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Top Rated Workflow Management Software with Resource Management in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Resource management optimizes how resources are allocated and utilized, streamlining project planning and execution. It simplifies scheduling, tracks resource availability, reduces manual tracking, and enhances overall efficiency by centralizing information and tasks. Our reviewers in workflow management software rated this feature as highly important.

4 Best Workflow Management Software with Resource Management

  • Jira - Highest rated for resource management
  • Trello
  • Smartsheet
  • Asana

See other top Workflow Management products with resource management

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the workflow management software category. They also needed to have sufficient reviews about resource management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for resource management based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Jira logo
4.4
(15.3K)

User insights about the resource management feature

Reviewers indicate that Jira's resource management capabilities are valuable for planning and task allocation. They appreciate the ability to manage resources through a single dashboard, assign tasks, and track team performance. Users find the integration with plugins like BigPicture and Activity Timeline helpful, though some feel Jira lacks comprehensive built-in tools for resource management. They report that Jira enhances project efficiency by optimizing resource utilization and providing detailed insights into team capacity and velocity.
“There are some plugins that can be used for resource management in Jira, like BigPicture or Activity Timeline but there is still a lot of opportunity for improvement in this area for Jira.”
Verified reviewer profile picture

Hazbar k.

Tech Solutions Manager

“It efficiently utilized the resource time and where scrum master can create task and assign to team member for tracking and generate the progress report .”
NS

Nikhil S.

Senior software engineer

Workflow Management key features coverage

Jira offers 6 out of the 6 key features for Workflow Management software identified by reviewers:

Progress Tracking4.5
Task Management4.6
Access Controls/Permissions4.4
Document Management4.3
Mobile Access4.1
Third-Party Integrations4.4

Pros and cons based on 15,309 verified reviews

55% of users rated Jira 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 15,309 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Comprehensive project tracking

Effective sprint management

Enhanced team collaboration

Extensive integration options

Support for agile development

Cons:

Frequent performance issues

Complex navigation

Challenging issue management

Inefficient search and filter

Complicated setup configuration

See pros and cons details

Pricing

Starting price:$7.91 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Trello logo
4.5
(23.4K)

User insights about the resource management feature

Reviewers appreciate Trello's resource management capabilities for their simplicity and ease of use. They find it helpful to attach and store files, assign users to tasks, and track resource allocation. Users report that Trello's drag-and-drop functionality makes adding resources straightforward. They also value the ability to create specific boards for teams, ensuring clear visibility of work assignments. Some users mention integrating third-party plugins to enhance resource management, although a few find Trello initially complicated to navigate.
“You can make specifical trello boards for certain teams of people or just yourself, so people know exactly what work they are working on regardless ”
RC

Riley C.

Service Center Representative

“Can Assign Cards to one or many members of the team, and can filter cards based on who it's assigned to.”
Verified reviewer profile picture

Hardik D.

Automation Specialist

Workflow Management key features coverage

Trello offers 5 out of the 6 key features for Workflow Management software identified by reviewers:

Progress Tracking4.5
Task Management4.6
Access Controls/Permissions4.5
Document Management
Mobile Access4.5
Third-Party Integrations4.3

Pros and cons based on 23,483 verified reviews

62% of users rated Trello 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 23,483 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Cons:

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details

Pricing

Starting price:$5 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Smartsheet logo
4.5
(3.4K)

User insights about the resource management feature

Users report that Smartsheet's resource management helps in organizing and tracking project areas efficiently. They find it useful for visualizing capacity allocation and identifying bottlenecks. Reviewers appreciate the ability to assign tasks, update resources, and share information with stakeholders. However, some users feel that Smartsheet's templates for resource management are inadequate and the tool can be overly complex. They value the dynamic nature of Smartsheet, allowing easy updates and collaboration.
“Allows everyone to see project assignments and allocated time for respective tasks.”
BP

Bill P.

Architect

“Organize various resources to track and manage different areas of project areas”
VR

Vivian R.

Construction Coordinator

Workflow Management key features coverage

Smartsheet offers 6 out of the 6 key features for Workflow Management software identified by reviewers:

Progress Tracking4.6
Task Management4.5
Access Controls/Permissions4.4
Document Management4.2
Mobile Access4.4
Third-Party Integrations3.7

Pros and cons based on 3,479 verified reviews

59% of users rated Smartsheet 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 3,479 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Cons:

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details

Pricing

Starting price:$12 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Asana logo
4.5
(13.5K)

User insights about the resource management feature

Reviewers appreciate Asana's resource management for its ability to streamline project and task tracking. They find it useful for managing human resources, aligning resource bandwidth, and providing insights into workload and capacity. Users report that Asana helps in storing digital resources conveniently and facilitates easy access for team members. However, some users mention that resource management in Asana can be challenging to prioritize across multiple projects and teams, indicating an area for improvement.
“Resource management impact the product by helping the project manager or organization by providing insight to their task or workload, capacity to do their work and gives satisfaction.”
Verified reviewer profile picture

Lucky U.

Project coordinator

“Asana allows us to better manage our resources and saves us time and money having to manually track multiple projects and tasks.”
CJ

Carole J.

Executive

Workflow Management key features coverage

Asana offers 6 out of the 6 key features for Workflow Management software identified by reviewers:

Progress Tracking4.6
Task Management4.7
Access Controls/Permissions4.5
Document Management4.4
Mobile Access4.4
Third-Party Integrations4.3

Pros and cons based on 13,544 verified reviews

59% of users rated Asana 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 13,544 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Cons:

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details

Pricing

Starting price:$10.99 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Workflow Management Software with Resource Management in 2026

Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Jira logo

Project management and work tracking software

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Asana logo

Project tracking and workflow management platform

Asana is a workflow management platform that connects all your work in one place and bring teams together, anywhere. Use AI-powered features to manage tasks, track progress, and adapt quickly to changing priorities. Join millions of users across 200+ countries using Asana to get more done.

Read more about Asana

Users also considered
Connecteam logo

Enhance employee management with the only all-in-one app

Connecteam workflow management software is a way to easily streamline operational tasks & increase productivity with a single tool.

Read more about Connecteam

Users also considered
monday.com logo

Project management software

Build your ideal workflow with the help of monday.com Work OS. Automate all mundane, repetitive tasks so you and your team can focus on essential work, assign clear ownership in projects, collaborate effectively in real-time, and easily coordinate work across your team.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

ClickUp is the tailored workflow app loved by teams across all industries. Customize your workflow with statuses to fit each individual project. Use preselected statuses or create your own. Team-wide workflow templates let you quickly re-use your favorite custom statuses in any Project or Space.

Read more about ClickUp

Users also considered
Notion logo

Project and task management tool

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

Airtable is an AI-powered platform to design, automate, and scale workflows. Build custom apps, deploy AI agents, and eliminate manual work—so teams can move faster and operate with precision.

Read more about Airtable

Users also considered
Miro logo
Category Leaders

Miro is a visual workspace for innovation

Miro is the #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Organize your workflow online – manage your screens and statuses on one single board. Easily collaborate and track your status.

Read more about Miro

Users also considered
Wrike logo

AI powered workflow management platform

Automate recurring workflows. Wrike’s automation engine works in the background to sync related tasks, thereby reducing errors and tedious activities without requiring you to update other projects and tasks.

Read more about Wrike

Users also considered
Adobe Workfront logo

Online enterprise work management software

Leverage templates to standardize business processes, increase efficiency, and avoid recreating the wheel. With Adobe Workfront, you can also ensure compliance with automated workflows that constitute an audit trail, and customizable reports and dashboards that display progress for each workflow.

Read more about Adobe Workfront

Users also considered
Teamwork.com logo
Category Leaders

Profit from every client demand.

Work and project management software that helps in-house teams and agencies improve collaboration, visibility, accountability, and ultimately results. The last project management tool you’ll ever use. Get started working together beautifully with Teamwork.com today for free or schedule a demo.

Read more about Teamwork.com

Users also considered
UiPath logo
Category Leaders

(RPA) AI-powered hyperautomation Robotic Process Automation

UiPath Robotic Process Automation is a cloud-based solution which helps businesses & government organizations design & manage attended & unattended automation tasks to streamlining front-office activities. UiPath RPA lets users store multiple licenses in a unified database for future reference.

Read more about UiPath

Users also considered
BigTime logo

AI-powered scoping, project, time, and billing software

BigTime helps reduce operational costs, align talent to projects, accelerate payments, and enable decision-making. With 20+ years of experience, BigTime can get you up and running quickly, operate with flexibility and agility, and enable you to solve today’s challenges and scale with you tomorrow.

Read more about BigTime

Users also considered
Nifty logo

Project management, task tracking, & team collaboration hub.

Nifty is a remote collaboration hub designed to manage projects, goals, communications, and teams all in one place. With Nifty, all over the place becomes all-in-one place. Every part of managing a project's lifecycle is here.

Read more about Nifty

Users also considered
Bitrix24 logo

All in one business management workspace

Bitrix24 is simple and affordable workflow management software available in cloud and on premise with open source code access. Used by 12 million businesses worldwide.

Read more about Bitrix24

Users also considered
Portfolio Manager logo

Software for automatically managing and scheduling projects

LiquidPlanner is a workflow management solution that uses predictive scheduling to dynamically adapt to change and manage project uncertainty. Experience automatic resource leveling across your entire project portfolio and have confidence the right people are working on the right things.

Read more about Portfolio Manager

Users also considered
Birdview logo

Software for managing multiple projects, tasks, and teams

Birdview adapts to business growth with comprehensive project oversight. Efficiently manage multiple projects, balance team workloads, and control budgets. Benefit from strong security and supportive service. Gain crucial insights for project and financial success through robust analytics.

Read more about Birdview

Users also considered
Daylite for Mac logo

All-in-One Business App for Service-Based Firms.

Stop wasting time using multiple apps. Daylite unifies CRM, new client opportunities, projects, tasks, notes, and email into one app designed for Apple users so you can focus more on clients and less on admin.

Read more about Daylite for Mac

Users also considered
Kantata logo

Always Deliver Amazing

Kantata PSA puts an end to unpredictable projects so professional services teams always deliver amazing.

Read more about Kantata

Users also considered
Businessmap logo

Lean portfolio management platform for strategy execution.

Businessmap (formerly Kanbanize) is the most flexible Lean project & portfolio management platform for complete strategy execution. The software helps you align strategic goals with daily work while ensuring long-term business agility and exceptional ROI.

Read more about Businessmap

Users also considered
Favro logo

The agile collaboration app for organizational flow.

Favro brings business agility by empowering teams to work autonomously, while also aligning their planning towards company objectives.

Read more about Favro

Users also considered
Workzone logo
Category Leaders

Stay Organized. Meet Deadlines. Collaborate Better.

Project management software for Marketing, Operations, and IT Teams. Unlimited human support & training. Flat-fee, no add-ons, pay one for core users (not every login). Plans start at $8 per user per month.

Read more about Workzone

Users also considered
Front logo

AI-enabled customer service platform for collaboration

Front is a customer operations platform with powerful workflow management that enables support, sales, and account management teams to deliver exceptional service at scale. Front streamlines customer communication with automated workflows and real-time collaboration behind the scenes.

Read more about Front

Users also considered

Key features for Workflow Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Progress Tracking: Reviewers highlight the ability to monitor task status, identify bottlenecks, and make informed decisions to meet deadlines efficiently. 94% of reviewers rated this feature as important or highly important.
  • Task Management: Users appreciate the organization of tasks, setting due dates, assigning responsibilities, and tracking progress for timely completion and effective collaboration. 93% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers emphasize customizable access levels, ensuring data security and allowing team members to view or edit information based on their roles. 87% of reviewers rated this feature as important or highly important.
  • Document Management: Users note the ease of storing, organizing, and accessing documents, enhancing collaboration and maintaining a centralized repository for important files. 86% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users value the convenience of managing tasks and accessing information on the go, ensuring productivity and collaboration from anywhere. 86% of reviewers rated this feature as important or highly important.
  • Third-Party Integrations: Reviewers appreciate the ability to connect with multiple apps and services, automating tasks and enhancing workflow efficiency across platforms. 85% of reviewers rated this feature as important or highly important.