getapp-logo

App comparison

Add up to 4 apps below to see how they compare. You can also use the "Compare" buttons while browsing.

Software categoriesBlog & researchAbout us

GetApp offers objective, independent research and verified user reviews. We may earn a referral fee when you visit a vendor through our links. 

Table of Contents

usersusersusers

Talk with us for a free 15-min consultation

Expert advisors like Chase, who have helped 1,000+ companies, can find the right software for your needs.

Top Rated Collaboration Software with Secure Data Storage in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Secure data storage ensures that sensitive information remains protected from unauthorized access. It provides encryption, access controls, and compliance with regulations, facilitating secure collaboration and enabling reliable data recovery and version control. Our reviewers in collaboration software rated this feature as highly important.

7 Best Collaboration Software with Secure Data Storage

Product
User rating
Starting price
Dropbox Business logo
4.5
(21.6K)
11.99
flat rate/per month
Trello logo
4.5
(23.4K)
5
per user/per month
Microsoft 365 logo
4.7
(14K)
6
per user/per month
Box logo
4.4
(5.6K)
20
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Microsoft SharePoint logo
4.4
(5.4K)
5
per user/per month
OneDrive logo
4.5
(12.6K)
1.99
flat rate/per month

See other top Collaboration products with secure data storage

How we picked the 7 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Collaboration software category. They also needed to have sufficient reviews about secure data storage, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for secure data storage, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 7 best products

Dropbox Business logo
Reviews Sentiment
 
 
 
1-2(315)
3-4(7,529)
5(13,837)
Key Features
Collaboration Tools4.3
Document Storage4.7

User insights about the secure data storage feature

Reviewers highlight Dropbox Business's secure data storage, noting its multiple layers of protection, including 256-bit AES encryption, SSL/TLS, and two-factor authentication. They appreciate the platform's reliability in safeguarding sensitive information and preventing unauthorized access. Users feel confident in the security measures and have not experienced data breaches. They also value the ease of access and sharing capabilities.

See related user reviews

“With two factor verification it serve as an extra layer of security to your data and also uses Secure Sockets Layer (SSL)/Transport Layer Security (TLS) to protect data in transit between Dropbox apps and our servers ”
JM

Jonas M.

Mr

“I have found Dropbox to be a safer and more secure facility for storing and organizing my files in comfort giving me perfect ease of mind. It is very simple and so easy to work with without complications. Dropbox uses Advanced Encryption Standards (AES), Secure Socket Layers (SSL), and Transport Layer Security (TLS) to protect data in transit between Dropbox apps and servers. The good news about Dropbox is that its infrastructure is regularly tested for security and has a provision for a Two-Step Verification at the login adding an extra layer of security”
AT

Augustine T.

Senior Agronomist

Starting price
11.99flat rate /
per month
Pros and Cons based on 21,681 verified reviews

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
Collaboration Tools4.5
Document Storage4.3

User insights about the secure data storage feature

Reviewers find Trello's secure data storage reliable, noting the platform's requirement for login credentials and its ability to protect confidential information. They feel safe using Trello for managing projects and storing data. However, some users express concerns about GDPR compliance and the lack of self-hosting options. Overall, users appreciate the security measures in place but seek more clarity on data storage locations.
Verified reviewer profile picture
Verified reviewer profile picture

See related user reviews

“Many files must be uploaded and sometimes the information is confidential so the security is important for this type of apps, and Trello's handling of information makes me feel secure at all points”
Verified reviewer profile picture

Vanessa M.

Owner

“Basically everyone want their data storage to secure as they contain sensitive data. Trello provide a very good security to the storage ”
Verified reviewer profile picture

karun g.

Software Developer

Starting price
5per user /
per month
Pros and Cons based on 23,483 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Microsoft 365 logo
Reviews Sentiment
 
 
 
1-2(129)
3-4(3,976)
5(9,923)
Key Features
Collaboration Tools4.5
Document Storage4.6

User insights about the secure data storage feature

Reviewers highlight Microsoft 365's secure data storage, noting its strong encryption, access controls, and two-factor authentication. They appreciate the platform's ability to protect sensitive information and ensure data integrity. Users feel confident in the security measures and have not encountered data breaches. They also value the integration with OneDrive and SharePoint for seamless data management.
Verified reviewer profile picture

See related user reviews

“MS365 has the ability to safeguard your files and data in the cloud as well as secure your files through the use of password protection and more. In todays world of cyberthreats it is an indispensable feature in MS365”
FF

Fernando F.

CEO and IT Consultant

“Secure data storage is a critical component of Microsoft 365. It helps protect data from unauthorized access, and ensures that data is only accessed by those who are authorized to do so. It also helps to protect the integrity of data by preventing unauthorized changes or modifications.”
Verified reviewer profile picture

Osmond E.

Data Analyst

Starting price
6per user /
per month
Pros and Cons based on 14,028 verified reviews
Verified reviewer profile picture

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details
Box logo
Reviews Sentiment
 
 
 
1-2(167)
3-4(2,280)
5(3,175)
Key Features
Collaboration Tools4.4
Document Storage4.7

User insights about the secure data storage feature

Reviewers appreciate Box's secure data storage, highlighting its robust encryption with 256-bit AES, two-factor authentication, and password protection. They feel confident in the platform's ability to protect sensitive documents and confidential information. Users also value the integration with Google and Microsoft Teams, which enhances security. They report no security breaches and find the system reliable for storing and sharing important files.

See related user reviews

“It goes without saying that secure storage is critical. We often work with clients/external partners where we need to share files on a project. Box has a top-notch, secure data storage solution that allows us to manage who sees what and be confident that these files aren't being accessed by unauthorized viewers.”
DM

Darrik M.

Senior Technology Consultant

“Box ensures staunch data security through encryption, secure file-sharing capabilities, and compliance with such industry standards as GDPR, HIPAA, etc. It is a very reliable platform for the safekeeping of sensitive business data.”
kb

kobina b.

HR Project Manager

Starting price
20per user /
per month
Pros and Cons based on 5,622 verified reviews

Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,151)
Key Features
Collaboration Tools4.7
Document Storage4.7

User insights about the secure data storage feature

Reviewers value Google Workspace's secure data storage, emphasizing its encryption both in transit and at rest, as well as two-factor authentication. They appreciate the ability to control access to files and the platform's compliance with privacy regulations. Users feel confident in the security measures and have not encountered data breaches. They also find the integration with other Google services beneficial for maintaining data security.
Verified reviewer profile picture

See related user reviews

“At the point when you transfer a record of any sort to research Drive, it is put away safely in our top notch server farms. Information is scrambled on the way and very still. Assuming you decide to get to these documents disconnected, we store this data on your gadget. Your Google Record accompanies worked in security intended to distinguish and impede dangers like spam, phishing and malware”
vo

victor o.

self employed

“Secure data storage in Google Workspace ensures that user data is protected with strong encryption and access controls, enhancing trust and compliance. This feature helps safeguard sensitive information requires ongoing vigilance to manage security ”
Verified reviewer profile picture

Bazigha N.

Fabric painting

Starting price
7per user /
per month
Pros and Cons based on 17,470 verified reviews
Verified reviewer profile picture

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Microsoft SharePoint logo
Reviews Sentiment
 
 
 
1-2(123)
3-4(2,512)
5(2,776)
Key Features
Collaboration Tools4.5
Document Storage

User insights about the secure data storage feature

Reviewers appreciate Microsoft SharePoint's secure data storage, highlighting its encryption, access controls, and compliance with data protection regulations. They value the platform's ability to store and manage sensitive information securely. Users feel confident in the security measures and have not experienced data breaches. They also find the integration with other Microsoft services beneficial for maintaining data security.
Verified reviewer profile picture
Verified reviewer profile picture

See related user reviews

“Microsoft SharePoint's secured access feature ensures the security of documents. It is important that users understand how to use this correctly to avoid unauthorized access.We also have the benefit of versioning which is important in restoration whether for cybersecurity reasons or the need to undo modifications by staff.”
Verified reviewer profile picture

Miguel M.

IT Director

“SharePoint stores sensitive data - including financial records, customer data, and intellectual property. For these reasons, its data protection function has to be exceptional in terms of things like password protection, use of encrypted data, to monitoring and organizing data. ”
Verified reviewer profile picture

Bisi F.

Social Media Manager

Starting price
5per user /
per month
Pros and Cons based on 5,411 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Facilitates team collaboration

Seamless integration with Microsoft products

Centralized information repository

Efficient information sharing

Robust security and access control

Slow performance and loading times

Frequent issues and errors

Inefficient search functionality

Inconsistent file synchronization

High costs and complexity

See pros and cons details
OneDrive logo
Reviews Sentiment
 
 
 
1-2(243)
3-4(4,803)
5(7,561)
Key Features
Collaboration Tools4.4
Document Storage4.7

User insights about the secure data storage feature

Reviewers commend OneDrive's secure data storage, noting its end-to-end encryption, two-factor authentication, and password-protected links. They feel confident in the platform's ability to protect sensitive information and appreciate the Personal Vault feature for added security. Users report no security issues and value the ease of access and sharing capabilities. They trust Microsoft's reputation for data security.
Verified reviewer profile picture

See related user reviews

“for me it is important to have a more secure space to store some specific documents and contracts and statements, Onedrive has a "personal safe" with two-step verification to access, I access it by checking a code sent to my email”
Verified reviewer profile picture

Nath M.

travel consultant

“When using OneDrive for a private organization, having the means to securely store data is extremely critical especially when dealing with private files. OneDrive has the benefits of having Microsoft backing it, so their standards are pretty rigorous. There are a lot of authentication methods which makes me feel that my data is being stored securely.”
MM

Morgan M.

Analyst

Starting price
1.99flat rate /
per month
Pros and Cons based on 12,607 verified reviews
Verified reviewer profile picture

Effective team collaboration

Seamless Microsoft integration

Efficient file sharing

Reliable photo storage

Convenient mobile access

Slow performance speed

Complicated account access

Inconsistent issue management

Unreliable file synchronization

Problematic file upload

See pros and cons details

Other Top Rated Collaboration Software with Secure Data Storage in 2026

Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
TeamViewer ONE logo

Remote support, remote access & device management software

TeamViewer's all-in-one approach ensures that you have everything you need for both effective communication and collaborative working.

Read more about TeamViewer ONE

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
Connecteam logo

Enhance employee management with the only all-in-one app

Connecteam — is a simple mobile-friendly app for employee collaboration, team communication, task management, & time management.

Read more about Connecteam

Users also considered
Webex Suite logo

One app for everything. And everyone.

Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a content cloud and AI-enabled platform that enables businesses to securely manage, collaborate on, and automate workflows for their content. It offers end-to-end data protection, seamless collaboration both internally and externally, and AI-powered features to extract insights from unstructured data and streamline critical business processes.

Read more about Box

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Miro provides an engaging, intuitive, in-person collaboration experience with multiple options for real-time or asynchronous teamwork on an online whiteboard. Try powerful integrations, pre-built templates, and more.

Read more about Miro

Users also considered
Wrike logo

AI powered workflow management platform

Impactful work shouldn’t be limited by departmental, digital, or geographical boundaries — it needs freedom to flow. Wrike helps you keep work flowing. Enable efficient and interconnected operations within your organization, no matter the size or scope of your projects.

Read more about Wrike

Users also considered
MeisterTask logo

Collaboration and task management software.

MeisterTask is the most intuitive project and task management tool on the web that is build for teams to collaborate more efficiently.

Read more about MeisterTask

Users also considered
OnBoard logo

Prepare faster, decide sooner with one secure board record

OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

Read more about OnBoard

Users also considered
Any.do logo

A simple and poweful workspace to manage your team's work

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Read more about Any.do

Users also considered
Adobe Workfront logo

Online enterprise work management software

Eliminate confusion and empower teams to move quickly and provide high-quality work together. Adobe Workfront lets them collaborate, manage review and approval cycles, and automate project workflows—whether they’re in the office or on the go, and all without leaving the context of their work.

Read more about Adobe Workfront

Users also considered
Bigin by Zoho CRM logo

Pipeline-centric CRM system for small businesses

Bigin is an affordable, user-friendly CRM built for small businesses and startups. Bring all your customer-facing operations to a single platform, promote collaboration and transparency between various teams and take your business to new heights with Bigin!

Read more about Bigin by Zoho CRM

Users also considered
Workplace from Meta logo

A simple and secure way to connect your organization.

Workplace from Facebook is a simple and secure way for people to share knowledge, work together and build connected communities.

Read more about Workplace from Meta

Users also considered
Process Street logo

AI-enabled compliance operations platform.

Process Street is an AI-powered compliance operations platform that turns policies into automated workflows, enabling teams to manage controlled documents, run no-code processes, and stay audit-ready.

Read more about Process Street

Users also considered
Aha! logo

Platform for strategic product roadmapping

Aha! Whiteboards is the visual space to drive product innovation. Define user flows, sketch mockups, and collaborate on roadmaps. Capture team feedback, host voting sessions, and invite unlimited guests for free. Choose from 100+ templates with expert guidance to fast-track your work.

Read more about Aha!

Users also considered
Flowlu logo

Work automation and team collaboration in one platform.

Resolve questions instantly with real-time chat, collaborate through task and project comments, share announcements in the team feed, and stay informed with smart notifications. Work together seamlessly with shared files, @mentions, and role-based access to ensure smooth communication and teamwork.

Read more about Flowlu

Users also considered
Ziflow logo
Category Leaders

Creative review and approval -- Let your content flow!

Leading online proofing platform for managing feedback on any creative asset on any device.

Read more about Ziflow

Users also considered
Glasscubes logo
Category Leaders

Simplify group collaboration in a user-friendly environment

Boost productivity by improving the way you share files, manage projects and communicate with each other.

Read more about Glasscubes

Users also considered
Avaza logo

All-in-one, client-focused project management for teams.

Collaborate seamlessly with your team and clients through shared tasks, real-time updates, and centralized communication—keeping everyone aligned and projects on track.

Read more about Avaza

Users also considered

Key features for Collaboration software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Collaboration Tools: Reviewers highlight real-time collaboration, ease of use, and the ability to share and edit documents collectively, improving teamwork and communication. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Reviewers appreciate document storage for its accessibility, organization options, and the ability to store and retrieve files from multiple devices securely. 91% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users find access controls/permissions essential for managing who can view, edit, and share documents, enhancing security and preventing unauthorized access. 91% of reviewers rated this feature as important or highly important.
  • Task Management: Reviewers note the importance of task management features that allow for organizing, prioritizing, and tracking tasks to ensure project deadlines are met efficiently. 90% of reviewers rated this feature as important or highly important.
  • Screen Sharing: Users value screen sharing for its ability to facilitate real-time collaboration, presentations, and remote assistance, enhancing communication and productivity. 86% of reviewers rated this feature as important or highly important.