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Top Rated Document Management Software with Secure Data Storage in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Secure data storage protects sensitive information from unauthorized access and data breaches. It ensures the integrity, confidentiality, and availability of documents, supports compliance with regulatory standards, and enhances user trust in the platform. Our reviewers in document management software rated this feature as highly important.

10 Best Document Management Software with Secure Data Storage

Product
User rating
Starting price
Docusign logo
4.7
(9.2K)
15
flat rate/per month
Microsoft SharePoint logo
4.4
(5.4K)
5
per user/per month
Adobe Acrobat logo
4.7
(4.1K)
19.99
per user/per month
Dropbox Business logo
4.5
(21.6K)
11.99
flat rate/per month
Jotform logo
4.7
(2.7K)
39
flat rate/per month
Microsoft 365 logo
4.7
(14K)
6
per user/per month
Box logo
4.4
(5.6K)
20
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Google Drive logo
4.8
(28.4K)
7
per user/per month
OneDrive logo
4.5
(12.6K)
1.99
flat rate/per month

See other top Document Management products with secure data storage

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Document Management software category. They also needed to have sufficient reviews about secure data storage, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for secure data storage, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

Docusign logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,902)
5(7,291)
Key Features
Document Storage4.6
File Sharing4.7

User insights about the secure data storage feature

Reviewers value DocuSign's secure data storage, noting its encryption, access controls, and compliance with industry standards. They appreciate the platform's ability to protect sensitive documents and signatures. Users feel confident in the security of their data and find the ability to store and access signed documents from anywhere beneficial.

See related user reviews

“ secure data storage in DocuSign offers peace of mind by utilizing encryption, access controls, and compliance measures to protect sensitive information, ensuring confidentiality and integrity.”
NR

Nurzada R.

Salesforce administrator

“I like that DocuSign uses AES 256-bit encryption on all the documents stored in the system, which ensures that our data and information is protected. ”
ED

Eugene D.

Project Manager

Starting price
15flat rate /
per month
Pros and Cons based on 9,264 verified reviews

Efficiency and time savings

Convenient diGital signing

Robust security features

Environmentally friendly paperless operations

High costs and confusing pricing

Challenges with email management

Technical and customer support issues

See pros and cons details
Microsoft SharePoint logo
Reviews Sentiment
 
 
 
1-2(123)
3-4(2,513)
5(2,776)
Key Features
Document Storage
File Sharing4.7

User insights about the secure data storage feature

Reviewers value Microsoft SharePoint's secure data storage, noting its advanced encryption, access controls, and compliance with industry standards. They appreciate the platform's ability to manage permissions and share files securely. Users feel confident in the security of their data and find the ability to store and access documents from anywhere beneficial.
Verified reviewer profile picture

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“Microsoft SharePoint's secured access feature ensures the security of documents. It is important that users understand how to use this correctly to avoid unauthorized access.We also have the benefit of versioning which is important in restoration whether for cybersecurity reasons or the need to undo modifications by staff.”
Verified reviewer profile picture

Miguel M.

IT Director

“Our company migrated from Google Drive to SharePoint for the purpose of more secure data storage. By creating SharePoint sites for each department and sometimes additional ones for particular teams, we're able to achieve the same organization with more security.”
MP

Madison P.

Content Partnerships Coordinator

Starting price
5per user /
per month
Pros and Cons based on 5,412 verified reviews
Verified reviewer profile picture

Facilitates team collaboration

Seamless integration with Microsoft products

Centralized information repository

Efficient information sharing

Robust security and access control

Slow performance and loading times

Frequent issues and errors

Inefficient search functionality

Inconsistent file synchronization

High costs and complexity

See pros and cons details
Adobe Acrobat logo
Reviews Sentiment
 
 
 
1-2(31)
3-4(1,102)
5(3,035)
Key Features
Document Storage4.6
File Sharing4.6

User insights about the secure data storage feature

Reviewers appreciate Adobe Acrobat's secure data storage, highlighting its encryption, password protection, and ability to store documents in the cloud. They feel confident in the platform's ability to protect sensitive information and value the ease of managing access permissions. Users report no issues with data breaches and trust Adobe Acrobat for storing important documents.

See related user reviews

“Secure Data Storage is one of the best features in Acrobat, i can use the Encrypt feature to set a password or a digital certificate so no one can open the files without permission ”
TA

Talal A.

director

“PDFs are a secure way to save documents. If you need extra security on a highly sensitive doc, you can use password protection. Also, once a PDF is signed, it's locked to prevent changes to it, such as a contract.”
SL

Sheila L.

Office Manager

Starting price
19.99per user /
per month
Pros and Cons based on 4,168 verified reviews

Efficient document sharing

Seamless integration with other tools

Comprehensive PDF editing features

Robust document security

Convenient diGital signing

Inconsistent font editing

Slow performance and high resource usage

High cost concerns

Frequent updates and version issues

Complicated page navigation

See pros and cons details
Dropbox Business logo
Reviews Sentiment
 
 
 
1-2(315)
3-4(7,529)
5(13,838)
Key Features
Document Storage4.7
File Sharing4.7

User insights about the secure data storage feature

Reviewers value Dropbox Business's secure data storage, noting its 256-bit AES encryption, two-factor authentication, and compliance with GDPR and HIPAA. They feel confident in the platform's ability to protect sensitive information and appreciate the ease of managing access permissions. Users report no issues with data breaches and trust Dropbox for storing confidential business documents.

See related user reviews

“I like the way Dopbox business software helps secure files that are critical. For example, I keep copies of loan documents that include ss numbers, state identifications, etc. Security is a top priority in this business.”
LM

Lasheka M.

Public Notary Signing Agent

“I have found Dropbox to be a safer and more secure facility for storing and organizing my files in comfort giving me perfect ease of mind. It is very simple and so easy to work with without complications. Dropbox uses Advanced Encryption Standards (AES), Secure Socket Layers (SSL), and Transport Layer Security (TLS) to protect data in transit between Dropbox apps and servers. The good news about Dropbox is that its infrastructure is regularly tested for security and has a provision for a Two-Step Verification at the login adding an extra layer of security”
AT

Augustine T.

Senior Agronomist

Starting price
11.99flat rate /
per month
Pros and Cons based on 21,682 verified reviews

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details
Jotform logo
Reviews Sentiment
 
 
 
1-2(41)
3-4(703)
5(2,045)
Key Features
Document Storage4.4
File Sharing4.7

User insights about the secure data storage feature

Reviewers appreciate Jotform's secure data storage, highlighting its 256-bit encryption, GDPR compliance, and HIPAA compliance for sensitive information. They find the permissions control and option to store data in the EU or USA valuable. Users feel confident that their data, including private health information and client details, is protected against cyber attacks and unauthorized access.
Verified reviewer profile picture

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“secure data storage is a critical aspect of JotForm's services, as it helps maintain compliance with various regulations, protects sensitive information, and enhances the user experience.”
Verified reviewer profile picture

Muhammad G.

Document Controller

“You have the option to store in the EU or the USA to meet your data security needs .”
JH

Jane H.

Director

Starting price
39flat rate /
per month
Pros and Cons based on 2,789 verified reviews
Verified reviewer profile picture

Effortless form creation

Efficient survey development

Convenient diGital signatures

Restrictive usage limits

High cost for advanced features

See pros and cons details
Microsoft 365 logo
Reviews Sentiment
 
 
 
1-2(129)
3-4(3,976)
5(9,926)
Key Features
Document Storage4.6
File Sharing4.5

User insights about the secure data storage feature

Reviewers appreciate Microsoft 365's secure data storage, highlighting its strong encryption, two-factor authentication, and reliable backups. They feel confident in the platform's ability to protect sensitive information and value the ease of managing access permissions. Users report no issues with data breaches and trust Microsoft 365 for storing important business documents.
Verified reviewer profile picture

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“MS365 has the ability to safeguard your files and data in the cloud as well as secure your files through the use of password protection and more. In todays world of cyberthreats it is an indispensable feature in MS365”
FF

Fernando F.

CEO and IT Consultant

“Secure data storage is a critical component of Microsoft 365. It helps protect data from unauthorized access, and ensures that data is only accessed by those who are authorized to do so. It also helps to protect the integrity of data by preventing unauthorized changes or modifications.”
Verified reviewer profile picture

Osmond E.

Data Analyst

Starting price
6per user /
per month
Pros and Cons based on 14,031 verified reviews
Verified reviewer profile picture

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details
Box logo
Reviews Sentiment
 
 
 
1-2(167)
3-4(2,280)
5(3,175)
Key Features
Document Storage4.7
File Sharing4.6

User insights about the secure data storage feature

Reviewers indicate Box's secure data storage is highly reliable, mentioning its AES 256-bit encryption, password protection, and two-factor authentication. They appreciate its compliance with GDPR and HIPAA, making it suitable for sensitive data. Users feel confident in Box's ability to protect files from unauthorized access and data breaches, and they value the ease of managing file permissions.

See related user reviews

“It goes without saying that secure storage is critical. We often work with clients/external partners where we need to share files on a project. Box has a top-notch, secure data storage solution that allows us to manage who sees what and be confident that these files aren't being accessed by unauthorized viewers.”
DM

Darrik M.

Senior Technology Consultant

“Box ensures staunch data security through encryption, secure file-sharing capabilities, and compliance with such industry standards as GDPR, HIPAA, etc. It is a very reliable platform for the safekeeping of sensitive business data.”
kb

kobina b.

HR Project Manager

Starting price
20per user /
per month
Pros and Cons based on 5,622 verified reviews

Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,158)
5(13,157)
Key Features
Document Storage4.7
File Sharing4.7

User insights about the secure data storage feature

Reviewers value Google Workspace's secure data storage, noting its encryption in transit and at rest, two-factor authentication, and compliance with industry standards. They appreciate the platform's robust access controls and regular security updates. Users feel confident in the security of their data and find the ability to manage permissions and share files securely beneficial.
Verified reviewer profile picture

See related user reviews

“At the point when you transfer a record of any sort to research Drive, it is put away safely in our top notch server farms. Information is scrambled on the way and very still. Assuming you decide to get to these documents disconnected, we store this data on your gadget. Your Google Record accompanies worked in security intended to distinguish and impede dangers like spam, phishing and malware”
vo

victor o.

self employed

“Secure data storage in Google Workspace ensures that user data is protected with strong encryption and access controls, enhancing trust and compliance. This feature helps safeguard sensitive information requires ongoing vigilance to manage security ”
Verified reviewer profile picture

Bazigha N.

Fabric painting

Starting price
7per user /
per month
Pros and Cons based on 17,480 verified reviews
Verified reviewer profile picture

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Google Drive logo
Reviews Sentiment
 
 
 
1-2(59)
3-4(5,879)
5(22,486)
Key Features
Document Storage4.8
File Sharing4.8

User insights about the secure data storage feature

Reviewers appreciate Google Drive's secure data storage, highlighting its 256-bit AES encryption, two-factor authentication, and robust access controls. They feel confident in the platform's ability to protect sensitive information and value the ease of sharing files securely. Users report no issues with data breaches and trust Google Drive for storing personal and business documents.

See related user reviews

“Robust Security Measures: Google Drive employs various security measures to protect stored data, such as encryption in transit and at rest. This helps ensure the confidentiality and integrity of your files.”
mh

mohamed h.

nurse

“ I can highlight that Google Drive's "Secure Data Storage" features are appreciated for their robust security measures. These typically include encryption, multi-factor authentication, and continuous efforts to enhance data protection.”
AK

AMIT K.

Full stack developer

Starting price
7per user /
per month
Pros and Cons based on 28,424 verified reviews

Effective collaborative sharing

Seamless integration capabilities

Beneficial for school usage

Cross-device accessibility

Dependence on internet connection

Issues with file upload

Limited search functionality

See pros and cons details
OneDrive logo
Reviews Sentiment
 
 
 
1-2(243)
3-4(4,804)
5(7,570)
Key Features
Document Storage4.7
File Sharing4.5

User insights about the secure data storage feature

Reviewers appreciate OneDrive's secure data storage, highlighting its strong encryption, two-factor authentication, and personal vault feature. They feel confident in the platform's ability to protect sensitive information and value the ease of managing access permissions. Users report no issues with data breaches and trust OneDrive for storing confidential documents.
Verified reviewer profile picture

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“for me it is important to have a more secure space to store some specific documents and contracts and statements, Onedrive has a "personal safe" with two-step verification to access, I access it by checking a code sent to my email”
Verified reviewer profile picture

Nath M.

travel consultant

“When using OneDrive for a private organization, having the means to securely store data is extremely critical especially when dealing with private files. OneDrive has the benefits of having Microsoft backing it, so their standards are pretty rigorous. There are a lot of authentication methods which makes me feel that my data is being stored securely.”
MM

Morgan M.

Analyst

Starting price
1.99flat rate /
per month
Pros and Cons based on 12,617 verified reviews
Verified reviewer profile picture

Effective team collaboration

Seamless Microsoft integration

Efficient file sharing

Reliable photo storage

Convenient mobile access

Slow performance speed

Complicated account access

Inconsistent issue management

Unreliable file synchronization

Problematic file upload

See pros and cons details

Other Top Rated Document Management Software with Secure Data Storage in 2026

Google Drive logo
Category Leaders

Cloud storage and backup for files, photos, docs, and more

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Read more about Google Drive

Users also considered
Google Docs logo

Online document creation and editing tool

Google Docs is an online word processor that lets businesses create and format text documents and collaborate with team members in real time.

Read more about Google Docs

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Dropbox Business logo
Category Leaders

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Docusign logo

Electronic signature & document approval software

Docusign is a cloud-based digital signature platform that allows businesses to create, commit to, and manage their agreements on a centralized dashboard. The IAM for Sales application streamlines the sales contracting process, enabling sellers to create optimal deals more independently, close them faster, and extract more value. Its IAM for Customer Experience application transforms time-consuming processes into engaging experiences that build long-lasting customer relationships and drive scale.

Read more about Docusign

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
Connecteam logo

Enhance employee management with the only all-in-one app

Connecteam's document management app is the easiest way to switch from pen & paper to digital paperwork. Start for free!

Read more about Connecteam

Users also considered
Adobe Acrobat logo

PDF editing with e-signatures and document review tools

Adobe Acrobat is PDF editing software that can be used to create, convert and share PDF documents. It can convert documents in Microsoft Office formats to PDFs, and vice versa. PDFs can be viewed, annotated, and signed using Adobe Sign and the free Acrobat Reader mobile app.

Read more about Adobe Acrobat

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Jotform logo

Cloud-based form builder tool for digital forms.

Jotform is a cloud-based form builder platform that helps businesses streamline form creation via ready-made templates, integrations with third-party applications, and design features that cater to organizations globally.

Read more about Jotform

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
iLovePDF logo

Document generation and management software

iLovePDF’s document management suite includes 25+ tools for organizing, editing, and sharing documents. Features like file compression, OCR, and digital signatures deliver secure, flexible solutions for businesses seeking efficient document handling across their devices.

Read more about iLovePDF

Users also considered
iCloud logo

Multi-device cloud content storage

iCloud from Apple is a secure cloud storage solution for storing multiple types of content online, and across all your devices. The data storage platform provides a single place to store your documents, music, photos and other files. It eliminates the need for uploads, downloads and transfers.

Read more about iCloud

Users also considered
Clio logo

Cloud-based legal practice management tool for law firms.

Clio is a comprehensive legal practice management software that helps law firms streamline their operations. The platform offers case management, client intake, document automation, and legal accounting features, all integrated into one system. With built-in AI capabilities through Clio Duo, legal professionals can efficiently summarize documents and access matter details while maintaining client communication through a dedicated portal.

Read more about Clio

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a work management software used by 20,000+ companies. Streamline your document management with cloud-based, in-context file storage. Share documents within request forms and tasks and shorten your approvals with visual proofing. Simplify document management with Wrike's 400+ integrations.

Read more about Wrike

Users also considered
LibreOffice logo

Software suite for creating, editing, and managing documents

LibreOffice is a cloud-based and on-premise suite of applications designed to help businesses, charities, and government organizations create, edit, and manage documents, spreadsheets, presentations, graphs, drawings, mathematical formulas, and more.

Read more about LibreOffice

Users also considered
Smallpdf logo

PDF document management and conversion suite

Smallpdf is a desktop, mobile & cloud-based PDF document management and conversion tool, providing a suite of 21 tools to create, convert and edit documents.

Read more about Smallpdf

Users also considered
PandaDoc logo

Cloud-based tool for creating, editing and signing documents

Generate custom, error-free and secure documents faster than ever with PandaDoc for small to medium-sized businesses in all departments.

Read more about PandaDoc

Users also considered
pdfFiller logo

Online PDF form filler & editor

pdfFiller is an online form and document management system for editing, printing, downloading, sending, and converting documents. The cloud-based system offers eSignature capabilities, a PDF editor, form builder, authentication features, and native Android and iOS mobile applications.

Read more about pdfFiller

Users also considered
Process Street logo

AI-enabled compliance operations platform.

Process Street is an AI-powered compliance operations platform that turns policies into automated workflows, enabling teams to manage controlled documents, run no-code processes, and stay audit-ready.

Read more about Process Street

Users also considered
Aha! logo

Platform for strategic product roadmapping

Aha! Knowledge is the product information hub. Create internal wikis and knowledge bases to share content. Draft docs fast with AI and 100+ templates. Plus, include diagrams with built-in whiteboards. Use Aha! Knowledge with Aha! Roadmaps to document product information alongside strategic plans.

Read more about Aha!

Users also considered
Ploomes CRM logo

CRM platform that automates sales and business workflows

Ploomes automates document creation, storage, and tracking—connecting proposals, contracts, and files directly to CRM data. With templates, approval flows, and ERP/email integrations, teams manage documents efficiently and maintain full version control across the sales process.

Read more about Ploomes CRM

Users also considered
Revver logo

Cloud based, dynamic document-work management system

eFileCabinet can literally make all your documents file themselves. Its a document management solution that combines advanced OCR, secure file sharing and powerful workflow automation tools to transform how your business deals with paperwork.

Read more about Revver

Users also considered
Glasscubes logo
Category Leaders

Simplify group collaboration in a user-friendly environment

Secure file sharing and document management in the cloud.

Read more about Glasscubes

Users also considered

Key features for Document Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Document Storage: Users value the ability to organize, access, and share documents efficiently, with features like folder hierarchies, search functionality, and integration with other tools. 90% of reviewers rated this feature as important or highly important.
  • File Sharing: Reviewers appreciate flexible sharing options, real-time collaboration, and control over permissions, ensuring secure and efficient teamwork. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users find the ability to access, edit, and share documents from mobile devices crucial for productivity, allowing work from anywhere. 88% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers emphasize the importance of granular access permissions to manage who can view, edit, or share documents, ensuring data security and control. 85% of reviewers rated this feature as important or highly important.
  • Electronic Signature: Users value the convenience of signing documents remotely, reducing paperwork and speeding up processes with legally binding e-signatures. 84% of reviewers rated this feature as important or highly important.