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Top Rated Collaboration Software with Customizable Templates in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Customizable templates help teams save time, maintain consistency, and tailor workflows to specific needs. They provide a starting point for projects, enhance productivity, and simplify task creation and management across various departments. Our reviewers in collaboration software rated this feature as highly important.

9 Best Collaboration Software with Customizable Templates

Product
User rating
Starting price
Miro logo
4.7
(1.6K)
10
per user/per month
Basecamp logo
4.4
(14.4K)
15
per user/per month
Evernote Teams logo
4.4
(8.2K)
7.99
/per month
Asana logo
4.5
(13.5K)
10.99
per user/per month
Trello logo
4.5
(23.4K)
5
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Microsoft SharePoint logo
4.4
(5.4K)
5
per user/per month
ClickUp logo
4.6
(4.5K)
10
per user/per month
Notion logo
4.7
(2.7K)
12
per user/per month

See other top Collaboration products with customizable templates

How we picked the 9 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Collaboration software category. They also needed to have sufficient reviews about customizable templates, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for customizable templates, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 9 best products

Miro logo
Reviews Sentiment
 
 
 
1-2(5)
3-4(456)
5(1,219)
Key Features
Secure Data Storage4.3
Collaboration Tools4.7

User insights about the customizable templates feature

Reviewers appreciate Miro's customizable templates for their flexibility and time-saving capabilities. They find the wide variety of templates helpful for different projects and enjoy the ability to tweak and personalize them. Users highlight the Miroverse as a valuable resource and note that the templates enhance creativity and streamline project initiation.

See related user reviews

“There's a whole slew of templates you can use, and insert on existing boards. I've come to appreciate that more and more. Searching for a template that fits my kind of thinking, or guides me into working on the issue. Really like this part. Every template is based on standard components , so you can tweak it at will, and save of your own as templates as well. ”
RB

Remco B.

CTO

“I can save time by using a template. The options gives me new ideas on what kind of template I need. sometimes I pick a template and customise it based on my needs.”
AS

ALEV S.

Researcher

Starting price
10per user /
per month
Pros and Cons based on 1,680 verified reviews

Efficient workshop presentations

Seamless remote collaboration

Effective idea brainstorming

Versatile flowchart creation

Robust collaborative sharing

Resource-intensive performance

Clunky zoom functionality

Limited file export options

High costs and limitations

Confusing navigation experience

See pros and cons details
Basecamp logo
Reviews Sentiment
 
 
 
1-2(319)
3-4(6,845)
5(7,242)
Key Features
Secure Data Storage
Collaboration Tools4.5

User insights about the customizable templates feature

Users find Basecamp's customizable templates useful for improving project management and maintaining consistency. They appreciate the ease of setting up and customizing templates, which saves time and reduces errors. Reviewers note that while the templates are helpful, they are not a frequently used feature for everyone.

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“I use this option to copy over any repeating projects and it's a great function, makes project management easier.”
EN

Elizabeth N.

Experience Manager

“The customizable templates included are really useful for planning projects.”
MR

Matt R.

Owner

Starting price
15per user /
per month
Pros and Cons based on 14,406 verified reviews

Efficient file sharing

Enhanced team communication

Streamlined team collaboration

Effective project organization

Seamless client management

Frequent technical issues

Overwhelming notifications

Inefficient search functionality

Limited layout customization

Subpar user experience

See pros and cons details
Evernote Teams logo
Reviews Sentiment
 
 
 
1-2(207)
3-4(3,342)
5(4,703)
Key Features
Secure Data Storage
Collaboration Tools4.4

User insights about the customizable templates feature

Reviewers find Evernote Teams' customizable templates helpful for maintaining consistency and saving time. They appreciate the ability to personalize templates with colors, typography, and images. Users note that while the templates are useful, they are not a frequently used feature for everyone.

See related user reviews

“Professionally designed templates are amazing because you can create amazing notes quickly, without having to start from scratch or copy and paste from another note.”
JC

Jean C.

Tecnólogo de Multimedia

“I love the personalization. I get everything organized by color, typography, images, etc.”
LO

Luiza O.

Product Designer

Starting price
7.99 /
per month
Pros and Cons based on 8,252 verified reviews

Efficient meeting documentation

Comprehensive project management

Effective note organization

Versatile audio note-taking

Enhanced team collaboration

Need for performance improvement

Restrictive and expensive pricing

Various user issues

Problems with software updates

See pros and cons details
Asana logo
Reviews Sentiment
 
 
 
1-2(230)
3-4(5,264)
5(8,050)
Key Features
Secure Data Storage
Collaboration Tools4.6

User insights about the customizable templates feature

Reviewers appreciate Asana's customizable templates for their ability to streamline project management and save time. They find it easy to create and adjust templates to fit specific project needs, which helps maintain consistency and efficiency. Users note that these templates are particularly useful for onboarding new clients and employees.

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“It is really helpful to be able to create standardised templates for various users to copy and create their own projects. This allows for a uniform approach to projects making it easier to understand each project easily. ”
VS

Vaughn S.

Operations Support Administrator

“You can create custom templates for your most common projects, including tasks and small tasks, responsible parties, deadlines, custom fields and dependencies. Customize the templates to suit the specific needs of each project.”
HP

Hector P.

System Engineer

Starting price
10.99per user /
per month
Pros and Cons based on 13,544 verified reviews

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
Secure Data Storage4.3
Collaboration Tools4.5

User insights about the customizable templates feature

Users appreciate Trello's customizable templates for their flexibility and ease of use. They find that these templates help streamline project setup and maintain consistency across tasks. Reviewers mention that the templates can be easily adjusted to fit specific needs, making task management more efficient and personalized.

See related user reviews

“Trello makes task management easy by allowing users to create personalized templates with customized options to arrange the cards/tasks the way you want and assign them to different team members. ”
CL

Catherine L.

Administrative & Projects Officer

“Started making custom card templates recently and it's helped us a lot to ensure each project card has the same format followed each time. Checklists and who is assigned to them are the same and keeps our workflow consistent.”
KW

Kayla W.

Marketing Manager

Starting price
5per user /
per month
Pros and Cons based on 23,483 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,151)
Key Features
Secure Data Storage4.7
Collaboration Tools4.7

User insights about the customizable templates feature

Reviewers appreciate Google Workspace's customizable templates for their ability to streamline processes and save time. They find the templates useful for maintaining design consistency across teams and enjoy the ease of customization in Google Sheets, Forms, and other modules. Users note that while the templates are helpful, more options would be beneficial.
Verified reviewer profile picture

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“Lots of features to design templates from scratch or use one of the templates within each module.”
Verified reviewer profile picture

Aline D.

Business Owner

“So impactful for keeping design consistent across teams throughout the company. Templates make everyone's lives easier. ”
TS

Tori S.

Solutions Engineer

Starting price
7per user /
per month
Pros and Cons based on 17,470 verified reviews
Verified reviewer profile picture

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Microsoft SharePoint logo
Reviews Sentiment
 
 
 
1-2(123)
3-4(2,512)
5(2,776)
Key Features
Secure Data Storage4.6
Collaboration Tools4.5

User insights about the customizable templates feature

Users appreciate Microsoft SharePoint's customizable templates for their ability to streamline site creation and maintain consistency across departments. They find the templates easy to use and valuable for creating professional and branded pages. Reviewers note that while customization options are available, they could be improved for greater flexibility.
Verified reviewer profile picture

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“I like this feature as I am able to create a template that suits the need of a project team. Certain team members prefer certain type or layout of templates so that they can easily update their tasks. ”
Verified reviewer profile picture

Siew K.

Supplier Quality Engineer

“We use lots of custom templates on SharePoint, having such a level of customisatioin allows us to record the information we need in a format that's easy to understand. In particular the lists are very good and simple to set up too.”
JG

Jack G.

Senior IT Technician

Starting price
5per user /
per month
Pros and Cons based on 5,411 verified reviews
Verified reviewer profile picture

Facilitates team collaboration

Seamless integration with Microsoft products

Centralized information repository

Efficient information sharing

Robust security and access control

Slow performance and loading times

Frequent issues and errors

Inefficient search functionality

Inconsistent file synchronization

High costs and complexity

See pros and cons details
ClickUp logo
Reviews Sentiment
 
 
 
1-2(50)
3-4(1,342)
5(3,166)
Key Features
Secure Data Storage
Collaboration Tools4.5

User insights about the customizable templates feature

Users find ClickUp's customizable templates valuable for improving efficiency and consistency across tasks and projects. They appreciate the ability to create and modify templates for various needs, including tasks, workflows, and project management. Reviewers mention that the customization options are extensive, allowing for detailed personalization and automation.
Verified reviewer profile picture
Verified reviewer profile picture

See related user reviews

“With ClickUp, you can choose from a variety of templates or create your own to match your team's specific needs. You can also customize the fields, colors, and labels to make your workflows and organization as efficient as possible. ”
Verified reviewer profile picture

shaibu p.

The Best Way To Manage Your Projects: A Comprehensive Review Of ClickUp.

“ClickUp allows me to create templates of everything, from tasks and subtasks, folders, workspace... Once you get the hang of creating and using templates, it opens a whole new world with automations.”
Verified reviewer profile picture

Pravin G.

co-founder

Starting price
10per user /
per month
Pros and Cons based on 4,558 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Enhanced team collaboration

Boosted productivity

Comprehensive project management

High customization and flexibility

Continuous improvements

Slow performance speed

Inconsistent bug fixes

Complex navigation

Limited mobile support

Overwhelming email notifications

See pros and cons details
Notion logo
Reviews Sentiment
 
 
 
1-2(17)
3-4(638)
5(2,047)
Key Features
Secure Data Storage
Collaboration Tools4.6

User insights about the customizable templates feature

Reviewers highlight Notion's customizable templates for their versatility and ease of use. They appreciate the wide variety of templates available from both Notion and its community, which can be adapted to suit specific needs. Users find that these templates save time and enhance productivity by providing a solid starting point for various projects.
Verified reviewer profile picture
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“The ability to customize templates in Notion is fantastic. I can adapt them to match my unique requirements and create a personalized workspace.”
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ahmad a.

Assistant Manager

“The best thing about Notion are the variety of templates that are free to use, some of which are provided by Notion itself and most by its huge community. Since the Notion community is so wide in terms of usage, the templates are very diverse so whatever it is you are looking for like journaling, school time management, homework tracking, college, project management, everything will definitely have a template which you can clone and customize to how you want it.”
Verified reviewer profile picture

Nethmi R.

Software Engineer

Starting price
12per user /
per month
Pros and Cons based on 2,702 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Versatile productivity features

Effective team collaboration

Comprehensive project management

Efficient project tracking

Flexible organizational tools

Limited offline functionality

Occasional performance issues

Inefficient search functionality

Complex user experience

Cluttered navigation interface

See pros and cons details

Other Top Rated Collaboration Software with Customizable Templates in 2026

Slack logo
Category Leaders

A single place for team communication and workflows

Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
TeamViewer ONE logo

Remote support, remote access & device management software

TeamViewer's all-in-one approach ensures that you have everything you need for both effective communication and collaborative working.

Read more about TeamViewer ONE

Users also considered
Asana logo

Project tracking and workflow management platform

Asana is a collaboration platform that connects all your work in one place and bring teams together, anywhere. Use AI-powered features to manage tasks, track progress, and adapt quickly to changing priorities. Join millions of users across 200+ countries using Asana to get more done.

Read more about Asana

Users also considered
Basecamp logo

Flexible project management and team communication tool

Basecamp is a comprehensive project management software that helps teams stay organized and on track. Trusted by millions, Basecamp puts everything needed to get work done in one place, providing a structured way to manage projects, collaborate with clients, and communicate company-wide

Read more about Basecamp

Users also considered
Connecteam logo

Enhance employee management with the only all-in-one app

Connecteam — is a simple mobile-friendly app for employee collaboration, team communication, task management, & time management.

Read more about Connecteam

Users also considered
Evernote Teams logo

Create, capture & access everyday notes on mobile devices

Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Read more about Evernote Teams

Users also considered
monday.com logo

Project management software

monday.com, a flexible remote collaboration software, fosters effective teamwork, improves communication, and boosts productivity in one central hub. Get started with one of our ready-made templates to get your team onboarded quickly. Share files, feedback, and ideas and @mention teammates.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

Stay on the same page (literally) - see in real-time when others view, comment, or edit. ClickUp's collaboration detection ensures you know when others are commenting, editing, and even viewing the same task as you.

Read more about ClickUp

Users also considered
Webex Suite logo

One app for everything. And everyone.

Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a content cloud and AI-enabled platform that enables businesses to securely manage, collaborate on, and automate workflows for their content. It offers end-to-end data protection, seamless collaboration both internally and externally, and AI-powered features to extract insights from unstructured data and streamline critical business processes.

Read more about Box

Users also considered
Notion logo

Project and task management tool

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Zoho CRM logo

Customer relationship management solution

Zoho CRM is a cloud-based customer relationship management (CRM) solution that helps businesses of all sizes close deals smarter, better and faster. The solution lets businesses reach customers through every channel, including telephone, email, social media, and live chat.

Read more about Zoho CRM

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

From document creation to project collaboration, Confluence is today's way to share ideas, build community, and get work done in one place, as a team.

Read more about Confluence

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Todoist logo

Task manager and to do list app for work and life

Todoist helps teams stay aligned, communicate clearly, and make meaningful progress together. Plan shared projects, assign tasks, and keep context in one calm, structured place. Work asynchronously or in real time across any platform or device.

Read more about Todoist

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

Read more about Airtable

Users also considered
Hootsuite logo

Social media management & scheduling for SMBs and enterprise

Hootsuite helps brands manage social media better, from the smallest businesses to the largest enterprises across CPG, finance, healthcare, tech, higher-ed, and government services.

Read more about Hootsuite

Users also considered
DigiSigner logo

Cloud-based digital signature solution for documents.

DigiSigner is a cloud-based digital signature solution designed to streamline the document signing process for businesses of all sizes. With its user-friendly interface, DigiSigner empowers users to sign documents online quickly and securely. The platform is fully compliant with major eSignature laws, including ESIGN, UETA, and European eIDAS, ensuring all signatures are legally binding and recognized in court.

Read more about DigiSigner

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Miro provides an engaging, intuitive, in-person collaboration experience with multiple options for real-time or asynchronous teamwork on an online whiteboard. Try powerful integrations, pre-built templates, and more.

Read more about Miro

Users also considered

Key features for Collaboration software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers value robust security features like encryption, access controls, and two-factor authentication for protecting sensitive information and ensuring data integrity. 94% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Users highlight real-time editing, shared workspaces, and the ability to leave comments as key aspects for efficient teamwork and project management. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Reviewers appreciate the ability to store, organize, and access documents from any device, with features like version control and customizable access levels. 91% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users emphasize the importance of granular access controls to secure sensitive information, allowing specific permissions for viewing, editing, and sharing documents. 91% of reviewers rated this feature as important or highly important.
  • Task Management: Reviewers value features like assigning tasks, setting due dates, and tracking progress to ensure efficient project completion and accountability. 90% of reviewers rated this feature as important or highly important.
  • Screen Sharing: Users find screen sharing essential for remote collaboration, enabling real-time presentations, document editing, and effective communication during virtual meetings. 86% of reviewers rated this feature as important or highly important.