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Top Rated Project Tracking Software with Access Controls/Permissions in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Access controls and permissions ensure secure collaboration by allowing users to set specific access levels for different roles. This helps manage data confidentiality, streamline administrative tasks, and maintain organized project environments. Our reviewers in project tracking software rated this feature as highly important.

8 Best Project Tracking Software with Access Controls/Permissions

Product
User rating
Starting price
QuickBooks Time logo
4.7
(6.9K)
20
per user/per month
Jira logo
4.4
(15.3K)
7.91
per user/per month
Smartsheet logo
4.5
(3.4K)
12
per user/per month
Evernote Teams logo
4.4
(8.2K)
7.99
/per month
Asana logo
4.5
(13.5K)
10.99
per user/per month
Trello logo
4.5
(23.4K)
5
per user/per month
monday.com logo
4.6
(5.7K)
9
per user/per month
Notion logo
4.7
(2.7K)
12
per user/per month

See other top Project Tracking products with access controls/permissions

How we picked the 8 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Project Tracking software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for access controls/permissions, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 8 best products

QuickBooks Time logo
Reviews Sentiment
 
 
 
1-2(92)
3-4(1,527)
5(5,375)
Key Features
Task Management4.5
Progress Tracking

User insights about the access controls/permissions feature

Reviewers highlight QuickBooks Time's access controls and permissions for enhancing data security and maintaining confidentiality. They find it easy to assign different permissions to employees, ensuring that only authorized users can make changes to time cards and other sensitive information. Users appreciate the user-friendly interface and the ability to control and track access.

See related user reviews

“Access controls and permissions in QuickBooks Time ensure data security, prevent unauthorized access, and maintain confidentiality, enhancing overall system integrity.”
mg

megh g.

manager

“its simple to allow or disallow certain people to make adjustments on their teams timings, depending on the jobs they are on.”
TL

Tj L.

manager

Starting price
20per user /
per month
Pros and Cons based on 6,994 verified reviews

Expert customer support

Effective customer assistance

High costs for small businesses

See pros and cons details
Jira logo
Reviews Sentiment
 
 
 
1-2(214)
3-4(6,630)
5(8,464)
Key Features
Task Management4.6
Progress Tracking4.5

User insights about the access controls/permissions feature

Reviewers appreciate Jira's granular access controls and permissions, which allow for detailed user role management. They find it beneficial for securing sensitive information and maintaining project integrity. However, some users mention that the setup can be complex and confusing. Overall, they value the flexibility and customization options for managing user access and permissions.
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“This is one of the best feature of JIRA, There are various roles which can be assigned to user, like Developer, Administrator, Project manager, Collaborators etc. Each user have different kind of access like creating or editing stories, epics projects etc. User control management is awesome in this.”
Verified reviewer profile picture

Salil B.

Staff Engineer

“What I like about "Access Controls/Permissions" in Jira is the ability to customize user access based on roles and responsibilities. This ensures that team members can only view and edit relevant information, enhancing security and reducing the risk.”
Verified reviewer profile picture

Abu R.

Software Engineer

Starting price
7.91per user /
per month
Pros and Cons based on 15,308 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Comprehensive project tracking

Effective sprint management

Enhanced team collaboration

Extensive integration options

Support for agile development

Frequent performance issues

Complex navigation

Challenging issue management

Inefficient search and filter

Complicated setup configuration

See pros and cons details
Smartsheet logo
Reviews Sentiment
 
 
 
1-2(47)
3-4(1,386)
5(2,046)
Key Features
Task Management4.5
Progress Tracking4.6

User insights about the access controls/permissions feature

Reviewers appreciate Smartsheet's robust access controls and permissions, highlighting the ability to manage user access at various levels, from entire workspaces to individual sheets. They find it easy to set permissions for viewing, editing, and managing content, which enhances data security and collaboration. Users also value the granular control and the ability to share information securely within and outside the organization.
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“Granular Access Controls: Smartsheet provides customizable access controls and permissions, allowing users to define who can access and edit specific sheets or workspaces. This feature ensures data security and supports collaboration while maintaining control over sensitive information.”
Verified reviewer profile picture

Saeed E.

Applications and Platforms Testing Engineer

“Smartsheets come with the appropriate permission settings that allow the administrator/owner to manage access to each product in a secure environment. ”
Verified reviewer profile picture

Brad C.

Business Intelligence Analyst

Starting price
12per user /
per month
Pros and Cons based on 3,479 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
Evernote Teams logo
Reviews Sentiment
 
 
 
1-2(207)
3-4(3,342)
5(4,703)
Key Features
Task Management4.4
Progress Tracking4.5

User insights about the access controls/permissions feature

Reviewers appreciate Evernote Teams' access controls and permissions for ensuring data security and privacy. They find it easy to manage who can view and edit notes, which supports secure collaboration. Users value the ability to assign specific permissions to team members, ensuring that sensitive information is only accessible to authorized personnel.
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“Access controls/permissions in Evernote Teams are crucial for ensuring data security and privacy, allowing only authorized members to view or edit sensitive information, thus safeguarding team collaboration.”
Verified reviewer profile picture

Gabriel V.

IT Support

“Evernote Teams stands out as a powerful tool for empowering secure collaboration through its robust access controls and permissions features. ”
Verified reviewer profile picture

Mulenga C.

Developer

Starting price
7.99 /
per month
Pros and Cons based on 8,252 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Efficient meeting documentation

Comprehensive project management

Effective note organization

Versatile audio note-taking

Enhanced team collaboration

Need for performance improvement

Restrictive and expensive pricing

Various user issues

Problems with software updates

See pros and cons details
Asana logo
Reviews Sentiment
 
 
 
1-2(230)
3-4(5,264)
5(8,050)
Key Features
Task Management4.7
Progress Tracking4.6

User insights about the access controls/permissions feature

Reviewers highlight Asana's flexible access controls and permissions, which allow for tailored access at multiple levels, including roles, projects, and tasks. They appreciate the ease of managing who can view and edit specific project details, ensuring data security and effective collaboration. Users also value the ability to invite external collaborators and control their access to specific projects.
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“What i like is the flexibility to tailor access levels at multiple levels (role, project, task) ensures that organizational data remains secure while facilitating effective teamwork and project management.”
Verified reviewer profile picture

NENA C.

Teacher

“Data security is paramount for data analysts. Asana offers robust access controls and permissions, ensuring that sensitive data and projects are accessible only to authorized team members.”
Verified reviewer profile picture

Eric R.

Data Analyst

Starting price
10.99per user /
per month
Pros and Cons based on 13,544 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
Task Management4.6
Progress Tracking4.5

User insights about the access controls/permissions feature

Reviewers indicate that Trello's access controls and permissions are simple and effective for team collaboration. They find it easy to set and manage permissions, allowing users to control who can view, edit, and manage boards and cards. Users appreciate the ability to set boards to private or public and the flexibility to customize access levels, ensuring data security and privacy.

See related user reviews

“The Access Controls/Permissions feature in Trello is fantastic for team collaboration. Setting permissions is a breeze, allowing me to easily manage who has access to what. The simplicity of inviting team members and controlling their access levels.”
SN

Serge N.

Designer

“Access controls in Trello are crucial for maintaining data security and privacy. They enable you to restrict access to sensitive information, ensuring that only authorized users can view or modify specific boards, cards, or tasks, thereby safeguarding confidential data and maintaining the integrity of your projects.”
SP

Sumit P.

owner

Starting price
5per user /
per month
Pros and Cons based on 23,483 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,936)
5(3,713)
Key Features
Task Management4.6
Progress Tracking4.6

User insights about the access controls/permissions feature

Reviewers find monday.com's access controls and permissions easy to use and highly customizable. They appreciate the ability to control which users have access to specific boards and tasks, enhancing data security and collaboration. Users also value the guest access feature for external collaborators and the ability to set different levels of access for team members.

See related user reviews

“ Access controls and permissions within monday.com are fundamental to maintaining data security, promoting collaboration, ensuring compliance, and optimizing workflow efficiency. ”
sc

shonika c.

Associate Supply chain

“I love that the permissions and access controls are monitored on your own accord. You can customize your settings and use Monday.com as a trusted source. ”
JF

Justine F.

Teacher

Starting price
9per user /
per month
Pros and Cons based on 5,720 verified reviews

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
Notion logo
Reviews Sentiment
 
 
 
1-2(17)
3-4(638)
5(2,047)
Key Features
Task Management4.6
Progress Tracking4.5

User insights about the access controls/permissions feature

Reviewers find Notion's access controls and permissions easy to manage, allowing them to control who can view, edit, and share pages. They appreciate the granular control over content access, which enhances data security and collaboration. Users also value the ability to share pages with team members and clients, although some mention that more advanced features require a paid plan.
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“We like the access controls/permissions features because it allows information and editing abilities to be given to the correct people across various teams who use Notion to access our "living documents". Not everyone needs to be able to edit or access everything-- so this was important. ”
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Jamie M.

Director of Marketing

“Notion's access controls and permissions ensure data security and privacy. I can control who can view, edit, and contribute to specific pages or documents, giving me peace of mind.”
Verified reviewer profile picture

ahmad a.

Assistant Manager

Starting price
12per user /
per month
Pros and Cons based on 2,702 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Versatile productivity features

Effective team collaboration

Comprehensive project management

Efficient project tracking

Flexible organizational tools

Limited offline functionality

Occasional performance issues

Inefficient search functionality

Complex user experience

Cluttered navigation interface

See pros and cons details

Other Top Rated Project Tracking Software with Access Controls/Permissions in 2026

Trello logo
Category Leaders

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Jira logo

Project management and work tracking software

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Asana logo

Project tracking and workflow management platform

Asana is a project tracking tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
QuickBooks Time logo

Time tracking and payroll management application

QuickBooks Time is an online time & labor management solution which allows users to track time from the desk or on the go, via a native iOS or Android mobile GPS-enabled app, text, dial in number and so much more with clock in and clock out punch card or manual timesheet flexibility.

Read more about QuickBooks Time

Users also considered
Evernote Teams logo

Create, capture & access everyday notes on mobile devices

Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Read more about Evernote Teams

Users also considered
monday.com logo

Project management software

monday.com is a Project Tracking and management software your team will actually enjoy using. Set Goals, track progress & get work done!

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

Monitor all of your initiatives in one place. ClickUp is the mission control for everything you need to track in your business, from strategy to execution. Observe progress as it happens, set your business strategy, and keep everyone on the same page.

Read more about ClickUp

Users also considered
Notion logo
Category Leaders

Project and task management tool

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Miro logo

Miro is a visual workspace for innovation

Manage complex projects — and their stakeholders — with confidence. Create process alignment and shared understanding between cross-functional teams with a collaborative online whiteboard. Meet project milestones with Miro.

Read more about Miro

Users also considered
Procore logo

Cloud-based construction management platform

Procore is a cloud-based construction management platform connecting field and office teams throughout the project lifecycle. It offers tools for project execution, cost, resource, and lifecycle management, including bid management, estimating, scheduling, quality tracking, budgeting, invoicing, and workforce management. With document management, analytics, and mobile access, it supports contractors, owners, specialty contractors, and public agencies across various construction projects.

Read more about Procore

Users also considered
Wrike logo

AI powered workflow management platform

Increase productivity by up to 50% with trusted project tracking software from Wrike. Plan projects, track tasks, and showcase progress. With ready-made solutions for marketing, creative, and professional services. Perfect for teams of 20+ people.

Read more about Wrike

Users also considered
MeisterTask logo

Collaboration and task management software.

MeisterTask is a web-based task and project management tool that is perfect for project tracking. Beautifully-designed interfaces, intuitive functionality and seamless integrations with other tools make it a logical choice for project teams to track their projects.

Read more about MeisterTask

Users also considered
Hubstaff logo

Centralized app for time tracking and productivity metrics

Project tracking software enables efficient monitoring of timelines, budgets, and progress, ensuring teams stay aligned with goals. It offers real-time insights for timely adjustments, fostering accountability and improving decision-making. Essential for meeting deadlines and managing resources.

Read more about Hubstaff

Users also considered
Float logo

Professional services automation software

Float.com is the top-rated solution for profitable resource management. Used by 4500+ of the best professional services teams globally, it gives Operations and Finance leaders the insight and foresight they need to achieve profitable delivery at scale, with the right talent in place. 

Read more about Float

Users also considered
Bluebeam Revu logo

PDF editing & markup on the go with built-in collaboration

Construction project tracking requires a proven solution that keeps your global team on the same page at every stage of the build project. Bluebeam Revu® construction software keeps your team in sync in real-time, allowing you to finish on time and on budget.

Read more about Bluebeam Revu

Users also considered
Any.do logo

A simple and poweful workspace to manage your team's work

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Read more about Any.do

Users also considered
Timesheets.com logo

Time tracking, payroll, and billing for businesses

Our web-based time tracking software allows employees to track time for billing, hourly time for payroll, and record expenses. Reimbursing employees and charging clients is quick and easy. You can export your data to a number of payroll and accounting software platforms including QuickBooks and ADP.

Read more about Timesheets.com

Users also considered
Adobe Workfront logo

Online enterprise work management software

Plan, execute, and deliver great work with a single source of project truth across the enterprise. Adobe Workfront helps you prioritize work, quickly identify bottlenecks, automate processes, and deliver the right outcomes. It serves leaders and team in organizations of all sizes in all industries.

Read more about Adobe Workfront

Users also considered
SuiteDash logo

All-in-One Business Software

Perfect for small to medium-sized businesses looking for a cost-effective, all-in-one platform to integrate CRM, project management, billing, and client portals, SuiteDash simplifies operations, boosts productivity, and reduces overhead costs. Save time and money while streamlining your workflow wit

Read more about SuiteDash

Users also considered
NetSuite logo

AI-powered cloud-based business management suite

NetSuite is an AI-powered cloud-based business management suite. It helps organizations streamline their operations and gain real-time insights into their performance. The suite caters to a range of industries such as manufacturing, retail, and professional services.

Read more about NetSuite

Users also considered
GanttPRO logo
Category Leaders

Online Gantt chart software for project management

GanttPRO is a project tracking tool used by 500K+ users worldwide. Great UI design allows managers and team members to start working right away. Task, resource, cost, deadline management, team collaboration, workload, templates, export, and more - get them for FREE on a trial!

Read more about GanttPRO

Users also considered
Paymo logo
Category Leaders

Task Management, Time Tracking, and Accounting for SMBs

Work and project management software for small teams of up to 20 people. Paymo offers time tracking, task management, resource scheduling, invoicing, and online payments. Try it for free!

Read more about Paymo

Users also considered
Deputy logo

Staff scheduling and attendance tracking solution

Deputy is an all-in-one employee scheduling, time & attendance, tasking and communication platform, with mobile apps which allow users to manage teams on the go.

Read more about Deputy

Users also considered
Teamwork.com logo

Profit from every client demand.

Combining powerful project management and easily streamlined operations - we’re the only platform built for managing client projects, profitably.

Read more about Teamwork.com

Users also considered

Key features for Project Tracking software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Task Management: Facilitates task creation, assignment, and tracking with features like priority setting, notifications, and collaboration tools, ensuring timely completion and resource allocation. 95% of reviewers rated this feature as important or highly important.
  • Progress Tracking: Enables real-time monitoring of project and task statuses using customizable dashboards, visual indicators, and detailed reports, helping teams identify bottlenecks and stay on track. 93% of reviewers rated this feature as important or highly important.
  • Multiple Projects: Supports simultaneous management of various projects by offering features like separate boards, dashboards, and hierarchical structures, ensuring organized and efficient multitasking. 93% of reviewers rated this feature as important or highly important.
  • Workflow Management: Allows customization of workflows with features like Kanban boards, automated tasks, and status tracking, enhancing collaboration, productivity, and process optimization. 93% of reviewers rated this feature as important or highly important.
  • Task Progress Tracking: Provides visual clarity and organization through features like progress bars, checklists, and status updates, helping teams monitor task stages and ensure timely completions. 92% of reviewers rated this feature as important or highly important.
  • Activity Tracking: Monitors real-time updates and changes on tasks and projects, promoting transparency, accountability, and efficient project management. 90% of reviewers rated this feature as important or highly important.