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Top Rated Fitness Software with Client Management in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Client management tracks client progress, schedules, and memberships. It stores important details, facilitates communication, and centralizes client information, enabling quick access and efficient service delivery. Our reviewers in fitness software rated this feature as important.

4 Best Fitness Software with Client Management

  • Mindbody
  • My PT Hub
  • Everfit
  • Acuity Scheduling - Highest rated for client management

See other top Fitness products with client management

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the fitness software category. They also needed to have sufficient reviews about client management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for client management based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Mindbody logo
4.0
(2.9K)

User insights about the client management feature

Reviewers feel that Mindbody's client management tools are detailed and helpful for organizing client information. They appreciate the ability to segregate clients, generate analytics, and automate communications with email and SMS templates. Users report that it is user-friendly for locating and updating client profiles, though some find the tools complicated and in need of improvement. They also mention the software's effectiveness in tracking client sessions, payments, and liability forms.
“With MB client management tools we can segregate various types of clients, generate analytics with reports based on those client types and market or communicate to separate clients based on their client type. We also have the ability to create contact logs for follow-up on any client we need to.”
DB

Diane B.

Director of Ops

“Great in terms of automated communications with clients. Good suite of email and sms templates”
RP

Robin P.

Director

Fitness key features coverage

Mindbody offers 5 out of the 5 key features for Fitness software identified by reviewers:

Online Booking4.3
Class Management4.2
Electronic Payments4.1
Membership Management4.3
Payment Processing4.1

Pros and cons based on 2,982 verified reviews

48% of users rated Mindbody 5 out of 5 stars, while 13% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 2,982 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Comprehensive fitness class management

Versatile scheduling capabilities

Specialized yoga studio management

Streamlined appointment scheduling

Efficient class booking system

Cons:

Frequent software glitches

Challenging cancellation management

High costs and fees

Inefficient call support

Disruptive software updates

See pros and cons details

Pricing

Starting price:$99 flat rate/per month|Free version:Not available|Free trial:Not available

Prices may vary depending on the number of users and features.

My PT Hub logo
4.6
(3.1K)

User insights about the client management feature

Reviewers find My PT Hub's client management tools useful for tracking client activities and progress. They appreciate having all client information in one place and the ability to take notes and store documents. However, users report issues with system glitches, slow performance, and a lack of comprehensive check-in features. They also mention the need for better accountability and notifications for clients. Overall, users find the platform user-friendly but suggest improvements for efficiency and data management.
“This is where I communicate with my clients and give them workouts etc. Unfortuantely I'm missing a comprehensive check-in feature which makes my job hard as I need to use an external paltform”
PP

Patricia P.

Fitness and Lifestyle Coach

“The accountibility and notifications are not there for clientele, very hard to program, very hard to track.”
Verified reviewer profile picture

Danya P.

Online Coach

Fitness key features coverage

My PT Hub offers 5 out of the 5 key features for Fitness software identified by reviewers:

Online Booking4.2
Class Management4.4
Electronic Payments4.6
Membership Management4.3
Payment Processing4.3

Pros and cons based on 3,164 verified reviews

68% of users rated My PT Hub 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 3,164 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Comprehensive trainer tools

Efficient client tracking

Frequent software updates

Effective client management

Enhanced professionalism

Cons:

Frequent performance issues

Inconsistent client notifications

Limited exercise library

Complicated client scheduling

Slow issue resolution

See pros and cons details

Pricing

Starting price:$22.50 flat rate/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Everfit logo
4.8
(344)

User insights about the client management feature

Reviewers indicate that Everfit's client management is user-friendly and comprehensive. They find it easy to add, archive, and manage clients, including assigning tasks and tracking progress. Users appreciate the integrated messaging platform and the ability to keep clients accountable. They report that Everfit provides all necessary tools in one app, eliminating the need for additional services. However, some users mention the need for more automation and customization options to improve efficiency.
“Everything I need to service my clients is available in the app. Other software I have used needed to be supplemented with alternate online services (e.g. Google Forms, Revolut invoice, etc). But Everfit provodes me with a one stop shop. ”
RN

Rick N.

Founder

“I like the dashboard for each client and the calendar for training and tasks, but can be annoying to navigate between them or to leave notes or check metrics while programming, etc. messaging clients is a breeze.”
JE

Jacob E.

Owner, Head Physiotherapist

Fitness key features coverage

Everfit offers 4 out of the 5 key features for Fitness software identified by reviewers:

Online Booking
Class Management4.4
Electronic Payments4.0
Membership Management4.4
Payment Processing4.3

Pros and cons based on 344 verified reviews

83% of users rated Everfit 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 344 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Comprehensive coaching tools

Efficient client management

Cons:

High costs and add-ons

See pros and cons details

Pricing

Starting price:$19 flat rate/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Acuity Scheduling logo
4.8
(5.7K)

User insights about the client management feature

Reviewers appreciate Acuity Scheduling's client management capabilities for their ease of use and flexibility. They report that it allows clients to schedule appointments effortlessly and keeps all client information organized in one place. Users highlight the ability to link customers to a contact book, take notes, and store appointment history. They find the automatic notifications and calendar invites valuable for both parties. Additionally, users mention the helpfulness of exporting client lists and integrating with email campaigns.
“It automatically reaches out to the clients and sends all appropriate notifications to both parties. Hugely helpful! Especially with Calendar invites and customer info capture”
AP

Angela P.

Life Coach

“I love that it keeps a record of my clients information, appointment history, and any intake forms they've filled out. This helps me provide a more personalised service.”
Verified reviewer profile picture

Tracy O.

CEO

Fitness key features coverage

Acuity Scheduling offers 4 out of the 5 key features for Fitness software identified by reviewers:

Online Booking4.7
Class Management4.4
Electronic Payments4.4
Membership Management
Payment Processing4.3

Pros and cons based on 5,739 verified reviews

81% of users rated Acuity Scheduling 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 5,739 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient client scheduling

Comprehensive organization management

Cons:

High costs and limitations

See pros and cons details

Pricing

Starting price:$20 flat rate/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Fitness Software with Client Management in 2026

Acuity Scheduling logo

Online appointment scheduling software and assistant

Let your clients book appointments, classes, or packages, fill out intake forms, add appointments to their calendar, receive confirmation and reminder notifications, and reschedule, cancel, and pay for appointments automatically—zero hula dancing, email ping-pong, or phone tag required.

Read more about Acuity Scheduling

Users also considered
Wix logo

Website builder & business management platform

Sell your services and get booked with Wix Fit, the all-in-one business management tool for fitness pros.

Read more about Wix

Users also considered
Vagaro logo

All-in-one software for beauty, wellness, & fitness pros

Use our all-in-one fitness scheduling software & app to manage and grow your business. Get booked & paid 24/7. Reduce no-shows with automated reminders. Manage classes and memberships on any device. Build waivers and forms. Prices start @ $23.99/month. Sign up for a Free 1-Month Trial.

Read more about Vagaro

Users also considered
My PT Hub logo

Simplify, streamline and scale your fitness business.

My PT Hub is the industry's largest online coaching platform where fitness professionals can create & track custom training & nutrition programs for their clients, manage billing, marketing, and more.

Read more about My PT Hub

Users also considered
SimplyBook.me logo

Scheduling software for service industries & entreprises

SimplyBook.me is an extensive booking system for the fitness industry. Sign up, get a beautiful personalised booking website or insert a booking widget to your own site. Allow your clients to buy and book your classes, membership and services 24/7 via your site, Instagram, Facebook or Google.

Read more about SimplyBook.me

Users also considered
TrueCoach logo

The #1 Online Platform Built For Coaches & Personal Trainers

"TrueCoach is an online coaching platform for personal trainers and coaches, offering the fastest workout builder, seamless client management, and 3,000+ pre-recorded professional exercise videos.

Try TrueCoach free for 14 days. No Credit Card required."

Read more about TrueCoach

Users also considered
ZENOTI logo

The #1 cloud software for salons, spas and medspas.

ZENOTI is an all-in-one, enterprise software that helps salons, spas and medspas to manage and grow their business. The solution disappears into the background while supporting every aspect of your business, so you can focus on what you love - giving your customers a great experience.

Read more about ZENOTI

Users also considered
Mindbody logo

Fitness & wellness business management software

Mindbody fitness software streamlines your business end-to-end, attracts new clients, grows your revenue, and scales with you.

Read more about Mindbody

Users also considered
Timely logo

Timely. The booking software that keeps clients coming back.

Run your personal training business like a pro with easy-to-use appointment booking software. Timely automates your admin and helps you build long-lasting relationships that keep your clients coming back. Easy to set up, simple to use and with no hidden costs – get started with Timely today.

Read more about Timely

Users also considered
PT Distinction logo

Worlds highest rated coaching software for personal trainers

Start your PT journey with a 1 Month Free Trial. PT Distinction is everything you could ever want or need to build a successful online fitness business..... Packed full of features to save you time and help you make more money. Check out our reviews and reach out if you have any questions.

Read more about PT Distinction

Users also considered
Jackrabbit Dance logo

Online dance studio management software

Jackrabbit Dance is a cloud-based dance studio management solution offering online registration, virtual class streaming, payment processing, point of sale, employee time clock, and more.

Read more about Jackrabbit Dance

Users also considered
ABC Trainerize logo

Personal training software for fit pros and gyms

Online Training Software to deliver online training plans and meal plans. Increase retention by training clients online and offering group training services.

Read more about ABC Trainerize

Users also considered
TeamUp logo
Category Leaders

The best management software for fitness businesses.

TeamUp is business management software designed to automate administration, scheduling, membership billing, & more for fitness businesses. The cloud-based tool provides business owners with features for growing memberships, automating tasks, measuring progress, & managing students and families.

Read more about TeamUp

Users also considered
Everfit logo
Category Leaders

Personal training platform for trainers, gyms, and studios

Turn your ambition into reality with Everfit—the all-in-one platform powered by AI to scale your fitness business into the future!

Read more about Everfit

Users also considered
Book Like A Boss logo

Online appointment booking for service-providing businesses

Book Like A Boss is a platform for scheduling appointments and selling products and services online through a custom all-in-one booking page. Send automated reminders via email or SMS and connect with PayPal, Stripe or Square to collect payments and sync with Google Calendar, iCloud, Outlook & more.

Read more about Book Like A Boss

Users also considered
FitBudd logo
Category Leaders

Make personal training truly personal

For personal trainers who want to grow their business while keeping things simple, there’s nothing better than creating workouts in minutes instead of hours with this revolutionary app from FitBudd.

Read more about FitBudd

Users also considered
WellnessLiving logo

Business management for the health and fitness industry

WellnessLiving is an all-in-one online booking, resource scheduling, lead generation, and reporting solution for health and wellness focused businesses. Designed for wellness establishments including yoga studios, spas, salons, personal training, fitness gyms, pilates studios, and dance clubs, WellnessLiving provides the tools users need to manage day-to-day business tasks, employees, memberships, sales, marketing, and more.

Read more about WellnessLiving

Users also considered
Jackrabbit Gymnastics logo

Online cheer gym management software

Cloud-Based Online Cheer Gym Management Software featuring: online registration, billing, POS, time clock, recital/costume management, email/text, virtual class streaming.

Read more about Jackrabbit Gymnastics

Users also considered
LegitFit logo

Best fitness management software.

Business management solution to help Gyms, Studios & Fitness Professionals streamline their day and automate scheduling/payments.

Read more about LegitFit

Users also considered
Gymcatch logo
Category Leaders

Management software for the fitness and wellness industry

Gymcatch enables fitness business owners to save time, increase revenue, and give great customer service to their customers.

Read more about Gymcatch

Users also considered
Exercise.com logo
Category Leaders

Exercise.com is the all-in-one fitness business platform.

The Exercise.com fitness management platform makes it simple to manage and grow your fitness business. Using custom-branded web and mobile apps designed specifically for fitness pros, you can manage staff schedules, track memberships, send reminders, process payments, and run business reports.

Read more about Exercise.com

Users also considered
Punchpass logo
Category Leaders

Discover the joyful side of studio management

Powerful, friendly software for your fitness studio, dance studio, yoga studio, group fitness classes or personal training.

Manage customer bookings, online payments, unlimited classes and pass options and much more!

Read more about Punchpass

Users also considered
ClubRight logo

Gym management software built by gym owners, for gym owners.

ClubRight is gym management software that has been built by gym owners, for gym owners.

Read more about ClubRight

Users also considered
ClubExpress logo

All-in-one platform for members, events, and engagement

ClubExpress is not suitable for gyms, health clubs and spas, but we're an excellent solution for community swim and tennis clubs, running & cycling clubs, etc.

Read more about ClubExpress

Users also considered
ABC Glofox logo

Best Boutique Gym & Fitness Studio Management Software

ABC Glofox is the management software of choice for gym and fitness studio owners who want to save time, increase revenue and drive member retention.

Read more about ABC Glofox

Users also considered

Key features for Fitness software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Online Booking: Users appreciate the convenience of booking appointments and classes anytime, managing schedules, and receiving reminders. 90% of reviewers rated this feature as important or highly important.
  • Class Management: Reviewers value features for scheduling, attendance tracking, managing waitlists, and easily modifying class details. 87% of reviewers rated this feature as important or highly important.
  • Electronic Payments: Users find electronic payments streamline transactions, automate billing, and improve customer experience. 87% of reviewers rated this feature as important or highly important.
  • Membership Management: Reviewers emphasize ease of managing memberships, tracking member status, and automating renewals and communications. 86% of reviewers rated this feature as important or highly important.
  • Payment Processing: Users highlight the importance of seamless, secure transactions and the convenience of automated payments for memberships and services. 85% of reviewers rated this feature as important or highly important.