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Top Rated Document Management Software with Secure Data Storage in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

Secure data storage protects sensitive information from unauthorized access and data breaches. It ensures the integrity, confidentiality, and availability of documents, supports compliance with regulatory standards, and enhances user trust in the platform. Our reviewers in document management software rated this feature as highly important.

10 Best Document Management Software with Secure Data Storage

Product
User rating
Starting price
Adobe Acrobat logo
4.7
(4.1K)
29.99
per user/per month
visit website
Jotform logo
4.7
(2.7K)
39
flat rate/per month
visit website
Docusign logo
4.7
(9.1K)
15
flat rate/per month
visit website
OneDrive logo
4.5
(12.5K)
1.99
flat rate/per month
Microsoft 365 logo
4.7
(13.9K)
6
per user/per month
Box logo
4.4
(5.6K)
20
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Google Drive logo
4.8
(28.3K)
7
per user/per month
Microsoft SharePoint logo
4.4
(5.3K)
5
per user/per month
Dropbox Business logo
4.5
(21.6K)
11.99
flat rate/per month

See other top Document Management products with secure data storage

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Document Management software category. They also needed to have sufficient reviews about secure data storage, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for secure data storage, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

Adobe Acrobat logo

Adobe Acrobat

Reviews Sentiment
 
 
 
1-2(31)
3-4(1,093)
5(3,014)
Key Features
Document Storage4.6
File Sharing4.6

User insights about the secure data storage feature

Reviewers appreciate Adobe Acrobat's secure data storage, highlighting its encryption, password protection, and ability to store documents in the cloud. They feel confident in the platform's ability to protect sensitive information and value the ease of managing access permissions. Users report no issues with data breaches and trust Adobe Acrobat for storing important documents.

See related user reviews

“Secure Data Storage is one of the best features in Acrobat, i can use the Encrypt feature to set a password or a digital certificate so no one can open the files without permission ”
TA

Talal A.

director

“PDFs are a secure way to save documents. If you need extra security on a highly sensitive doc, you can use password protection. Also, once a PDF is signed, it's locked to prevent changes to it, such as a contract.”
SL

Sheila L.

Office Manager

Starting price
29.99per user /
per month
visit website
Pros and Cons based on 4,138 verified reviews

Efficient document sharing

Seamless integration with other tools

Comprehensive PDF editing features

Robust document security

Convenient diGital signing

Inconsistent font editing

Slow performance and high resource usage

High cost concerns

Frequent updates and version issues

Complicated page navigation

See pros and cons details
Jotform logo

Jotform

Reviews Sentiment
 
 
 
1-2(41)
3-4(684)
5(2,001)
Key Features
Document Storage4.5
File Sharing4.7

User insights about the secure data storage feature

Reviewers appreciate Jotform's secure data storage, highlighting its 256-bit encryption, GDPR compliance, and HIPAA compliance for sensitive information. They find the permissions control and option to store data in the EU or USA valuable. Users feel confident that their data, including private health information and client details, is protected against cyber attacks and unauthorized access.
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“secure data storage is a critical aspect of JotForm's services, as it helps maintain compliance with various regulations, protects sensitive information, and enhances the user experience.”
Verified reviewer profile picture

Muhammad G.

Document Controller

“You have the option to store in the EU or the USA to meet your data security needs .”
JH

Jane H.

Director

Starting price
39flat rate /
per month
visit website
Pros and Cons based on 2,726 verified reviews
Verified reviewer profile picture

Effortless form creation

Efficient survey development

Convenient diGital signatures

Restrictive usage limits

High cost for advanced features

See pros and cons details
Docusign logo

Docusign

Reviews Sentiment
 
 
 
1-2(70)
3-4(1,892)
5(7,237)
Key Features
Document Storage4.6
File Sharing4.7

User insights about the secure data storage feature

Reviewers value DocuSign's secure data storage, noting its encryption, access controls, and compliance with industry standards. They appreciate the platform's ability to protect sensitive documents and signatures. Users feel confident in the security of their data and find the ability to store and access signed documents from anywhere beneficial.

See related user reviews

“ secure data storage in DocuSign offers peace of mind by utilizing encryption, access controls, and compliance measures to protect sensitive information, ensuring confidentiality and integrity.”
NR

Nurzada R.

Salesforce administrator

“I like that DocuSign uses AES 256-bit encryption on all the documents stored in the system, which ensures that our data and information is protected. ”
ED

Eugene D.

Project Manager

Starting price
15flat rate /
per month
visit website
Pros and Cons based on 9,199 verified reviews

Efficiency and time savings

Convenient diGital signing

Robust security features

Environmentally friendly paperless operations

High costs and confusing pricing

Challenges with email management

Technical and customer support issues

See pros and cons details
OneDrive logo
Reviews Sentiment
 
 
 
1-2(241)
3-4(4,768)
5(7,499)
Key Features
Document Storage4.7
File Sharing4.5

User insights about the secure data storage feature

Reviewers appreciate OneDrive's secure data storage, highlighting its strong encryption, two-factor authentication, and personal vault feature. They feel confident in the platform's ability to protect sensitive information and value the ease of managing access permissions. Users report no issues with data breaches and trust OneDrive for storing confidential documents.
Verified reviewer profile picture

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“for me it is important to have a more secure space to store some specific documents and contracts and statements, Onedrive has a "personal safe" with two-step verification to access, I access it by checking a code sent to my email”
Verified reviewer profile picture

Nath M.

travel consultant

“When using OneDrive for a private organization, having the means to securely store data is extremely critical especially when dealing with private files. OneDrive has the benefits of having Microsoft backing it, so their standards are pretty rigorous. There are a lot of authentication methods which makes me feel that my data is being stored securely.”
MM

Morgan M.

Analyst

Starting price
1.99flat rate /
per month
Pros and Cons based on 12,508 verified reviews
Verified reviewer profile picture

Effective team collaboration

Seamless Microsoft integration

Efficient file sharing

Reliable photo storage

Convenient mobile access

Slow performance speed

Complicated account access

Inconsistent issue management

Unreliable file synchronization

Problematic file upload

See pros and cons details
Microsoft 365 logo
Reviews Sentiment
 
 
 
1-2(129)
3-4(3,966)
5(9,902)
Key Features
Document Storage4.6
File Sharing4.5

User insights about the secure data storage feature

Reviewers appreciate Microsoft 365's secure data storage, highlighting its strong encryption, two-factor authentication, and reliable backups. They feel confident in the platform's ability to protect sensitive information and value the ease of managing access permissions. Users report no issues with data breaches and trust Microsoft 365 for storing important business documents.
Verified reviewer profile picture

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“MS365 has the ability to safeguard your files and data in the cloud as well as secure your files through the use of password protection and more. In todays world of cyberthreats it is an indispensable feature in MS365”
FF

Fernando F.

CEO and IT Consultant

“Secure data storage is a critical component of Microsoft 365. It helps protect data from unauthorized access, and ensures that data is only accessed by those who are authorized to do so. It also helps to protect the integrity of data by preventing unauthorized changes or modifications.”
Verified reviewer profile picture

Osmond E.

Data Analyst

Starting price
6per user /
per month
Pros and Cons based on 13,997 verified reviews
Verified reviewer profile picture

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details
Box logo
Reviews Sentiment
 
 
 
1-2(167)
3-4(2,282)
5(3,165)
Key Features
Document Storage4.7
File Sharing4.6

User insights about the secure data storage feature

Reviewers indicate Box's secure data storage is highly reliable, mentioning its AES 256-bit encryption, password protection, and two-factor authentication. They appreciate its compliance with GDPR and HIPAA, making it suitable for sensitive data. Users feel confident in Box's ability to protect files from unauthorized access and data breaches, and they value the ease of managing file permissions.

See related user reviews

“It goes without saying that secure storage is critical. We often work with clients/external partners where we need to share files on a project. Box has a top-notch, secure data storage solution that allows us to manage who sees what and be confident that these files aren't being accessed by unauthorized viewers.”
DM

Darrik M.

Senior Technology Consultant

“Box ensures staunch data security through encryption, secure file-sharing capabilities, and compliance with such industry standards as GDPR, HIPAA, etc. It is a very reliable platform for the safekeeping of sensitive business data.”
kb

kobina b.

HR Project Manager

Starting price
20per user /
per month
Pros and Cons based on 5,614 verified reviews

Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,145)
5(13,100)
Key Features
Document Storage4.7
File Sharing4.7

User insights about the secure data storage feature

Reviewers value Google Workspace's secure data storage, noting its encryption in transit and at rest, two-factor authentication, and compliance with industry standards. They appreciate the platform's robust access controls and regular security updates. Users feel confident in the security of their data and find the ability to manage permissions and share files securely beneficial.
Verified reviewer profile picture

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“At the point when you transfer a record of any sort to research Drive, it is put away safely in our top notch server farms. Information is scrambled on the way and very still. Assuming you decide to get to these documents disconnected, we store this data on your gadget. Your Google Record accompanies worked in security intended to distinguish and impede dangers like spam, phishing and malware”
vo

victor o.

self employed

“Secure data storage in Google Workspace ensures that user data is protected with strong encryption and access controls, enhancing trust and compliance. This feature helps safeguard sensitive information requires ongoing vigilance to manage security ”
Verified reviewer profile picture

Bazigha N.

Fabric painting

Starting price
7per user /
per month
Pros and Cons based on 17,410 verified reviews
Verified reviewer profile picture

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Google Drive logo
Reviews Sentiment
 
 
 
1-2(59)
3-4(5,867)
5(22,450)
Key Features
Document Storage4.8
File Sharing4.8

User insights about the secure data storage feature

Reviewers appreciate Google Drive's secure data storage, highlighting its 256-bit AES encryption, two-factor authentication, and robust access controls. They feel confident in the platform's ability to protect sensitive information and value the ease of sharing files securely. Users report no issues with data breaches and trust Google Drive for storing personal and business documents.

See related user reviews

“Robust Security Measures: Google Drive employs various security measures to protect stored data, such as encryption in transit and at rest. This helps ensure the confidentiality and integrity of your files.”
mh

mohamed h.

nurse

“ I can highlight that Google Drive's "Secure Data Storage" features are appreciated for their robust security measures. These typically include encryption, multi-factor authentication, and continuous efforts to enhance data protection.”
AK

AMIT K.

Full stack developer

Starting price
7per user /
per month
Pros and Cons based on 28,376 verified reviews

Effective collaborative sharing

Seamless integration capabilities

Beneficial for school usage

Cross-device accessibility

Dependence on internet connection

Issues with file upload

Limited search functionality

See pros and cons details
Microsoft SharePoint logo
Reviews Sentiment
 
 
 
1-2(123)
3-4(2,503)
5(2,756)
Key Features
Document Storage
File Sharing4.7

User insights about the secure data storage feature

Reviewers value Microsoft SharePoint's secure data storage, noting its advanced encryption, access controls, and compliance with industry standards. They appreciate the platform's ability to manage permissions and share files securely. Users feel confident in the security of their data and find the ability to store and access documents from anywhere beneficial.
Verified reviewer profile picture

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“Microsoft SharePoint's secured access feature ensures the security of documents. It is important that users understand how to use this correctly to avoid unauthorized access.We also have the benefit of versioning which is important in restoration whether for cybersecurity reasons or the need to undo modifications by staff.”
Verified reviewer profile picture

Miguel M.

IT Director

“Our company migrated from Google Drive to SharePoint for the purpose of more secure data storage. By creating SharePoint sites for each department and sometimes additional ones for particular teams, we're able to achieve the same organization with more security.”
MP

Madison P.

Content Partnerships Coordinator

Starting price
5per user /
per month
Pros and Cons based on 5,382 verified reviews
Verified reviewer profile picture

Facilitates team collaboration

Seamless integration with Microsoft products

Centralized information repository

Efficient information sharing

Robust security and access control

Slow performance and loading times

Frequent issues and errors

Inefficient search functionality

Inconsistent file synchronization

High costs and complexity

See pros and cons details
Dropbox Business logo
Reviews Sentiment
 
 
 
1-2(313)
3-4(7,526)
5(13,834)
Key Features
Document Storage4.7
File Sharing4.7

User insights about the secure data storage feature

Reviewers value Dropbox Business's secure data storage, noting its 256-bit AES encryption, two-factor authentication, and compliance with GDPR and HIPAA. They feel confident in the platform's ability to protect sensitive information and appreciate the ease of managing access permissions. Users report no issues with data breaches and trust Dropbox for storing confidential business documents.

See related user reviews

“I like the way Dopbox business software helps secure files that are critical. For example, I keep copies of loan documents that include ss numbers, state identifications, etc. Security is a top priority in this business.”
LM

Lasheka M.

Public Notary Signing Agent

“I have found Dropbox to be a safer and more secure facility for storing and organizing my files in comfort giving me perfect ease of mind. It is very simple and so easy to work with without complications. Dropbox uses Advanced Encryption Standards (AES), Secure Socket Layers (SSL), and Transport Layer Security (TLS) to protect data in transit between Dropbox apps and servers. The good news about Dropbox is that its infrastructure is regularly tested for security and has a provision for a Two-Step Verification at the login adding an extra layer of security”
AT

Augustine T.

Senior Agronomist

Starting price
11.99flat rate /
per month
Pros and Cons based on 21,673 verified reviews

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details

Other Top Rated Document Management Software with Secure Data Storage in 2026

Adobe Acrobat logo

Adobe Acrobat

PDF editing with e-signatures and document review tools

visit website
Adobe Acrobat is PDF editing software that can be used to create, convert and share PDF documents. It can convert documents in Microsoft Office formats to PDFs, and vice versa. PDFs can be viewed, annotated, and signed using Adobe Sign and the free Acrobat Reader mobile app.

Read more about Adobe Acrobat

Users also considered
Dokmee DMS logo

Dokmee DMS

Document management solution for businesses of all sizes

visit website
Dokmee is a document management solution with multiple editions available for SMBs and enterprises that can be deployed on cloud, web or on-premise. The product offers a wide range of features that include document retention & organization, file collaboration & sharing and workflow management.

Read more about Dokmee DMS

Users also considered
Content Central logo

Content Central

On-premise & in-cloud document management software

visit website
Eliminate repetitive and tedious processes with Content Central’s powerful workflow engine and integrations, intelligently sort and store your documents, and ensure eSignatures and forms are filed or sent securely and on-time with unmatched automation and compliance tools.

Read more about Content Central

Users also considered
LaunchBay logo

LaunchBay

Onboard Smarter. Scale Faster.

visit website
Take control of client onboarding and implementation. Automate follow-ups, task tracking, and check-ins to eliminate busywork. LaunchBay centralizes every step for real-time visibility, delivering a polished, branded experience that drives retention.

Read more about LaunchBay

Users also considered
UnForm logo

UnForm

Document management for distributors & manufacturers

visit website
UnForm is a document management solution designed to help distributors and manufacturers streamline the entire document lifecycle. The solution integrates with ERP systems to create documents, store them in an archive for later retrieval, and deliver them in various print electronic formats.

Read more about UnForm

Users also considered
Klyck logo

Klyck

Category Leaders

Everything in one place for documents in motion

visit website
Klyck is a modern AI-powered content and document management platform with a Netflix-style library, Amazon-like filters, and workflows.

Read more about Klyck

Users also considered
Meridian logo

Meridian

Engineering Document Management Made Easy

visit website
Meridian from Accruent streamlines engineering document management, ensures safety and compliance, maximizes company-wide collaboration, and provides a single source of truth for your operations and maintenance teams.

Read more about Meridian

Users also considered
Projectfusion logo

Projectfusion

Secure virtual data room for fast-moving professionals.

visit website
Projectfusion is a UK/EU hosted virtual data room solution which allows enterprises to store & share documents securely through a private cloud.

Read more about Projectfusion

Users also considered
MasterControl Quality Excellence logo

MasterControl Quality Excellence

Cloud-based quality management system for life sciences.

visit website
MasterControl's document control software handles the most stringent regulations and standards from around the globe. It reduces overall compliance cost and increases efficiency, thus accelerates time to market.

Read more about MasterControl Quality Excellence

Users also considered
IT Glue logo

IT Glue

Track, find and know everything in under 30 seconds.

visit website
IT Glue is an intelligent Document Management solution designed to help IT teams automate, consolidate and integrate all their critical IT information. Everything you need at your fingertips, with a single source of truth for SOPs, licenses, how-to guides, assets, passwords, vendors and more.

Read more about IT Glue

Users also considered
ComplyKEY SISCIN logo

ComplyKEY SISCIN

File analysis, archiving & data management software

visit website
ComplyKEY SISCIN is a file analysis and archiving software, which helps organizations create custom policies to manage data retention, deduplication, archiving, what-if analysis, and more. Hosted in Microsoft Azure, it lets users store data and files in the cloud or local storage devices.

Read more about ComplyKEY SISCIN

Users also considered
Policy Manager by MCN Healthcare logo

Policy Manager by MCN Healthcare

For Healthcare, By Healthcare Experts

visit website
MCN Healthcare is the leading provider of policy management built specifically for the healthcare industry. For over 30 years, healthcare professionals have benefitted from our Policy Manager, policy library, regulatory alerts, e-learning, and contract management solutions.

Read more about Policy Manager by MCN Healthcare

Users also considered
Zoho WorkDrive logo

Zoho WorkDrive

Category Leaders

Secure shared workspace & file sharing solution for teams

visit website
Zoho WorkDrive is a cloud-based file storage, sync and collaboration solution for teams which provides a secure shared workspace, Team Folders, real-time notifications, document drafting and publishing, file sharing with configurable access controls, TrueSync, versioning, analytics, and more

Read more about Zoho WorkDrive

Users also considered
QT9 QMS logo

QT9 QMS

Cloud-based quality management solution for organizations.

visit website
Go 100% paperless by digitally transforming your Document Management processes with one unified cloud-based or on-premise platform. QT9 QMS enables you to access the latest version of your documents anytime, anywhere within a web browser. Start a free 30-day trial today.

Read more about QT9 QMS

Users also considered
Orcanos logo

Orcanos

Compliance for Design Control, Risk and Quality Management

visit website
21 CFR Part 11 Compliant e-DMS

Read more about Orcanos

Users also considered
ContentCenter logo

ContentCenter

Document management system for healthcare organizations

visit website
ContentCenter is a document management system designed to help healthcare organizations streamline and improve document and data handling with features such as auto-filling technologies like OCR, barcode, MICR reading, and more. ContentCenter supports unlimited document storage.

Read more about ContentCenter

Users also considered
Square 9 logo

Square 9

Category Leaders

Content, contract and document management system

visit website
Square 9 is an enterprise content and document management platform that helps businesses streamline document capture, web forms, and other business process automation tools to automate processes.

Read more about Square 9

Users also considered
Revver logo

Revver

Cloud based, dynamic document-work management system

visit website
eFileCabinet can literally make all your documents file themselves. Its a document management solution that combines advanced OCR, secure file sharing and powerful workflow automation tools to transform how your business deals with paperwork.

Read more about Revver

Users also considered
Document Locator logo

Document Locator

Windows-based document management solution.

visit website
Document management software for medium to large groups offering familiar ease-of-use inside Windows with optional Web/mobile access.

Read more about Document Locator

Users also considered
CosmoLex logo

CosmoLex

Web-based legal practice management & accounting software

visit website
CosmoLex is a comprehensive legal practice management solution that assists with master case management, billing, accounting, and more. Its trust accounting and compliance management tools ensure firms stay compliant. Automated workflows, matter templates, secure document management, customizable scheduling tools, and comprehensive reporting capabilities provide law firms with a centralized hub to manage their practice.

Read more about CosmoLex

Users also considered
Nucleus One logo

Nucleus One

(0)

Nucleus One: Empower Workplace Collaboration.

visit website
Nucleus One: Empower remote teamwork for success. Simplify project, document, and process management with quick, straightforward, and code-free tools. Achieve important goals, milestones, and bottom lines with clarity and collaboration.

Read more about Nucleus One

Users also considered
RedEye logo

RedEye

(0)

Cloud-based document management tool for engineering teams.

visit website
RedEye is a cloud-based engineering document management system (EDMS) designed to meet the needs of asset-intensive industries such as power, water, healthcare, and more. The solution democratizes engineering information, helping teams securely store, share, markup, and collaborate on drawings and documents.

Read more about RedEye

Users also considered
Aha! logo

Aha!

Platform for strategic product roadmapping

visit website
Aha! Knowledge is the product information hub. Create internal wikis and knowledge bases to share content. Draft docs fast with AI and 100+ templates. Plus, include diagrams with built-in whiteboards. Use Aha! Knowledge with Aha! Roadmaps to document product information alongside strategic plans.

Read more about Aha!

Users also considered
Google Drive logo
Category Leaders

Cloud storage and backup for files, photos, docs, and more

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Read more about Google Drive

Users also considered
Google Docs logo

Online document creation and editing tool

Google Docs is an online word processor that lets businesses create and format text documents and collaborate with team members in real time.

Read more about Google Docs

Users also considered

Key features for Document Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Document Storage: Users value the ability to organize, access, and share documents efficiently, with features like folder hierarchies, search functionality, and integration with other tools. 90% of reviewers rated this feature as important or highly important.
  • File Sharing: Reviewers appreciate flexible sharing options, real-time collaboration, and control over permissions, ensuring secure and efficient teamwork. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users find the ability to access, edit, and share documents from mobile devices crucial for productivity, allowing work from anywhere. 88% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers emphasize the importance of granular access permissions to manage who can view, edit, or share documents, ensuring data security and control. 85% of reviewers rated this feature as important or highly important.
  • Electronic Signature: Users value the convenience of signing documents remotely, reducing paperwork and speeding up processes with legally binding e-signatures. 84% of reviewers rated this feature as important or highly important.