Zen Planner Pricing, Features, Reviews & Comparison of Alternatives

Roughly 30,000 gyms serve more than 50 million people in the U.S. alone, and that statistic doesn’t even count the hundreds of thousands of people who belong to more niche fitness facilities, like martial arts studios, bootcamps, and affiliate gyms. Zen Planner is a web-based application designed to serve this industry, providing fitness businesses with all the tools necessary for member management, automated billing, class and staff scheduling, attendance tracking, and workout tracking.

Designed as an all-in-one solution and built to help fitness professionals turn their passions into successful businesses, Zen Planner is most frequently used by small gyms, studios and martial arts schools. The average fitness business using Zen Planner has between 50 and 300 members. The all-in-one platform offers robust reporting features and powerful customization options, along with an engaging Member Mobile App and self-service Kiosk iPad App that empowers gym members to check themselves into classes, purchase memberships, and buy retail items.

Zen Planner is an all-in-one member management solution for fitness businesses. The web-based platform provides businesses like gyms, affiliate gyms, martial arts schools, and gyms with tools for handling member management, billing, scheduling, and website embedding. The company’s self-service Kiosk iPad App fits into the membership management process by enabling gyms to enhance their members’ experience, improve business metrics, and reduce administrative time. Zen Planner’s mobile app for Android and Apple devices enables members to reserve their spot for class, see which of their friends have signed up for class, and track their workout results, all from their mobile device.

Fitness studios that use Zen Planner benefit through better employee time management, increased business analytics and insights, and improved member retention and growth. Zen Planner provides tools for capturing, tracking, and even guiding prospects based on their current status within the sales process. It also offers fitness studios a unique combination of essential features for client management. All of Zen Planner’s features are designed to be flexible for users as their businesses grow.

• Industry: Fitness businesses – affiliate gyms, martial arts schools, MMA gyms, fitness studios and gyms
• Business size: Small to medium-sized fitness businesses with 10 to 400 members
• Departments/roles: Fitness business owners, instructors and managers
• Budget/point: All-inclusive pricing starts at $75 per month
• Example customers: CrossFit Krypton, CrossFit NYC, Factory X Muay Thai, Cherry Creek Dance, 181 Fitness, United Studios of Self Defense

Member Management

Being an all-in-one solution means that Zen Planner offers all the tools that fitness businesses need to manage members or client accounts. From attendance tracking and workout tracking to billing and successful payments, Zen Planner makes it easy to keep track of important details for each and every member at your fitness business.

Cut down on the paperwork that’s required of your staffers during the new member registration process by utilizing Zen Planner’s Kiosk iPad App. New members can sign up for memberships, sign waivers and contracts, and enter payment information, all within the app.

Make it easy for individuals to be members your fitness business through self-service features. Using Member Connect, members can easily manage their own accounts. Zen Planner’s Member Mobile devices allows members to reserve their spot in class and track their workout results from their phone.

Automated Billing

Zen Planner includes an integrated payment system, which businesses can use to manage basic financial tasks like collecting member payments, tracking expenses, and calculating taxes.

When you start using Zen Planner’s automated billing feature, your members will be able to view and pay their bills online through a self-serve portal. Those payments are automatically deposited into your bank account. Zen Planner keeps customer payment information private using leading security methods. The company is PCI-DSS Compliant.

Member Check-In

Using Zen Planner’s self-service Kiosk iPad App, gym members can check themselves in to classes and appointments by name or barcode.

Place your iPad in a conspicuous location, like at your front desk or by the entrance of your studio, school or gym, and open up the Kiosk iPad App. As members arrive they will self-check in to classes by typing in their names or scanning their barcodes. Integrated alerts let gym members know if they need to resolve any issues before participating in classes. This feature also makes it easier for you to track class attendance.

Class Calendar

Within Zen Planner’s Member Mobile App, gym members can view class schedules, reserve their spot in class, view instructor bios and see who else will be coming to that specific class.

Embed Zen Planner’s online calendar widget onto your existing business website or Facebook page to show current members and prospective members you class offerings. Zen Planner also gives you the option to speed up the check-in process by using the Kiosk iPad App or your existing scanners. By using Zen Planner for class scheduling, you’ll be able to keep track of enrollment numbers, ensure your classes aren’t over capacity, and avoid scheduling conflicts.

Collecting Signatures & Payments

Zen Planner makes it easy to collect signatures for waivers and contracts from your members. The company’s Kiosk iPad App gives gyms the ability to gather digital signatures when new members sign up or when existing members do not have these documents on file. This feature comes equipped with automated alerts that pop up for members when documents needs to be signed.

Zen Planner’s Kiosk iPad App also handles credit card payments for single sessions, along with class drop-in fees. It also brings ease to the process of retail sales at your fitness business. The Kiosk iPad App enables members to select and pay for retail items at your fitness business on there own. Members have the option of swiping their credit card or choosing from a card they already have on file. This feature will help eliminate the honor board at your gym, studio or school.

Website Integration

Businesses in every industry are increasingly relying on digital channels for growth, and the fitness industry is no exception. Using Zen Planner, gyms and fitness studios can boost the functionality of their existing websites. Zen Planner enables businesses to sell merchandise online, customize event registration forms, and establish better lines of communication with members.

Embed whichever widgets and forms you wish to use directly into your business website or Facebook page. If your goal is to add prospects directly into Zen Planner, you can embed a lead capture form to make that process even more seamless. Then, follow-up with prospects and turn them into members with email marketing and automations. You also have the option to integrate an online storefront into your website. Zen Planner’s storefront features include automated alerts that let you know as soon as orders have arrived, along with notifications that are sent out immediately whenever your inventory is down.

Advanced Workout Tracking

Zen Planner offers Advanced Workout Tracking to help fitness business owners simplify programming add value to their members, and increase accountability by actively tracking performance over time. This feature eliminates spreadsheets by allowing you to program workouts directly into Zen Planner. It also offers helpful features for coaches, such as built in percent calculators and the ability to easily prescribe and record complete rep schemes.

Coaches, teachers and trainers who use Zen Planner Advanced Workout Tracking can enter the daily workouts into the system for their members to see in advance. After completing the workouts, member can record their results for the day and see how their performance compared to their friends by viewing the daily leaderboard. Members can also comment and Like their friends’ results to help build a strong, more supportive community at your gym, studio or box. Members can view their results over time to see how they’ve progressed, analyze trends and keep track of PRs.

Students can then access this information at will to see how far they’ve progressed over time or review activity instructions made by their instructors or coaches. Advanced Workout Tracking features enable trainers and gym managers to assign workouts to specific classes and analyze the results of individual gym members.

Zen Planner integrates with MailChimp for email marketing, along with a number of payment processors. Payment partners include PaySimple (U.S.), Beanstream (Canada), Payment Express and Ezidebit (Australia & New Zealand), and Payment Express and PaySafe (Western Europe). Zen Planner has also partnered with Infusionsoft, the leading sales and marketing software for small businesses. The integration with Infusionsoft provides customers with the tools to seamlessly manage their customers across both systems and ensure they receive the right communication at the right time.

Monthly pricing plans start at $75, with no contracts or start-up fees.

A tiered pricing structure is available based on the number of active members a fitness business has enrolled. For the sake of pricing, “active members” are considered contacts within a business’ database that have active memberships. Zen Planner does not charge businesses based on the total number of database contacts.

• All-in-one platform for businesses in the fitness industry
• Engaging Member Mobile App for Android and Apple devices
• Solution to increase member retention and acquisition
• Self-service Kiosk iPad App
• Powerful automation solutions and self-serve features
• Intuitive features help managers focus on member relationships