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Top Rated Contact Management Software with Data Import/Export in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

Data import/export enables efficient management and transfer of contact information between systems, simplifies data backup and recovery, supports data cleansing, and allows easy data updates and integration with other applications. Our reviewers in contact management software rated this feature as important.

9 Best Contact Management Software with Data Import/Export

Product
User rating
Starting price
Zoho CRM logo
4.3
(6.9K)
14
per user/per month
visit website
Popl logo
4.7
(249)
7.99
per user/per month
visit website
Lusha logo
4.0
(397)
49
per user/per month
ZoomInfo Sales logo
4.1
(317)
Empty state illustration for "No pricing info"

No pricing info

ActiveCampaign logo
4.6
(2.5K)
15
flat rate/per month
Salesforce Sales Cloud logo
4.4
(18.7K)
25
per user/per month
Dynamics 365 logo
4.4
(5.8K)
50
per user/per month
Pipedrive logo
4.5
(3K)
19
per user/per month
HubSpot CRM logo
4.5
(4.4K)
20
per user/per month

See other top Contact Management products with data import/export

How we picked the 9 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Contact Management software category. They also needed to have sufficient reviews about data import/export, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for data import/export, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 9 best products

Zoho CRM logo

Zoho CRM

Reviews Sentiment
 
 
 
1-2(252)
3-4(3,152)
5(3,560)
Key Features
Contact Database4.4
CRM4.6

User insights about the data import/export feature

Reviewers find Zoho CRM's data import/export functionalities easy to use and efficient for migrating data from other systems. They appreciate the ability to export data in various formats and the integration with tools like Google Apps. Some users mention initial difficulties and issues with duplicates, but overall, they value the flexibility and seamless data handling.
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“What I really like about the Data Export and I port feature, is how you can by a click export data through so easily. It's very useful to have, and does the hard work to export data through to the system, and to the sales team so quickly and conveniently. Not only exports, but also imports and saves important data so that no information is lost.”
AG

Amardeep G.

Call centre

“Both data import and export are essential features in Zoho CRM, as they enable you to maintain accurate records, migrate data from other systems, and analyze your CRM data in external tools. These capabilities contribute to efficient CRM management and effective decision-making within your organization.”
Verified reviewer profile picture

Mohammed M.

Assistant manager

Starting price
14per user /
per month
visit website
Pros and Cons based on 6,964 verified reviews
Verified reviewer profile picture

Comprehensive sales management

Efficient client management

Effective customer tracking

Robust lead management

Scalable for various business sizes

Frequent user issues

Inadequate customer support

Outdated user interface design

Need for performance improvements

Complicated navigation

See pros and cons details
Popl logo

Popl

Reviews Sentiment
 
 
 
1-2(4)
3-4(50)
5(195)
Key Features
Contact Database4.5
CRM4.1

User insights about the data import/export feature

Reviewers indicate that Popl's data import/export capabilities are seamless and simple, making it easy to share contact information and integrate with CRMs like Zoho and Copper. They find it very easy to conduct bulk imports and export data to .csv files. Users appreciate the one-click export to CRMs and the ability to run reports as needed.

See related user reviews

“Very easy to export data from the CRM to .csv file. Haven't tried exporting to apps like Salesforce or Hubspot, but I'm sure once it's set up, it would be very convenient to use. ”
CC

Caroline C.

CMO

“Every Popl lead capture is a new Lead on our Zoho CRM. Instantly. ”
OQ

Omar Q.

Sales Business Development Manager

Starting price
7.99per user /
per month
visit website
Pros and Cons based on 249 verified reviews

Efficient lead capture

Effective team management

High subscription costs

See pros and cons details
Lusha logo
Reviews Sentiment
 
 
 
1-2(32)
3-4(206)
5(159)
Key Features
Contact Database3.8
CRM3.9

User insights about the data import/export feature

Reviewers highlight Lusha's efficient data import/export capabilities, particularly the ease of exporting data to CSV files and integrating with CRMs like Salesforce and HubSpot. They appreciate the time-saving aspect and the ability to enrich data quickly. Users find the interface user-friendly and the process smooth, although some note limitations based on subscription tiers.
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“It exports information in .csv and has integration with reliable market tools such as Salesforce and HubSpot, amongst others.”
CC

Carolina C.

Business Development Representative

“Data can be exported in CSV form and also can be saved to CRM directly.”
Verified reviewer profile picture

Lokesh G.

Sales Manager

Starting price
49per user /
per month
Pros and Cons based on 397 verified reviews
Verified reviewer profile picture

Seamless integration capabilities

Intuitive and user-friendly UI

Effective lead generation

Enhanced sales enablement

Efficient prospecting tool

High costs and frustrations

Inconsistent data accuracy

Frequent email inaccuracies

Outdated contact details

See pros and cons details
ZoomInfo Sales logo
Reviews Sentiment
 
 
 
1-2(29)
3-4(133)
5(155)
Key Features
Contact Database3.9
CRM3.8

User insights about the data import/export feature

Reviewers appreciate ZoomInfo Sales' simple and convenient data import/export capabilities. They highlight the integration with CRMs like Salesforce and HubSpot, and the ease of exporting data to spreadsheets. Users value the quick and accurate data transfer, though some mention issues with monthly credit limits and occasional export errors. Overall, they find the process user-friendly and efficient.
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“Super quick and easy data export into our Salesforce instance. We are able to directly add new records to our Salesforce, and check to ensure we are not creating duplicate records. ”
Verified reviewer profile picture

Erik V.

Sr. Manager, Strategic Development

“I think exporting data from Zoominfo is easy but remember it's counted against your monthly credits, however only viewing the contact detail won't hamper your credits.”
Verified reviewer profile picture

Aqeel K.

Marketing Manager

Starting price
Empty state illustration for "No pricing info"

No pricing info

Pros and Cons based on 317 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Efficient prospecting capabilities

Robust lead generation

Comprehensive sales tools

High cost concerns

Inconsistent information accuracy

See pros and cons details
ActiveCampaign logo
Reviews Sentiment
 
 
 
1-2(62)
3-4(795)
5(1,703)
Key Features
Contact Database4.4
CRM4.3

User insights about the data import/export feature

Reviewers appreciate ActiveCampaign's data import/export capabilities for their ease of use and efficiency. They find the process smooth and straightforward, though some mention initial difficulties with field matching and format requirements. Users value the integration with other platforms and the ability to automate data transfers, despite occasional limitations in customized reporting.
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“Easy to import data but limited ability to make a customized report to export the exact data you want. Many times you have to export the canned data and then manipulate it further to get what you really want”
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Karrie B.

Fractional COO

“Tricky. The field matching function takes some getting used to and making sure the imported file is in exactly the right format is key. Exports are fine.”
WT

Wendy T.

Marketer

Starting price
15flat rate /
per month
Pros and Cons based on 2,560 verified reviews
Verified reviewer profile picture

Effective sales funnel creation

Supports business growth

Robust automation features

Efficient client management

Comprehensive lead management

Frequent performance issues

User experience problems

Limited landing page options

Complex navigation and switching

High costs and complexity

See pros and cons details
Salesforce Sales Cloud logo
Reviews Sentiment
 
 
 
1-2(430)
3-4(7,985)
5(10,350)
Key Features
Contact Database4.6
CRM4.6

User insights about the data import/export feature

Reviewers value Salesforce Sales Cloud's data import/export feature for its ease of use and efficiency. They highlight the Data Import Wizard for mass uploads and integration with tools like Google Drive. Users appreciate the ability to import/export data for reporting, backup, and integration with other systems. Some note difficulties with initial setup and duplicate handling.
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“The Data Import/Export feature in Salesforce Sales Cloud is incredibly useful. It allows me to quickly and easily import and export data, saving me time and effort. The feature is user-friendly and customizable, which is great for my business needs.”
GG

Gaurav G.

HR manager

“The Data Import Wizard is uber important for me and my team. I can do mass uploads, I an upload from external devices and include with what we already have.”
Verified reviewer profile picture

Kim S.

Logistics Specialist

Starting price
25per user /
per month
Pros and Cons based on 18,765 verified reviews
Verified reviewer profile picture

Comprehensive tracking capabilities

Effective client management

Robust CRM functionalities

Advanced sales management tools

Enhanced organizational capabilities

Slow performance speed

Complex setup and configuration

Steep learning curve

Challenging user experience

Not ideal for small businesses

See pros and cons details
Dynamics 365 logo
Reviews Sentiment
 
 
 
1-2(127)
3-4(2,644)
5(3,038)
Key Features
Contact Database4.5
CRM4.4

User insights about the data import/export feature

Reviewers appreciate Dynamics 365's user-friendly data import/export functionalities, supporting bulk operations and diverse data formats. They find it easy to import/export data to/from Excel, .xml, .csv, and .txt files. Users highlight seamless data flow across departments and integration with third-party software like Outlook. Some mention initial difficulty but value the error handling and predictive forecasting.
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“Business frequently need to move their current data when implementing dynamic 365 .A seamless transition is possible by the data import feature, which guarantee that past data is appropriately imported in to the platform ”
RC

Radhe C.

Network engineer

“Like any great piece of software that relies on data capture, you need a quick way to get data in and out without relying on IT personnel. There are ready to use templates to allow your team to clean up data (any organisation that says their data is perfect is lying to you!), and get that data back in. You can update existing data or create new data easily and quickly and if anything goes wrong it'll tell you exactly which row contains the error and what the error is!”
Verified reviewer profile picture

Angela S.

SharePoint Developer

Starting price
50per user /
per month
Pros and Cons based on 5,809 verified reviews
Verified reviewer profile picture

Comprehensive sales management

Effective customer relationship management

Enhanced team collaboration

Efficient task management

Seamless Microsoft integration

Slow performance speed

Disruptive software updates

Steep learning curve

High costs and complexity

See pros and cons details
Pipedrive logo
Reviews Sentiment
 
 
 
1-2(61)
3-4(1,026)
5(1,955)
Key Features
Contact Database4.4
CRM4.6

User insights about the data import/export feature

Reviewers find Pipedrive's data import/export tools efficient for transferring and backing up information from external sources like other CRMs and CSV files. They appreciate the ease and speed of the process, though some mention occasional difficulties with exporting data. Users value the integration with QuickBooks and MS Power Tools, and the ability to handle bulk data imports.
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“Pipedrive's Data Import/Export feature is a time-saver. Effortlessly migrate and manage data with simple yet powerful tools, ensuring smooth transitions and streamlined operations. Vital for data-driven success.”
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Muhammad A.

Software house

“ Pipedrive's data import and export tools allow users to transfer and back up information to and from external sources, such as other CRM systems and CSV files. By utilizing these tools, users can have greater control over their information and handle it in a more efficient manner.”
Jf

Jose f.

Gerente administrativo

Starting price
19per user /
per month
Pros and Cons based on 3,042 verified reviews
Verified reviewer profile picture

Efficient sales pipeline management

Intuitive and customizable interface

Customizable sales stages

Effective sales team management

Enhanced team collaboration

Limited reporting capabilities

Inefficient search and filter functions

Subpar contact management

Inconsistent user experience

Limited automation features

See pros and cons details
HubSpot CRM logo
Reviews Sentiment
 
 
 
1-2(85)
3-4(1,629)
5(2,737)
Key Features
Contact Database4.5
CRM4.6

User insights about the data import/export feature

Reviewers appreciate HubSpot CRM's intuitive and easy-to-use data import/export capabilities. They find it seamless to transfer data from Excel and other CRMs like Infusionsoft. Users highlight the ease of mapping and integration with numerous applications. Some mention challenges with importing from CSV files, but overall, they value the time-saving and efficient data management.
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“The uploading is very convenient as our Lead Generation Specialists mine bulk leads everyday and just put it in an excel sheet and we can just drag and drop it to HubSpot. Plus, it automatically detects duplicates and updates the duplicates when there are new information like address change or contact number change.”
CI

Cliff I.

Deputy General Manager

“After collecting your leads in Hubspot, keeping a separate file/excel sheet with your contacts is a must.Hubspot makes this a very easy task, and adds many options for the export file.”
Verified reviewer profile picture

Maurice H.

Marketeer

Starting price
20per user /
per month
Pros and Cons based on 4,451 verified reviews
Verified reviewer profile picture

Efficient lead tracking

Centralized client information

Comprehensive email tracking

Integrated sales and marketing

Versatile CRM functionalities

Frequent technical issues

High costs for advanced features

Limited reporting capabilities

Inadequate user account management

See pros and cons details

Other Top Rated Contact Management Software with Data Import/Export in 2026

Bigin by Zoho CRM logo

Bigin by Zoho CRM

Category Leaders

Pipeline-centric CRM system for small businesses

visit website
Bigin is an affordable, user-friendly CRM built for small businesses and startups. It has everything you need to manage contacts efficiently and take your business to the next level! Store and access all your customers' contact details, communicate with them via multiple channels, and more.

Read more about Bigin by Zoho CRM

Users also considered
InfoFlo logo

InfoFlo

HIPAA compaliant case management software

visit website
Intuitive CRM software with contact, email, sales, invoice, document & task management + QuickBooks, Outlook and a Google Sync. $99 + Free Upgrades

Read more about InfoFlo

Users also considered
Salesforce Sales Cloud logo
Category Leaders

Cloud-based CRM and sales automation software

Salesforce Sales Cloud gives you a 360° view of your contacts, pulling in social activity, campaign and communication history, key contacts & deals, and more.

Read more about Salesforce Sales Cloud

Users also considered
ClickUp logo

Productivity platform for marketing agencies

ClickUp is a productivity platform that helps businesses combine project management tools, AI capabilities, and collaboration features in a unified workspace. The system can integrate tasks, documents, goals, and chat functionality while offering AI-based agents that automate workflows and answer questions. ClickUp serves teams across various departments with enterprise-grade security certifications including SOC 2 Type II, ISO 27001, GDPR, and HIPAA compliance.

Read more about ClickUp

Users also considered
HubSpot CRM logo

CRM and lead management solution

HubSpot CRM is a lead management solution that helps businesses with recording calls, logging emails and managing customer data. It has been designed from the ground up and is ready to eliminate manual work and actually help sales teams. It was built ready for the modern world to help users get running and start selling.

Read more about HubSpot CRM

Users also considered
Zoho CRM logo
Category Leaders

Customer relationship management solution

Use Zoho CRM to manage all your contact, lead and account data from a single platform. Record contact details, emails, meeting notes, to-do's, documents & more.

Read more about Zoho CRM

Users also considered
Dynamics 365 logo

ERP and CRM applications from Microsoft

Microsoft Dynamics 365 is a multi-language, multi-currency enterprise resource planning (ERP) software. The solution is designed for midsize and larger companies, and is fully customizable and extensible through its rich development platform and tools.

Read more about Dynamics 365

Users also considered
Pipedrive logo

Cloud-based CRM solution for salespeople

Manage and organize all your deals, leads & contacts through a single, visual sales pipeline. Use the email integration to attach emails to contacts and deals.

Read more about Pipedrive

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

Read more about Airtable

Users also considered
ActiveCampaign logo

AI-first marketing platform

ActiveCampaign is the AI-first marketing platform built to transform how marketers, agencies, and entrepreneurs work. Use Active Intelligence to power goal-aware automations and orchestrate personalized experiences across email, SMS, and WhatsApp.

Read more about ActiveCampaign

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is an award-winning software solution used for contact management. Trusted by more than two million users, Wrike's features include customizable folders, automated reports, Gantt charts, and 400+ app integrations. Monitor team performance and track sales leads with one CRM software solution.

Read more about Wrike

Users also considered
Constant Contact logo

Streamlines marketing to grow loyal audiences

Constant Contact is a digital and email marketing platform that provides tools for creating, sending, and tracking email campaigns. The platform offers customizable email templates, AI writing assistance, and automation features to help businesses reach audience. Additionally, it includes social media marketing capabilities, SMS marketing, and multi-account solutions for organizations managing multiple locations or teams.

Read more about Constant Contact

Users also considered
Nimble logo
Category Leaders

Contact management & social relationship solution

Nimble is a social CRM that combines social media monitoring with relationship management to help you smartly engage with your contacts.

Read more about Nimble

Users also considered
EngageBay CRM logo
Category Leaders

Integrated sales & marketing software for growing teams

AI-powered all-in-one CRM for marketing, sales, and support — built to help small businesses grow faster.

Read more about EngageBay CRM

Users also considered
Less Annoying CRM logo
Category Leaders

For small businesses outgrowing spreadsheets.

A simple customer relationship manager made just for small businesses. Manage contact info, track leads, and never miss a follow-up.

Read more about Less Annoying CRM

Users also considered
HoneyBook logo

Client management for freelancers & SMBs

Everything you need to manage contacts, clients, proposals, contracts, payments, and more.

Get started with a 7 day free trial today.

Read more about HoneyBook

Users also considered
Google Contacts logo
Category Leaders

Online address book

Google Contacts is an online address book, integrated with Gmail, Calendar, Drive, and other Google products. It can sync your contacts to all your devices. It is a way to store and organize contact information about the people you communicate with.

Read more about Google Contacts

Users also considered
NetSuite logo

AI-powered cloud-based business management suite

NetSuite is an AI-powered cloud-based business management suite. It helps organizations streamline their operations and gain real-time insights into their performance. The suite caters to a range of industries such as manufacturing, retail, and professional services.

Read more about NetSuite

Users also considered
eWay-CRM logo

Customer relationship management solution

eWay-CRM is a CRM plugin for Microsoft Outlook that helps companies manage customers, contacts, sales, projects and marketing.

It contains apps for iOS and Android so that people can work on the go. There is also a web interface for those who prefer working from home or on Mac.

Read more about eWay-CRM

Users also considered
Odoo logo

All-in-one open-source business software

Odoo is an all-in-one, open-source business platform covering CRM, Sales, Accounting, Inventory, Manufacturing, and Projects. It’s fully integrated, customizable, and scalable for companies of any size or budget.

Read more about Odoo

Users also considered
monday CRM logo

Customer relationship management solution

monday CRM is the best contact management software to manage and track all of your contacts’ info. Connect your Gmail/Outlook to send/receive emails and keep track of client communication in one place. Get an overview of everything related to a contact in a snapshot so you never miss a beat.

Read more about monday CRM

Users also considered
Apptivo logo

CRM solution for managing customer accounts

Apptivo is a customer relationship management app that allows businesses to create and manage customer accounts with information such as contact information, website, annual revenue‚ address‚ number of employees‚ & more. Accounts can be associated with other records such as contacts or opportunities.

Read more about Apptivo

Users also considered
Freshsales logo

Sales management solution

Freshworks CRM Sales Cloud is a complete solution for sales teams to attract quality leads, engage in contextual conversations, drive deals with AI-powered insights and nurture customer relationships. The Sales Cloud empowers sales teams with more time for selling by automating the sales process.

Read more about Freshsales

Users also considered
Keap logo

An all-in-one CRM, sales and marketing automation solution

Organizes your sales, marketing, and customer info in one place.

Read more about Keap

Users also considered
Bitrix24 logo

All in one business management workspace

Bitrix24 100% FREE contact management and CRM software with 12 million clients worldwide. Cloud, mobile and open source versions available

Read more about Bitrix24

Users also considered

Key features for Contact Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Contact Database: Reviewers value the ability to capture, categorize, and track contacts with customizable fields and labels, ensuring efficient organization and retrieval of information. 95% of reviewers rated this feature as important or highly important.
  • CRM: Users appreciate the centralized platform for managing customer data, tracking interactions, and enhancing customer relationships with automation and reporting tools. 94% of reviewers rated this feature as important or highly important.
  • Search/Filter: Reviewers highlight the advanced search and filter functions that enable precise and efficient retrieval of contacts and information. 90% of reviewers rated this feature as important or highly important.
  • Lead Management: Users find it beneficial for tracking, prioritizing, and nurturing leads, with features for categorizing and monitoring lead status through the sales funnel. 89% of reviewers rated this feature as important or highly important.
  • Sales Pipeline Management: Reviewers appreciate the visual representation and customization options for tracking deal progress, managing sales stages, and forecasting revenue. 88% of reviewers rated this feature as important or highly important.