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Top Rated Collaboration Software with To-Do List in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

A to-do list enhances task management by allowing teams to assign tasks, set deadlines, and track progress. It helps prioritize work, improves time management, and ensures everyone is aware of their responsibilities and deadlines. Our reviewers in collaboration software rated this feature as important.

4 Best Collaboration Software with To-Do List

  • Evernote Teams
  • Microsoft 365
  • Google Workspace - Highest rated for to-do list
  • Notion

See other top Collaboration products with to-do list

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the collaboration software category. They also needed to have sufficient reviews about to-do list, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for to-do list based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Evernote Teams logo
4.4
(8.2K)

User insights about the to-do list feature

Users find Evernote Teams' to-do list feature highly useful for staying organized and managing tasks. They appreciate the ability to integrate to-do lists with notes, set reminders, and prioritize tasks. Reviewers mention that it helps them keep track of daily activities and enhances productivity. They also value the flexibility to access and update their to-do lists from anywhere. However, some users feel that other apps offer better functionalities for creating lists.
“I'm glad to provide a positive review of Evernote Team's To-Do List feature! As someone who values productivity and organization, I find this feature to be incredibly helpful in keeping track of my tasks and prioritizing my workload. The ability to create and categorize to-do items within Evernote Team's platform means that I can consolidate my notes and tasks in one place, rather than having multiple apps or systems for different aspects of my work. Additionally, I appreciate the flexibility of the To-Do List feature, which allows me to set reminders, due dates, and even attach files to specific tasks. Overall, I highly recommend Evernote Team's To-Do List to anyone who wants to stay on top of their work and make progress toward their goals.”
UJ

Ugonna J.

Resource Person

“While working a certain project, it is critical for a team to cope up together to accomplish something, this feature has helped me to share task list, assign task by adding names next to each task and set due dates and to mark it as complete in a checkbox when the assigned task is done.”
KB

Kamal B.

Student

Collaboration key features coverage

Evernote Teams offers 4 out of the 6 key features for Collaboration software identified by reviewers:

Secure Data Storage
Collaboration Tools4.4
Document Storage4.4
Access Controls/Permissions4.5
Task Management4.4
Screen Sharing

Pros and cons based on 8,252 verified reviews

57% of users rated Evernote Teams 5 out of 5 stars, while 3% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 8,252 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient meeting documentation

Comprehensive project management

Effective note organization

Versatile audio note-taking

Enhanced team collaboration

Cons:

Need for performance improvement

Restrictive and expensive pricing

Various user issues

Problems with software updates

See pros and cons details

Pricing

Starting price:$7.99 /per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft 365 logo
4.7
(14K)

User insights about the to-do list feature

Reviewers appreciate Microsoft 365's to-do list function for its ability to help them stay organized and manage tasks effectively. They highlight the clean UI of the Microsoft To Do app and the integration with other Microsoft 365 tools like OneNote. Users report that it helps them prioritize tasks and manage their time efficiently. Some users mention using other apps for task management, but overall, they find the to-do list feature beneficial for both personal and professional use.
“To-do lists can have a major impact on Microsoft 365. By enabling users to create and manage tasks from within Microsoft 365, To-do lists can help users stay organized and on track with their projects. It can also help users prioritize tasks and manage their time more effectively.”
Verified reviewer profile picture

Osmond E.

Data Analyst

“Microsoft 365 provides a To Do list function, allowing users to create and prioritize tasks, ensuring that important tasks are not overlooked.”
DN

Debbie N.

Manager

Collaboration key features coverage

Microsoft 365 offers 5 out of the 6 key features for Collaboration software identified by reviewers:

Secure Data Storage4.6
Collaboration Tools4.5
Document Storage4.6
Access Controls/Permissions
Task Management4.3
Screen Sharing4.5

Pros and cons based on 14,028 verified reviews

71% of users rated Microsoft 365 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,028 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Cons:

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details

Pricing

Starting price:$6 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Workspace logo
4.7
(17.4K)

User insights about the to-do list feature

Reviewers indicate that Google Workspace's to-do list is efficient and easy to use, helping them manage daily, weekly, and monthly tasks. They find it convenient for time management and appreciate the reminders that appear on the side of their workspace. Users report that it helps them stay organized and complete tasks on time, although some prefer using other software for this purpose.
“What I like about this feature is that it provides great ways to manage time and keep track of daily, weekly, months tasks. It is helpful for anyone to have a to-do-list and it promotes organizational skills and improves performance.”
Verified reviewer profile picture

Blake J.

Contract Analyst

“I like that I can be easily reminded what I need to do on a daily or weekly basis because I can just click the to do and it appears on the side of my work space that's why I can see it often. ”
JM

Jorgie M.

Accountant

Collaboration key features coverage

Google Workspace offers 6 out of the 6 key features for Collaboration software identified by reviewers:

Secure Data Storage4.7
Collaboration Tools4.7
Document Storage4.7
Access Controls/Permissions4.6
Task Management4.3
Screen Sharing4.5

Pros and cons based on 17,471 verified reviews

75% of users rated Google Workspace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 17,471 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Cons:

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Notion logo
4.7
(2.7K)

User insights about the to-do list feature

Reviewers appreciate Notion's to-do list capabilities for their flexibility and customization. They say it helps them stay organized with features like checklists, nested lists, and the ability to convert lists into different views such as calendars. Users report that Notion's to-do lists integrate well with other databases, making it easy to link tasks to larger projects. They find it useful for both personal and team task management, although some mention preferring simpler tools for basic to-do lists.
“I love how I can easily add tasks, check them off when done, and rearrange priorities on the go. It integrates well with my other Notion databases, making it easy to link my to-dos to larger projects. I can also tick off any tasks I complete on iOS.”
ND

Naveed D.

Executive Assistant to CEO, Research Assistant, Production Technician

“What I like about creating a to-do list in Notion is that I can convert it into different views, such as the calendar type, list type, and other types.”
SL

Samantha L.

Student

Collaboration key features coverage

Notion offers 4 out of the 6 key features for Collaboration software identified by reviewers:

Secure Data Storage
Collaboration Tools4.6
Document Storage4.5
Access Controls/Permissions4.3
Task Management4.6
Screen Sharing

Pros and cons based on 2,702 verified reviews

76% of users rated Notion 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 2,702 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Versatile productivity features

Effective team collaboration

Comprehensive project management

Efficient project tracking

Flexible organizational tools

Cons:

Limited offline functionality

Occasional performance issues

Inefficient search functionality

Complex user experience

Cluttered navigation interface

See pros and cons details

Pricing

Starting price:$12 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Collaboration Software with To-Do List in 2026

Slack logo
Category Leaders

A single place for team communication and workflows

Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

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Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

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Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

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Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

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Jira logo

Project management and work tracking software

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

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Asana logo

Project tracking and workflow management platform

Asana is a collaboration platform that connects all your work in one place and bring teams together, anywhere. Use AI-powered features to manage tasks, track progress, and adapt quickly to changing priorities. Join millions of users across 200+ countries using Asana to get more done.

Read more about Asana

Users also considered
Basecamp logo

Flexible project management and team communication tool

Basecamp is a comprehensive project management software that helps teams stay organized and on track. Trusted by millions, Basecamp puts everything needed to get work done in one place, providing a structured way to manage projects, collaborate with clients, and communicate company-wide

Read more about Basecamp

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Connecteam logo

Enhance employee management with the only all-in-one app

Connecteam — is a simple mobile-friendly app for employee collaboration, team communication, task management, & time management.

Read more about Connecteam

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Evernote Teams logo

Create, capture & access everyday notes on mobile devices

Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Read more about Evernote Teams

Users also considered
monday.com logo

Project management software

monday.com, a flexible remote collaboration software, fosters effective teamwork, improves communication, and boosts productivity in one central hub. Get started with one of our ready-made templates to get your team onboarded quickly. Share files, feedback, and ideas and @mention teammates.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

Stay on the same page (literally) - see in real-time when others view, comment, or edit. ClickUp's collaboration detection ensures you know when others are commenting, editing, and even viewing the same task as you.

Read more about ClickUp

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Webex Suite logo

One app for everything. And everyone.

Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

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Box logo

AI-driven content, collaboration and workflow management

Box is a content cloud and AI-enabled platform that enables businesses to securely manage, collaborate on, and automate workflows for their content. It offers end-to-end data protection, seamless collaboration both internally and externally, and AI-powered features to extract insights from unstructured data and streamline critical business processes.

Read more about Box

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Notion logo

Project and task management tool

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

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Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

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Todoist logo

Task manager and to do list app for work and life

Todoist helps teams stay aligned, communicate clearly, and make meaningful progress together. Plan shared projects, assign tasks, and keep context in one calm, structured place. Work asynchronously or in real time across any platform or device.

Read more about Todoist

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Airtable logo

AI-Powered, No-Code App Building Platform

Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

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Miro logo

Miro is a visual workspace for innovation

Miro is #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Miro provides an engaging, intuitive, in-person collaboration experience with multiple options for real-time or asynchronous teamwork on an online whiteboard. Try powerful integrations, pre-built templates, and more.

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Wrike logo

AI powered workflow management platform

Impactful work shouldn’t be limited by departmental, digital, or geographical boundaries — it needs freedom to flow. Wrike helps you keep work flowing. Enable efficient and interconnected operations within your organization, no matter the size or scope of your projects.

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MeisterTask logo

Collaboration and task management software.

MeisterTask is the most intuitive project and task management tool on the web that is build for teams to collaborate more efficiently.

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OnBoard logo

Prepare faster, decide sooner with one secure board record

OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

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Any.do logo

A simple and poweful workspace to manage your team's work

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

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Adobe Workfront logo

Online enterprise work management software

Eliminate confusion and empower teams to move quickly and provide high-quality work together. Adobe Workfront lets them collaborate, manage review and approval cycles, and automate project workflows—whether they’re in the office or on the go, and all without leaving the context of their work.

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Workplace from Meta logo

A simple and secure way to connect your organization.

Workplace from Facebook is a simple and secure way for people to share knowledge, work together and build connected communities.

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Process Street logo

AI-enabled compliance operations platform.

Process Street is an AI-powered compliance operations platform that turns policies into automated workflows, enabling teams to manage controlled documents, run no-code processes, and stay audit-ready.

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Key features for Collaboration software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers value strong security measures like encryption, access controls, and two-factor authentication to protect sensitive information and ensure data integrity. 94% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Users appreciate real-time editing, shared workspaces, and integrated communication features that enhance teamwork and project coordination. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Reviewers highlight cloud-based storage for easy access, organization, and version control of various file types across multiple devices. 91% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users find the granular control over document access and editing permissions essential for maintaining security and managing collaboration effectively. 91% of reviewers rated this feature as important or highly important.
  • Task Management: Reviewers emphasize the importance of customizable task tracking, prioritization, and progress monitoring to ensure project deadlines are met. 90% of reviewers rated this feature as important or highly important.
  • Screen Sharing: Users value the ability to share screens during meetings for real-time collaboration, presentations, and troubleshooting, enhancing remote communication. 86% of reviewers rated this feature as important or highly important.