can upload them directly or create diagrams from the files tab and allows team members to view, edit and collaborate on them, directly without leaving Teams.”
Verified reviewer profile picture

Jose P.

Business Change Manager. IPMA® PMP

Starting price
5per user /
per month
Pros and Cons based on 3,279 verified reviews
Verified reviewer profile picture

Efficient flowchart creation

Streamlined workflow design

Professional presentation creation

Versatile diagramming capabilities

Detailed visualizations

High licensing costs

Challenging connector management

Version compatibility issues

Frequent crashes and bugs

Limited document management

See pros and cons details
Zapier logo
Reviews Sentiment
 
 
 
1-2(28)
3-4(824)
5(2,189)
Key Features
Progress Tracking
Task Management4.5

User insights about the collaboration tools feature

Reviewers indicate that Zapier's collaboration tools are valuable for integrating multiple apps like Slack, Zoom, and Google Docs. They appreciate the ability to share and edit zaps, which facilitates teamwork. Users find the platform useful for automating processes and reducing manual tasks, although some do not use the collaboration features extensively.
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“Zapier offers a team plan. With the team plan, you and your team can create, edit and basically collaborate on all your zaps together. If you decide that this is what you and your team need, you can go for the Team plan and pay both monthly or annually depending on your needs.”
PE

Pius E.

Founder

“Zapier having alot of collaboration tools when its integrated with another apps as I integrated it with slack and zoom and Google docs and Google sheets which provides alot of collaboration tools to use these apps features ”
Verified reviewer profile picture

Mohamed E.

Compliance Analyst

Starting price
29.99usage based /
per month
Pros and Cons based on 3,041 verified reviews
Verified reviewer profile picture

Automating repetitive tasks

Significant time savings

Enhancing client integration

Streamlining workflows

Boosting business productivity

Restrictive usage limits

Challenging issue resolution

High costs for features

Zaps maintenance difficulties

Limited triggers and actions

See pros and cons details
Google Cloud logo
Reviews Sentiment
 
 
 
1-2(11)
3-4(622)
5(1,617)
Key Features
Progress Tracking
Task Management4.6

User insights about the collaboration tools feature

Users report that Google Cloud's collaboration tools are highly effective, especially for sharing documents and working on projects in real-time. They appreciate the integration with Google Workspace, which enhances communication and file sharing. Reviewers find the platform user-friendly and essential for remote work, allowing teams to collaborate efficiently from any location.

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“We utilise the collaborative tooling in Google Workspaces and have done for many years. This has proven to be reliable and not consume significant resources unlike some other alternatives. The quality is great and stability key, allowing us to rely on this replacing a physical office during the last nearly 2 year period.”
ST

Seth T.

Cloud Engineer

“ I often need to share my work or documents with multiple people. With the cloud I can easily share and allow them to have editing capabilities if need be. ”
HF

Hillary F.

Administrative Assistant

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 2,250 verified reviews

Flexible scalability options

Extensive API offerings

Robust data storage solutions

Efficient document sharing

Seamless integrations

Dependence on internet speed

Inadequate customer support

Frequent software issues

Complex and costly pricing

See pros and cons details
ClickUp logo
Reviews Sentiment
 
 
 
1-2(50)
3-4(1,339)
5(3,165)
Key Features
Progress Tracking4.6
Task Management4.6

User insights about the collaboration tools feature

Reviewers feel that ClickUp's collaboration tools are robust and user-friendly. They highlight features like task assignment, tagging, and real-time editing. Users appreciate the built-in chat, whiteboard, and document sharing capabilities. Integrations with other tools and the ability to work seamlessly across time zones are also valued. Some users find the setup complex but beneficial once configured.
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“ClickUp allows me to collaborate, plan and schedule tasks with my team members. I can easily collaborate with different teams and then decide what to do and what not to and then assign them the tasks accordingly. The collaboration tools are just perfect for me to collaborate with different teams.”
AS

Amisha S.

Writer

“The collaboration tools allow for easy task assignment and tracking. This key feature helps teams work together more efficiently and reduces overall confusion while increasing accountability. ”
Verified reviewer profile picture

Philip S.

Owner

Starting price
10per user /
per month
Pros and Cons based on 4,554 verified reviews
Verified reviewer profile picture

Enhanced team collaboration

Boosted productivity

Comprehensive project management

High customization and flexibility

Continuous improvements

Slow performance speed

Inconsistent bug fixes

Complex navigation

Limited mobile support

Overwhelming email notifications

See pros and cons details

Other Top Rated Workflow Management Software with Collaboration Tools in 2026

Vsimple logo

Vsimple

Operations management platform with optimized workflows

visit website
Vsimple is a cloud-based sales and operations management platform that turns complex processes into simple automated workflows built as per business operations.

Read more about Vsimple

Users also considered
Dock logo

Dock

HIPAA-compliant task and collaboration management software

visit website
Dock is a cloud-based software designed to help healthcare organizations manage physicians’ tasks and facilitate collaboration among employees. Supervisors can create new tasks with details including task name, patient information, assigned physician, due date, priority status, and custom labels.

Read more about Dock

Users also considered
Process Street logo

Process Street

Category Leaders

AI-enabled compliance operations platform.

visit website
Process Street is an AI-powered compliance operations platform that turns policies into automated workflows, enabling teams to manage controlled documents, run no-code processes, and stay audit-ready.

Read more about Process Street

Users also considered
Pneumatic logo

Pneumatic

Business process and workflow management software

visit website
Pneumatic is a workflow management software designed for teams across several industries including human resources, finance, marketing, and sales. It helps organizations manage operations related to task creation, status tracking, performance monitoring, and more.

Read more about Pneumatic

Users also considered
Policy Manager by MCN Healthcare logo

Policy Manager by MCN Healthcare

For Healthcare, By Healthcare Experts

visit website
MCN Healthcare is the leading provider of policy management built specifically for the healthcare industry. For over 30 years, healthcare professionals have benefitted from our Policy Manager, policy library, regulatory alerts, e-learning, and contract management solutions.

Read more about Policy Manager by MCN Healthcare

Users also considered
TeamTracks logo

TeamTracks

Cloud-based support operations tool for manufacturers

visit website
TeamTracks is a cloud-based support ops tool that helps businesses streamline team’s operations. With the process automation feature, users can define organizational processes in one central location to streamline support communication with customers, partners, and suppliers.

Read more about TeamTracks

Users also considered
TrackVia logo

TrackVia

Workflow automation for enterprise operations

visit website
TrackVia helps IT and business users turn manual processes or spreadsheets into web and mobile apps fast and with no complex coding.

Read more about TrackVia

Users also considered
monday.com logo

monday.com

Project management software

visit website
Build your ideal workflow with the help of monday.com Work OS. Automate all mundane, repetitive tasks so you and your team can focus on essential work, assign clear ownership in projects, collaborate effectively in real-time, and easily coordinate work across your team.

Read more about monday.com

Users also considered
Mitratech TAP Workflow Automation logo

Mitratech TAP Workflow Automation

TAP gives you the power to automate any process— on your own

visit website
TAP is a workflow automation software that empowers users to create and deploy forms, processes, and workflows without writing any code— using the drag-and-drop designer. TAP Workflow Automation also supports automated notifications, e-signatures, role-based access, and more.

Read more about Mitratech TAP Workflow Automation

Users also considered
Airtable logo

Airtable

AI-Powered, No-Code App Building Platform

visit website
Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

Read more about Airtable

Users also considered
Droplet logo

Droplet

Forms and workflow automation software

visit website
Droplet is a forms automation software designed to help schools and government organizations create dynamic web forms to collect business data. The application enables businesses to automate approvals with detailed business logic, conduct analytics, and capture and store digital data.

Read more about Droplet

Users also considered
Kantata logo

Kantata

Always Deliver Amazing

visit website
Kantata PSA puts an end to unpredictable projects so professional services teams always deliver amazing.

Read more about Kantata

Users also considered
Mango Practice Management logo

Mango Practice Management

Everything accountants need, all in one place.

visit website
Mango Practice is a cloud-based practice management solution designed to help accounting firms, tax professionals, bookkeepers, and CPA practices manage their workflows, documents, client communication, billing, time tracking, and payments more effectively.

Read more about Mango Practice Management

Users also considered
Asana logo

Asana

Project tracking and workflow management platform

visit website
Asana is a workflow management platform that connects all your work in one place and bring teams together, anywhere. Use AI-powered features to manage tasks, track progress, and adapt quickly to changing priorities. Join millions of users across 200+ countries using Asana to get more done.

Read more about Asana

Users also considered
Adobe Workfront logo

Adobe Workfront

Online enterprise work management software

visit website
Leverage templates to standardize business processes, increase efficiency, and avoid recreating the wheel. With Adobe Workfront, you can also ensure compliance with automated workflows that constitute an audit trail, and customizable reports and dashboards that display progress for each workflow.

Read more about Adobe Workfront

Users also considered
Lucidchart logo

Lucidchart

Visual diagramming tool for team collaboration

visit website
Lucidchart is a cloud-based diagram solution that enables users to create various types of flowcharts and visual documentation online. The platform supports multiple use cases including technical diagramming, process documentation, and team visualization, while offering AI-powered features that transform text prompts into polished diagrams. It integrates with popular workplace applications to facilitate seamless collaboration across teams.

Read more about Lucidchart

Users also considered
Netcontent logo

Netcontent

AI-driven processes, enterprise-grade results.

visit website
Netcontent is a unified platform for Document Management, Process Automation and AI, delivering operational intelligence at scale. It enables end-to-end visibility, compliance and measurable efficiency across critical business workflows.

Read more about Netcontent

Users also considered
Digital Integrated Management System logo

Digital Integrated Management System

Quality, compliance, governance, improvement & digitization

visit website
Interfacing’s Digital Business Platform - Build Accurate Simple to Complex Workflow Apps FAST: Days and Weeks, not Months.

Read more about Digital Integrated Management System

Users also considered
TrueContext logo

TrueContext

The field service workflow platform for the connected worker

visit website
TrueContext is the field service workflow platform for today’s connected worker. It enables frontliners with smart, context-aware forms and AI-augmented mobile workflows, unlocking technician mastery and productivity at scale.

Read more about TrueContext

Users also considered
Tonkean logo

Tonkean

Build processes people actually follow

visit website
Orchestrate and automate end-to-end business workflows. Tonkean combines a human-aware BPM platform, an AI-driven, no-code automation platform, and an iPaaS platform with integrations to 1000+ applications to streamline business processes across systems and people.

Read more about Tonkean

Users also considered
Wrike logo

Wrike

AI powered workflow management platform

visit website
Automate recurring workflows. Wrike’s automation engine works in the background to sync related tasks, thereby reducing errors and tedious activities without requiring you to update other projects and tasks.

Read more about Wrike

Users also considered
BIC Platform logo

BIC Platform

AI-enabled business process management platform

visit website
Thanks to unique No Code and Low Code technology, you can automate your processes quickly, easily and without any programming. Directly from the graphical capture, BIC Platform generates executable workflows that make your business processes more flexible and accelerate them at the same time.

Read more about BIC Platform

Users also considered
Nucleus One logo

Nucleus One

(0)

Nucleus One: Empower Workplace Collaboration.

visit website
Nucleus One: Empower remote teamwork for success. Simplify project, document, and process management with quick, straightforward, and code-free tools. Achieve important goals, milestones, and bottom lines with clarity and collaboration.

Read more about Nucleus One

Users also considered
Bizzmine logo

Bizzmine

Digitize QHSE. Ensure compliance. Simplify processes.

visit website
Bizzmine is a cloud-based QHSE solution. The software enables companies of all sizes to manage their quality processes, ensuring compliance with various regulatory standards like ISO 13485, ISO 17025, ISO 15189, 21 CFR Part 11, ISO 9001, ISO 22000 and more.

Read more about Bizzmine

Users also considered
Forms On Fire logo

Forms On Fire

Mobile forms, dispatch, task and workflow solution

visit website
A mobile app for inspections, audits, safety reports, orders, and many other tasks. Save time with pre-filled fields from your systems. Save time by eliminating needless travel to deliver forms. Save the time it takes to re-enter, re-assemble, file, and distribute forms to those who need them.

Read more about Forms On Fire

Users also considered

Key features for Workflow Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Progress Tracking: Reviewers appreciate the ability to monitor task status, identify bottlenecks, and adjust resource allocation, enhancing project visibility and timely decision-making. 94% of reviewers rated this feature as important or highly important.
  • Task Management: Users value creating, assigning, and prioritizing tasks, setting due dates, and tracking progress, which helps ensure timely completion and effective resource utilization. 93% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers highlight customizable access levels based on roles, ensuring data security and appropriate information sharing within teams. 87% of reviewers rated this feature as important or highly important.
  • Document Management: Users find it useful for storing, organizing, and sharing documents, which enhances collaboration and ensures easy access to critical information. 87% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers appreciate the ability to manage tasks and access information on the go, ensuring productivity and collaboration regardless of location. 85% of reviewers rated this feature as important or highly important.
  • Third-Party Integrations: Users value seamless integration with various apps and services, which enhances automation and productivity by connecting multiple platforms. 85% of reviewers rated this feature as important or highly important.