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ActiveCollab Reviews

Reviews summary

Pros

Similar to Trello, but better with more features and a great price point. While it is great for tasks, it doesn't do a good job of capturing bugs or issues, which is a must have for us.

Anonymous Reviewer

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Active Collaboration is super intuitive and affordable. Before switching to Active Collaboration a few years ago we used WorkFront and it was an absolute nightmare.

CINZIA M.

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Second, ActiveCollab had awesome customer service when I had any issues or questions. This was a big plus because I then knew I was in good hands.

Sinoun C.

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Cons

Different features break all the time. Time that you've tracked will be deleted with no warning, tasks will show up with the wrong due date, you won't be able to upload files to the message, etc.

Elizabeth H.

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The lack of integration means that sometimes members of our team have to ping-pong between both products, or fail to understand what's happening there.

Anonymous Reviewer

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The down side is that there is no file sharing, which is very disappointing.

Anonymous Reviewer

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Overall rating

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92%
positive reviews
96%
would recommend this app

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367 reviews

recommended

Overall Rating

I can't say enough good things about ActiveCollab

Reviewed 2 months ago

Overall Rating

Active Collab makes working together simple

Reviewed 7 months ago

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Perfect Project management tool.

Reviewed a year ago

ActiveCollab is one of the best, if not the best project management tool that I have ever used and I have jumped from one to another tool for different projects and project types. If offers so many features, perfect dashboard, milestone preview, calendar, planner, contact details, time tracking and much more. While it is perfect for managing many different types of projects, this is still not the...

Pros

Great dashboard, different types of reports, milestone preview, calendars, time tracking tool are just a few of the features that make this software irreplaceable tool when it comes to project management.

Cons

Lack of integration with Git or another version of control system.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Self hosted or hosted, an excellent team tool

Reviewed 5 months ago

We have a global team that work on projects together, ActiveCollab keeps us progressing them. We also use it for collaboration, requests and idea sharing.

Pros

We tried many alternatives, but the simplicity and the ability to self host won us over. Task lists, Kanban Style boards, Time tracking, Notifying and Assigning all work well.

Cons

I feel the file sharing (or at least referencing a file you have already uploaded) could be simpler. Apart from that we're really happy.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Likelihood to recommend7/10

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Un buon compromesso

Reviewed 23 days ago

Usiamo Active Collab per gestire i task e in generale tutta la comunicazione col cliente sui progetti in sviluppo e in assistenza. Ci ha semplificato molto l'organizzazione della comunicazione eliminando gli interminabili (e incomprensibili) flame di email

Pros

La facilità d'uso e l'intuitività delle principali funzionalità

Cons

A volte servirebbe più complessità per gestire meglio i la visibilità delle informazioni condivise (o meno) col cliente

Overall Rating
  • Ease of use
  • Features
  • Likelihood to recommend1/10

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Convoluted structure is a hindrance to workflow

Reviewed 7 months ago

We ended up transferring from ActiveCollab to Teamwork fairly quickly because it caused some business problems for us. Issues were missed (especially subtasks), and we lacked the reporting structure we needed to keep a good grasp of resourcing and individual task progress. The time logging structure was also a pain point compared to alternate software options we've since pursued.

Pros

While I will say I don't like much about this software, the budget and description location/transparency works well for the task workflow. It is fairly easy to include all necessary information in an individual task, but detail tracking and dependencies are where this ease of use falls off.

Cons

The relationship between tasks and subtasks is a pain point and lacks clarity/definition. Sometimes there would be dropoff when trying to upload attachments, and they would not actually post to the task. ActiveCollab doesn't have a great reporting structure (compared to Jira) for our specific needs, and that ended up being a hindrance to workflow. For as complicated as the reporting section looked, I felt it was lacking. While it isn't a functionality issue, I also dislike the visual design of the software - it feels antiquated and can be draining for such a frequently used tool. Time logging was difficult compared to the software we moved to later.

Overall Rating
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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One of the best project management softwares I've used (and I've used a lot!)

Reviewed 4 months ago

I have used a lot of project management software between different jobs and Active Collab has by far been the easiest, most straightforward, and practical. I love how streamlined it is. I've used far too many software that try to do too much at once and there are WAY too many buttons and options to complicate things. Active Collab gets the balance right between offering lots of features and keeping the interface user friendly. While there are a few features I wish this had, Active Collab has been great at listening to their users by adding requested features. I greatly appreciate it!

Pros

-Easy to see everything assigned to me -Ability to star projects to keep them at the top -Multiple timers all reside under a convenient clock icon at the top -Ability to add reminders -Labels

Cons

-Can only sort tasks by name, project, or due date. I wish you could sort by more than one thing at a time (i.e. By project AND due date) -Sometimes buggy, but a simple refresh usually fixes the problem

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Likelihood to recommend7/10

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Simple and extensive

Reviewed 9 months ago

It was very good to us during 6 years.

Pros

Web used Active Collab during several years in our servers. The database structure is very simple and allow us to create dashboards with user data.

Cons

Lack of features like kanban and of user interface improvements during updates

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Very easy to use but packs a big punch

Reviewed 2 years ago

Our overall experience is absolutely positive. We get to plan out our projects, go through them daily, track everything, and at the end exactly know what to invoice the client. It really covers all the basis that we need in our process and we love it for that.

Pros

I really appreciate the simplicity and the power behind the features it delivers. On the surface, it offers just a list of tasks me and my team manage throughout our design and development process, but under the hood it offers task dependencies, estimates, time tracking and many other cool things that make it deceptively powerful.

Cons

Probably the speed of the app on some larger projects. It's lightning fast for everything small to medium, but on larger projects it can take a while to load everything.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Likelihood to recommend9/10

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Great all-in-one solution

Reviewed 2 years ago

Our team manages all of our projects through ActiveCollab, and that includes budgeting, tasks, and time management. Without it, we'd be lost in a sea of emails and Slack messages.

Pros

ActiveCollab is quite feature rich. We were able to consolidate multiple pieces of software into one.

Cons

Some of the menus are hard to find and I'd really like to see a comprehensive calendar approach to tasks, vs just per project.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Best Project and task management software for SMEs

Reviewed 2 years ago

Simple UI, even a stupid person may understand after simple guidance

Pros

I have tried multiple task management software for our company, But anyhow I was not satisfied with other product because of no option to manage workload or time and invoice calculation or somehow workflow is difficult for non technical user to use. Activ Collab has the most simple UI and Design. Only 1 or 2 days training will be sufficient for any users to understand it. Workload segment is really simple and most important functionality it have. And the support team is really great. Most importantly - it have self hosted options which is utmost priority for us for data security and privacy and also we can reduce cost for our users.

Cons

Android app needs improvement. It doesn't comes anywhere near to desktop web version.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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God view for your freelance work

Reviewed 4 months ago

Overall the tool is amazing and has so much value in it.

Pros

Complexity – time counting, project & task management, reports and invoicing in one place.

Cons

Workload feature doesn't adapt to time spent on task already – in consequence, it's a bit confusing to know exactly how much time you should spend on your work in the following days because it's basing on an estimated time only. Also, it's not possible to create a team in which team members have can view time entries for the project of other team members which makes collaboration witch hour-rate system difficult – I have to send a screen of time spent on a project to my client (who is a team member in ActiveCollab) every month.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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The Right Project Management Tool for Small to Medium Sized Team

Reviewed a year ago

It's easy to use and worth the cost.

Pros

My team and I do really like the simplicity of the software. It helps us focus on doing the tasks rather than figuring out how to use the software correctly to assign tasks.

Cons

- Unmaintained mobile apps, both iOS and Android versions. - No function to duplicate tasks list. - Zipping attachments from a task to be downloaded, takes forever. - Bulk actions on tasks seem to need an improvement on UX so that it's more user friendly to use. Currently, we need to scroll up and down to choose the actions. - On the Reports page for Tasks, every time we choose a Custom Report, the columns and "sort by" are always reset. - As admin, I can't see the full list of other user's Activities. I can only see the last 5 or something. I might be able to give some more feedback. Do let me know if it helps improve your product :)

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Great, but a lot of improvements can be made.

Reviewed 2 years ago

Overall, I like ActiveCollab, but I want to so bad love it more. There is a lot of potential with AC and room for improvement, and I really hope they listen to people's suggestions and needs! Either way, I do highly recommend ActiveCollab, especially if you're a web designer like me who manages hundreds of sites.

Pros

Before I decided to go with ActiveCollab a few years ago, I researched and tried all the project management softwares I could find. I ended up going with ActiveCollab for a number of reasons. One, their interface is simple, practical, and easy on the eye. I found other project management softwares trying to hard and it essentially complicated simple things. Also, I loved how my projects can be displayed...

Cons

While I went with ActiveCollab, I am still frustrated with some of their features: One, I use notes A LOT. Their notes interface design looks like something from the 90's. Two, while they have the invoicing option available, it's sub-par. There are a lot of things they can improve with their invoicing. I wish I could use it, but it's just very limited. An example of a limitation is that you can't...

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  • Value for money
  • Ease of use
  • Features
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This system is the very bedrock of client collaboration in our company. We simply need it.

Reviewed 3 years ago
Pros

Diversity of features. It covers calendar integration, task management, expense and time tracking, client estimates and invoicing is integrated, discussions with clients are threaded and neatly organized at all times, file uploads that act as a mini-Dropbox for yourself and your clients, notes, facebook-style timeline of the activity within each project... And I haven't even touched on the level of...

Cons

The iOS and Android apps needs some work. They don't do as much as the desktop version, so they feel limited. They don't really take advantage of features like gestures or multi-touch, which every smartphone has. We'd really like to be able to upload more than just pictures from the camera roll; some kind of file picking, or option to upload to ActiveCollab from another app (share sheets) would...

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Great Option for my Creative Business

Reviewed 3 years ago

ActiveCollab keeps us organized and on task. It's a great snapshot of our client work at any given point. We have many moving parts, and ActiveCollab allows us to really stay on target with our goals and on task with our clients.

Pros

I own and operate a company that specializes in creative strategy and marketing/PR services and this is a good fit for us. I spent many months and went through quite a few trials researching a software that had as many features combined that we were looking for. We settled on ActiveCollab and we're very happy with them. It's a great option without the price tag and disorganization the later versions...

Cons

We're finding the reports options are a little bit limited, however it hasn't been a huge issue. We're getting most of the data we need. We really wish we could assign tasks to multiple people, but that seems to be a common theme among these software options. I don't understand why as we have many tasks that are worked on by multiple people. This carries over into the time tracking app. If you aren't...

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Active Collab makes working together simple

Reviewed 2 years ago

My team is spread across the country and Active Collab allows us to work together on projects seamlessly. Our outside partners are also able to work with us easily.

Pros

Great tool for managing complex projects with multiple stakeholders Pretty robust feature set Simple to access and easy to invite collaborators in & out of my company

Cons

Upgrades have been a bit buggy and while the team are responsive, they don't always believe that they've broken something

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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A/C has been a game changer for us. We are using it a bit outside of its intended scope but it works

Reviewed 3 years ago

Highly focussed team members. Remote work flexibility. Collaboration. Time Management. Quality Management. Data Management. Targeted and SMART Goals. Internal Motivation. Trust.

Pros

The platform makes communicating with team members a breeze. We have a multitude of projects and tasks within the three departments - A/C helps keep everything organized and on track. LOVE the landing screen "My Work". The calendar view is awesome for our morning meetings. It is great that we can filter by person or project on the calendar. It's a robust feature that other platforms did not have....

Cons

Disclaimer: We use it a bit outside of its intended purpose. Our group is Marketing, Web Development, and IT. Although there are a ton of project-based objectives within the departments there are some marketing functions that are not project based. This is the biggest thing I've got it's not a deal breaker. Maybe extend the software to include flexible user accounts or setup different types of project areas. That isn't necessarily project oriented. Minors: Recurring tasks are a bit of a pain to setup the first time Multiple different calendars confuse people sometimes and they end up creating a calendar for themselves. Maybe we could setup tasks requiring a sign-off? Maybe this is already a feature and I don't know how to do it yet?

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Great Project Management Software

Reviewed 3 years ago

It organizes my life every day.

Pros

Solid options for organization and streamlining processes that even clients can be taught to use. As a creative agency selling our time it's important to communicate quickly and efficiently with our clients. A big part of that happens at the beginning of every project when they fill out a creative brief. We've used ActiveCollab to set up standard brief templates so AC asks all the questions and they go down the list and fill it out. The time tracker works great and is a painless way to keep track of time. Email notifications are great, especially being able to respond to comments VIA email really speeds things up. Support staff is great. Always available and helpful.

Cons

The invoicing functionality is great but is missing major sorting and display capabilities. For example, if I wanted to show each time entry with its note about what that entry was for organized by project, I cannot do that. My wife has also complained about the App not having a lot of functionality, but I have not used it much personally. I also think the 'Notes' 'Files' and 'Discussions' tabs are kind of random. Haven't found a good place for those in our workflows and they're confusing for clients. I realize it's a big thing to ask, but I'd also like to see some way of incorporating something like Slack into Active Collab, so we can move away from Skype completely.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Flexible, easy to use system

Reviewed 5 months ago

We have been using AC for five years to manage projects in an in-house marketing and communications team. Overall, we've been able to adapt the system to our needs. AC makes it easy to stay out of email for day-to-day tasks like assigning work, reviewing work, checking on project status, etc.

Pros

Being able to: - upload images and files into task discussion threads to facilitate easy review of work - easily add and archive users - run reports at the task, project, client, and user levels

Cons

- No integration with Microsoft Teams. - Limited ability to manage user groups or fine-tune user permissions. Most needed feature: - The ability to mark notifications "unread" or "priority".

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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A sleek yet powerful project management software way above its competition

Reviewed 3 years ago

It helps me organize a great number of projects as one-man business without losing more time than necessary.

Pros

It's amazing how flexible AC can be depending on a project's needs. It can serve as a simple reminder list with great speed and simplicity but also get fully blown up for projects involving production teams and clients at once. Compared to its competition it never feels like its dictating you to use it in a certain way, it just hands you a great bunch of options and lets you use them without interference....

Cons

I personally don't like the free limitations of users. I know there's a business model behind it but I hate to delete other clients/team members just to make room for someone else.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Constantly Improving and Helpful Support

Reviewed 2 years ago

The team is immediate to help, and pleasant to deal with. Also, truly they release updates like monthly, the product is always getting better which is AWESOME.

Pros

This software includes all of the features of the leading brands and more in most cases. I compared ActiveCollab to every system out there and tried demos and trials of each as well. It combines robust options with ease of use, and is more affordable than most other options. We can use kan-ban, calendar or list views, and can organize almost everything to our own preference. They also are continuously upgrading the system and adding features. I also like that they have a roadmap on their website so you know what they will be working on next. Top quality product and service.

Cons

We used to be able to change the colors and design options but now we are limited to one set of colors and 4 or 5 different background images. I know it is probably only the designers who care, but as a design company, it drives me crazy. It's not ugly, per se, and it is definitely not hard to read or use, but it is not how I would like it to look, so, it's my least favorite thing about it.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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I can't say enough good things about ActiveCollab

Reviewed a year ago

ActiveCollab keeps our company organized, on task and on budget. From tracking work and projects to tracking the financials surround ing those projects, we couldn't live without ActiveCollab. I love how ease to use it is and how easy to navigate it is.

Pros

Active collab is intuitive, easy to use and easy to navigate. There are MANY other project management tools out there and I've used a number of them. Active Collab is the best in my opinion in light of the integrations and ease of use.

Cons

There are a number of more in-depth features that are sometimes hard to find in ActiveCollab. Nothing a simple support ticket can't solve though.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Surprisingly helpful and pleasantly quick to implement. Continuing to find more useful features!

Reviewed 3 years ago

Increased project efficiency, improved client satisfaction through better scheduling, better communication, and giving clients open access to interact with us on project tasks (while easily limiting them from internal discussions they don't need to see). Saved time on recording project data and improvements/lessons learned, saved time invoicing thanks to time tracking and integration with accounting software, and have a centralised document store for internal use (apart from client projects) without needing to manage a duplicate access permission system.

Pros

Lots of detailed helpful features which don't complicate the interface but are great when you start using them. Customer support has pointed some out when I put in what we thought was a feature request... but it already existed and I'd missed it. Actively developed and continually updated without annoyingly changing things unnecessarily or 'fixing' anything that isn't broken.

Cons

Using Elastic Search as the only available search feature is limiting, as it's difficult to host and especially so in a shared hosting environment. Without Elastic Search, there's not even a simple text search available for project/task/comment description. There's a couple glitches that pop up from time to time but customer support has been responsive about them and some of our suggestions have been included as feature requests.

Overall Rating
  • Ease of use
  • Features
  • Likelihood to recommend10/10

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Keeps getting better

Reviewed 2 years ago
Pros

Active Collab is efficient, friendly, and structured just right for our team's work. The reporting, activity stream, project, task, and subtask organization are all well-calibrated for daily use to organize work and to report on projects.

Cons

I wish AC integrated with Jira. Our development unit uses Jira, but the complexity means it's a no-go for our unit's daily use. The lack of integration means that sometimes members of our team have to ping-pong between both products, or fail to understand what's happening there. A preview of a Jira ticket in AC would be totally sufficient.

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  • Value for money
  • Ease of use
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  • Customer support

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Manage and accompany to innovate

Reviewed 3 years ago

Control of project operations

Pros

In such a complex world, where the time and control factor in operations makes a difference, it is vital to have a platform that allows access to many tasks that, otherwise, would involve and coordinate many people, this type of tools allows us to save costs and reduce involuntary human errors, in everything that refers to the necessary coordination between all the members of the project. The calendar...

Cons

As with many platforms, the versions that are used in tables or smart devices show some limitations, in relation to those that are handled by PC, it would be very important to preserve and maximize the benefits when you have other devices and not limit the functions that, After all, knowledge or traditional devices for solving problems are not always available.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend6/10

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Great Product, Bad Support

Reviewed 3 years ago
Pros

ActiveCollab is very easy to use. With just a few clicks, you can have a new project created right away. Time tracking, invoicing, payment processing and many other features add an already large depth of features.

Cons

Support is quite bad, at least for the self-hosted release of the application. There is no ticketing support system, and instead you have to chat with staff through the activecollab.com site to be able to get issues logged. You never get professional assistance through chat. They copy and paste your chat into their internal support system. You're then at their mercy to reply back via email. If and...

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