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Top Rated Collaboration Software with Email Management in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Email management enhances communication and organization by allowing users to efficiently sort, search, and prioritize emails. It reduces clutter, integrates with other tools, and ensures timely responses, thereby improving collaboration and productivity. Our reviewers in collaboration software rated this feature as highly important.

4 Best Collaboration Software with Email Management

  • Dropbox Business
  • Microsoft 365 - Highest rated for email management
  • Google Workspace
  • Microsoft SharePoint

See other top Collaboration products with email management

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the collaboration software category. They also needed to have sufficient reviews about email management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for email management based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Dropbox Business logo
4.5
(21.6K)

User insights about the email management feature

Reviewers mention that Dropbox Business offers basic email management capabilities, primarily for sharing and organizing files. They appreciate the ease of linking email addresses to manage document sharing and notifications. Users find the process of setting up and managing emails straightforward and beneficial for avoiding inbox overload. However, some users find the frequent email notifications for document changes annoying and would prefer more granular control over these alerts. Overall, they see email management as a secondary feature compared to Dropbox's core file-sharing functionalities.
“The fact that Dropbox is linked to one's email address is quite beneficial as it means that information won't be easily lost and there is always an alternative way of keeping track of what documents are being uploaded and what you have received. ”
CC

Charissa C.

Writer

“I used this software for managing resouces on a server to a group of people in my institution. Dropbox for business indeed easily facilitates the ease of managing linked emails in sharing resources among its users.”
Verified reviewer profile picture

desmond a.

head of quality standards and accreditation

Collaboration key features coverage

Dropbox Business offers 5 out of the 6 key features for Collaboration software identified by reviewers:

Secure Data Storage4.7
Collaboration Tools4.3
Document Storage4.7
Access Controls/Permissions4.5
Task Management4.3
Screen Sharing

Pros and cons based on 21,681 verified reviews

64% of users rated Dropbox Business 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 21,681 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Cons:

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details

Pricing

Starting price:$11.99 flat rate/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft 365 logo
4.7
(14K)

User insights about the email management feature

Reviewers appreciate Microsoft 365's email management, particularly through Outlook. They highlight its robust organizational tools, such as folders, labels, and advanced search, which streamline email handling. Users find the integration with other Microsoft 365 apps and the offline accessibility beneficial. They also value the security features and the ability to manage multiple accounts seamlessly. However, some users feel that the interface could be more intuitive and that spam filtering needs improvement. They also mention that syncing features between devices could be more consistent.
“In fact, the email management feature is of great important to us. With this feature I have been able to easily migrate the company's domain emails from thirty-party domain registrar and be able to configure the emails for each employee on their local system using the Outlook component of Microsoft 365 solution.”
Verified reviewer profile picture

Imoh E.

Asst. IT Manager

“I can sign multiple different business and personal email accounts into Microsoft 365 on multiple different devices, ie, my phone and my different computers.”
BP

Brittany P.

Desktop Support Technician

Collaboration key features coverage

Microsoft 365 offers 5 out of the 6 key features for Collaboration software identified by reviewers:

Secure Data Storage4.6
Collaboration Tools4.5
Document Storage4.6
Access Controls/Permissions
Task Management4.3
Screen Sharing4.5

Pros and cons based on 14,028 verified reviews

71% of users rated Microsoft 365 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,028 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Cons:

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details

Pricing

Starting price:$6 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Workspace logo
4.7
(17.4K)

User insights about the email management feature

Reviewers indicate that Google Workspace's email management is efficient and user-friendly, primarily through Gmail. They appreciate the integration with other Workspace apps like Google Drive, Calendar, and Tasks, which enhances organization and productivity. Users report that features like labels, filters, and advanced search make it easy to manage and prioritize emails. They find the customization options, such as color coding and background settings, valuable for personalizing their experience. However, some users mention that creating shared mailboxes could be more straightforward.
“"Email Management" in Google Workspace, primarily through Gmail, impacts the suite by significantly improving organization and efficiency. Features like advanced search, filters, labels, and priority inbox help users manage large volumes of emails ef”
GU

Godswill U.

graphic designer

“Email Management in Google Workspace is efficient and intuitive. I appreciate the powerful search capabilities, organizational tools like labels and filters, and the integration with other Workspace apps. It helps me stay organized and manage my emai”
Gf

Girgis f.

jofared

Collaboration key features coverage

Google Workspace offers 6 out of the 6 key features for Collaboration software identified by reviewers:

Secure Data Storage4.7
Collaboration Tools4.7
Document Storage4.7
Access Controls/Permissions4.6
Task Management4.3
Screen Sharing4.5

Pros and cons based on 17,469 verified reviews

75% of users rated Google Workspace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 17,469 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Cons:

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft SharePoint logo
4.4
(5.4K)

User insights about the email management feature

Reviewers note that Microsoft SharePoint's email management capabilities are not its primary focus but appreciate its integration with Microsoft Exchange and Outlook. They find it useful for organizing and archiving emails in a central location, which enhances collaboration and communication within teams. Users mention that SharePoint can automate email notifications for document changes and follow-ups, improving productivity. However, many users indicate that they do not use SharePoint for email management, preferring other platforms for this purpose.
“Email management in Microsoft SharePoint is important because it allows for the organisation and archiving of emails in a central location, improving collaboration and communication within a team. It also allows for easy access and retrieval of important emails, reducing the risk of information loss.”
PP

Pawan P.

Manager Admin and Facility

“Microsoft SharePoint is primarily designed for document and content management rather than email management. However, SharePoint can integrate with Microsoft Exchange and Outlook to provide some email management functionalities. Here are some ways SharePoint can assist with email management:”
Verified reviewer profile picture

Rafi K.

freelancer

Collaboration key features coverage

Microsoft SharePoint offers 4 out of the 6 key features for Collaboration software identified by reviewers:

Secure Data Storage4.6
Collaboration Tools4.5
Document Storage
Access Controls/Permissions4.4
Task Management4.2
Screen Sharing

Pros and cons based on 5,410 verified reviews

51% of users rated Microsoft SharePoint 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 5,410 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Facilitates team collaboration

Seamless integration with Microsoft products

Centralized information repository

Efficient information sharing

Robust security and access control

Cons:

Slow performance and loading times

Frequent issues and errors

Inefficient search functionality

Inconsistent file synchronization

High costs and complexity

See pros and cons details

Pricing

Starting price:$5 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Collaboration Software with Email Management in 2026

Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
TeamViewer ONE logo

Remote support, remote access & device management software

TeamViewer's all-in-one approach ensures that you have everything you need for both effective communication and collaborative working.

Read more about TeamViewer ONE

Users also considered
Asana logo

Project tracking and workflow management platform

Asana is a collaboration platform that connects all your work in one place and bring teams together, anywhere. Use AI-powered features to manage tasks, track progress, and adapt quickly to changing priorities. Join millions of users across 200+ countries using Asana to get more done.

Read more about Asana

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
monday.com logo

Project management software

monday.com, a flexible remote collaboration software, fosters effective teamwork, improves communication, and boosts productivity in one central hub. Get started with one of our ready-made templates to get your team onboarded quickly. Share files, feedback, and ideas and @mention teammates.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

Stay on the same page (literally) - see in real-time when others view, comment, or edit. ClickUp's collaboration detection ensures you know when others are commenting, editing, and even viewing the same task as you.

Read more about ClickUp

Users also considered
Webex Suite logo

One app for everything. And everyone.

Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
Zoho CRM logo

Customer relationship management solution

Zoho CRM is a cloud-based customer relationship management (CRM) solution that helps businesses of all sizes close deals smarter, better and faster. The solution lets businesses reach customers through every channel, including telephone, email, social media, and live chat.

Read more about Zoho CRM

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

From document creation to project collaboration, Confluence is today's way to share ideas, build community, and get work done in one place, as a team.

Read more about Confluence

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

Read more about Airtable

Users also considered
ScreenConnect logo

Remote meeting platform for resolving customers' queries

ScreenConnect is a help desk solution that allows businesses to detect and resolve customer queries through remote monitoring capabilities. Agents can prevent potential cyberthreats & protect data via features such as AES-256 encryption and two-factor authentication.

Read more about ScreenConnect

Users also considered
DigiSigner logo

Cloud-based digital signature solution for documents.

DigiSigner is a cloud-based digital signature solution designed to streamline the document signing process for businesses of all sizes. With its user-friendly interface, DigiSigner empowers users to sign documents online quickly and securely. The platform is fully compliant with major eSignature laws, including ESIGN, UETA, and European eIDAS, ensuring all signatures are legally binding and recognized in court.

Read more about DigiSigner

Users also considered
Wrike logo

AI powered workflow management platform

Impactful work shouldn’t be limited by departmental, digital, or geographical boundaries — it needs freedom to flow. Wrike helps you keep work flowing. Enable efficient and interconnected operations within your organization, no matter the size or scope of your projects.

Read more about Wrike

Users also considered
MeisterTask logo

Collaboration and task management software.

MeisterTask is the most intuitive project and task management tool on the web that is build for teams to collaborate more efficiently.

Read more about MeisterTask

Users also considered
OnBoard logo

Prepare faster, decide sooner with one secure board record

OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

Read more about OnBoard

Users also considered
Any.do logo

A simple and poweful workspace to manage your team's work

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Read more about Any.do

Users also considered
Adobe Workfront logo

Online enterprise work management software

Eliminate confusion and empower teams to move quickly and provide high-quality work together. Adobe Workfront lets them collaborate, manage review and approval cycles, and automate project workflows—whether they’re in the office or on the go, and all without leaving the context of their work.

Read more about Adobe Workfront

Users also considered
Bigin by Zoho CRM logo

Pipeline-centric CRM system for small businesses

Bigin is an affordable, user-friendly CRM built for small businesses and startups. Bring all your customer-facing operations to a single platform, promote collaboration and transparency between various teams and take your business to new heights with Bigin!

Read more about Bigin by Zoho CRM

Users also considered

Key features for Collaboration software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers value end-to-end encryption, access controls, and two-factor authentication for protecting sensitive data. They highlight the importance of secure cloud storage, version control, and the ability to restore previous document versions. 94% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Users appreciate real-time collaboration features, such as simultaneous editing, instant feedback, and shared workspaces. These tools help teams stay aligned, manage projects effectively, and enhance communication. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Reviewers emphasize the convenience of cloud-based document storage, easy organization, and accessibility from multiple devices. They also mention the importance of version control, sharing options, and ample storage capacity. 91% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers highlight the importance of granular access controls and permissions to ensure data security. They value the ability to assign roles, set expiration dates for links, and restrict access to sensitive information. 91% of reviewers rated this feature as important or highly important.
  • Task Management: Users find task management features useful for organizing, prioritizing, and tracking tasks. They appreciate customizable views, due dates, and progress tracking, which help teams stay on schedule and ensure accountability. 90% of reviewers rated this feature as important or highly important.
  • Screen Sharing: Screen sharing is valued for its ability to enhance remote collaboration by allowing participants to present, annotate, and discuss content in real-time. Users appreciate the seamless transition between sharing applications or tabs and the added privacy controls. 86% of reviewers rated this feature as important or highly important.