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Top Rated Collaboration Software with Data Import/Export in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Data import/export enables efficient file transfer, synchronization, and organization. It facilitates data sharing across various tools and platforms, ensuring that teams can access and manage information seamlessly, enhancing overall collaboration. Our reviewers in collaboration software rated this feature as highly important.

5 Best Collaboration Software with Data Import/Export

Product
User rating
Starting price
Trello logo
4.5
(23.4K)
5
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
OneDrive logo
4.5
(12.6K)
1.99
flat rate/per month
Microsoft Teams logo
4.5
(10.9K)
4
per user/per month
Evernote Teams logo
4.4
(8.2K)
7.99
/per month

See other top Collaboration products with data import/export

How we picked the 5 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Collaboration software category. They also needed to have sufficient reviews about data import/export, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for data import/export, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 5 best products

Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
Secure Data Storage4.3
Collaboration Tools4.5

User insights about the data import/export feature

Reviewers find Trello's data import/export capabilities straightforward and effective for moving tasks between tools and sharing progress. They appreciate the structured data transfer, which helps achieve goals efficiently. Users mention the availability of power-ups like 'Import to Trello (CSV Free)' for enhanced functionality, and the ability to back up data and integrate with other platforms. They highlight the quick and accurate process.

See related user reviews

“It allows users to back up data, analyze tasks externally, and integrate with other platforms”
SS

Sachin S.

Web Developer

“I like that importing and exporting data is straightforward. Its handy for moving tasks between tools or sharing progress”
UÖ

Umut Ö.

Developer

Starting price
5per user /
per month
Pros and Cons based on 23,483 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,152)
Key Features
Secure Data Storage4.7
Collaboration Tools4.7

User insights about the data import/export feature

Reviewers indicate that Google Workspace's data import/export is user-friendly and efficient. They find it easy to migrate data from other systems, such as Microsoft Exchange, and appreciate the flexibility in exporting data to various formats like Excel and PDF. Users report smooth integration with other tools, simplified collaboration, and the ability to automate tasks with scripts. They value the straightforward process and real-time data syncing.

See related user reviews

“Data import/export in Google Workspace is fast and straightforward, making it easy to transfer files, sync member records, and integrate with other tools. It saves time and keeps our data accessible and up to date across all platforms.”
GH

Grace H.

manager

“Easy migration: Data Import/Export allows you to easily migrate data from other email systems, such as Microsoft Exchange or Lotus Notes, to Google Workspace. This can save you time and effort when transitioning to a new system.Data backup: Data Import/Export allows you to backup your data from Google Workspace, providing an extra layer of protection for your important data. You can export your data to a variety of formats, including PST, EML, and MBOX.Simplified collaboration: Data Import/Export allows you to import data from other sources, such as spreadsheets or databases, into Google Workspace. This can simplify collaboration and make it easier to work with data across different applications”
WK

Wilson K.

Electrical engineer

Starting price
7per user /
per month
Pros and Cons based on 17,471 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
OneDrive logo
Reviews Sentiment
 
 
 
1-2(243)
3-4(4,803)
5(7,561)
Key Features
Secure Data Storage4.7
Collaboration Tools4.4

User insights about the data import/export feature

Reviewers appreciate OneDrive's data import/export capabilities, noting its ease and simplicity. They find it particularly useful for transferring data between teams and devices, including non-Microsoft environments like Apple. Users report seamless integration with other Microsoft applications and systems, making file transfers intuitive and efficient. They highlight the quick upload/download process and the ability to move local files automatically or manually.
Verified reviewer profile picture

See related user reviews

“The beauty of OneDrive is its ability to move local files automatically or manually. It also shines in importing/exporting data from other Microsoft Applications and can connect to other systems.”
BC

Brad C.

Business Intelligence Analyst

“One drive puts an almost extreme amount of importance on user's being able to easily import and export their work to and from onedrive. This feature alone is a life saver.”
Verified reviewer profile picture

Elizabeth O.

Lab tech

Starting price
1.99flat rate /
per month
Pros and Cons based on 12,607 verified reviews
Verified reviewer profile picture

Effective team collaboration

Seamless Microsoft integration

Efficient file sharing

Reliable photo storage

Convenient mobile access

Slow performance speed

Complicated account access

Inconsistent issue management

Unreliable file synchronization

Problematic file upload

See pros and cons details
Microsoft Teams logo
Reviews Sentiment
 
 
 
1-2(199)
3-4(4,372)
5(6,360)
Key Features
Secure Data Storage
Collaboration Tools4.5

User insights about the data import/export feature

Reviewers appreciate Microsoft Teams' data import/export capabilities, noting the ease of sharing and sending files among colleagues. They find the drag-and-drop functionality for importing data into SharePoint particularly useful. Users report that this feature facilitates integration with other tools and platforms, making it easier to move bulk information and ensuring important data is accessible and shareable across applications.
Verified reviewer profile picture

See related user reviews

“This helps with the integration with other tools and platforms. It ensures that important information is accessible and shareable across different applications.”
Verified reviewer profile picture

Hind A.

Phd Researcher

“This is important for importing/exporting data across different applications. It makes life easier to be able to move bulk information.”
AM

Ayanda M.

Research technician

Starting price
4per user /
per month
Pros and Cons based on 10,931 verified reviews
Verified reviewer profile picture

Remote work facilitation

Effective colleague communication

Enhanced team collaboration

Unified communication platform

Seamless office integration

Resource-intensive performance

Inconsistent notifications

Inefficient search functionality

Complex file management

Call management limitations

See pros and cons details
Evernote Teams logo
Reviews Sentiment
 
 
 
1-2(207)
3-4(3,342)
5(4,703)
Key Features
Secure Data Storage
Collaboration Tools4.4

User insights about the data import/export feature

Users report that Evernote Teams' data import/export is straightforward and useful for maintaining productivity. They find it easy to import notes and data from Excel or Word, and appreciate the ability to share documents effortlessly. Reviewers mention the intuitive process for uploading and extracting data, and the integration with various services due to Evernote's popularity.

See related user reviews

“It was pretty easy to import my notes and data from Excel or word.”
AW

Amber W.

Project Manager

“Import/export of documents are done with ease”
MB

Mary B.

Digital Content Creator

Starting price
7.99 /
per month
Pros and Cons based on 8,252 verified reviews

Efficient meeting documentation

Comprehensive project management

Effective note organization

Versatile audio note-taking

Enhanced team collaboration

Need for performance improvement

Restrictive and expensive pricing

Various user issues

Problems with software updates

See pros and cons details

Other Top Rated Collaboration Software with Data Import/Export in 2026

Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Jira logo

Project management and work tracking software

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Asana logo

Project tracking and workflow management platform

Asana is a collaboration platform that connects all your work in one place and bring teams together, anywhere. Use AI-powered features to manage tasks, track progress, and adapt quickly to changing priorities. Join millions of users across 200+ countries using Asana to get more done.

Read more about Asana

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Connecteam logo

Enhance employee management with the only all-in-one app

Connecteam — is a simple mobile-friendly app for employee collaboration, team communication, task management, & time management.

Read more about Connecteam

Users also considered
Evernote Teams logo

Create, capture & access everyday notes on mobile devices

Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Read more about Evernote Teams

Users also considered
monday.com logo

Project management software

monday.com, a flexible remote collaboration software, fosters effective teamwork, improves communication, and boosts productivity in one central hub. Get started with one of our ready-made templates to get your team onboarded quickly. Share files, feedback, and ideas and @mention teammates.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

Stay on the same page (literally) - see in real-time when others view, comment, or edit. ClickUp's collaboration detection ensures you know when others are commenting, editing, and even viewing the same task as you.

Read more about ClickUp

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a content cloud and AI-enabled platform that enables businesses to securely manage, collaborate on, and automate workflows for their content. It offers end-to-end data protection, seamless collaboration both internally and externally, and AI-powered features to extract insights from unstructured data and streamline critical business processes.

Read more about Box

Users also considered
Notion logo

Project and task management tool

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Zoho CRM logo

Customer relationship management solution

Zoho CRM is a cloud-based customer relationship management (CRM) solution that helps businesses of all sizes close deals smarter, better and faster. The solution lets businesses reach customers through every channel, including telephone, email, social media, and live chat.

Read more about Zoho CRM

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

Read more about Airtable

Users also considered
Hootsuite logo

Social media management & scheduling for SMBs and enterprise

Hootsuite helps brands manage social media better, from the smallest businesses to the largest enterprises across CPG, finance, healthcare, tech, higher-ed, and government services.

Read more about Hootsuite

Users also considered
ScreenConnect logo

Remote meeting platform for resolving customers' queries

ScreenConnect is a help desk solution that allows businesses to detect and resolve customer queries through remote monitoring capabilities. Agents can prevent potential cyberthreats & protect data via features such as AES-256 encryption and two-factor authentication.

Read more about ScreenConnect

Users also considered
DigiSigner logo

Cloud-based digital signature solution for documents.

DigiSigner is a cloud-based digital signature solution designed to streamline the document signing process for businesses of all sizes. With its user-friendly interface, DigiSigner empowers users to sign documents online quickly and securely. The platform is fully compliant with major eSignature laws, including ESIGN, UETA, and European eIDAS, ensuring all signatures are legally binding and recognized in court.

Read more about DigiSigner

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Miro provides an engaging, intuitive, in-person collaboration experience with multiple options for real-time or asynchronous teamwork on an online whiteboard. Try powerful integrations, pre-built templates, and more.

Read more about Miro

Users also considered
Procore logo

Cloud-based construction management platform

Procore is a cloud-based construction management platform connecting field and office teams throughout the project lifecycle. It offers tools for project execution, cost, resource, and lifecycle management, including bid management, estimating, scheduling, quality tracking, budgeting, invoicing, and workforce management. With document management, analytics, and mobile access, it supports contractors, owners, specialty contractors, and public agencies across various construction projects.

Read more about Procore

Users also considered
Wrike logo

AI powered workflow management platform

Impactful work shouldn’t be limited by departmental, digital, or geographical boundaries — it needs freedom to flow. Wrike helps you keep work flowing. Enable efficient and interconnected operations within your organization, no matter the size or scope of your projects.

Read more about Wrike

Users also considered
MeisterTask logo

Collaboration and task management software.

MeisterTask is the most intuitive project and task management tool on the web that is build for teams to collaborate more efficiently.

Read more about MeisterTask

Users also considered
CaptivateIQ logo

Sales commission and planning automation platform

With its powerful calculation engine, real-time visibility, and key insights, CaptivateIQ lets reps stay laser-focused on selling with tools that boost motivation, increase productivity, and simplify collaboration with transparency across finance, operations, and sales teams.

Read more about CaptivateIQ

Users also considered
OnBoard logo

Prepare faster, decide sooner with one secure board record

OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

Read more about OnBoard

Users also considered

Key features for Collaboration software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers emphasize robust security measures, including encryption, access controls, and two-factor authentication, ensuring data is protected and easily recoverable in case of incidents. 94% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Users value real-time collaboration features, such as simultaneous editing and feedback, which enhance teamwork and streamline project workflows. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Reviewers appreciate secure, cloud-based storage that offers easy access, sharing, and organization of various document types from any device. 91% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users highlight the ability to set granular permissions, ensuring that only authorized individuals can view, edit, or share sensitive information. 91% of reviewers rated this feature as important or highly important.
  • Task Management: Reviewers find the ability to create, assign, and prioritize tasks, along with tracking progress, helpful for maintaining organization and meeting deadlines. 90% of reviewers rated this feature as important or highly important.
  • Screen Sharing: Users appreciate the ease of sharing screens during meetings for effective communication, collaboration, and real-time feedback on documents and presentations. 86% of reviewers rated this feature as important or highly important.