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Top Rated Document Management Software with Full Text Search in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

Full text search allows users to quickly locate specific information within documents, enhancing efficiency and saving time. It supports searching by keywords or phrases across various file types, improving document accessibility and management. Our reviewers in document management software rated this feature as important.

10 Best Document Management Software with Full Text Search

Product
User rating
Starting price
Adobe Acrobat logo
4.7
(4.1K)
29.99
per user/per month
visit website
Confluence logo
4.5
(3.6K)
5.42
per user/per month
visit website
OneDrive logo
4.5
(12.5K)
1.99
flat rate/per month
Microsoft 365 logo
4.7
(13.9K)
6
per user/per month
Google Drive logo
4.8
(28.3K)
7
per user/per month
Microsoft SharePoint logo
4.4
(5.3K)
5
per user/per month
Microsoft Word logo
4.7
(2.7K)
159.99
Dropbox Business logo
4.5
(21.6K)
11.99
flat rate/per month
Notion logo
4.7
(2.6K)
12
per user/per month
LibreOffice logo
4.3
(2.2K)
Empty state illustration for "No pricing info"

No pricing info

See other top Document Management products with full text search

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Document Management software category. They also needed to have sufficient reviews about full text search, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for full text search, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

Adobe Acrobat logo

Adobe Acrobat

Reviews Sentiment
 
 
 
1-2(31)
3-4(1,093)
5(3,014)
Key Features
Secure Data Storage4.5
Document Storage4.6

User insights about the full text search feature

Reviewers indicate that Adobe Acrobat's full text search is highly efficient and accurate, especially useful for large PDF documents. They find it easy to locate specific terms, phrases, or sections quickly. Users appreciate its powerful search capabilities, including Boolean operators and contextual highlighting. However, some mention that it struggles with text in images or non-text-based documents.
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“I love the full-text search! Often, I have to work with lengthy texts and search for concepts and regulations quickly. I have stored many documents, books, study cases, and articles, and sometimes I don't remember where I read something. The full-text search function is great because I can find anything, searching for words or phrases. It's accurate and fast. ”
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Angela P.

Career Coach, Counselor and Art-Therapist

“Full text search in Adobe Acrobat is highly efficient for quickly locating specific words or phrases within PDF documents, making it easier to navigate and extract information.”
MA

Mohammad A.

General Manager

Starting price
29.99per user /
per month
visit website
Pros and Cons based on 4,138 verified reviews
Verified reviewer profile picture

Efficient document sharing

Seamless integration with other tools

Comprehensive PDF editing features

Robust document security

Convenient diGital signing

Inconsistent font editing

Slow performance and high resource usage

High cost concerns

Frequent updates and version issues

Complicated page navigation

See pros and cons details
Confluence logo

Confluence

Reviews Sentiment
 
 
 
1-2(35)
3-4(1,550)
5(2,069)
Key Features
Secure Data Storage
Document Storage4.5

User insights about the full text search feature

Reviewers value Confluence's full text search for its ability to efficiently locate documents and information within a large knowledge base. They find it user-friendly and essential for managing extensive content. Some users mention occasional issues with accuracy and relevance, but overall, it is considered a critical feature for effective knowledge management.
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“The full text search is amazing in the sense that you can have every document you need for every department available at your fingertips. This allows you to answer many questions that would otherwise take a lot longer had you reached out to different folks.”
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Katebah A.

Corporate Account Executive

“Because Confluence is our corporate knowledge base, users are encourage to go to it and search for answers, which makes their full text search one of the most important features of the product for us.”
CS

Calvin S.

ERP Implementation Support

Starting price
5.42per user /
per month
visit website
Pros and Cons based on 3,654 verified reviews
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Centralized knowledge repository

Enhanced team collaboration

Efficient project management

Comprehensive documentation management

Seamless integration with tools

Frequent performance lags

High costs for larger teams

Limited text formatting options

Buggy issue management

Inefficient search functionality

See pros and cons details
OneDrive logo
Reviews Sentiment
 
 
 
1-2(241)
3-4(4,768)
5(7,499)
Key Features
Secure Data Storage4.7
Document Storage4.7

User insights about the full text search feature

Reviewers indicate that OneDrive's full text search is useful for quickly finding specific text within documents, especially when managing large quantities of files. They appreciate its ease of use and integration with Windows File Explorer. Some users note limitations when files are not downloaded locally, but overall, it is considered an essential and efficient tool.

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“Full text search is a feature I bumped into accidentally and just loved it. Remembering a document name or even contents in a file isnt that easy when on a rush, but remembering a text/statement is usually so easy. The full-text search has made it easy to find a document containing particular text within OneDrive and that is a life saver, you will easily find that document!”
ML

Martin L.

IT Manager

“It works well on the PC IF (big if) you have the files already downloaded to your computers. If you simply have a shortcut to the cloud for a file or folder it won't return any results, which can be unintuitive. Of course, you can always search via the website to be sure all the results are returned properly.”
SK

Seth K.

IT Manager

Starting price
1.99flat rate /
per month
Pros and Cons based on 12,508 verified reviews

Effective team collaboration

Seamless Microsoft integration

Efficient file sharing

Reliable photo storage

Convenient mobile access

Slow performance speed

Complicated account access

Inconsistent issue management

Unreliable file synchronization

Problematic file upload

See pros and cons details
Microsoft 365 logo
Reviews Sentiment
 
 
 
1-2(129)
3-4(3,966)
5(9,902)
Key Features
Secure Data Storage4.6
Document Storage4.6

User insights about the full text search feature

Reviewers appreciate Microsoft 365's full text search for its ability to quickly locate emails, documents, and other content across the suite. They find it particularly useful for managing large volumes of information and highlight its efficiency in retrieving specific data. Some users mention that improvements are needed for better accuracy and performance in certain scenarios.
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“The full text search feature is great for finding the appropriate information quickly and efficiently. It works very well and allowed me to be able to find client information, notes on students, and key details in presentations with ease. ”
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Kelly B.

Tutor

“This feature has saved us a ton of time when we get inundated with emails especially. Using the full text search helps get us to the right email quickly without a lot of extra work and searching through emails especially when you might have hundreds of emails from a specific contact and narrowing down to a specific email may require using a full text search.”
RH

Rosie H.

Owner/Lead Designer

Starting price
6per user /
per month
Pros and Cons based on 13,997 verified reviews
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Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

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Google Drive logo
Reviews Sentiment
 
 
 
1-2(59)
3-4(5,867)
5(22,450)
Key Features
Secure Data Storage4.7
Document Storage4.8

User insights about the full text search feature

Reviewers highlight the convenience and efficiency of Google Drive's full text search, noting its ability to locate documents quickly by searching for keywords within the content. They find it particularly useful for managing large numbers of files and appreciate its integration with various file types. Some users suggest improvements for better accuracy in PDF text searches.

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“Allows you to narrow down the search and look precisely for what you want among all documents and files. Specifically handy when keywords are shared among different documents but full text can bring up the exact file you are looking for.”
AM

Ada M.

Project Manager

“Firstly, Full Text Search makes it quick and easy for me to find files and documents by entering keywords related to the content I'm looking for. This means that I can quickly access the files I need, without having to spend time manually searching through folders and subfolders.Secondly, Full Text Search enhances my productivity by allowing me to search for specific keywords across all my files and documents, including PDFs and images. This means that I can easily find information and references I need to complete my work, saving me time and effort.Thirdly, Full Text Search helps me to better organize my files and documents in Google Drive. I can quickly locate files and documents that need to be moved or organized based on the search results, making it easier for me to keep my files and folders organized.”
OG

Ochirukh G.

Software Engineer Developer

Starting price
7per user /
per month
Pros and Cons based on 28,376 verified reviews

Effective collaborative sharing

Seamless integration capabilities

Beneficial for school usage

Cross-device accessibility

Dependence on internet connection

Issues with file upload

Limited search functionality

See pros and cons details
Microsoft SharePoint logo
Reviews Sentiment
 
 
 
1-2(123)
3-4(2,503)
5(2,756)
Key Features
Secure Data Storage4.6
Document Storage

User insights about the full text search feature

Users appreciate Microsoft SharePoint's full text search for its ability to quickly find documents and specific content within a large repository. They find it useful for managing and retrieving information efficiently. Some reviewers mention the need for improvements in accuracy and filter options, but overall, it is considered an important and helpful feature.
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“I like that Full Text Search in Microsoft SharePoint allows me to search for text within documents as well as metadata about the documents. I can also search for text in other file formats that are supported by SharePoint.”
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Geoffrey k.

MD

“The full text search feature does exactly as it says and executes perfectly. The search results are accurate and efficeint and while looking for the files or documents in a folder with tons of files helps make life very simple. ”
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Jai T.

Decision Analytics Associate

Starting price
5per user /
per month
Pros and Cons based on 5,382 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Facilitates team collaboration

Seamless integration with Microsoft products

Centralized information repository

Efficient information sharing

Robust security and access control

Slow performance and loading times

Frequent issues and errors

Inefficient search functionality

Inconsistent file synchronization

High costs and complexity

See pros and cons details
Microsoft Word logo
Reviews Sentiment
 
 
 
1-2(17)
3-4(594)
5(2,126)
Key Features
Secure Data Storage
Document Storage4.6

User insights about the full text search feature

Reviewers appreciate Microsoft Word's full text search for its ease of use and efficiency in finding specific words or phrases. They find it particularly helpful for editing and navigating large documents. Users highlight the search and replace functionality and the ability to customize searches. Some mention occasional inaccuracies, but overall, it is considered a valuable tool.

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“This is convenient when you are looking for a specific section in a long document. Especially when I make SOPS for training my employees. If I want to adjust something in my handbook, all I have to do it type in a keyword and it will bring me right to that section. It saves me time and helps me remember which area I need to edit. ”
CS

Crystal S.

Patient Care Coordinator

“Full text serach allows users to quickly and easy locate specific words, phrases, or content within a document or across Multiple documents, This saves time and effort, especially when working with lenghty or complex documents”
DP

Daniel P.

CEO

Starting price
159.99
Pros and Cons based on 2,737 verified reviews

Versatile document creation

Seamless integration with other tools

Robust word processing features

Essential for academic use

Comprehensive writing tools

Frequent software crashes

High cost concerns

Challenging image insertion

Inconsistent document formatting

Complex document layout

See pros and cons details
Dropbox Business logo
Reviews Sentiment
 
 
 
1-2(313)
3-4(7,526)
5(13,834)
Key Features
Secure Data Storage4.7
Document Storage4.7

User insights about the full text search feature

Users find Dropbox Business's full text search highly useful for quickly locating documents and files, especially in large databases. They appreciate its speed and accuracy in finding specific text within documents. Some reviewers mention the need for improvements in navigating and searching, but overall, it is considered a valuable feature for managing extensive file collections.

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“Prior to dropbox business, when we relied entirely on local filing and storage, we could spend days and weeks trying to locate files that might have been improperly named by our admin staff. But with our new file indexing system combined with Drobbox's full text search, we are able to locate mislabeled files with great ease.”
MS

Mark S.

Head of Department

“When we are working on huge database that involving thousands to millions file names, this searching function is very important. In many times, when data is required in very short time, reading all the file names manually one by one will be too much time consuming.”
AS

Aria S.

Design Consultant

Starting price
11.99flat rate /
per month
Pros and Cons based on 21,673 verified reviews

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details
Notion logo
Reviews Sentiment
 
 
 
1-2(17)
3-4(631)
5(2,039)
Key Features
Secure Data Storage
Document Storage4.5

User insights about the full text search feature

Users appreciate Notion's full text search for its ability to quickly locate information within pages, notes, and documents. They find it particularly useful for managing large amounts of data and highlight its efficiency in retrieving specific content. Some reviewers suggest improvements for better accuracy and speed, but overall, it is considered a valuable feature.
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“The Full Text Search in Notion is great. I can search from the Page's Title to individual texts in pages and to captions under an image or video. I can also search for files such as .pdf, .docx, and .pptx by searching the file's title.This is important since I can be forgetful sometimes and I a sometimes manage a lot of data.”
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Michael J.

Student

“This is another one of my favorite Notion features. I was an apple notes user before, and because I had so many notes, full text search didn't function properly. Since then, I've migrated to Notion and am able to quickly keyword search all my notes!”
MS

Michael S.

Director of Marketing Technology and Insights

Starting price
12per user /
per month
Pros and Cons based on 2,687 verified reviews
Verified reviewer profile picture

Versatile productivity features

Effective team collaboration

Comprehensive project management

Efficient project tracking

Flexible organizational tools

Limited offline functionality

Occasional performance issues

Inefficient search functionality

Complex user experience

Cluttered navigation interface

See pros and cons details
LibreOffice logo
Reviews Sentiment
 
 
 
1-2(39)
3-4(1,144)
5(1,049)
Key Features
Secure Data Storage
Document Storage4.5

User insights about the full text search feature

Users report that LibreOffice's full text search is fast, efficient, and easy to use. They find it helpful for locating specific text in large documents and appreciate its advanced find and modify functions. However, some reviewers feel that the native search could be more powerful and suggest enhancements for special character searches.
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“Full Text Search in LibreOffice allow you to easily figure out or locate a text within your thousand words documents. It makes it easy to search through your documents with your specific defined text and it will highlight the results all through the documents wherever the word appears. ”
OO

Onibudo O.

GIS Analyst and Cartographer

“Find and modify function is very advanced. I can use special characters so in spreadsheet and writer module, i can manipulate big data set easily.”
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Utku B.

Research Assistant

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 2,232 verified reviews
Verified reviewer profile picture

Community-driven development

Microsoft Office alternative

Cost-effective productivity suite

Exceptional cost-effective office suite

Versatile spreadsheet tools

Inconsistent document formatting

Unreliable crash recovery

Limited features compared to competitors

Outdated user interface

Problematic document conversion

See pros and cons details

Other Top Rated Document Management Software with Full Text Search in 2026

Adobe Acrobat logo

Adobe Acrobat

PDF editing with e-signatures and document review tools

visit website
Adobe Acrobat is PDF editing software that can be used to create, convert and share PDF documents. It can convert documents in Microsoft Office formats to PDFs, and vice versa. PDFs can be viewed, annotated, and signed using Adobe Sign and the free Acrobat Reader mobile app.

Read more about Adobe Acrobat

Users also considered
Dokmee DMS logo

Dokmee DMS

Document management solution for businesses of all sizes

visit website
Dokmee is a document management solution with multiple editions available for SMBs and enterprises that can be deployed on cloud, web or on-premise. The product offers a wide range of features that include document retention & organization, file collaboration & sharing and workflow management.

Read more about Dokmee DMS

Users also considered
Content Central logo

Content Central

On-premise & in-cloud document management software

visit website
Eliminate repetitive and tedious processes with Content Central’s powerful workflow engine and integrations, intelligently sort and store your documents, and ensure eSignatures and forms are filed or sent securely and on-time with unmatched automation and compliance tools.

Read more about Content Central

Users also considered
UnForm logo

UnForm

Document management for distributors & manufacturers

visit website
UnForm is a document management solution designed to help distributors and manufacturers streamline the entire document lifecycle. The solution integrates with ERP systems to create documents, store them in an archive for later retrieval, and deliver them in various print electronic formats.

Read more about UnForm

Users also considered
Klyck logo

Klyck

Category Leaders

Everything in one place for documents in motion

visit website
Klyck is a modern AI-powered content and document management platform with a Netflix-style library, Amazon-like filters, and workflows.

Read more about Klyck

Users also considered
Projectfusion logo

Projectfusion

Secure virtual data room for fast-moving professionals.

visit website
Projectfusion is a UK/EU hosted virtual data room solution which allows enterprises to store & share documents securely through a private cloud.

Read more about Projectfusion

Users also considered
MasterControl Quality Excellence logo

MasterControl Quality Excellence

Cloud-based quality management system for life sciences.

visit website
MasterControl's document control software handles the most stringent regulations and standards from around the globe. It reduces overall compliance cost and increases efficiency, thus accelerates time to market.

Read more about MasterControl Quality Excellence

Users also considered
IT Glue logo

IT Glue

Track, find and know everything in under 30 seconds.

visit website
IT Glue is an intelligent Document Management solution designed to help IT teams automate, consolidate and integrate all their critical IT information. Everything you need at your fingertips, with a single source of truth for SOPs, licenses, how-to guides, assets, passwords, vendors and more.

Read more about IT Glue

Users also considered
ComplyKEY SISCIN logo

ComplyKEY SISCIN

File analysis, archiving & data management software

visit website
ComplyKEY SISCIN is a file analysis and archiving software, which helps organizations create custom policies to manage data retention, deduplication, archiving, what-if analysis, and more. Hosted in Microsoft Azure, it lets users store data and files in the cloud or local storage devices.

Read more about ComplyKEY SISCIN

Users also considered
Policy Manager by MCN Healthcare logo

Policy Manager by MCN Healthcare

For Healthcare, By Healthcare Experts

visit website
MCN Healthcare is the leading provider of policy management built specifically for the healthcare industry. For over 30 years, healthcare professionals have benefitted from our Policy Manager, policy library, regulatory alerts, e-learning, and contract management solutions.

Read more about Policy Manager by MCN Healthcare

Users also considered
Zoho WorkDrive logo

Zoho WorkDrive

Category Leaders

Secure shared workspace & file sharing solution for teams

visit website
Zoho WorkDrive is a cloud-based file storage, sync and collaboration solution for teams which provides a secure shared workspace, Team Folders, real-time notifications, document drafting and publishing, file sharing with configurable access controls, TrueSync, versioning, analytics, and more

Read more about Zoho WorkDrive

Users also considered
QT9 QMS logo

QT9 QMS

Cloud-based quality management solution for organizations.

visit website
Go 100% paperless by digitally transforming your Document Management processes with one unified cloud-based or on-premise platform. QT9 QMS enables you to access the latest version of your documents anytime, anywhere within a web browser. Start a free 30-day trial today.

Read more about QT9 QMS

Users also considered
Summize logo

Summize

Digital contracting, done differently

visit website
Summize is a game-changing software for businesses that work with contracts. Intelligent automation makes contract workflows smarter and simpler, uniting legal teams and business stakeholders.

Read more about Summize

Users also considered
Orcanos logo

Orcanos

Compliance for Design Control, Risk and Quality Management

visit website
21 CFR Part 11 Compliant e-DMS

Read more about Orcanos

Users also considered
ContentCenter logo

ContentCenter

Document management system for healthcare organizations

visit website
ContentCenter is a document management system designed to help healthcare organizations streamline and improve document and data handling with features such as auto-filling technologies like OCR, barcode, MICR reading, and more. ContentCenter supports unlimited document storage.

Read more about ContentCenter

Users also considered
Square 9 logo

Square 9

Category Leaders

Content, contract and document management system

visit website
Square 9 is an enterprise content and document management platform that helps businesses streamline document capture, web forms, and other business process automation tools to automate processes.

Read more about Square 9

Users also considered
Revver logo

Revver

Cloud based, dynamic document-work management system

visit website
eFileCabinet can literally make all your documents file themselves. Its a document management solution that combines advanced OCR, secure file sharing and powerful workflow automation tools to transform how your business deals with paperwork.

Read more about Revver

Users also considered
Document Locator logo

Document Locator

Windows-based document management solution.

visit website
Document management software for medium to large groups offering familiar ease-of-use inside Windows with optional Web/mobile access.

Read more about Document Locator

Users also considered
Nucleus One logo

Nucleus One

(0)

Nucleus One: Empower Workplace Collaboration.

visit website
Nucleus One: Empower remote teamwork for success. Simplify project, document, and process management with quick, straightforward, and code-free tools. Achieve important goals, milestones, and bottom lines with clarity and collaboration.

Read more about Nucleus One

Users also considered
GoCanvas logo

GoCanvas

Easy, flexible & powerful software for service businesses.

visit website
GoCanvas is a cloud-based software service that enables businesses to replace expensive and inefficient paper forms with powerful apps on their smartphones and tablets. Collect information using mobile devices, share that information and easily integrate with existing backend systems.

Read more about GoCanvas

Users also considered
RedEye logo

RedEye

(0)

Cloud-based document management tool for engineering teams.

visit website
RedEye is a cloud-based engineering document management system (EDMS) designed to meet the needs of asset-intensive industries such as power, water, healthcare, and more. The solution democratizes engineering information, helping teams securely store, share, markup, and collaborate on drawings and documents.

Read more about RedEye

Users also considered
Aha! logo

Aha!

Platform for strategic product roadmapping

visit website
Aha! Knowledge is the product information hub. Create internal wikis and knowledge bases to share content. Draft docs fast with AI and 100+ templates. Plus, include diagrams with built-in whiteboards. Use Aha! Knowledge with Aha! Roadmaps to document product information alongside strategic plans.

Read more about Aha!

Users also considered
Google Drive logo
Category Leaders

Cloud storage and backup for files, photos, docs, and more

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Read more about Google Drive

Users also considered
Google Docs logo

Online document creation and editing tool

Google Docs is an online word processor that lets businesses create and format text documents and collaborate with team members in real time.

Read more about Google Docs

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered

Key features for Document Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Users value strong encryption, multi-factor authentication, and the ability to control access for protecting sensitive documents and ensuring data integrity. 91% of reviewers rated this feature as important or highly important.
  • Document Storage: Reviewers appreciate the ability to organize, access, and share documents efficiently, with features like version control and cloud storage enhancing productivity. 90% of reviewers rated this feature as important or highly important.
  • File Sharing: Users highlight the flexibility in permissions, real-time collaboration, and security options that facilitate easy and controlled sharing of documents. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers find mobile access essential for maintaining productivity on the go, allowing users to collaborate, access, and manage files from any device. 88% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users note the importance of granular permissions to manage who can view, edit, or share files, ensuring data security and compliance. 85% of reviewers rated this feature as important or highly important.
  • Electronic Signature: Reviewers appreciate the convenience and efficiency of electronic signatures, which enable secure, remote document signing and streamline approval processes. 84% of reviewers rated this feature as important or highly important.