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Top Rated Meeting Software with Meeting Notes in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Meeting notes improve meeting efficiency by capturing key points, summaries, recordings, and action items. They ensure participants stay focused, facilitate easy reference, and aid in task tracking and follow-ups. Our reviewers in meeting software rated this feature as important.

3 Best Meeting Software with Meeting Notes

  • OnBoard
  • Microsoft Teams - Highest rated for meeting notes
  • Webex Suite

See other top Meeting products with meeting notes

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the meeting software category. They also needed to have sufficient reviews about meeting notes, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for meeting notes based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

OnBoard logo
4.7
(1K)
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User insights about the meeting notes feature

Reviewers appreciate OnBoard's meeting notes feature for its ease of use and efficiency in generating and editing minutes. They find the ability to create actionable tasks with due dates on the same screen as notes and minutes particularly helpful. Users value the 'Send for review' feature and the pre-filled templates for taking notes. However, some users report not using this feature frequently, as they prefer taking notes in their own way or have separate processes for this. They also mention that live collaboration and historic views could be improved.
“We decided to add the meeting note functionality to our subscription and it has made it very easy to takes notes using the pre-filled template.”
BA

Beth A.

Executive Assistant to the President

“Bonus to be able to create actionable tasks with due dates on the same screen as notes and minutes.”
TH

Theresa H.

Executive Assistant & Board Liaison

Meeting key features coverage

OnBoard offers 5 out of the 6 key features for Meeting software identified by reviewers:

Video Conferencing4.2
Screen Sharing4.4
Meeting Management4.7
HD Audio/Video
Mobile Access4.5
File Sharing4.7

Pros and cons based on 1,055 verified reviews

72% of users rated OnBoard 5 out of 5 stars, while 0% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 1,055 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective team collaboration

Outstanding customer service

Comprehensive training resources

Reliable support services

Cons:

Inconsistent issue resolution

Slow data saving

High costs for small organizations

See pros and cons details

Pricing

Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft Teams logo
4.5
(10.9K)
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User insights about the meeting notes feature

Reviewers indicate that Microsoft Teams' meeting notes feature is valuable for capturing and sharing key points during and after meetings. They find it helpful for keeping track of discussions, especially for those who missed the meeting. Users appreciate the integration with OneNote and OneDrive, making it easy to access and refer back to notes. However, some users report not using this feature frequently, preferring other tools or methods for note-taking. They also mention that the feature could be more visible and user-friendly on mobile devices.
“The feature to take notes during meetings is very useful for me. I think this is the only good-quality software which offers tis feature. The ability to @mention something in the notes is also very smart. This way it's never a hussle to draw people's attentions towars spesefic notes. ”
RA

Rama A.

Student

“Microsoft Teams' "meeting notes" feature has helped me to create notes that allowed me to frame the discussions when the meeting starts.”
Verified reviewer profile picture

Stacy-Ann B.

Student(Former Accounts Clerk)

Meeting key features coverage

Microsoft Teams offers 5 out of the 6 key features for Meeting software identified by reviewers:

Video Conferencing4.6
Screen Sharing4.5
Meeting Management4.5
HD Audio/Video
Mobile Access4.4
File Sharing4.4

Pros and cons based on 10,931 verified reviews

58% of users rated Microsoft Teams 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 10,931 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Remote work facilitation

Effective colleague communication

Enhanced team collaboration

Unified communication platform

Seamless office integration

Cons:

Resource-intensive performance

Inconsistent notifications

Inefficient search functionality

Complex file management

Call management limitations

See pros and cons details

Pricing

Starting price:$4 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Webex Suite logo
4.4
(7.3K)
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User insights about the meeting notes feature

Reviewers find Webex Suite's meeting notes feature very useful for taking notes during webinars and conferences. They appreciate the ability to type notes in the Notes panel and save them to a text file for future reference. Users highlight that this feature helps keep track of key points discussed and is beneficial for those who could not attend the meeting. However, some users report difficulty in using this feature compared to Microsoft Teams and mention that it could be more visible and user-friendly.
“This is an excellent feature in Webex and it is much better to take down notes while attending webinars or conferences. Meeting Notes feature of Webex is much better than Zoom or Google Meet.”
Verified reviewer profile picture

Rajnish H.

Management Intern

“I type the important information while the session is going on and as I can save it to a text file it's easy and helpful for me to use it whenever I want.”
Verified reviewer profile picture

Manish V.

Business Development Associate

Meeting key features coverage

Webex Suite offers 6 out of the 6 key features for Meeting software identified by reviewers:

Video Conferencing4.6
Screen Sharing4.5
Meeting Management4.5
HD Audio/Video4.4
Mobile Access4.4
File Sharing4.2

Pros and cons based on 7,395 verified reviews

54% of users rated Webex Suite 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 7,395 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient remote collaboration

Robust communication conferencing

Enhanced team collaboration

Interactive webinars

Effective online training

Cons:

Connectivity issues

Browser compatibility problems

Complicated issue management

Navigation and screen issues

User experience challenges

See pros and cons details

Pricing

Starting price:$25 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Meeting Software with Meeting Notes in 2026

Slack logo
Category Leaders

A single place for team communication and workflows

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Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

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Google Workspace logo

Collaboration application suite for teams

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Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

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Asana logo

Project tracking and workflow management platform

learn more
Asana is a meeting management tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

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Microsoft Teams logo
Category Leaders

Chat-based workspace in Office 365

learn more
Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Webex Suite logo

One app for everything. And everyone.

learn more
Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
Miro logo

Miro is a visual workspace for innovation

learn more
Miro is the online collaborative whiteboard platform that helps hosts make online meetings productive and human. Sticky notes and voting keep guests engaged — while timers and attention management features give hosts control. Sign up and try all-in-one solution for effective and engaging meetings

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Fathom logo

Free AI Meeting Assistant - Never take notes again!

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Fathom is the free AI meeting assistant that records, transcribes, and summarizes your Zoom, Google Meet or Microsoft Team meetings so you can focus on the conversations instead of taking notes.

Read more about Fathom

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OnBoard logo

Prepare faster, decide sooner with one secure board record

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OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

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BoardPro logo

Online board meeting management for SMBs and Non Profits

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BoardPro provides smart, affordable board management software for SMBs and Non Profits, with greater time-savings and board member utility per dollar spent than any other product on the market.

Read more about BoardPro

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Govenda logo

Cloud-based software for managing committees and meetings

learn more
Govenda Board Management Software is a best-in-class board portal solution that equips board leaders with powerful meeting tools to streamline meeting preparation and maximize the effectiveness of their boards. The software features advanced capabilities like Gabii AI, seamless Microsoft 365 integration, and robust security to transform corporate governance through innovation.

Read more about Govenda

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BoardPAC logo

AI-enabled software for managing board meetings

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BoardPAC simplifies meeting management by providing an intuitive platform for secure document sharing, note-taking, task assignment, and real-time voting. Recordings are stored for future reference, and notifications keep everyone on track.

Read more about BoardPAC

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Convene logo

Software for managing board meetings and documents

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Convene streamlines the entire meeting process from agenda preparation and document distribution to post-meeting action points—all in one platform

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Knowa logo

Smart, Secure, AI-driven Board Management & Governance

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Knowa is an ISO 27001 certified, multi-award-winning Board Management and Governance platform combining AI, collaboration, and security to deliver smarter meetings, stronger governance, and best-in-class performance.

Read more about Knowa

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Boardable logo

Board management software built 
for nonprofits

learn more
Boardable powers nonprofit board meetings—from agendas to minutes—so leaders run efficient, focused, mission-driven discussions.

Read more about Boardable

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Vectera logo

Meeting room scheduling and video conferencing platform

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Vectera is a cloud-based online conferencing platform designed to assist sales, customer success, and financial advisory teams with meeting room scheduling and video conferencing. Key features include screen sharing, file transfer, custom branding, calendars, and data encryption.

Read more about Vectera

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ConexED logo

All-In-One Virtual Student Succes Platform

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ConexEd is a cloud-based platform for virtual student services, instruction, and reporting. It provides ADA and FERPA-compliant software for scheduling, meeting, messaging, collaborating, and reporting. Now, campus departments can connect students to the right help at the right time on any device.

Read more about ConexED

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TidyHQ logo

All-in-one software for running modern organisations.

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Meeting management tools for boards, committees and teams to record agendas, minutes, documents, and follow-up tasks in one place. TidyHQ helps organisations track decisions, assign responsibilities, and maintain accountability between meetings.

Read more about TidyHQ

Users also considered
BoardEffect logo

Cloud-based platform for managing board meetings

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BoardEffect is a board portal management software providing tools, analytics, and insights for efficient governance. This intuitive solution allows board members, executives, and administrators to securely manage board books, scheduling, approvals, surveys, tasks, and archives. It optimizes preparation, collaboration, and review of board materials, delivering a seamless experience across any device.

Read more about BoardEffect

Users also considered
Nasdaq Boardvantage logo

Cloud-based board management software

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Nasdaq Boardvantage is the next-generation board management software and portal designed to enhance board meeting efficiency and collaboration. It features AI-powered tools to streamline meeting workflows, secure data management, and empower directors with a centralized hub to access information, communicate, and make decisions.

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Sherpany logo

Meeting management software for the board & leadership teams

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Sherpany is a cloud-based meeting management solution designed to help boards, executives, and leadership teams streamline their meeting processes. The solution offers features like agenda building, digital circular resolutions, document management, and task tracking to boost productivity, efficiency, and decision-making across the organization. Sherpany also provides security and compliance features to ensure the protection of sensitive information.

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Zipteams logo

Cloud-based customer communication platform

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An Adaptive and integrated sales engine, empowering internal sales teams to leverage artificial intelligence to accelerate growth, efficiency, and close sales execution gaps.

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Decisions logo

Meetings and collaboration management solution

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Decisions is a meeting and collaboration management solution that helps businesses create agendas, assign tasks & track action items to facilitate engagement across teams. Users can review documents, upload files & add comments to the meeting planner as well as take notes using Microsoft Office 365.

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Users also considered
BoardDocs logo

Board management for K-12 and community colleges

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BoardDocs is a board management and paperless governance solution for K-12 and community colleges of all sizes

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Collaboard logo

GDPR compliant online whiteboard with self-hosting options

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Swiss online whiteboard software for creative and interactive collaboration to bring your online meetings, and workshops to the next level. The software is GDPR-compliant, and the data is hosted securely in NL and Switzerland. You can also self-host the data on-premises or in your cloud.

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Upvio logo

Remote vitals in 30 seconds from a camera.

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Vitals AI turns a 30-second camera face scan into 20+ vital and risk markers, with template-based scans, secure link sharing, and enterprise-ready deployment.

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Key features for Meeting software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Video Conferencing: Reviewers highlight the ability to conduct various types of meetings, manage participant settings, and enhance engagement with features like background changes, screen sharing, and real-time collaboration. 91% of reviewers rated this feature as important or highly important.
  • Screen Sharing: Reviewers appreciate the ability to share screens in real-time, facilitating effective collaboration, presentations, and demonstrations during meetings. 91% of reviewers rated this feature as important or highly important.
  • Meeting Management: Reviewers value the control over meeting scheduling, participant management, and integrated calendars, ensuring organized and productive meetings. 91% of reviewers rated this feature as important or highly important.
  • HD Audio/Video: Reviewers emphasize the importance of high-definition audio and video for clear, uninterrupted communication, enhancing the overall meeting experience. 87% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers find mobile access crucial for staying connected and productive on the go, allowing participation in meetings and collaboration from anywhere. 87% of reviewers rated this feature as important or highly important.
  • File Sharing: Reviewers appreciate the ease of sharing and collaborating on various file types, ensuring efficient communication and project management. 85% of reviewers rated this feature as important or highly important.