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Top Rated Forms Automation Software with Collaboration Tools in 2026

Verified reviewer profile picture
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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Collaboration tools enable multiple users to simultaneously edit forms, share data, and provide feedback in real time. They facilitate remote teamwork, streamline communication, and enhance overall efficiency by allowing easy access and management of forms. Our reviewers in forms automation software rated this feature as important.

6 Best Forms Automation Software with Collaboration Tools

Product
User rating
Starting price
Google Workspace logo
4.7
(17.4K)
7
per user/per month
learn more
Google Forms logo
4.7
(11.3K)
Free
learn more
Wrike logo
4.4
(2.8K)
10
per user/per month
learn more
Smartsheet logo
4.5
(3.4K)
12
per user/per month
learn more
monday.com logo
4.6
(5.7K)
9
per user/per month
learn more
Jotform logo
4.7
(2.7K)
39
flat rate/per month
learn more

See other top Forms Automation products with collaboration tools

How we picked the 6 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Forms Automation software category. They also needed to have sufficient reviews about collaboration tools, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for collaboration tools, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 6 best products

Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,152)
Key Features
Customizable Forms4.5
Customizable Fields4.3

User insights about the collaboration tools feature

Reviewers indicate that Google Workspace's collaboration tools are highly valuable for real-time teamwork. They highlight the ability to work simultaneously on documents, spreadsheets, and presentations, with instant updates and auto-saving. Users appreciate the seamless integration with other Google apps like Google Drive, Docs, Sheets, and Meet, which facilitates easy sharing and communication. They find these tools particularly useful for remote work and team projects, enabling efficient and organized collaboration across different locations.

See related user reviews

“Real-time collaboration in Google Docs and Sheets was a game-changer, allowing for instant feedback and edits. It helped my team stay on the same page during design iterations and project planning.”
MP

Matteo P.

Graphic Designer

“The collaboration works smoothly whenever we need to work on a group document or update a process hosted in a document on the cloud. I know that others will see my updates in real-time or be able to check the Version History to see my changes.”
AJ

Adam J.

Customer Support Team Lead

Starting price
7per user /
per month
learn more
Pros and Cons based on 17,471 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Google Forms logo
Reviews Sentiment
 
 
 
1-2(35)
3-4(3,230)
5(8,089)
Key Features
Customizable Forms4.5
Customizable Fields4.5

User insights about the collaboration tools feature

Reviewers appreciate Google Forms' collaboration tools for their ease of use and real-time functionality. They highlight the ability to share forms, set user access levels, and work on forms simultaneously with team members. Users find it helpful for collecting data collaboratively and integrating with other Google apps like Sheets and Docs. They also value the seamless sharing options and the ability to manage and analyze responses efficiently.
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“I love how you can easily store the information collected with other google tools. I love how it is quickly collected and organized for you to see how your survey is going. The data can easily be shared around with other google collaboration tools like spreadsheets and docs.”
Verified reviewer profile picture

Amanda B.

CopyWriter

“When different users collaborate on a form, the owner can set user access (Editor, View) to allow other collaborators work on the form remotely, like any other google drive stored document.”
Verified reviewer profile picture

Tarek B.

CEO

Starting price
learn more
Pros and Cons based on 11,354 verified reviews
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Facilitates team coordination

Enhances educational processes

Effective feedback mechanism

Cost-effective solution for surveys

Efficient data gathering

Functional constraints

Requires constant internet

Limited design options

Restricted media integration

See pros and cons details
Wrike logo
Reviews Sentiment
 
 
 
1-2(95)
3-4(1,286)
5(1,502)
Key Features
Customizable Forms4.6
Customizable Fields4.6

User insights about the collaboration tools feature

Reviewers highlight Wrike's collaboration tools for their effectiveness in managing tasks and projects. They appreciate the ability to share information, communicate, and work together in real-time. Users find the platform user-friendly and beneficial for cross-departmental collaboration, with features like comments, notifications, and task updates. They also value the ability to keep all project communication in one place, which helps in avoiding duplication and ensuring everyone is on the same page.

See related user reviews

“The ability to share tasks and updates easily with my entire team plus users outside of my team who are stakeholders on a project.”
EK

Erik K.

Sr. Manager of L&D

“Our team and clients use Wrike for keeping communication within a project organized.”
RJ

Rickey J.

Customer Success Manager

Starting price
10per user /
per month
learn more
Pros and Cons based on 2,883 verified reviews

Enhanced team productivity

Flexible workflow customization

Customizable dashboards

Effective gantt charts

Comprehensive project tracking

Prohibitive pricing concerns

Frequent bugs and updates

Restrictive user access

Overwhelming email notifications

Unresponsive customer support

See pros and cons details
Smartsheet logo
Reviews Sentiment
 
 
 
1-2(47)
3-4(1,386)
5(2,046)
Key Features
Customizable Forms
Customizable Fields4.6

User insights about the collaboration tools feature

Reviewers indicate that Smartsheet's collaboration tools are essential for managing projects and tasks. They appreciate the ability to share documents, set permissions, and track changes in real-time. Users find it easy to collaborate with team members and external stakeholders, with features like auto-alerts, activity logs, and simultaneous editing. They also value the integration with other tools like Google Workspace and the platform's effectiveness in enhancing team communication and productivity.

See related user reviews

“Create a smartsheet and share it with your team, everyone can access it and add feedback or whatever information is requested. You can restrict the document and give permission to certain users to be able to add and edit the document. ”
GL

Gabriela L.

Continuous Improvement Leader

“Smartsheet allows multiple users from different departments to collaborate on our roadmap planning. Everyone has the same view and can easily make changes, leave comments and make adjustments. Roadmap planning takes many eyes and lots of discussion. Smartsheet streamlines this and eliminates many back and forth interactions. ”
RM

Raisa M.

Project Coordinator

Starting price
12per user /
per month
learn more
Pros and Cons based on 3,479 verified reviews

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,936)
5(3,713)
Key Features
Customizable Forms4.6
Customizable Fields4.5

User insights about the collaboration tools feature

Users report that monday.com's collaboration tools are effective for sharing tasks, communicating in real-time, and managing projects. They appreciate the ability to tag team members, share updates, and integrate with other apps like Slack and Google Docs. Reviewers find the platform user-friendly and beneficial for remote teams, allowing for easy tracking of project status and team interactions. They also value the customizable features and the ability to work collaboratively on a single platform.
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See related user reviews

“The ability to see and review my teams work alongside mine and also tag them in the work and also store separate files for the various tasks in one place for the whole team to see is ideal ”
EN

Emma N.

Incident Management and Resilience specialist

“It allows teams to work on projects simultaneously, while keeping each other updated of their project status. You can share images and documents, and tag people to respond to things.”
Verified reviewer profile picture

Molly N.

Digital Designer and Social Media Coordinator

Starting price
9per user /
per month
learn more
Pros and Cons based on 5,720 verified reviews
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Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
Jotform logo
Reviews Sentiment
 
 
 
1-2(41)
3-4(700)
5(2,041)
Key Features
Customizable Forms4.7
Customizable Fields4.7

User insights about the collaboration tools feature

Users report that Jotform's collaboration tools are useful for working together on forms and surveys. They appreciate the ability to share and update forms as a team, which enhances productivity and organization. Reviewers find it beneficial for remote collaboration and integrating with other document-generating software. They also value the user-friendly interface and the ability to work on projects simultaneously with team members.
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See related user reviews

“we were able to collaborate with field agents remotely using the forms, this was an effective addition to our project”
CB

Clyde B.

Office Administrator

“This helps me to work with my team at the same time , hence make survey planning easier and faster for review”
Verified reviewer profile picture

Saheed A.

Owner

Starting price
39flat rate /
per month
learn more
Pros and Cons based on 2,782 verified reviews
Verified reviewer profile picture

Effortless form creation

Efficient survey development

Convenient diGital signatures

Restrictive usage limits

High cost for advanced features

See pros and cons details

Other Top Rated Forms Automation Software with Collaboration Tools in 2026

Google Workspace logo

Collaboration application suite for teams

learn more
Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Google Forms logo
Category Leaders

Create custom forms for surveys & questionnaires

learn more
Google Forms is a free form builder tool that enables users to create surveys and questionnaires online in order to collect and organize information

Read more about Google Forms

Users also considered
Docusign logo

Electronic signature & document approval software

learn more
Docusign is a cloud-based digital signature platform that allows businesses to create, commit to, and manage their agreements on a centralized dashboard. The IAM for Sales application streamlines the sales contracting process, enabling sellers to create optimal deals more independently, close them faster, and extract more value. Its IAM for Customer Experience application transforms time-consuming processes into engaging experiences that build long-lasting customer relationships and drive scale.

Read more about Docusign

Users also considered
SurveyMonkey logo

Online survey and feedback collection platform

learn more
Streamline data collection with SurveyMonkey forms. Integrate with 200+ business tools to automate follow-ups, trigger actions based on submissions, and track responses in real-time. From registrations to payments, our powerful AI-powered platform helps you save time and turn data into action.

Read more about SurveyMonkey

Users also considered
Connecteam logo
Category Leaders

Enhance employee management with the only all-in-one app

learn more
An all-in-one forms automation app that's powerful, affordable, and easy to use, especially for the mobile workforce. Start for free!

Read more about Connecteam

Users also considered
monday.com logo

Project management software

learn more
Digitize your forms and turn responses into workflows easily with monday's no-code platform. Start easily with a pre-made template, and easily change, edit or add what you need to fit your workflow. Create your forms in minutes, and embed your form anywhere or share a link to get responses instantly

Read more about monday.com

Users also considered
Vagaro logo

All-in-one software for beauty, wellness, & fitness pros

learn more
Vagaro is the best online forms & customer profile management system. Your clients can fill in forms, waivers, surveys & more. Try Vagaro for FREE today! 

Read more about Vagaro

Users also considered
Jotform logo
Category Leaders

Cloud-based form builder tool for digital forms.

learn more
Jotform helps you create online forms and collect data, all without needing to write a single line of code.

Read more about Jotform

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

learn more
Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Wrike logo

AI powered workflow management platform

learn more
Wrike is an AI-powered enterprise work management platform that enables teams to build, connect, and scale workflows with comprehensive visibility. The software offers task management, resource planning, and visual collaboration tools alongside AI agents that automate routine tasks. Wrike integrates with numerous applications including Microsoft, Google, and Adobe products while providing enterprise-grade security with role-based access control.

Read more about Wrike

Users also considered
UpKeep logo

Asset operations management software for businesses

learn more
UpKeep is an asset operations management solution combining CMMS, EAM, and APM. It is designed for maintenance, reliability and operations teams and allows users to manage their team, assign work orders, sync devices, and more.

Read more about UpKeep

Users also considered
MaintainX logo

AI-driven maintenance & asset management platform

learn more
MaintainX is an AI-powered maintenance and asset management software designed for industrial teams. The platform enables organizations to create and track work orders, manage preventive maintenance schedules, and monitor parts inventory across multiple sites. MaintainX integrates IoT sensors for real-time equipment monitoring and provides customizable reporting tools that transform operational data into actionable insights for reducing downtime and improving efficiency.

Read more about MaintainX

Users also considered
Typeform logo

Interactive form builder for data collection

learn more
Typeform is an online form builder that enables users to create interactive forms, surveys, quizzes, and polls through a drag-and-drop interface. The platform offers conditional logic, form branching, and pre-fill functionality to customize the form experience. It includes integrations with tools such as Salesforce, Google Sheets, Slack, and Zapier for automated workflows and provides GDPR-ready and HIPAA-compliant security features with data encryption and single sign-on access.

Read more about Typeform

Users also considered
PandaDoc logo

Cloud-based tool for creating, editing and signing documents

learn more
PandaDoc is a cloud-based document management solution that streamlines the creation, approval, tracking, and electronic signing of business documents. The platform offers document generation capabilities that allow users to create custom agreements and proposals using a drag-and-drop editor and pre-built templates. Its Configure Price Quote (CPQ) feature enables the generation of error-free, personalized quotes tailored to each buyer's needs.

Read more about PandaDoc

Users also considered
pdfFiller logo

Online PDF form filler & editor

learn more
pdfFiller is an online form and document management system for editing, printing, downloading, sending, and converting documents. The cloud-based system offers eSignature capabilities, a PDF editor, form builder, authentication features, and native Android and iOS mobile applications.

Read more about pdfFiller

Users also considered
Process Street logo
Category Leaders

AI-enabled compliance operations platform.

learn more
Process Street is an AI-powered compliance operations platform that turns policies into automated workflows, enabling teams to manage controlled documents, run no-code processes, and stay audit-ready.

Read more about Process Street

Users also considered
Zoho Projects logo

Project Management, Collaboration and Bug Tracking

learn more
Zoho Projects is an online project management tool that is designed to help businesses of any size and industry create, organize and manage work items while amping up productivity and delivering projects of excellence.

Read more about Zoho Projects

Users also considered
Submittable logo

Grant management and CSR software

learn more
Submittable provides grant management and corporate social responsibility software for foundations, governments, and corporations. The platform enables organizations to build customizable application forms, manage review processes, and track program budgets in real time without technical expertise. It includes features for fraud prevention, impact reporting, and automated workflows that help streamline administrative tasks.

Read more about Submittable

Users also considered
Bitrix24 logo

All in one business management workspace

learn more
Bitrix24 #1 free form builder used by over 12 million companies worldwide. External (website) and internal (requests) forms. Natively integrated with Bitrix24 CRM and form automation features.

Read more about Bitrix24

Users also considered
IntakeQ logo
Category Leaders

Web-based intake forms management software

learn more
IntakeQ is an online intake form solution that enables healthcare professionals to securely exchange electronic forms with their patients prior to appointments

Read more about IntakeQ

Users also considered
Weave logo

Customer communication and appointment scheduling solution

learn more
Weave is the all-in-one customer communications and engagement platform for small and midsize business. From the first phone call to the final invoice and every touchpoint in between, Weave connects the entire customer journey.

Read more about Weave

Users also considered
SiteDocs logo

Cloud-based digital workplace safety and compliance solution

learn more
SiteDocs Safety Management Software helps companies streamline operations with digital forms, ensure compliance with real-time monitoring, and reduce injuries with advanced analytics.

Read more about SiteDocs

Users also considered
TrueContext logo

The field service workflow platform for the connected worker

learn more
TrueContext is the field service workflow platform for today’s connected worker. It enables frontliners with smart, context-aware forms and AI-augmented mobile workflows, unlocking technician mastery and productivity at scale.

Read more about TrueContext

Users also considered
Jolt logo

Comprehensive digital food safety & operations software

learn more
Create any type of digital form. Digitize your current forms and distribute them to your employees instantly. Our easy to use setup features allow you to get up and running in minutes. Setup scoring, points, corrective actions and processes to ensure that your operations run smoothly every time.

Read more about Jolt

Users also considered
Pipefy logo

Cloud-based and AI-powered process orchestration platform

learn more
Pipefy is a business process orchestration and automation platform that enables teams to digitize workflows using AI agents and no-code tools. The platform features customizable workflow builders, pre-built AI agents for various departments, and integration capabilities with enterprise messaging systems like WhatsApp, Teams, and Slack. It includes process management tools, custom forms and portals, analytics dashboards, and enterprise-grade security with regulatory compliance features.

Read more about Pipefy

Users also considered

Key features for Forms Automation software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Customizable Forms: Reviewers value the ability to tailor forms with themes, branding, and questions to meet specific business needs, enhancing data collection and user experience. 95% of reviewers rated this feature as important or highly important.
  • Customizable Fields: Users highlight the flexibility to tailor fields for specific data types, enhancing accuracy and relevance in data collection for various business applications. 94% of reviewers rated this feature as important or highly important.
  • Forms Creation & Design: Reviewers appreciate user-friendly tools for form creation and design, including customizable templates and drag-and-drop features, to meet diverse business requirements. 92% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users emphasize the importance of mobile access for creating, editing, and responding to forms on the go, improving productivity and convenience. 92% of reviewers rated this feature as important or highly important.
  • Process/Workflow Automation: Reviewers note the efficiency of automating processes and workflows, including integrations and real-time updates, which streamline operations and reduce manual tasks. 88% of reviewers rated this feature as important or highly important.
  • Electronic Signature: Users value the ability to capture legally binding electronic signatures within forms, simplifying document signing and enhancing workflow efficiency. 85% of reviewers rated this feature as important or highly important.