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Top Rated Project Portfolio Management Software with Workflow Management in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Workflow management streamlines project intake and tracking, enhances visibility into tasks and roadmaps, allows customization to meet team needs, and reduces reliance on manual processes, improving overall efficiency. Our reviewers in project portfolio management software rated this feature as highly important.

6 Best Project Portfolio Management Software with Workflow Management

Product
User rating
Starting price
Wrike logo
4.4
(2.8K)
10
per user/per month
Asana logo
4.5
(13.5K)
10.99
per user/per month
monday.com logo
4.6
(5.7K)
9
per user/per month
Smartsheet logo
4.5
(3.4K)
12
per user/per month
ClickUp logo
4.6
(4.5K)
10
per user/per month
Jira logo
4.4
(15.3K)
7.91
per user/per month

See other top Project Portfolio Management products with workflow management

How we picked the 6 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Project Portfolio Management software category. They also needed to have sufficient reviews about workflow management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for workflow management, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 6 best products

Wrike logo
Reviews Sentiment
 
 
 
1-2(95)
3-4(1,286)
5(1,502)
Key Features
Multiple Projects4.5
Portfolio Management4.4

User insights about the workflow management feature

Reviewers value Wrike's workflow management for its customization, automation, and ability to enhance project efficiency. They appreciate the visual representation of tasks, the ability to assign responsibilities, and the clear communication it facilitates. Users find it helpful for managing large teams and complex projects, though some note that it relies heavily on human input for task status updates.
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“Users of Wrike can design unique workflows that correspond to their unique business procedures. They can automate repetitive operations as a result, increasing productivity.”
Verified reviewer profile picture

chandrani r.

Administrator

“The flexibility of multiple custom workflows is what makes Wrike work well for us, above other products. Our ability to make workflows and statuses match those of our department, and multiple functions within our department is vital to our department. ”
CD

Cassie D.

Marketing Project Manager

Starting price
10per user /
per month
Pros and Cons based on 2,883 verified reviews
Verified reviewer profile picture

Enhanced team productivity

Flexible workflow customization

Customizable dashboards

Effective gantt charts

Comprehensive project tracking

Prohibitive pricing concerns

Frequent bugs and updates

Restrictive user access

Overwhelming email notifications

Unresponsive customer support

See pros and cons details
Asana logo
Reviews Sentiment
 
 
 
1-2(230)
3-4(5,264)
5(8,050)
Key Features
Multiple Projects4.6
Portfolio Management4.1

User insights about the workflow management feature

Reviewers appreciate Asana's workflow management for its ease of use, customization, and ability to streamline tasks. They find it valuable for tracking assignments, coordinating teams, and ensuring accountability. Users highlight its integration with third-party tools and various view options like List, Board, Calendar, and Timeline. However, some mention that the resource allocation feature could be more robust and simpler to use.
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“You can create projects with ease for yourself or a coworker. Asana may be tailored with sections to fit your workflows and give any project structure. Choose from List, Board, Calendar, or Timeline views to see your tasks. Set deadlines to guarantee that each task is finished on time.”
Verified reviewer profile picture

solomon j.

Brand Strategist

“Asana's workflow management has enhanced our productivity by ensuring tasks move smoothly from start to finish, making it a valuable tool for any team aiming to optimize their workflows.”
Verified reviewer profile picture

NENA C.

Teacher

Starting price
10.99per user /
per month
Pros and Cons based on 13,544 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,936)
5(3,713)
Key Features
Multiple Projects4.6
Portfolio Management4.5

User insights about the workflow management feature

Reviewers indicate that monday.com's workflow management is intuitive, customizable, and supports automation, which enhances productivity. They appreciate the visual representation of tasks, integration with tools like Google Drive, and the ability to track progress and assign responsibilities. Users find it helpful for managing multiple projects and ensuring team collaboration, although some note that it can be overwhelming at times.

See related user reviews

“The automations that come with Monday.com are next level, having the ability to create an entire workflow for our on-boarding and off-boarding process all whilst keeping everything into one platform is fantastic.”
RS

Rian S.

IT Manager

“This is one of the top reasons for which we selected Monday.com. It helped streamline our PSP's, workflows, communication, and project management dramatically. It increased our efficiency and decreased our time wasted by redundancy,& procrastination.”
KK

Kimberly K.

Territory Sales Manager then General Sales Manager

Starting price
9per user /
per month
Pros and Cons based on 5,720 verified reviews

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
Smartsheet logo
Reviews Sentiment
 
 
 
1-2(47)
3-4(1,386)
5(2,046)
Key Features
Multiple Projects4.5
Portfolio Management4.2

User insights about the workflow management feature

Reviewers highlight Smartsheet's workflow management for its customization, automation, and integration capabilities. They find it efficient for delegating tasks, tracking progress, and ensuring team collaboration. Users appreciate the visual setup, automated notifications, and the ability to manage large amounts of data. However, some mention that it may not be as effective for smaller projects.

See related user reviews

“Workflow management in Smartsheet enhances efficiency by automating repetitive tasks, providing customizable workflows, and integrating with other tools.”
CS

Chitturi S.

IT Compliance Engineer II

“What I like most in workflow management feature in Smartsheet is workflow automation and how I can quickly automate repetitive tasks and processes.”
PT

Princess T.

Freelancer

Starting price
12per user /
per month
Pros and Cons based on 3,479 verified reviews

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
ClickUp logo
Reviews Sentiment
 
 
 
1-2(50)
3-4(1,342)
5(3,166)
Key Features
Multiple Projects4.6
Portfolio Management4.3

User insights about the workflow management feature

Reviewers appreciate ClickUp's workflow management for its flexibility, customization, and automation features. They find it useful for streamlining tasks, tracking progress, and ensuring team collaboration. Users highlight the ability to create detailed workflows with checklists, subtasks, and dependencies. However, some mention that it can be overwhelming for new users and that managing templates can be challenging.

See related user reviews

“Workflow management helps us streamline our project management process. For instance, we set up a custom workflow for educational programs starting from ideation to facilitating. Each tasks is clearly defined and assigned to staff with deadlines”
BB

Bridgette B.

Manager of Education

“valuable for streamlining processes, In workflow management, ClickUp allows users to design and automate processes, set dependencies, and monitor progress.”
AL

Alaaeddine L.

Customer services

Starting price
10per user /
per month
Pros and Cons based on 4,558 verified reviews

Enhanced team collaboration

Boosted productivity

Comprehensive project management

High customization and flexibility

Continuous improvements

Slow performance speed

Inconsistent bug fixes

Complex navigation

Limited mobile support

Overwhelming email notifications

See pros and cons details
Jira logo
Reviews Sentiment
 
 
 
1-2(214)
3-4(6,630)
5(8,465)
Key Features
Multiple Projects4.6
Portfolio Management4.0

User insights about the workflow management feature

Users report that Jira's workflow management is highly customizable, allowing teams to create tailored workflows that fit their specific needs. They value its automation capabilities, integration with tools like GitHub, and the ability to track task progress and assign responsibilities. Reviewers find it useful for managing complex projects, though some mention that setting up workflows can be complex and require careful planning.
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“Jira allows our team to create customized and also default workflows to meet our team and project requirements. This helped us to meet our project milestones or schedule. ”
Verified reviewer profile picture

Anjum J.

QA Architect

“It has a highly effective workflow management that allows me to create, customize, and automate workflows to match the other users processes.”
Verified reviewer profile picture

Ilich R.

Visiting Lecturer

Starting price
7.91per user /
per month
Pros and Cons based on 15,309 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Comprehensive project tracking

Effective sprint management

Enhanced team collaboration

Extensive integration options

Support for agile development

Frequent performance issues

Complex navigation

Challenging issue management

Inefficient search and filter

Complicated setup configuration

See pros and cons details

Other Top Rated Project Portfolio Management Software with Workflow Management in 2026

Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Jira logo

Project management and work tracking software

Portfolio for Jira provides a single, accurate view for planning and managing initiatives across multiple teams and projects - any team, any size. Get started!

Read more about Jira

Users also considered
Asana logo
Category Leaders

Project tracking and workflow management platform

Asana is a project portfolio management tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
monday.com logo

Project management software

monday.com, a Project Portfolio Management software, makes an ideal solution for project portfolio management with the ability to centralize your project portfolios. Easily visualize performance with multiple data views to determine the optimal project prioritization and sequencing to maximize ROI.

Read more about monday.com

Users also considered
ClickUp logo
Category Leaders

Productivity platform for marketing agencies

Monitor all of your initiatives in one place. Portfolios is the mission control for everything you need to track in your business in ClickUp, from strategy to execution. Observe progress as it happens, set your business strategy, and keep everyone on the same page.

Read more about ClickUp

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

Manage projects with speed and clarity using Airtable’s AI-powered platform. Centralize work, coordinate teams, and adapt plans in real time with flexible workflows that accelerate delivery.

Read more about Airtable

Users also considered
Miro logo
Category Leaders

Miro is a visual workspace for innovation

Miro is #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Miro allows you to get a complete project intake process from project idea to active project. Visualize and prioritize projects, limit work in progress to only the highest priorities that will bring the most impact

Read more about Miro

Users also considered
Wrike logo

AI powered workflow management platform

Simplify decisions with project portfolio management from Wrike. Assess at-risk projects, use powerful resource management, and gain project insights with customizable reports. Use automation to maximize your return and build your best portfolio yet.

Read more about Wrike

Users also considered
Float logo

Professional services automation software

Float.com is the top-rated solution for profitable resource management. Used by 4500+ of the best professional services teams globally, it gives Operations and Finance leaders the insight and foresight they need to achieve profitable delivery at scale, with the right talent in place. 

Read more about Float

Users also considered
Autodesk Forma logo

Construction management platform

Autodesk Forma provides best-in-class solutions to unite office and field teams throughout the entire project lifecycle. Connect workflows and collaborate securely from one single source of truth.

Autodesk Construction Cloud is now part of Autodesk Forma some resources may still use previous names.

Read more about Autodesk Forma

Users also considered
Adobe Workfront logo

Online enterprise work management software

Compare and evaluate projects within portfolios based on time, budget, resources, and alignment to strategic goals. Adobe Workfront includes portfolio optimization and business case tools that help organizations focus on the right work, as well as model and implement the most advantageous scenarios.

Read more about Adobe Workfront

Users also considered
NetSuite logo

AI-powered cloud-based business management suite

NetSuite is an AI-powered cloud-based business management suite. It helps organizations streamline their operations and gain real-time insights into their performance. The suite caters to a range of industries such as manufacturing, retail, and professional services.

Read more about NetSuite

Users also considered
GanttPRO logo
Category Leaders

Online Gantt chart software for project management

Online project management tool based on Gantt charts. Intuitive interface, nice UX/UI design, powerful features at affordable prices.

Read more about GanttPRO

Users also considered
Teamwork.com logo

Profit from every client demand.

Combining powerful project management and easily streamlined operations - we’re the only platform built for managing client projects, profitably.

Read more about Teamwork.com

Users also considered
Zoho Projects logo

Project Management, Collaboration and Bug Tracking

Zoho Projects is a versatile project portfolio management tool that helps organizations manage multiple projects successfully.

Read more about Zoho Projects

Users also considered
BigTime logo

AI-powered scoping, project, time, and billing software

BigTime is the AI-powered platform empowering professional services firms to scope, quote, and manage projects—from staffing and time tracking to billing and reporting. With deep integrations and enterprise-grade security, BigTime helps teams move faster and scale with confidence.

Read more about BigTime

Users also considered
Resource Guru logo

Resource management solution for busy teams

The blissfully simple resource management tool that helps busy teams keep projects on track. See team availability and find the perfect person for every job. Schedule at speed and keep everyone aligned on upcoming work. Get insights on forecast vs actuals and utilization across projects and clients.

Read more about Resource Guru

Users also considered
Avaza logo

All-in-one, client-focused project management for teams.

Track projects through to their completion, and categorize and tag them as needed for easier reporting. Manage 100s of projects in one app.

Read more about Avaza

Users also considered
Nifty logo
Category Leaders

Project management, task tracking, & team collaboration hub.

Nifty is a remote collaboration hub designed to manage projects, goals, communications, and teams all in one place. With Nifty, all over the place becomes all-in-one place. Every part of managing a project's lifecycle is here.

Read more about Nifty

Users also considered
IBM Targetprocess logo

Visual platform that helps to scale agile across the company

Targetprocess is an Enterprise Agile PPM tool best for medium to large-size companies. Offers flexibility and visualization which lead to transparency, smarter decisions, improved teams collaboration.
Recognized in Gartner's Magic Quadrant for Agile Enterprise Planning Tools.

Read more about IBM Targetprocess

Users also considered
Portfolio Manager logo

Software for automatically managing and scheduling projects

LiquidPlanner is a unique project portfolio management solution that uses predictive scheduling to dynamically adapt to change and manage project uncertainty. Experience automatic resource leveling and priority-based planning across your entire portfolio of projects.

Read more about Portfolio Manager

Users also considered
Birdview logo
Category Leaders

Software for managing multiple projects, tasks, and teams

Birdview adapts to business growth with comprehensive project oversight. Efficiently manage multiple projects, balance team workloads, and control budgets. Benefit from strong security and supportive service. Gain crucial insights for project and financial success through robust analytics.

Read more about Birdview

Users also considered
Prism PPM logo
Category Leaders

Cloud-based PPM for complete project portfolio management

Leading PPM and Project Management tool for PMOs. Top Gartner MQ rating. Gantt, Kanban, Resource Mgt, JIRA Sync, MSP Sync, & Dashboards.

Read more about Prism PPM

Users also considered
Kantata logo

Always Deliver Amazing

Kantata PSA puts an end to unpredictable projects so professional services teams always deliver amazing.

Read more about Kantata

Users also considered

Key features for Project Portfolio Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Multiple Projects: Users value managing multiple projects for its centralized visibility, efficient resource allocation, and the ability to track progress and dependencies across various projects. 98% of reviewers rated this feature as important or highly important.
  • Portfolio Management: Users highlight the comprehensive visibility, prioritization, and resource management capabilities, which are essential for overseeing multiple projects within a portfolio. 94% of reviewers rated this feature as important or highly important.
  • Task Management: Users find task management tools crucial for organizing, prioritizing, and tracking tasks, which enhances productivity and collaboration among team members. 94% of reviewers rated this feature as important or highly important.
  • Project Planning: Reviewers commend detailed project planning for its capacity to manage timelines, resources, and milestones while facilitating collaboration and visibility. 94% of reviewers rated this feature as important or highly important.
  • Task Scheduling: Users emphasize the importance of task scheduling for ensuring timely completion, accountability, and efficient management of project timelines. 92% of reviewers rated this feature as important or highly important.