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Top Rated Document Management Software with Mobile Access in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Mobile access allows users to view, edit, and share documents from anywhere using their smartphones or tablets, enhancing productivity and flexibility. It also ensures continuous collaboration and efficient management of tasks on the go. Our reviewers in document management software rated this feature as highly important.

8 Best Document Management Software with Mobile Access

Product
User rating
Starting price
Jotform logo
4.7
(2.7K)
39
flat rate/per month
Box logo
4.4
(5.6K)
20
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Google Drive logo
4.8
(28.4K)
7
per user/per month
iCloud logo
4.7
(1.9K)
0.99
flat rate/per month
Autodesk Construction Cloud logo
4.3
(2.2K)
Empty state illustration for "No pricing info"

No pricing info

Confluence logo
4.5
(3.6K)
5.42
per user/per month
monday.com logo
4.6
(5.7K)
9
per user/per month

See other top Document Management products with mobile access

How we picked the 8 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Document Management software category. They also needed to have sufficient reviews about mobile access, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for mobile access, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 8 best products

Jotform logo
Reviews Sentiment
 
 
 
1-2(41)
3-4(703)
5(2,042)
Key Features
Secure Data Storage4.7
Document Storage4.4

User insights about the mobile access feature

Users find Jotform's mobile access crucial for fieldwork and customer interactions, appreciating the app's ease of use and real-time synchronization. They report that forms are easily accessible and manageable on mobile devices, though some users experience issues with offline mode and form submission. Overall, mobile access enhances their ability to create and collect data on the go.

See related user reviews

“I recently used Jotform for a customer satisfaction survey via my cell phone and I am impressed with the mobile accessibility of the app. The interface is intuitive and easy to navigate, which made creating and collecting my survey responses extremely fast and efficient. In addition, the real-time sync with the cloud made it possible to view responses anytime and from anywhere. In summary, Jotform is a great option for mobile surveys and forms.Translated with www.DeepL.com/Translator (free version)”
KG

Koffi G.

CEO

“With mobile access, I can create, manage, and monitor forms on the go, without being tied to a desktop computer. ”
BB

Bridgette B.

Manager of Education

Starting price
39flat rate /
per month
Pros and Cons based on 2,786 verified reviews

Effortless form creation

Efficient survey development

Convenient diGital signatures

Restrictive usage limits

High cost for advanced features

See pros and cons details
Box logo
Reviews Sentiment
 
 
 
1-2(167)
3-4(2,280)
5(3,175)
Key Features
Secure Data Storage4.7
Document Storage4.7

User insights about the mobile access feature

Reviewers highlight Box's mobile access as convenient and efficient for accessing and managing files remotely. They appreciate the app's ease of use and seamless synchronization across devices. However, some users find the mobile interface less intuitive than the desktop version and mention occasional navigation challenges. Overall, mobile access is seen as a valuable feature for remote work.

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“User Experience: Providing mobile access to software can improve the user experience by allowing users to access their data and perform tasks from their mobile devices, making it more convenient and accessible.”
SB

Siyabonga B.

digital marketing

“I have been using the Box application on my mobile phone from past 3-4 years now. One of my colleagues suggested me to use it. Now when I go and meet my clients I can very easily share with them important information even if I'm not carrying my laptop along.”
RD

Rakshit D.

Manager International Sales

Starting price
20per user /
per month
Pros and Cons based on 5,622 verified reviews

Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,157)
5(13,158)
Key Features
Secure Data Storage4.7
Document Storage4.7

User insights about the mobile access feature

Reviewers value Google Workspace's mobile access for its flexibility and convenience, allowing them to access emails, calendars, and documents from any device. They find the mobile apps user-friendly and essential for remote work. However, some users mention that certain features are better suited for desktop use and that the mobile interface could be improved.
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“The accessibility of My mails & calendar is amazing , can attend the meetings with a phone, tab or other system as long as you sign in with your same mail id.”
TS

Thang S.

Technical Recruiter

“I love that Mobile Access in Google Workspace gives users the freedom to work from anywhere. Being able to access email, calendar and documents on the go is a huge time-saver and helps me stay productive even when I'm away from my desk.”
Verified reviewer profile picture

Mary A.

Digital Marketer

Starting price
7per user /
per month
Pros and Cons based on 17,480 verified reviews
Verified reviewer profile picture

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Google Drive logo
Reviews Sentiment
 
 
 
1-2(59)
3-4(5,879)
5(22,484)
Key Features
Secure Data Storage4.7
Document Storage4.8

User insights about the mobile access feature

Users appreciate Google Drive's mobile access for its convenience and reliability, enabling them to view, edit, and share files from any device, including smartphones and tablets. They find the mobile app user-friendly and efficient for remote work. However, some users note that certain features are limited on mobile, and the need for multiple apps can be cumbersome.
Verified reviewer profile picture

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“I like that anyone with an internet connection may view their files from anywhere via Google Drive's Mobile Access. The Google Drive app's ability to sync users' devices makes it possible for them to access all of their documents and data from any device as long as they can sign into Google. This is another feature I like.”
Verified reviewer profile picture

Tinotenda D.

Tutor

“This is what I like about google drive, it is accessible on all gadgets available especially phones. Mobile access is the most convenient way to access our files through Google Drive. We do not want to bring our heavy laptops or tablets along with us anywhere we go. Mobile Access helps us to quickly and easily see what is on our documents using one hand and a few taps on our mobile phones. ”
NJ

Nina J.

Student

Starting price
7per user /
per month
Pros and Cons based on 28,422 verified reviews
Verified reviewer profile picture

Effective collaborative sharing

Seamless integration capabilities

Beneficial for school usage

Cross-device accessibility

Dependence on internet connection

Issues with file upload

Limited search functionality

See pros and cons details
iCloud logo
Reviews Sentiment
 
 
 
1-2(31)
3-4(478)
5(1,428)
Key Features
Secure Data Storage4.7
Document Storage4.7

User insights about the mobile access feature

Reviewers indicate that iCloud's mobile access is highly valuable, allowing users to access files, photos, and documents from any Apple device, including iPhones and iPads. They find it convenient for on-the-go use, with seamless synchronization across devices. Users appreciate the ease of accessing and managing data, though some mention limitations with Android compatibility and occasional connectivity issues.
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“Access from mobile devices is where iCloud shines. It's made for the iPhone and iPad. You can access anything quickly and without limitations, as long as you have an app that can read it, and most things can be at least viewed natively. For everything else, I have apps like Pixelmator that can do my photo editing.”
Verified reviewer profile picture

Jonathan W.

Owner/Designer

“Mobile access is one of the key features of using iCloud. Unlike external hard drive backups, data is easily accessed while on the go. And again, it syncs my laptop and iphone allowing me to have everything conveniently accessible to me in one place.”
MS

Michelle S.

Owner

Starting price
0.99flat rate /
per month
Pros and Cons based on 1,937 verified reviews
Verified reviewer profile picture

Seamless Apple ecosystem integration

Automatic and secure backups

Effective document management

Efficient photo and video storage

Smooth device integration

High cost concerns

Difficult account access

High cost compared to competitors

Limited free storage

Dependence on internet connection

See pros and cons details
Autodesk Construction Cloud logo
Reviews Sentiment
 
 
 
1-2(43)
3-4(1,101)
5(1,059)
Key Features
Secure Data Storage
Document Storage4.6

User insights about the mobile access feature

Reviewers value Autodesk Construction Cloud's mobile access for its utility in managing construction projects on-site. They appreciate the ability to view sheets, make updates, and access project data from mobile devices. However, some users report that mobile functionality is limited compared to the desktop version, and improvements are needed for better field team integration.
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“provides construction professionals with the flexibility to manage and monitor projects on the go. Dedicated mobile apps for various tools within the platform, such as BIM 360, PlanGrid is helping a lot”
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Muzammil H.

Planning Engineer

“It can be a valuable feature for construction teams that need to access project data and workflows while on the go. However, as mentioned earlier, some users have reported that the mobile functionality is limited compared to the desktop version, so it's important to evaluate the specific mobile features needed for your team's workflow.”
Verified reviewer profile picture

Emilio R.

Dir Comercial

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 2,203 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Effective collaboration features

Efficient field operations

Enhanced team collaboration

Comprehensive plan management

Streamlined BIM project management

Slow performance issues

Problematic issue management

High cost barrier

Inconsistent cloud syncing

Cumbersome file upload process

See pros and cons details
Confluence logo
Reviews Sentiment
 
 
 
1-2(35)
3-4(1,550)
5(2,077)
Key Features
Secure Data Storage
Document Storage4.5

User insights about the mobile access feature

Users find Confluence's mobile access helpful for viewing and editing documentation on the go. They appreciate the app's consistency with the desktop version, though some report issues with formatting and navigation on mobile. Reviewers suggest improvements to the mobile user interface to enhance usability. Overall, mobile access is seen as important for remote work and urgent tasks.
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“I appreciate how Confluence's mobile app provides a consistent user experience across all devices. Accessing all the same features and functionalities as I would on a desktop computer is so helpful. This ensures a seamless user experience and makes my work so much easier!”
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Amr E.

Senior Scrum Master

“Mobile access is buggy and an inconsistent experience based on what content exists on the page. Formatting is often poor and makes it hard to use in the mobile view. I usually find myself switching to the "desktop version" on my phone, which provides normal functionality but is not optimized for such a small screen.”
Verified reviewer profile picture

Matt C.

Manager

Starting price
5.42per user /
per month
Pros and Cons based on 3,662 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Centralized knowledge repository

Enhanced team collaboration

Efficient project management

Comprehensive documentation management

Seamless integration with tools

Frequent performance lags

High costs for larger teams

Limited text formatting options

Buggy issue management

Inefficient search functionality

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,937)
5(3,713)
Key Features
Secure Data Storage
Document Storage4.3

User insights about the mobile access feature

Users appreciate monday.com's mobile access for its convenience in tracking and managing projects on the go. They find the app useful for receiving notifications and making quick updates. However, some users note that the mobile version lacks certain features available on the desktop and can be slower. Overall, mobile access is considered beneficial for staying connected with team activities.
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“Monday.com has a mobile app that allows us to stay connected, to report progress and evidence, with instant updates for successful project management.”
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Marianela F.

Water Treatment and Environmental Management Consultant

“I love that one can use the app on their phone, especially on Android, since it allows me to have access and progress on my tasks on my phone. It, therefore, will enable me to keep working on my project and also monitor the progress done by other members.”
NR

Noxolo R.

Student

Starting price
9per user /
per month
Pros and Cons based on 5,721 verified reviews
Verified reviewer profile picture

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details

Other Top Rated Document Management Software with Mobile Access in 2026

Google Drive logo
Category Leaders

Cloud storage and backup for files, photos, docs, and more

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Read more about Google Drive

Users also considered
Google Docs logo

Online document creation and editing tool

Google Docs is an online word processor that lets businesses create and format text documents and collaborate with team members in real time.

Read more about Google Docs

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Dropbox Business logo
Category Leaders

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
Connecteam logo

Enhance employee management with the only all-in-one app

Connecteam's document management app is the easiest way to switch from pen & paper to digital paperwork. Start for free!

Read more about Connecteam

Users also considered
monday.com logo

Project management software

With monday.com work OS you can create, store and manage all documents and forms in one place. Automate document creation and approvals, share and collaborate in real-time, track and review past edits through document search, and maximize security by centralizing everything in one place.

Read more about monday.com

Users also considered
Adobe Acrobat logo

PDF editing with e-signatures and document review tools

Adobe Acrobat is PDF editing software that can be used to create, convert and share PDF documents. It can convert documents in Microsoft Office formats to PDFs, and vice versa. PDFs can be viewed, annotated, and signed using Adobe Sign and the free Acrobat Reader mobile app.

Read more about Adobe Acrobat

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Notion logo

Project and task management tool

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Jotform logo

Cloud-based form builder tool for digital forms.

Jotform is a cloud-based form builder platform that helps businesses streamline form creation via ready-made templates, integrations with third-party applications, and design features that cater to organizations globally.

Read more about Jotform

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
iLovePDF logo

Document generation and management software

iLovePDF’s document management suite includes 25+ tools for organizing, editing, and sharing documents. Features like file compression, OCR, and digital signatures deliver secure, flexible solutions for businesses seeking efficient document handling across their devices.

Read more about iLovePDF

Users also considered
iCloud logo

Multi-device cloud content storage

iCloud from Apple is a secure cloud storage solution for storing multiple types of content online, and across all your devices. The data storage platform provides a single place to store your documents, music, photos and other files. It eliminates the need for uploads, downloads and transfers.

Read more about iCloud

Users also considered
Clio logo

Cloud-based legal practice management tool for law firms.

Clio is a comprehensive legal practice management software that helps law firms streamline their operations. The platform offers case management, client intake, document automation, and legal accounting features, all integrated into one system. With built-in AI capabilities through Clio Duo, legal professionals can efficiently summarize documents and access matter details while maintaining client communication through a dedicated portal.

Read more about Clio

Users also considered
Microsoft OneNote logo

Collaboration and file management

Microsoft OneNote is a free cloud-based digital note taking app that allows users to create and organize meeting notes, journal entries, lab results and more. Users can take that notes are then instantly converted into digital text for improved organization and less retyping. The product offers deep search functionality for all notes stored in its database and allows users to store and organize audio recordings in a searchable format. OneNote also comes Microsoft 365 integration.

Read more about Microsoft OneNote

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a work management software used by 20,000+ companies. Streamline your document management with cloud-based, in-context file storage. Share documents within request forms and tasks and shorten your approvals with visual proofing. Simplify document management with Wrike's 400+ integrations.

Read more about Wrike

Users also considered
Autodesk Forma logo

Construction management platform

Collaborate confidently knowing you have access to the latest documents and data whenever you need them. Simplify access to relevant construction documents, drawings, and 3D models. Update files in real time to stay on top of the latest versions and work from a single source of truth.

Read more about Autodesk Forma

Users also considered
Bluebeam Revu logo

PDF editing & markup on the go with built-in collaboration

Creating a system for document management in construction projects is hard without the help of a real-time solution. That's where Bluebeam Revu® helps with a shareable, 24/7 digital software that keeps your team on the same page no matter their location.

Read more about Bluebeam Revu

Users also considered
Smallpdf logo

PDF document management and conversion suite

Smallpdf is a desktop, mobile & cloud-based PDF document management and conversion tool, providing a suite of 21 tools to create, convert and edit documents.

Read more about Smallpdf

Users also considered
PandaDoc logo

Cloud-based tool for creating, editing and signing documents

Generate custom, error-free and secure documents faster than ever with PandaDoc for small to medium-sized businesses in all departments.

Read more about PandaDoc

Users also considered
pdfFiller logo

Online PDF form filler & editor

pdfFiller is an online form and document management system for editing, printing, downloading, sending, and converting documents. The cloud-based system offers eSignature capabilities, a PDF editor, form builder, authentication features, and native Android and iOS mobile applications.

Read more about pdfFiller

Users also considered
Process Street logo

AI-enabled compliance operations platform.

Process Street is an AI-powered compliance operations platform that turns policies into automated workflows, enabling teams to manage controlled documents, run no-code processes, and stay audit-ready.

Read more about Process Street

Users also considered

Key features for Document Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers value robust security measures like encryption, multi-factor authentication, and continuous data protection, ensuring sensitive information remains safe from unauthorized access. 91% of reviewers rated this feature as important or highly important.
  • Document Storage: Users appreciate the ability to organize, store, and easily retrieve documents, with features like folder creation, version control, and cloud accessibility enhancing efficiency. 90% of reviewers rated this feature as important or highly important.
  • File Sharing: Reviewers highlight the flexibility and security of sharing documents, with customizable permissions and real-time collaboration allowing for efficient teamwork. 89% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers emphasize the importance of granular access controls, allowing administrators to manage who can view, edit, or share documents, thus ensuring data security and integrity. 85% of reviewers rated this feature as important or highly important.
  • Electronic Signature: Users find electronic signatures useful for remote document signing, enhancing efficiency and legal compliance while reducing the need for physical paperwork. 84% of reviewers rated this feature as important or highly important.